F U N D S M A N U A L 2012

R E S T R I C T E D

CENTRAL INDUSTRIAL SECURITY FORCE

F U N D S M A N U A L2012

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INDEX1. Welfare Fund Rules 03 - 25

2. Risk Cum Saving Fund Scheme 26 - 46

3. Regimental Fund Rules 47 - 53

4. Canteen Fund Rules 54 - 60

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RULES FOR THE ADMINISTRATION OF CENTRALINDUSTRIAL SECURITY FORCE WELFARE FUND

1. SHORT TITLE

These rules may be called the Central Industrial Security ForceWelfare Fund Rules.

2. DEFINITIONS

In these rules, unless the context otherwise requires :-

(i) “Director General" means the Director General of the CentralIndustrial Security Force.

(ii) “Force” means the Central Industrial Security Force.

(iii) “Fund” means the Central Industrial Security Force WelfareFund.

(iv) “Members” means all Government servants who are in theservice of the force, whether combatized or non-combatizedpersonnel deployed at various formations/units on deputation toother departments and those serving on deputation to CISF fromother departments.

(v) Meaning of “Family”:-

The term “family” means and includes :-

(a) Member’s spouse;

(b) Sons including step-sons and legally adopted sons;

(c) Daughter;

(d) Dependent Brother;

(e) Un-married or widowed sister dependent on the member.

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3. APPLICATION

The benefits of the fund shall be extended to all members subscribingtowards fund.

4. OBJECT

The object of the fund shall be :-

(A) To extend the Out Right Grant to –

(i) A lumpsum grant of ex-gratia as per enclosed“Appendix-A” is payable on death of a member of the Forceunder any circumstances to the Next of kin of deceased forcepersonnel for funeral rites etc.

(ii) The member in case of serious injury or sickness of self orfamily requiring prolonged or expensive treatment in casesof Kidney Transplant, Bye-pass Surgery, Cancer, BrainHemorrhage, AIDS, Paralysis of one or more limb orAmputation of any organ of the body, or any other seriousailment on the merit of each case. This grant will be 10%of un-passed medical expenses under Government Rulessubject to maximum as mentioned in “Appendix-A”. Thenormal procedure for sanction of such grants will be eitherfrom UWF/ZWF/SWF/CWF as the case may be.

(iii) To retired CISF personnel for major ailments like Cancer,Tumour, Renal diseases, Liver, Heart diseases, Kidneytransplantations and life threatening disease for self orspouse limited to once in life time as per instructions videMHA letter No.II-27012/23/98-PF.II/218 dated 8.7.1999 asgiven in “Appendix-A”.

(iv) The Force member sustained injury during active duty willbe paid amount as per “Appendix-A” from Unit WelfareFund, Zonal Welfare Fund/Sector Welfare Fund/CentralWelfare Fund. This kind of help, however, can beenhanced by the President of the fund if the member of theforce is injured in action, Combat with terrorists,extremists, militants or dacoits, fire – fighting, or during aviolent mob during IS duties depending upon the merits ofeach case. If the Unit Welfare Fund is not able to meet

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such exigency, it will be extended from Zonal WelfareFund / Sector Welfare Fund / Central Welfare Fund. Insuch cases Unit and Zone must certify that they are not ina position to meet such exigency due to paucity of theirrespective funds.

(v) The member, at the time of Superannuation/Voluntaryretirement after completion of 20 years service in case ofdirect recruits and 10 years in case of re-employment maybe presented with a gift of his choice worth as per“Appendix-A”. This is to be paid from Unit/ Zonal/ Sector/Central Welfare Fund. However, in addition to the gift item,a memento costing as per “Appendix-A” may also begiven.

(vi) The newly established unit / Bn. /Office, to establishWelfare Fund for welfare activities to members @ as per“Appendix-A” per person from CWF.

(vii) The expenditure on organising Barakhana on the occasionof Republic Day, Independence Day, Raising Day, All IndiaPolice Games, Unit function, Inspection or any otherspecial occasion be borne by contribution out of Rationmoney. The GOs will contribute according to the rate fixedfor diet. Management officials be invited for Barakhanaand expenditure thereon may be met from Non Govt.Fund.On the occasion of retirement, expenditure @ Rs.10/- perperson should be made and on other occasions like SainikSammelan, Sabhas etc., it should be restricted to Rs.5/-per person.

(viii) To incur TV cable connection and other entertainmentpurposes from UWF/ZWF/SWF/CWF.

(ix) Any other purpose for betterment and enhancement of theimage of the Force, this option can be exercised only byPresident of CWF i.e. DG/CISF and amount to be spentwill also be decided by him.

(B) To sanction loans for the following purposes.

The loans will be sanctioned for the following purposes fromUWF/ZWF/SWF/CWF. The application to CWF should comethrough Sector HQrs, if it is not met from the welfare funds ofUnit, Zone or Sector:-

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SN Purpose Limit of loan(i) Meeting expenses incurred in

connection with marriage ofself or his dependents andDaughter’s engagement(Once in two years)

As mentioned in enclosed“Appendix-A”.

(ii) Meeting expenses incurred inconnection with illness of selfor dependents


(iii) Meeting expenses on highereducation (Once in two years)(Medical, Engineering, MCAand other Technical /Professional courses,recognized by the Central /State Govt. regulatory bodiessuch as All India Council forTechnical Education andMedical Council of India etc.for self and dependents.


(iv) Purchase / Booking of plot/flator construction of a house forhis residential use


(v) Cost of repairs of flat/house,owned by him or his spouseaffected/caused by naturalcalamities


(vi) Purchase of Computer /laptop by Force personnel(Once in four years)


(vii) Meeting Funeral expenses incase of death of hisimmediate blood relations


(viii) Personnel going on UNMission.


(ix) Purchase of sewingmachine(upto rank ofInspector)


(x) Any other good and bonafidepurpose as decided by theManaging Committee.


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(C) TO SANCTION TEMPORARY INTEREST FREE LOANS FOROFFICIAL PURPOSES:

To sanction interest free loans to members for meeting urgentexpenditure for official purposes.

5. SOURCES OF FUND

1. The fund shall be constituted from and supported by:-

(i) Subscription on half yearly basis (i.e. first half commencing from Apr toSep and second half is Oct to Mar) shall be collected from all the membersat the following rates prescribed by the Annual Governing Body -

Pay band-4 - Rs. 70/- per monthPay band-3 - Rs. 50/- per monthPay band-2 - Rs. 30/- per monthPay band-1 - Rs. 20/- per month

However subscriptions in respect of personnel retiring from force maybe recovered proportionately.

The rates can be revised in Annual Governing Body Meeting.

(ii) Donations and grants from the Central or State Governments or otherGovernment and quasi Government bodies including publicundertakings.

(iii) Voluntary contributions and donations from private persons or bodiesprovided that such contributions or donations will be accepted onlywith the approval of concerned IG upto Rs.10,000/- and if the amountexceeds Rs.10,000/-, the approval of DG will be required.

(iv) Interest on deposits and other investments as approved byIAC(Investment Advisory Committee).

(v) Interest realized on loans granted under CISF Welfare Fund.

(vi) DG/CISF can review the position of various non government funds ina Unit / formation and can pass orders for transfer of the same in partor wholly to UWF/ZWF/SWF/CWF.

(vii) Donation for the Welfare of CISF children from members of public orprivate institutions included NRI may be accepted in the Welfare fundof the Force with the prior approval of MHA in each case. (AuthorityMHA OM No. 27011/09/2002-R&W/ dated 21st August’03.)

(viii) Income generated from different miscellaneous activities pertaining toWelfare.

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(ix) Share of Welfare Fund subscriptions to Sectors / Units (exceptNorth Sector)

Formation Rate of ShareTo CISF HQrs - 15%To Sector HQrs - 05%To Zonal, DAE /DOS HQrs./GBS (from unitsunder their command)

- 12%

To NISA Hyderabad - 85%To Units headed by DIsG plants - 80%To Gp. HQrs. (Under their command) - 10%To Units under Gp.HQrs - 58%To Other Units - 68%

Share for North Sector will be :-

Formation Rate of ShareTo CISF HQrs - 15%To Sector HQrs - 07%To Zonal, DAE /DOS HQrs./GBS (from unitsunder their command)

- 12%

To Units headed by DIsG plants - 78%To Gp. HQrs. (Under their command) - 10%To Units under Gp.HQrs - 56%To Other Units - 66%

Note :- New units are exempted for making any subscription share to higherformations for first 2 years.

6. ADMINISTRATION OF CWF (FHQ)

1. The fund shall be administrated by a Governing Body comprising of 50members (7 Ex- officio and 43 nominated ) as shown below:-

(i) Permanent Ex- Officio members and Office Bearers.

President - DGSr. Vice President - SDG/ADG (HQrs)Vice President - IG(HQrs)Secretary - DIG(WEL)Jt. Secretary - AIG(WEL)Treasurer - SO/AC(WEL)Member - AD(Accounts)/AO(Accts)

(ii) Nominated members

IG(NS/ES/WS/NES/SS/APS/TS)(on rotation )

- Two to be nominated by DG

DIG (from field Units/Zones) - Five to be nominated by DGAIG/COMDT - One AIG/ Sr.Comdt. / Comdt. from each

Sector – 07 (Nominated by IG )

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DC / AC - 01 from each Sector (Nominated by IG)SO (Subordinate Officer) - 01 from each Sector (Nominated by IG)HC - 01 from each Sector (Nominated by IG)Const - 01 from each Sector (Nominated by IG)Civilian staff - One to be nominated by DIG/Wel,FHQR.

Note :- Out of above nominated members, Ladies of different ranks as mentionedbelow may be nominated –

GO - 01; SO - 01; OR’s - 2 to 3

2. The Governing Body will meet once in a year to transact following business.

(a) To review the policies and guidelines about the Administrationof the fund in light of the given objectives;

(b) To review and fix rates of subscription to be paid by eachcategory of members;

(c) To review the rate of interest on loans(d) To review the quantum of loans and Outright grant.(e) Decide about the investment of fund and ratification of

investment of funds made with the approval of DG,CISF.(f) To approve and ratify the expenditure financed from CWF.(g) To write off loses, or irrecoverable loans, if any.

(h) To review of Income and Expenditure accounts and balancesheet of yearly financial account and approve the same.

(i) To review the honorarium being given to person employed for administration of CWF & other non-government funds.

(j) To review the honorarium being given to Doctors from CWF.(k) To take a view on any subject brought before the AGB by

any of the members regarding administration of CWF and Non Government Funds.

3. When the Governing Body is not in session, the various routine matters,referred to the Force HQrs, shall be disposed off by the Managing Committee ofthe Force HQrs. as per fund rules and such disposal shall be brought to thenotice of Governing Body in its meeting. The Managing Committee meeting shallbe held twice a month. Managing Committee at Force HQrs will be constitutedcomprising the following :-

(a) President - Dy. Inspector General (Wel)(b) Secretary - AIG (Welfare )(c) Member - AD(Accts) / AO(Accts)(d) Treasurer - AC/SO (WEL)

4. In addition to above the President of CWF i.e. DG/CISF can take decisionsbeyond the financial powers as stated above in para - 4 i.e (under OBJECTHead) depending upon the merits of each individual case. Such decision will beput up for ratification before Annual Governing Body Meeting.

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7. ADMINISTRATION OF SECTOR/ZONAL/UNIT WELFARE FUND

1. Amount placed at Sectors/ Zonal/ Trg. Inst./Res.Bns and Units shall beadministrated by a Managing Committee comprising of 11 (eleven)members of which four members will hold office by virtue of their officialposition. They shall be :-

(a) President - Head of the office/ Unit/ Trg. Inst./Res.Bns.(Whatever be approved designation)

(b) Vice-President

- Second-in-command.

(c) Secretary - Gazetted officer (Incharge of Welfare Fund).If GOs are not available, Inspector/ Sub-Insp. may be nominated.

(d) Treasurer - Asstt. Comdt/ Inspector/ Sub- Insp.Incharge (Welfare)

Note:- The remaining seven members shall be nominated by the President onthe advice of the Vice- President and Secretary for a period of one yearonly in such a way that each category of members of the force getsrepresented in the Managing Committee.

2. The Managing Committee shall transact the following business in the lightof general policy and guidelines issued by the Governing Body/ WelfareFund Rules:-(i) Sanction of Outright Grant .(ii) Sanction of loans to members / unit / office.(iii) Review of monthly accounts / balance sheet of the fund, and(iv) Any other business, as authorized by the Governing Body.

(3) In emergent cases like death, accident etc., the President of the ManagingCommittee shall have powers to sanction Grants/Loan/Advance. Inabsence of President, the Vice President may sanction the same. Thepayment so made shall be brought to the notice of the ManagingCommittee / President in the next meeting for ratification.

8. SYSTEM OF ACCOUNTS

(1) The accounting year will be financial year as adopted by theGovernment of India (i.e. 1st April to 31 March).

(2) The treasurer, under the supervision of the Secretary shall beresponsible for the proper maintenance and up-keep of accounts.

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(3) The Secretary shall place the monthly account of Income andExpenditure of the previous month in each monthly meeting of thecommittee for the information of the committee members.

(4) All transactions should be effected through Bank draft / Cheque.

(5) Governing Body / Managing Committee shall ensure that variousaccounts, records and documents of receipt and payments areproperly maintained and that adequate provisions have been madefor systematic, internal checks for proper accounting of receiptsdisbursements.

(6) Capital balance of fund will be utilized in the following ratio :-10% - in Fixed Deposit30% - for Welfare activities60% - for sanction of Loan to members

Note :- Units having surplus money in welfare fund may go forinvesting funds more than 10%. In no case, it should exceed 15% of funds.(7) Reconciliation of accounts should be done on monthly basis.

(8) All money in the fund at all level i.e. FHQ, Sector, Zone & Unit inexcess of normal requirement or atleast 10% of capital balance shallbe invested in fixed deposits with any Nationalized Banks/PostOffices. However newly inducted units need not invest FD for firsttwo years.

(9) An account in the name of the fund will be opened with anyNationalized Bank.

(10) The Bank account will be operated atleast by two office bearersjointly. It may be noted that no officer will open an account by name.

(11) All CISF personnel proceeding on deputation will deposit their CWFsubscription annually in advance at Force HQrs. In case there is adefault in payment, the individual will not be extended any benefits.Regarding the incoming deputationists, no benefits will be accorded ifthey do not contribute to the Welfare Fund.

(12) If CISF is withdrawn from any unit, all their non- govt. funds will bemerged with CWF only. Before depositing all such amounts, therespective Zonal DIG will get the funds audited and ensure that alloutstanding dues have been recovered / regularized in a propermanner. Transfer of funds will be done along with the proceedingsduly countersigned by the Zonal DIG alongwith details of outstandingdues ,if any.

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(13) Applications for Out Right Grant and loan from the fund will be madein the proforma as shown in Annexure ' A' & 'B' respectively. Anundertaking and two sureties as shown in Annexure ‘C’ will be takenfrom all applicants requesting for loan from Welfare Fund.

(14) All applications will be scrutinized by the Treasurer and incompleteapplications returned to the members for rectification etc.

(15) Loan will not be granted to following personnel ;

(i) Who have not completed 2 years. of service in force. This shallnot be applicable to the employees appointed on transfer ordeputation or contract basis.

(ii) Who has applied for discharge;(iii) Who is likely to retire before making good loan/ advance plus

interest thereon.(iv) Subsequent loan may be sanctioned after final payment of the

previous loan/ advance including interest.(v) Who has not paid his annual subscription.(vi) One application can be entertained at a time.

(16) No member shall stand surety for more than one debtor at a time.

(17) Every loanee will furnish two sureties as under:-

(a) Gazetted Officers to Gazetted Officers.

(b) Other Ranks from equal or higher Ranks.

Note :- If no GO's posted in the Unit then Sureties from SO's may beobtained from the next below rank.

(18) The committee will decide and sanction the amount of loans.

(19) The Interest will be recovered in installments and should not greaterthan the amount of installments for recovery of principal amount. Therecovery can be effected through DDO.

( 20) The rate of interest w.e.f. 01.06.2012 is as under :-

(a) Loan sanctioned upto Rs.20,000/- - 5% p.a.(b) Loan sanctioned above Rs.20,000/-and upto

Rs.50,000/-- 7% p.a.

(c) Loan sanctioned above Rs.50,000/- - 7% p.a(d) Loan sanctioned to all UN Mission and

foreign assignments other than Trg. Courses- 12% p.a

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(21) No interest will be charged for the month in which loan is paid. Theinstallment due must be paid by each loanee by the 7th of themonth, if he is posted in Delhi or at the station from where the loanwas taken. If he is posted at a station other than Delhi/ Station ofgetting loan by the 15th of the month, otherwise it will carry interestfor full month.

(22) In case of default in payment of installments in any particular monthpenal rate of interest will be levied only on the outstanding amountof loan / advance at the time of default as under :-

(i) Upto 2 months - Grace period in case of leaveMedical/ Course/ Temp. duty

(ii) Over 2 months to 4 months - 12% p.a.(iii) Over 4 months to 6 months - 15% p.a.(iv) Over 6 months onward - 18% p.a.(v) Over 12 months onward - 24% p.a.

(23) The President, Vice - President, Secretary, Treasurer and otherEx- officio members of the Governing Body/ Unit ManagingCommittee shall hold office by virtue of their respective officialposition in the Force, while other members will be nominated as perrules, for a period of one year only. No nominated member shall holdoffice for the second year in succession.

(24) Although each unit will function independently under the GoverningBody yet the Sector/Zonal/ Unit DIsG will be responsible to keep awatch on the working of the units under their control.

9. RECORDS

The following records will be maintained :-

(i) Applications file containing applications received for loan / recoveryregister.

(ii) Receipt Book serially numbered.

(iii) Stock Register.

(iv) Cash Book.

(v) Guard file to keep all vouchers etc.

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(vi) Minutes book of the proceedings of Governing Body/ ManagingCommittee.

(vii) Miscellaneous correspondence files.

10. HONORARIUM

The existing rate of honorarium to the cashier (Min. staff ) maintainingWelfare Fund at Force HQrs, Sector IsG, Zonal/ Plant DIsG, Gp. Comdts.and units is as under:-

FHQrs - Rs.300/- p.m.Sector IsG - Rs. 90/- p.m.Zonal/ Plant DIsG/ NISA - Rs. 180/- p.m.Comdt/ Gp. Comdt/ DCs - Rs. 180/- p.m.ACs/Inspector - Rs. 90/- p.m.

11. AUDIT

(1) Account of fund shall be audited annually by an auditor appointed outof a panel of auditors approved by the Governing Body;

(2) The account of the fund of the field units shall be audited annually bythe concerned Zonal DIG.

(a) Welfare Fund account of the units should be inspected byIsG/ DIsG and Group Comdts. during their annualInspections.

(b) Audit of Welfare Accounts of Sector IG & Zonal / Plant DIsGand RTCs shall be carried out by Sector IsG as follows -

Formation To be inspected byNorth Sector HQrs IG/West SectorWest Sector HQrs IG/North SectorTrg. Sector HQrs IG/South SectorSouth Sector HQrs IG/Trg. SectorEastern Sector HQrs IG/North East SectorNorth East Sector HQrs IG/East SectorAirport Sector HQrs CISF HQrs, New DelhiAll DIsG Airports ZonalOffice/IGI Delhi/DIG(GBS)/SSGGreater Noida

IG/Airport Sector

All RTCs & FSTI IG/Trg. SectorDIsG WZ-1/WZ-II and DAEHQrs & all Plant DIsG under

IG/West Sector

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Western SectorDIsG NZ-1 HQrs, Delhi/NZ-IIAllahabad and DMRC & all PlantDIsG under North Sector

IG/North Sector

South Zone HQ and DOS HQ &all Plant DIsG under SouthSector

IG/South Sector

DIG East Zone HQ and all PlantDIsG under Eastern Sector

IG/Eastern Sector

All DIsG / Plant DIsG under NESector

IG/North East Sector

12. FINANCIAL POWERS

As per table enclosed in Appendix’ D’.

13. GENERAL POWERS AND INTERPRETATION

(1) The Governing Body shall have full powers to regulate and issueinstructions regarding prescription of forms for various purposes includingaccounts records, payment of and rate of subscription from members, amount ofloans, grants, fees, honorarium and advances and their method of recovery ormaintaining accounts or any other matter with view to achieving the objects of thefund. If any Question arises regarding interpretation of these rules, the decision ofthe Governing Body shall be final and binding.

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ANNEXURE ('A')

FORM OF APPLICATION FOR OUTRIGHT GRANT FROM THE CISF WELFARE FUND

PART-I

Particulars of deceased/invalided subscriber:-1. No.2. Rank3. Name4. Unit and appointment5. Length of service6. Age and date & casualty7. Cause of casualty8. Native place

PART-II

Particulars of the family dependents of the subscribers:-

1. Name and age of the widow/widows/dependents.2. Names and ages of the children3. Present residential address:4. (a) Details of deceased subscriber's parents

(b) Living or dead.(c) Are they able and willing to give any temporary or permanent assistance of anynature(give full details).

5. School and class in which children are studying.6. Present family budget(details to be given, rent of house, education expenses and

food).7. Details of any previous relief from the fund.

PART-III

1. Rate of pension/salary (including allowances)2. Amount received from or balance on date in GPF.3. Amount received from or amount of Life Insurance Policies.4. Bank or Post Office Saving Account Balance.5. Assets in the shape of bonds or investments.6. Extent of landed property.7. Particulars of house property.8. Yearly Income from (6 & 7)9. Whether property is divided or undivided, if undivided, the share of the

widow/dependents.10. Amount due from loans.11. Amount of debts.12. Financial help from any other source.13. Special representation, if any.

Date:-Place:- (Signature of applicant)

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ANNEXURE -('B')

APPLICATION FOR TAKING LOAN FROM CISF CENTRAL WELFARE FUND

1. CISF No.________________________ Rank________ Name__________________2. Basic Pay plus Grade Pay : Rs._________________

Date of Posting in CISF HQrs & Sec_______________________________________3. Amount of loan applied Rs._______________________4. No. of installments in which loan should be recovered______________________5. Date of superannuation_______________________________________6. PURPOSE FOR WHICH LOAN IS REQUIRED:-

(i) Brother/Sister/Daughter's Marriage:-

(a) Date of Marriage(b) Place of Marriage (with name & address of the Spouse):(c) Dependency certificate(d) Supporting documents like invitation card etc.:

(ii) For Higher Education of Self or Children.

(a) Name of the ward:(b) Class in which presently studying/passed:(c) Admission sought for which class/course with details of University/Institute(d) Supporting documents:

(iii) For Medical treatment of self or dependent:

(a) Name of the Patient and relationship:(b) Details of disease and estimated expenditure.(c) Supporting documents

(iv) For booking/purchase of plot or construction of house for his own..

(a) Name of the party/firm/agency from whom the plot, house is proposed topurchase.

(b) Whether permission under CCS conduct Rule obtained or not(c) Supporting documents:

(v) For repair/renovation/addition/alteration in the house/in case of natural calamities

(a) Name of person in whose name the property is held(b) Relationship of applicant with owner:(c) Estimated cost or repair and supported documents.

(vi) For purchasing Personal Computer:

(a) Estimated Cost (Estimate to be enclosed):

(vii) For Funeral expenses/Travel by Air in case of death of his /immediate bloodrelation:

(a) Name and relationship of the deceased with the applicant:(b) Supporting documents, if any:

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7. I, hereby certify that I have no loan/interest outstanding against me as on date. Iundertake to refund the loan installments every month failing which I shall be liable to pay penalinterest and also for disciplinary action. In the event of non-recovery of aforesaid dues prior toretirement, discharge, dismissal etc. I agree to deduction of the same from my terminaldues(undertaking attached).

SIGNATURE OF APPLICANT

REMARKS OF THE BRANCH OFFICER:-

1. Whether the applicant has applied for discharge________________2. Whether applicant is likely to be pensioned off before making good the amount of loanapplied for______________________________________________________________3. Recommendation showing the amount Rs._____________________________________

Verified that the information submitted by the individual is correct to the best of my knowledge. Ifthe loan is sanctioned, the recovery of monthly installments will be made and remitted by 7th ofevery month.

SIGNATURE OF THE BRANCH OFFICER WITH OFFICE SEAL

REMARKS OF ASSTT. COMMANDANT/INSPECTOR-IN-CHARGE OF THE CISFCONTINGENT

1. Whether applicant has taken loan within the last one year, if so when.2. Whether any loan/interest is due for recovery from the applicant.3. Whether individual has taken loan earlier for the same reason .

SIGNATURE OF ASSTT. COMMANDANT/ INSPECTOR-IN-CHARGE OF CISFCONTINGENT.

PRESIDENT /VICE-PRESIDENT'S ORDER

Sanctioned Rs._________________________-(Rupees______________

___________________________) to be recovered in ____________installments.

SIGNATURE

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ANNEXURE -('C')UNDERTAKING

(Applicable to those personnel appointed before 01.01.2004)

I the undersigned hereby undertake to pay all outstanding loans/advancesalongwith interest including penal interest as per CISF Central Welfare Fund Rules. Ifurther undertake that the entire outstanding amount including the interest/penal interestpending against me may be recovered from my salary/arrears at source of RMS/RISKFUND or Govt dues or non-Govt dues etc. in case of my death of disappearance orlunacy or imprisonment or dismissed or retired or default to repay due to any otherreasons/whatsoever.

The aforesaid mode of recovery shall in no way prejudice of effect the exercise bythe Governing Body of any of the rights or remedies available by the law or by thisundertaking.

Place: SignatureNameRankCISF No.Unit

I, hereby, undertake to pay the 50% ofloan/advance and interest in respect ofabove individual or any outstandingamount on account of the aboveloan/advance from my salary in case hefails to repay the same and it may berecovered from my salary/arrears or Govt.dues/Non-Govt dues at the discretion ofthe Governing Body of Central WelfareFund.

I, hereby, undertake to pay the 50% ofloan/advance and interest in respect ofabove individual or any outstandingamount on account of the aboveloan/advance from my salary in case hefails to repay the same and it may berecovered from my salary/arrears or Govt.dues/Non-Govt dues at the discretion ofthe Governing Body of Central WelfareFund.

SURETY NO. 1

SignatureNameRankCISF No.Unit

SURETY NO. 2

SignatureNameRankCISF No.Unit

(For a GOs sureties given by other GOs will be valid. For SOs & other ranks suretiesshould be of the same rank or above of the person taking the loan)

(Applicable to those personnel appointed on or after 01.01.2004 Under New Pension Scheme)

I. An undertaking from the applicant that the balance amount of Welfare loan maybe adjusted / recovered out of dues accrued to him under NPS / Risk Premia Fund andpay and allowances etc. that may be payable to him, in the event of his leaving the CISFby resignation, retirement, removal or dismissal from service.

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II. An undertaking from both the witnesses that he / she will pay the amount ofWelfare Fund loan outstanding against No.______________, Rank_______, Name_________ on his leaving the CISF by resignation, retirement, removal or dismissal fromservice etc.

COUNTERSIGNED

Unit Commander/AIG(in Zone/Sector/FHQ)

SignatureNameRankCISF No.Unit(Stamp of the Unit Commander)

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APPENDIX-“D”

FINANCIAL POWERSFINANCIAL POWER FOR CENTRAL WELFARE FUND.

Authority Loan Advance Out Right Grantand expenditure

Write Off

(i) DG CISF Full Full Full Full

(ii) SDG/ADG CISFSr. Vice-President

Rs.1,00,000/- Rs.1,00,000/- - -

(iii)ManagingCommittee

Full - - -

(iv) Vice -President IG(HQrs)

As admissibleunder rules witha ceiling ofRs.80,000/-.to be ratified byM.C.

Upto Rs.80,000/-to be ratified byM.C.

- -

(v) Secretary DIG(Welfare)

As admissibleunder rule witha ceiling ofRs.50,000/-to be ratified byM.C.

Upto Rs.50,000/-to be ratified byM.C.

- -

(vi) Joint Secretary AIG(Welfare)

As admissibleunder rule witha ceiling ofRs.20,000/-to be ratified byM.C.

Rs.20,000/-to be ratified byM.C.

- -

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Appendix-D(Contd)

FINANCIAL POWER FOR SECTOR WELFARE FUND

Authority Loan Advance Out Right Grant andexpenditure

Write Off

(i) ManagingCommittee

Full Upto Rs.50,000/- As admissible underrules with ceiling ofRs.15,000/-. Reasonsto be recorded inwriting and send toFHQ for DG's perusal.

UptoRs.4,000/-.For writingoff duesfrom lowerformations.

(ii) President As admissible underrules uptoRs.80,000/- &to be ratified by M.C.

Upto Rs.80,000/- tobe ratified by M.C.

Upto Rs.20,000/-to be ratified by M.C.Reasons to berecorded in writingand send to FHQ forDG's perusal.

-

(iii) Vice President - - - -(iv) Secretary - - - -

FINANCIAL POWER FOR ZONAL / PLANT /DAE /DOS /NISA/GBS WELFARE FUND


Write Off


Full Upto Rs.40,000/- As admissible underrules with ceiling ofRs.10,000/-.Reasons to berecorded in writingand send to FHQ forDG's perusal.

UptoRs.2,500/-.For writingoff duesfrom lowerformations.

(ii) President As admissible underrules with ceiling ofRs.50,000/-to be ratified by M.C.

Upto Rs.50,000/- to be ratified by M.C.

Upto Rs.10,000/- to be ratified by M.C.Reasons to berecorded in writingand send to FHQ forDG's perusal.

-

(iii) Vice-President - - - -(iv) Secretary - - - -

23

Appendix ’D’(Contd)

FINANCIAL POWER FOR GP.HQRS/RES.BNS /TRG. INST. / UNITS HEADED

BY COMMANDANT


Write Off


Full Upto Rs.30,000/- As admissible withceiling of Rs.2000/-.Reasons to berecorded in writingand send to SectorHQ for IG's perusal.

UptoRs.500/-For writingoff duesfrom lowerformations.

(ii) President As admissible underrules with ceiling ofRs.20,000/- to be ratified byM.C.

Upto Rs.30,000/- to be ratified by M.C.

Upto Rs.2000/-to be ratified by M.C& reasons to berecorded in writingand send to SectorHQ for IG's perusal.

-

(iii) Vice President - - - -(iv) Secretary - - - -

FINANCIAL POWER FOR UNITS HEADED BY DEPUTY COMMANDANT


Write Off

(i) ManagingCommittee.

Full Upto Rs.10,000/- As admissible underrules with ceiling ofRs.1000/- Reasonsto be recorded inwriting and send toZonal HQ for DIG'sperusal.

UptoRs.300/-.For casesrefer to itby ACUnits.

(ii) President As admissible underrules with ceiling ofRs.6,000/-to be ratified by M.C.

Upto Rs.10,000/-to be ratified by M.C.

Upto Rs.1000/-to be ratified by M.C.& Reasons to berecorded in writingand send to ZonalHQ for DIG's perusal.

-

(iii) Vice President. - - - -

24

Appendix’D’( Contd)

FINANCIAL POWER UNIT HEADED BY ASSISTANT COMMANDANT.


Write Off

(i) ManagingCommittee.

Full Upto Rs.5,000/- As admissibleunder rules withceiling of Rs.600/-Reasons to berecorded in writingand send to ZonalHQ for DIG's perusal.

(ii) President. As admissibleunder rules withceiling ofRs.4,000/-to be ratified byM.C.

Upto Rs.5,000/-to be ratified by M.C.

Upto Rs.600/-to be ratified by M.C& reasons to berecorded in writingand send to ZonalHQ for DIG's perusal.

(iii) VicePresident.

- - -

N O T E : The power of writing off will be exercised by next higher formation andin no case the power of writing off will be exercised by a formation/unitfor its own dues.

25

Appendix – A

S.No. Para Head Sub-para Amount

1. 4 Object A(i) Rs.15,000/-

2. 4 Object A(ii) Rs.50,000/-

3. 4 Object A(iii) Rs.50,000/-

4. 4 Object A(iv) Rs.10,000/-

5. 4 Object A(v) Rs.1,500/- for gift and Rs.300/- formemento

6. 4 Object A(vi) Rs.500/- per person

7. 4 Object A(vii) According to rate fixed for per diet

8. 4 To sanction loans B(i) Four months basic plus Grade payor as decided by the ManagingCommittee according to availabilityof fund recoverable in 15instalments.

9. 4 To sanction loans B(ii) Six months basic plus Grade pay oras decided by the ManagingCommittee according to availabilityof fund recoverable in 20instalments.

10. 4 To sanction loans B(iii) PB-1 – Rs.1 Lakh(Maximum)

The rate of interest will be –For Male ward – 6% p.a.For Female ward- 4% p.a.

(Recoverable in 15 instalments).11. 4 To sanction loans B(iv) (Maximum) Rs.50,000/- from

UWF/ZWF/SWF/CWF(Recoverable in 30 instalments).

12. 4 To sanction loans B(v) (Maximum) Rs.50,000/- fromUWF/ZWF/SWF/CWF(Recoverable in 30 instalments).

13. 4 To sanction loans B(vi) Rs.25,000/- fromUWF/ZWF/SWF/CWF(Recoverable in 25 instalments)

14. 4 To sanction loans B(vii) Rs.5,000/-(Recoverable in 10 instalments).

15. 4 To sanction loans B(viii) Rs.30,000/-(Recoverable in twelve installment)

16. 4 To sanction loans B(ix) Rs.2,500/-

17. 4 To sanction loans B(x) Four months basic plus grade pay(Maximum).

26

RISK-CUM-SAVING FUND SCHEME

THE BACKGROUND

The CISF Central Welfare Risk Premia Fund Scheme introduced w.e.f. 0I-06-1986

and revised w.e.f. 1-9-89 was meant for providing financial assistance to the families of

personnel who die while in service and to those who are medically boarded out of service

on account of invalidation. There was also a provision for refund of the amount of

subscriptions with the prescribed percentage of bonus to the personnel retiring from

service or leaving the Force on some other grounds. In order to provide relief to the

personnel leaving Force on retirement, the Risk Premia Fund Scheme was modified to

Risk Premia cum Medical Assistance cum saving scheme 1997 (RMS 1997) which

provided monthly pension for life after payment of subscription over 20 years. As the

experience of around five years showed that the scheme 1997 (RMS 1997) was not

viable, a decision to revise the said scheme i.e. "CISF Risk-premia-cum-

Medical Assistance-cum-saving scheme 1997" was examined by the

Governing Body of Welfare Funds held on April 24, 2002 and the core committee of

CWF has approved the Risk Premia-cum Saving Scheme 2002 wef. 01.08.2002.

The annual meeting of the Governing Body of Welfare Funds was held on

24-Apr-2002. The Governing body examined the sustainability of the scheme "CISFRisk-premia-cum-Medical Assistance-cum-saving scheme 1997". With this purpose,

the Governing Body also examined the inflow and outflow of the RMS Fund in depth, and

found that the outflow is much higher than the inflow. Also, the scheme will not be able to

sustain this trend and will collapse, if allowed to run in its present form. In sequel the core

committee of CWF approved the Risk Premia -Cum -saving fund scheme-2002 w.e.f.

01.08.02.

The rules have therefore been amended as under:-

27

2. PRELIMINARY

A) The re-framed Rules may be called the Revised Central Industrial Security Force

Risk Premia cum Saving Scheme Rules -2002. In short the scheme has been titled as

'RS-2002'. This is to provide for the constitution and Regulation of a Private Fund to be

known as (CISF-RS Fund) for providing financial assistance to the families of CISF

Personnel who die while in service and to those who are invalidated out of service or

retire from service on attaining the age of superannuation or leaving the Force otherwise.

The benefits under this scheme may be termed as "LUMPSUM PAYMENT" to the

members or their spouse or their nominee.

(B) This scheme came into force with effect from 1 AUGUST 2002 and the existing

CISF Risk-premia-cum-Medical Assistance-cum-saving scheme 1997 be merged with

this scheme. All assets and liabilities of the existing CISF Risk-premia-cum-Medical

Assistance-cum-saving scheme 1997 to be transferred to the revised scheme with effect

from the date of its inception.

3. DEFINITION(i) 'RS' means Revised Central Industrial Security Force Risk Premia cum Saving

Scheme Rules -2002.

(ii) 'Year' means the FINANCIAL YEAR i.e. April to March.

(iii) 'Member' means serving personnel (including deputationists) who are

subscribers to the scheme.

(iv) 'Spouse' means legally wedded husband/wife of a valid marriage of the

member.

(v) 'Fund' means the CISF RS Fund.

(vi) 'Principal Beneficiary' means a member who has by virtue of his service and

contribution become eligible to the benefits of the Fund/Scheme.

(vii) 'First Nominee' means the legally wedded spouse of the Principal Beneficiary

in case of a married member or father/mother in case of a bachelor member,

to whom the benefits shall accrue on the demise of the principal beneficiary.

(viii) 'Second Nominee' means such nominee nominated by the Principal

Beneficiary for receiving the benefits of the scheme in the event of the death of

both the principal beneficiary and First nominee.

(ix) 'Bonus' means the amount to be paid in addition to the subscription paid by

the subscriber towards the schemes applicable at that time, i.e., CISF Risk-

28

premia-fund-scheme 1986 and CISF Risk-premia-fund scheme 1989 (which

were in existence from June 1986 to May 1997).

(x) 'Compounded interest' means interest with prevailing rate of SBI(1 year

deposit)/ GPF whichever is less on the subscriptions to be compounded

annually i.e. during April each year.

(xi) 'Saving Element' means part of subscription @ Rs. 70/-p.m. out of

subscription of Rs 120/- p.m. w.e.f. 01.03.2010.

(xii) 'Risk Element' means subscription @ Rs. 50/- p.m. paid by the subscriber

towards the scheme to cater for the lumpsum benefits payable in the event of

death or invalidation out of service of a member of the scheme.

(xiii) 'Fund Pass Book' means the book for keeping records of the

payments/subscriptions made by the member towards the scheme. The

subscription paid towards the existing scheme will also be recorded therein

duly signed by respective DDO.

4. ELIGIBILITY FOR MEMBERSHIP OF THE FUND

All members of the CISF including civilian employees and personnel on

deputation to other organizations are eligible to become the members of the Fund.

Personnel on deputation to CISF from other Departments /Govt. will be refunded Saving

Element with compound interest and prescribed Bonus applicable on the on the date of

leaving CISF.

In case both husband and wife are the members of the Force both are eligible to

become members of the scheme.

5. GENERATION OF FUNDS/CREATION OF CORPUS

The corpus of the fund would be created in the following manner:-

(I) By Quarterly Subscription

Every member will contribute a sum of Rs. 120/- per month as subscription during

his period of Government service till such time that he retires or leaves the service. The

amount of Rs. 120/- per month will be subdivided under two heads i.e Saving Element @

Rs. 70/- and Risk Element @ Rs.50/-. While Saving Element is refundable in the shape

29

of lumpsum, the Risk Element will be utilized to meet the expenditure on account of

death/lnvalidation /missing etc. This also includes the administrative cost i.e. expenditure

related to running the scheme.

ll) By Merger of Assets of Risk Premia cum Medical Assistance cum savingscheme 1997

An amount of approx. 157 crores held in the name of DG CISF RS Fund form the

INITIAL CORPUS OF THE FUND which is utilized for payment of liabilities of RS Fund

and refund of contributions with bonus. The bank account and Cash Book being

maintained for this Fund will continue to be maintained.

(III) By Earning Interest on Deposits:-The contributions received from members will be invested in Banks/Post Offices

with a view to earn maximum possible but safe interest on the holdings.

6. RELIEF UNDER THE SCHEME

In Case of death / missing and invalidation out of service with 100% disability.

Lumpsum grant of Rs.5,00,000/- (w.e.f. 01.01.2009) on death to NOKs of the

deceased member of the Force and an additional financial assistance of Rs.2.50

Lakhs to living parents of personnel killed in Action (w.e.f. 01.04.2009).

In the case of missing personnel, the benefits of scheme of Rs.5,00,000/- will be

paid at the rate prescribed at the time of occurrence as under:-

i) To be paid in 4 installments. The first installment of Rs.1,25,000/- (w.e.f.

01.01.09) will be payable only after completion of 3 years from the date of

missing.

ii) Rest in three installments of Rs.1,25,000/- each will be made in next three years

after receipt of the report from Police/NOK.

In case of invalidation out of service with disability below 100%.

(i) Lumpsum grant to Invalidation for 81% and above is Rs.5,00,000/- (w.e.f 1.1.09)

30

(ii) Lumpsum grant to Invalidation for 51 - 80% is Rs.3,25,000/- w.e.f 16.5.12.

(iii) Lumpsum grant to Invalidation upto 50% is Rs.2,00,000/- w.e.f 16.5.12.

Personnel retiring from service / dismissed / discharged / removed from service etc.Refund of Saving Elements of contributions with compound interest as decided by the

competent authority will be refunded to the members on leaving the scheme.

Note:-

(i) The beneficiaries of the Risk Premia Fund scheme (applicable from June 1, 1986

and subsequently modified w.e.f. Sept.,1989) will be given subscriptions with 25-55% bonus

on the last balance and the Saving Elements of contributions will also be refunded to the

beneficiaries. All CISF personnel should be member of RS Fund scheme. In case, the

individual wants to a member of the fund on re-instatement it can be done retrospective,

otherwise he may be enrolled a fresh member of the Fund so that he is covered by benefits of

RS Fund.

(ii) The saving elements has been merged in lumpsum amount of Rs.5,00,000/- w.e.f.

01.03.2010 in case of death, missing and invalidation.

b) THE RELIEF UNDER THE revised scheme will ACCRUE ONLY TO THOSE cases

of death, invalidation and leaving the Force for any reason after the introduction of the

scheme, WHO MAKE AT LEAST ONE PAYMENT TOWARDS THE REVISED SCHEME. All

cases of retirement or leaving the force on any ground occurring till the introduction of revised

scheme will be governed by the provisions of the existing RMS 1997.

7. DISQUALIFICATION

A MEMBER STANDS DISQUALIFIED from the membership of the Fund, if he

FAILS TO PAY THE SUBSCRIPTIONS REGULARLY.

A member who could not pay his subscriptions for any reason may be allowed to

pay the same within a period of six months in one lumpsum together with a penalty of

Rs. 5/- per instalment per quarter. This permission may be granted by the Unit Comdt.

keeping in view the circumstances under which the contributions could not be paid

regularly. This permission may be accorded only after ensuring that the member

concerned was alive on the date of payment of the arrears. In no case, this facility may

be used to give benefits of the Scheme to the dependents of the individual who might

have died during the pendency of the disqualification for non-payment of subscriptions

regularly. Similarly, this may not be utilised for granting benefits to the members who

31

have been invalided out of service during the pendency of disqualification for non-

payment of the subscriptions regularly.

8. OPERATION OF ACCOUNTS

An account in the name of DG CISF RS fund will be opened with a Nationalized

Bank and will be operated jointly by AIG(Wel) and SO(Wel). In the absence of any one

of the above said two officers the accounts will be operated by AC(Admn) with one out of

the above said two officers. Specimen signatures of all the three officers namely AIG

(Wel), SO(Wel) and AC(Admn) will be sent to the bank under the signature of DIG(Wel).

Separate heads will be maintained in Cash Book for Risk Element and Saving Element.

The existing Bank Accounts and cash Book will also continue to be maintained and all

payments to the beneficiaries of Existing scheme as well as the refund of contributions

with interest decided by the competent authority to retiring personnel will be paid out of

this amount.

9. AUDIT OF THE FUND

THE FUND SHALL BE AUDITED ON ANNUAL BASIS by a reputed Chartered

Accountant. The audit must be completed before the annual Governing Body Meeting of

the Fund and the audit report shall be placed before the Governing Body during its

annual meeting for consideration and approval. Internal audit of the fund may also be

carried out by the Internal Audit Team of CISF as and when desired by the President.

10. GOVERNING BODY OF THE FUND

(1) The fund shall be administrated by a Governing Body comprising of 50members (7 Ex- officio and 43 nominated ) as shown below:-(i) Permanent Ex- Officio members and Office Bearers.

President - DGSr. Vice President - SDG/ADG (HQrs)Vice President - IG(HQrs)Secretary - DIG(WEL)Jt. Secretary - AIG(WEL)Treasurer - SO/AC(WEL)Member - AD(Accounts)/AO(Accts)

(ii) Nominated membersIG (NS/ES/WS/NES/SS/APS/TS)(on rotation )

- Two to be nominated by DG

DIG (from field Units/Zones) - Five to be nominated by DGAIG/COMDT - One AIG/ Sr.Comdt. / Comdt. from

each Sector – 07 (Nominated by IG )

32

DC / AC - 01 from each Sector (Nominated by IG)SO (Subordinate Officer) - 01 from each Sector (Nominated by IG)HC - 01 from each Sector (Nominated by IG)Const - 01 from each Sector (Nominated by IG)Civilian staff - One to be nominated by DIG/Wel,FHQ.

Note :- Out of above nominated members, Ladies of different ranks as mentionedbelow may be nominated –

GO - 01SO - 01OR’s - 2 to 3

2. The Governing Body will meet once in a year to transact the followingbusiness.

(a) To review the policies and guidelines about the Administrationof the fund in light of the given objectives;

(b) To review and fix rates of subscription to be paid by eachcategory of members;

(c) Decide about the investment of fund and ratification ofinvestment of funds made with the approval of DG,CISF.

(d) To approve and ratify the expenditure financed from RSF.(e) To write off loses, or irrecoverable dues, if any.

(f) To review of Income and Expenditure accounts and balancesheet of yearly financial account and approve the same.

(g) To review the honorarium being given to persons engaged onhonorarium basis for administration of RSF.

(h) To take a view on any subject brought before the AGB by any of the members regarding administration of RS Fund.

11. INVESTMENT OF FUND AMOUNTThe amount of the fund in excess of day to day requirement will be INVESTED IN

TERM DEPOSIT SCHEMES WITH A NATIONALISED BANK/POST OFFICE to yield

more and safe interest. The long term investments will be done on the recommendation

of the committee constituted for the purpose which comprises of the following:-

a. Vice President (IG/ HQrs)b. Secretary ( DIG/Wel )c. Jt. Secretary (AIG/Wel)d. Any HQrs DIG nominated by DG CISFe. AD/Acctsf. Treasurer (SO(Wel) / AC(Adm).

12. MEETING OF THE GOVERNING BODY OF THE FUND

The GOVERNING BODY of the Fund will MEET AT LEAST ONCE A YEAR on the

dates to be decided by the President of the Fund. However, it will be only after the close of

33

financial year so that the accounts are audited and the audit report is placed before the

Governing Body for ratification/approval.

13. PAYMENT OF BENEFITS

SO(Wel) / AIG(Wel) will process the cases received from the field formations and

obtain order of DIG (Wel) for making payment. The correspondence on the subject shall be

dealt by SO(Wel) / AIG(Wel). The payments so made shall be put-up before the Governing

Body for ratification.

14.NOMINATION

EACH PERSON JOINING this scheme should immediately on its implementation

SUBMIT HIS/HER NOMINATION IN DUPLICATE as per Appendix 'B' i.e. one for pasting in

his Fund Pass Book and other for keeping in his personal file. An entry for nomination will

also be recorded in the service book of the individual for reference as and when the

necessity arises. The NOMINATION MUST BE WITNESSED by two members giving their

number, rank and name in block capital letters with date of nomination/witness and WILL BE

ATTESTED BY THE CONTROLLING DDO/GAZETTED OFFICER with office stamp and

name in block capital letters. The nomination must be in favour of the members of the family

in order of precedence as contained in the CCS (Pension) Rules 1972. In addition to the first

nominee, second nominee will also be shown in the nomination form with the contingencies

on the happening of which the benefits will be payable to the second nominee. It may be

mentioned that in the case of unmarried members, the nomination made by them will

become invalid on their acquiring a family. In such cases, the benefits will be paid to the

spouse irrespective of nominations in line with Govt. Pension.

15.DEFINITION OF FAMILY

The definition of term Family for the purpose of Revised Risk Premia Cum Saving

Scheme in CISF shall include the following in order of precedence:-

(A) MEMBER’S SPOUSE (in case of male member, the wife and in the

case of female member, the husband), provided that if a member

proves that his wife/her husband has been judicially separated from

him/her or has ceased under the customary law of the community to

34

which he/she belongs to be no longer a member of the government

servant’s family in the matters to which these rules relate unless the

member subsequently intimates in writing to the Head of Office that

he/she shall continue to the so regarded.

(B) In case of CHILDREN(s) (Son / Daughter), the share of benefit will be

equal to all.

{Note:- Child means a legitimate child (son/daughter) and includes an adopted child

where adoption is organised by personal law governing the member and or

legally.}

(C)FATHER/MOTHER, provided member is unmarried or is

widow/widower and has no child/children.

(D) In case of Brother(s)/unmarried sister(s) wholly dependent on the

member.

16. DOCUMENTS TO BE SENT FOR SANCTION OF PAYMENT.

The following documents for payment of benefits out of the scheme will be sent to

CISF Hqrs (Welfare Branch) immediately in case of death/ invalidation and within 90

days prior to the date of retirement of the individual. In case of missing personnel the

claim will be sent after expiry of three years period from the date of missing :-

(a) Completed pass book duly updated and attested by the DDO.

(b) Application as per Appendix À` attached (Part I & II duly completed).

(c) Copy of the Service Order notifying the date of Struck Off Strength and cause.

(d) Pre-receipts for lumpsum payments, duly affixed with revenue stamp and signatures

attested by a Gazetted Officer.

(e) Attested copy of medical certificate issued by the Medical Board in case of

invalidation out of service indicating percentage of disability.

(f) Where the claim is preferred in favour of a person other than the spouse, an affidavit

on a non-judicial stamp paper for Rs.10/- duly attested by a Notary Public / First

Class Magistrate stating that the member died as a bachelor or widow / widower

without leaving any children.

35

(g) Guardianship Certificate issued by a Court of Law in case the amount is claimed by

the guardian of the minor children.

(h) An indemnity bond covering the amount of benefits in the case of missing personnelclaim and for claims by guardians of minor children.

(i) A copy of FIR along with latest Police Report in case of claim preferred for a

missing person.

17.MODE OF RECOVERY1. The CONTRIBUTION FROM ALL MEMBERS will be RECOVERED ONQUARTERLY BASIS for quarter ending February, May, August and Novembereach year. This shall be the RESPONSIBILITY OF THE UNIT COMMANDER/DDOTO ENSURE recovery of the quarterly contribution and remittance to FHQ duringMarch, June, September and December each year.

2. For PERSONNEL ON LEAVE, TEMP. DUTY, TRAINING etc. the shortamount will be drawn by unit commander from Unit Welfare Fund/Canteen Fundetc. as a temporary loan and will be recovered/settled by the unit commander at unitlevel on joining of individual.

3. REMITTANCE OF 100% CONTRIBUTIONS AGAINST THE POSTEDSTRENGTH of the unit/establishment will be the RESPONSIBILITY of the UNITCOMMANDERS. The contribution so collected must reach the Fund Cell before15th of Every Quarter i.e March, June, September & December each year. Noamount in any case will be left or shown outstanding.

4. Subscriptions @ Rs.120/- p.m. towards the revised scheme will be recoveredfrom all the members of the Force including deputationists and civilian staff. For thepurpose of effecting recovery of subscriptions, Principals of Training Institutions,Commandants of independent units/Bns., A.O.(Bill) for FHQ, DDOs of Sector HQrs,Zonal HQrs., Commandants of Plant Units headed by DIsG, Group HQrs andOfficers-in-charges sub units under respective Group HQrs and others, will betreated as independent and responsible for implementing the scheme. Each ofthem will prepare the summary of subscription of Risk Premia-cum-Saving fundscheme as per Annexure "A" and send to Section Officer(Welfare), FHQrs alongwith Bank drafts. Recovery of subscription may be affected on the basis of postedstrength of the Unit on the last day of the month.

(i) Annexure À` (Schedule of summary of subscription).It shall be prepared every quarterly in respect of all the personnel of various

units/offices separately. The recovery shall be made quarterly on the date of

disbursement of pay for the months of Feb, May, August and November respectively. If a

member of the fund is on leave/temporary duty etc. and recovery on account of

subscriptions cannot be made in a particular month, it shall be drawn from Unit Welfare

fund or canteen fund or regimental fund and the shortfall be made good. The amount so

36

withdrawn may be recovered from individual on joining. If an individual is overstaying on

leave or remains absent and also not paying his subscription regularly will stand

disqualified from the membership of the fund. He may apply for annulment of

disqualification by paying the amount of arrears in one installment with penalty @ Rs.5/-

per quarterly per installment. The annulment is permissible only with the approval of

Governing Body/Managing Committee of the fund. The total amount on account of

subscriptions thus recovered shall be reflected in the schedule of recoveries (AnnexureÀ`) indicating the period for which recovery has been made. The amount of subscription

is to be sub-divided in two sub- heads i.e. Risk Element @ Rs.50/- p.m. and Saving

Element @ Rs.70/- p.m. Nominal roll of personnel in whose respect subscription on

account of revised Risk Premia cum Saving scheme 2002 is outstanding, will be

prepared as per Annexure "B" and enclosed with the schedule.

(ii) Remittance of Subscriptions.

The amount of subscriptions towards CISF Central Welfare (Risk Premia-cum-

saving) fund so collected shall be remitted to FHQrs by 15th of the month by means of

bank draft in favour of "DG CISF RS Fund" payable at SBI Service branch, New Delhi,

(Code No.7687) or State Bank of Hyderabad, Scope Complex, Lodhi Road, New Delhi

(Code No.2511). The amount of bank draft should tally with the total amount shown in

the statement of summary of schedules of recoveries. No amount shall be shown left as

outstanding except those long OSL/AWL.

18. MODE OF PAYMENT

LUMPSUM PAYMENT OF SAVING ELEMENT of contributions with compound

interest as decided by the competent authority will be made ON THE DATE OF

RETIREMENT. All out efforts will be made to arrange payment of saving elements of

contributions with compound interest to the personnel who are proceeding on retirement

on attaining the age of superannuation on the last working day of the month in which

retiring. For this the complete papers alongwith Fund Book will be submitted to Force

HQrs three months (90 days) in advance i.e. prior to the date of superannuation

retirement so that individuals can be paid Saving Element on the last working day.

CONTRIBUTION OF LAST THREE MONTHS WILL BE DEDUCTED FROM THE FINAL

37

PAYMENT, IF NOT ALREADY DONE BY THE UNIT, SINCE WE INTEND TO PAY THE

LUMPSUM PAYMENT ON THE LAST WORKING DAY.

19. MAINTENANCE OF RISK FUND PASS BOOK:-

The existing pass books will be closed showing the amount paid by the individual

towards the RMS'97. The same pass book will be taken into use for recording the

recoveries made towards the revised scheme from the next page. The system of entry

will be the same Rs.80/- under the New Scheme should be made from the next page

and in the beginning the Break-up of subscription i.e. Risk Element and Saving Element

be indicated. The Saving Element will be Rs.50/- and Risk Element will be Rs.30/-.Since the rate of RS Fund has been revised twice, entries in RS Fund Passbook may be

made as under :-

From Dec’2008 to Feb’10 –Rs.100/-(Rs.30 Risk element and Rs.70 as saving element)

From Mar’2010 to till date -Rs.120/-(Rs.50 Risk element and Rs.70 as saving element)

It will be ensured that pass book for each and every member of the Fund /Scheme is

prepared and maintained up-to-date. The Head of Office/ DDO of each unit / office will

ensure that all the subscriptions recovered from the individual are recorded therein.

While casting the progressive balance in the individual pass book, its correctness in all

respects must be ensured. The annual subscriptions towards Saving Element will be

granted compound interest as decided by competent authority. The interest will be

communicated by FHQrs for credit in the pass book to the DDO/Head of Office of Unit,

maintaining the Risk Fund Pass Books. The individual will be issued an annual

statement of his subscriptions like G.P.F. balance during the month of May each year by

DDO concerned in the given Format at Annexure "C". Unit Commandant/DDO willissue a certificate in the month of June each year that the Annual statements havebeen issued to all members of his unit/Office for the last year.

Whenever, an individual is sent on deputation to another department, his Risk Fund

pass book duly completed and updated should be transferred to FHQ for maintenance by

Welfare branch for the duration of the term of deputation. On his repatriation to CISF,

the pass book may be obtained from FHQ for further maintenance at the unit where the

individual is posted on repatriation to CISF. While the Pass Book is maintained at

38

FHQrs, it will be the responsibility of FHQ(Welfare branch) to ensure that the proper

records of recoveries are made in pass book. As regards personnel proceeding on

deputations, it has been directed by MHA that henceforth continuity of their membership

to various schemes of their parent organisations should be ensured even during the

tenure on deputation / foreign service to other organisation. The terms and conditions of

deputation shall contain a specific clause to this effect an the lending authority shall

develop a system for ensuring regular recovery from the salary of the force personnel

towards these schemes regularly. This is to avoid discontinuance of subscriptions

leading to suspension of their membership to such schemes and the consequential

denial of the financial benefits on the happening of some mishap Personnel proceeding

on deputation will be clearly explained that the responsibility for timely / regular payment

of subscriptions will be their own and that the defaulters will be disqualified from the

membership. THE DISQUALIFIED MEMBER WILL NOT BE ELIGIBLE FOR THE

BENEFITS UNDER THE SCHEME EXCEPT REFUND OF SAVING ELEMENTS with

interest at par with prevailing Post Office term deposit (5 years) rates. Revival of

membership may be considered by the Managing Committee/Governing body of the

Fund on receipt of a written request from the defaulter member agreeing to pay all

outstanding payments in one lumpsum with penalty.

20. THE FUND CELL

A Fund Cell to be headed by serving Officer of the rank of Section Officer with

adequate experience of accounting matters will be set-up under the overall control and

supervision of the Custodian of the Fund i.e. DIG(Wel). It would be adequately staffed as

per the volume of work. The cell shall consist of a good mix of experienced / retired

personnel who are physically fit and mentally sound and serving CISF personnel. The

personnel selected for manning the Cell should have sound knowledge of accounting

procedure. In order to have proper maintenance of accounts, passbooks & other records

the maximum work of Fund Cell shall be computerised. Hence, computer trained CISF

personnel may also be engaged for Fund Cell.

39

21. ENHANCEMENT OF BENEFITS1. No enhancement of benefits shall be considered by the Governing Body till such

time the same is first vetted by AD(Accounts) and then at least 75% of themembers of the Governing Body agree for the same.

2. The scheme envisages equality of all members in terms of their contributions tothe Fund and the benefits to be derived there from. Therefore, whilecontemplating increase in subscriptions to enhance the benefits to thebeneficiaries the subscription paying capacity of the Constabulary should be thesole criteria.

22. INTERPRETATION

Whenever a question arises as to the exact meaning, clarification, explanation of

the effect of any word, term, clause, rule, resolution or ambiguity arising in the reading of

these rules or any of the orders, decisions or awards of the Governing Body, the decision

of the President of the Fund shall be final.

23. JURISDICTION

All matters of legal disputes shall be under the JURISDICTION OF THE COURTS

AT DELHI.

24. MISCELLANEOUS

The contributions for covering the Risk element in the scheme have been decided

after taking into account the average death rate per month and invalidations per month.

The arrangements have been made to cater for the benefits in case of mortality rate

increasing and invalidation per month. However, in the event of death/invalidation rate

increasing this limit, the contributions towards the Risk elements will be enhanced

proportionately to cater for the prevailing rate of deaths/invalidations.

40

Appendix -A

APPLICATION FOR GRANT OF BENEFITS OUT OF CISF RISK-CUM SAVING FUNDSCHEME.

(To be filled by the members 3 months before the date of retirement).

PART - I

1. CISF No. Rank &

Name of the individual

:__________________________________________

2. CISF Unit /Estt. :__________________________________________

3. Date of joining the Scheme :__________________________________________

4. Date of leaving the Scheme :__________________________________________

5. Reason for leaving the

Scheme

:__________________________________________

6. Address of nominee/

individual where payment is to

be remitted

:__________________________________________

___________________________________________

___________________________________________

___________________________________________

7. If the nominee is minor, name

of person to whom the amount

will be paid and his/her address.

:__________________________________________

__________________________________________

__________________________________________

8. Details of banker:-

a) Name of the Bank

b) Name of Branch & Code No.

c) Account Number.

__________________________________________

__________________________________________

__________________________________________

Place:

Date: Signature of Applicant.

41

PART - II1. The above particulars have been verified and found correct.

2. As per Pass Book, the subscriptions paid are as under:-

(a) Subscriptions towards Risk Fund Scheme

Rs.___________From______________

to___________.

(b) Subscriptions towards RS Fund Scheme prior to 31.07.2002

(i) Saving Element @ Rs.30/- p.m.

From _____________ to 31.07.2002. Rs.______________.

(ii) Pension Element @ Rs.40/- p.m.

From _____________ to 31.07.2002. Rs.______________.

(c) Subscriptions towards CISF Central Welfare (Risk Premia-Cum-Saving) Fund

scheme - 2002

(i) Saving Element @ Rs.50/- p.m.

From _____________ to __________ Rs.______________.

3. Designation of the DDO

4. Name of the Bank with IFSC Code No. where bank drafts / RTGS is to be sent.

5. E-mail ID of the Unit.

6. Unit Welfare Fund or RS Fund Account No.

Signatures of Head of Office / DDO

42

PART - III

1. Amount admissible & sanctioned. :

a) Risk Fund with bonus. :

b) Saving Elements with interest. :

__________________________________________________________________

Note:- The application should be supported by a payee's pre-receipt duly affixed with

revenue stamp and attested by Gazetted Officer. In case of invalidation the Pass

Book should be supported by a copy of the certificate issued by the medical

board.

APPENDIX "B"

NOMINATION FOR BENEFITS UNDER THE REVISED CISF RISK PREMIA CUM SAVING SCHEME

Name andaddress offirstnominee (s)

Relationshipwith themember of thescheme

Age and dateof birth of firstnominee (s)

Share to bepaid toeach

Contingencieson happeningof which thenominationshall becomeinvalid

Names, address andrelationship with ageand date of birth of theperson(s) to whom theright of the nomineeshall pass in the eventof first nomineepredecessing themember of the schemeor in consequence ofhis/ her death/ineligibility in order ofprecedence.

(1) (2) (3) (4) (5) (6)

Date:____________________ Signature of member of the scheme with dateName _______________________________Rank __________ Force No ____________

Witness to the signatures

1. _______________________________________CISF No, Rank and Name (In block letters)

2. _______________________________________CISF No, Rank and Name (In block letters)

43

ANNEXURE "A"

SUMMARY OF QUARTERLY SUBSCRIPTION OF RISK PREMIA-CUM-SAVING FUND SCHEMEFOR THE PERIOD FROM________TO ________

NAME OF THE UNIT ______________

Sl.No

Postedstrength

Amountdue

(in Rs.)

Balancepending from

last month(in Rs.)

Totalamount

due(in Rs.)

Amountsent

(in Rs.)

Interestsent

(in Rs.)

GrandTotal

(in Rs.)

Balancein Rs.

Remarks

(5) (8)(1) (2) (3) (4)(3+4)

(6) (7)(6+7)

(9) (10)

44

Annuxure "B"

NOMINAL ROLL OF PERSONNEL IN WHOSE RESPECT QUARTERLYSUBSCRIPTIONS ON ACCOUNT OF REVISED CISF RISK PREMIA CUMSAVING SCHEME 2002 IS OUTSTANDINGYEAR___________________

(TO BE ISSUED BY DDO/ HEAD OF OFFICE)

UNIT/ OFFICE ...................................................................................................................................

SL Force No. Rank Name Details ofquarters and

year for whichsubscription is

outstanding

Amountoutstanding

Reasons fornon-recovery,

if any

(1) (2) (3) (4) (5) (6) (7)

Place:____________________ Signature of DDO/Head of Office Dated:____________________ Name of Unit

45

Annexure "C"

ANNUAL STATEMENT OF RISK-CUM-SAVING-FUND SCHEME FOR THEYEAR___________________

(TO BE ISSUED BY DDO)

No.Rank and Name Item OpeningBalance

Depositduring the

year

Interest Total(3+4+5)

(1) (2) (3) (4) (5) (6)Saving Element

Place:____________________ Signature of DDO/Officer-In-Charge CISF Unit Dated:____________________ Name of Unit

46

RULES FOR THE ADMINISTRATION OF CENTRAL INDUSTRIAL SECURITYUNIT REGIMENTALFUND

1. SHORT TITLE

These rules may be called the Central Industrial Security Force unitRegimental Fund Rules.

2. DEFINITIONS

In these rules, unless the context otherwise requires :-

(i) “Director General" means the Director General of the CentralIndustrial Security Force.

(ii) “Force" means the Central Industrial Security Force;

(iii) “Fund” means the Central Industrial Security Force unit RegimentalFund.

(iv) “Members” means all Government servants in the service of theforce, whether on uniform or non-uniform posts and includespersonnel on deputation to other departments and those serving ondeputation with CISF from other departments.

(v) "Unit" means a contingent of the force deployed under a Head ofOffice declared as such by the Competent Authority.

3. APPLICATION

The benefits of the fund shall be extended to all members.

4. OBJECT

(A) The object of the fund shall be :-

To streamline the maintenance of all miscellaneous funds under one headi.e. unit Regimental Fund and to ensure proper maintenance of record as well asaccountability.

All existing funds except Canteen Fund and Welfare fund would be mergedinto one fund under CISF UNIT REGIMENTAL FUND.

Minimum serving force personnel will be detailed for running Canteen,farms, mills, cinema, temple etc. Wards or family of CISF personnel may beengaged to run such activities.

(B) Guidelines for Utilization of Unit Regimental Fund -i) To develop infrastructure for improve of Fund;ii) To hold Regimental function like Mela, Games, functions etc.iii) Any other bonafide purpose for the welfare of Force personnel and their

families / wards.47

5. SOURCES OF INCOME / FUND

The fund shall be constituted from and supported by :-

(i) The fund will be constituted by merger of Atta chakki fund , Cinema fund,Band fund, Mandir fund, Mosque fund, Gurdwara fund, Vegetable farmfund, PCO fund , Gas agency fund , Garden fund, Grocery shop fund,Poultry fund , Kitchen garden fund, Community hall fund, Cable TV/Videofund, Tailoring fund, Barat Ghar fund, Nursery school fund, Family welfarecenter fund, Computer fund, Beauty parlour fund and any other fundmaintained by the units. No separate fund will be opened without thepermission of DG/CISF.

(ii) Donations and grants from the Central or State Governments or otherGovernment and quasi Government bodies including public undertakings.

(iii) Voluntary contributions and donations from private persons or bodiesprovided that such contributions or donations will be accepted only with theapproval of the Director General / Sector IsG if the amount is more thanRs.1,000/-

(iv) Interest on fixed deposits and other investments in Bank/ Postal Accounts.(v) Profit gained from sales proceedings of items, hire/rental charges etc.

6. ADMINISTRATION OF UNIT REGIMENTAL FUND

(1) The fund shall be administrated by a Managing Committee consisting of:-

(a) President - Head of the office/ Unit/ Trg. Inst./Res.Bns.(Whatever be approved designation)

(b) Vice-President

- Second - incommand.

(c) Secretary/Manager

- Gazetted officer (Incharge of Welfare Fund). IfGOs are not available, Inspector/ Sub-Inspector may be nominated.

(d) Treasurer - Asstt. Comdt/ Inspector/ Sub- Insp. Incharge(Welfare)

(e) LineCommittee

- One Gazetted Officer as President and twosubordinate officers as members.

(f) Member - One from each other ranks.

(2) The committee will meet once in a month to transact the following business:-

(a) Review the working of the Fund;(b) Fix the rates / profit on sales of items etc.(c) Allocate / invest fund to the unit Welfare Funds.(d) Review sports / welfare activities to be financed from out of the fund.(e) Write off of losses, or irrecoverable items / funds, if any.(f) Review of Income and Expenditure accounts and Balance Sheet of

the fund.

48

7. FINANCIAL POWERS- (Regimental Fund)

AUTHORITY FINANCIAL POWER

RECURRING NONRECURRING

Write off specificcases.

DG/CISF Full Full FullSector IG &IG(HQrs)

Rs 50,000/ p.a. FullDetails ofexpenditure to besubmitted to ForceHeadquarters forinformation.

Rs. 10000/-

DIsG(Zonal/Pl-ant),Director NISA& DIGTrg/FHQ.

Rs 1,25,000/ p.a. Up to Rs.75,000/ atone timeDetails ofexpenditure to besubmitted to SectorIG for information.

Rs. 5000/-

Comdt. of Unit &Principal ofTrg.Institution

Rs.1,00,000/ p.a. Upto Rs. 50,000/-p.a.To be ratified by theManagingCommittee.Details ofexpenditure to besubmitted to ZonalDIsG.

Rs. 2500/-

Dy. Comdt. of Unit Rs.75,000/ p.a. Upto Rs. 25,000/-p.a.To be ratified by theManagingCommittee.Details ofexpenditure to besubmitted to ZonalDIsG.

Rs.500/-

AC of Unit Rs.50,000/ p.a. Upto Rs. 20,000/-p.a.To be ratified by theManagingCommittee.Details ofexpenditure to besubmitted to ZonalDIsG.

Nil

N O T E : The power of writing off will be exercised by next higher formation and in nocase the power of writing off will be exercised by a formation/unit for its owndues.

49

8. SYSTEM OF ACCOUNTS

(1) The accounting year will be financial year as adopted by theGovernment of India.

(2) The treasurer, under the supervision of the Secretary shall beresponsible for the proper maintenance and up-keep of accounts.

(3) The Secretary shall place the monthly account of Income andExpenditure of the previous month in each monthly meeting of thecommittee for the information of the committee members.

(4) All transactions should normally be made through Pay Order / Bankdraft / cheque. Cash in hand should be kept at a minimum.

(5) Managing Committee shall ensure that various accounts, recordsand documents of receipt and payments are properly maintained andthat adequate provisions have been made for systematic, internalchecks for proper accounting of receipts / disbursements.

(6) Reconciliation of accounts should be done on monthly basis.

(7) An account in the name of the fund will be opened with anyNationalized Bank.

(8) The Bank account will be operated at least by two office bearersjointly. It may be noted that no officer will open an account byname.

(9) Refreshment for Sainik sammelan or any other regimental function /meeting or visit of VVIP can be expended with the approval of theManaging Committee. .

(10)Expenditure for betterment and enhancement of the image of theforce can also be met from this fund with the approval of theManaging Committee.

(11) Cable charges of TV may be incurred from the respectiveRegimental fund of FHQ/Sector/Zone/Unit.

(12) No loan /advance will be granted to personnel / members.

(13)The committee will decide and sanction the amounts for expenditure.

50

(14) The President, Vice - President, Secretary, Treasurer andother Ex- officio members of the Managing Committee shall holdoffice by virtue of their respective official position in the Force, whileother members will be nominated as per rules, for a period of oneyear only. No nominated member shall hold office for the second yearin succession.

(15) Although each unit will function independently , the Sector/Zone willbe responsible to keep a watch on the working of the units undertheir control.

(16) Pujari /Maulvi/Granthi/Priest may be detailed in Mandir, Mosque,Church, as the case may be with approval of Managing Committeeand religious functions, celebration, festivals and any other functionsas per existing customs will be observed accordingly.

(17) Standing Orders for Brass/Pipe bands of Central IndustrialSecurity Force will be as follows:-

(i) CISF maintains a Brass/Pipe bands which is placed underadministrative control of Commandant ofunits/Battalions/Training institutes. Sector IsG will fix thestrength of the band from available posted strength.

(ii) The Band is utilized for Republic Day/Raising Day Parade andother important functions organized/ sponsored by FHQrs.

(iii) Payment will be taken in advance for actual booking time.

(iv) 15% cancellation charges will be levied on all bookingcancelled by the concerned parties.

(v) The concerned unit/battalion /Training institutions commanderreserves the right to cancel bookings 72 hours before thescheduled time. No cancellation charges will be deducted incase of exigencies of official commitment for a function of theforce.

(vi) Bands once booked should not be cancelled under normalcircumstances.

(vii) Transport charge as per Government rules will be chargedfrom the hiring agency in addition to band hiring charges.

(viii) Halting charges of transport will be charged as per Govt. Rules.per hour.

51

(ix) Band will not be hired for overnight functions involving stay ofthe band at an outside location without prior sanction of theconcerned unit/Battalion /Training institutions commander.

(x) Band will not be hired for more than 03 hours for a singlefunction.

(xi) Band will generally not to be hired out to places located beyond50 KM from the location.

(xii) The band party not to accept any rewards/liquor from the hiringagency and the band in charge will ensure that the band partydoes not consume alcohol before during or after theengagement.

(xiii) The band will play static / seated and the arrangement for thiswill be made by the hiring agency.

(xiv) The band in no case will play while moving with the marriageparty/procession.

(xv) 10% of the earnings are recommended to be given as rewardto the band personnel as measure to inspire/motivate them.

(xvi) The band may be hired out to private/civil agencies withfollowing charges:-

BAND RATES AT DELHI / GHAZIABAD

SN. Particulars Rate1. For Serving and retired

CISF personnel includingdeputationist and ex-deputationist

First hour Rs.3,000/-, for secondhour and subsequent hour notmore than three hoursRs.1,000/- per hour.

2. For Senior officers ofMHA and other CAPFs

First hour Rs.10,000/-, forsecond hour and subsequenthour not more than three hoursRs.3,000/- per hour.

3. For Serving State PoliceOfficers and Govt.officials


4. For other than abovecategory


- 52 -

9. RECORDS

The following records will be maintained :-

(i) Cash Book and ledgers.

(ii) Receipt Book serially numbered.

(iii) Stock Register.

(iv) Draft incoming/outgoing register

(v) Cheque issue register

(vi) Guard file to keep all vouchers etc.

(vii) Minutes book of the proceedings of Committee.

(viii) Miscellaneous correspondence files.

10. HONORARIUM

The rate of honorarium to the fund clerk and staff maintaining Fundas under:-

Fund clerk - Rs.50/- p.m.

11. AUDIT

1. Account of fund shall be audited by an auditor, appointed by UnitCommander in every month.

2. The account of the fund shall be audited annually by the concerned ZonalDIG/ Sector IG.

12. GENERAL POWERS AND INTERPRETATION

1. The Governing Body of Welfare fund , DG/CISF and Sector IG shall

have full powers to regulate and issue instructions regarding prescription of

forms for various purposes including accounts records, payment of and rate

of profit , honorarium and maintaining accounts or any other matter with a

view to achieving the objects of the fund.

2. If any Question arises regarding interpretation of rules, the decision

of the Governing Body of Welfare fund shall be final and binding.

53

CENTRAL INDUSTRIAL SECURITY FORCE CANTEEN RULES

1. LOCATION AND MANAGEMENT

a) Central Industrial Security Force Unit/Establishment may run a Central Canteen tocater for the needs of all CISF personnel at the location provided that if more thanone Unit/Establishment are located at one place.

b) The fund shall be administrated by a Managing Committee consisting of :-

a) President - Head of the office / Unit/Trg. Inst./Res. Bns.(Whatever be approved designation)

b) Vice President - Second – in Commandc) Secretary/Manager - Gazetted Officer (Incharge of Welfare Fund). If

GOs are not available, Inspector/ Sub-Inspectormay be nominated.

d) Treasurer - Asstt. Comdt./Inspector/Sub-Inspector Incharge(Welfare)

e) Line Committee - One Gazetted Officer as President and twosubordinate officers as members.

f) Member - One from each other ranks.

The Unit Managing Committee of canteen fund will meet at least once in a month ona date to be decided by the President of the respective committees. The following criteriamay be adopted:-

i) The Managing Committee of the Canteen Fund shall decide about welfare activities to befinanced out of the fund.

ii) The Managing Committee shall decide items/materials to be purchased and issueinstructions regarding various business transactions /welfare activities. Hence, the purchaseshall be made subject to final approval of the Managing Committee.

iii) While submitting proposal for Admn./Financial sanction, the Managing Committee mayspecify details of each item to be purchased including cost of the item as well as status of theCanteen Fund.

iv) In case the expenditure exceeds more than the financial powers of Unit ManagingCommittee, it may recommend with details to the appropriate higher authority for necessaryfinancial approval.

2. OBJECT

The object of the Canteen is to provide general stores required for daily use for sale atcheaper rates to the members of the Force and bonafide consumers.

3. PROCEDURES AND MEDIUM OF BUSINESS:-

All commodities will be sold on cash payment. The word “Administrative Charges” should beused in place of word “Profit”. 2% uniform administrative charges be applicable in all theformations. The Canteen Fund profit will be utilized for the following welfare measures.

54

a) For improvement and maintenance of OR’s mess, SO’s Mess, and transit campmess.

b) Purchase of computer for training of families /wards of CISF personnel, to be installedin Family Welfare Centre or similar premises of unit, within convenient approach andaccess of the wards/ families.

c) Purchase of books for unit library.d) Purchase of VCD/DVD player for teaching purpose.e) Purchase of Digital projector for recreation of families ad wards of CISF personnel.f) Improvement of sports and recreational activities.g) Multi Gym. for CISF wards.h) Opening of nursery schooli) Expenditure for refreshment during the Sainik Sammelan or any other regimental

function / meeting.j) Any other bonafide purpose for the Welfare of the CISF personnel and their families

/wards.

With regard to (a) above it is further clarified that 10% of canteen profit of variousunits can be utilized annually by Sector IG’s for maintenance/improvement of the OR’s mess.SO’s mess and transit camp mess of any unit. Therefore, the canteen profit of 10% only ofthe various units should be deposited in the Sector HQrs which will be utilized formaintenance/improvement of OR’s mess. SO’s mess and transit camp mess by Sector IsGunder their jurisdiction. The Sector IsG welfare committee shall examine and approve theproposal for such expenditure.However, the utilization of remaining profit will be decided by Unit Welfare Committee for theabove purpose as quoted in sub para (a) to (j) and accordingly proposal will be moved forsanction of appropriate authority for onward procurement of items for welfare activities.

4. STAFF AND ALLOWANCES:

Staff as detailed in rule 1 (b) above will be posted to the Canteen from the sanctionedallocation through a notification by the Chairman. They will be paid monthly honorarium atrated prescribed below from the profits made by the canteen.

Canteen Manager (SO/Min) Rs. 50/- per monthCanteen clerk (SO/Min) Rs. 30/- per monthCanteen H/C Rs. 30/- per monthConstable (Tea Canteen) Rs. 20/- per monthConstable (Halwai) Rs. 20/- per monthSalesman (Const. Rs. 20/- per month

5. TIMINGS:

Timing during which the canteen will remain open will be notified by the UnitCommander/Chairman from time to time through Circular order.

6. TEA CANTEEN :-

Tea Canteen will function as an integral branch of the Canteen and besides tea, will alsocater for Sweets, cold drinks and any other items approved by the Chairman from time totime.

i) The sales will be affected by Tea Canteen at the rates fixed by the chairman fromtime to time.

ii) Sales will be made against cash/coupon only.

55

7. DUTIES:-

i) President :- The Head of Office of unit, Central Industrial Security Force as President of theCanteen will preside at General meetings and supervise the administration of the Canteengenerally through the Vice president.The President (Head of Unit) of the canteen with the assistance of Vice President (2nd inCommand) and Manager of the canteen shall closely supervise the administration to ensuresmooth functioning of canteen and also review the working of the staff posted therein. Thestaff should be posted on rotational basis and changed periodically as per administrativeconvenience. The key persons like Canteen manager, Treasurer, Canteen Clerk andCanteen Head Constable may continue upto maximum period of two years only.

ii) Vice President :- He will be responsible to the Head of Office (President) for efficientrunning of the Canteen and with the assistance of the Manager of the Canteen will conductall transactions and sanction purchase of stores. He will bear in mind that the sanction of ageneral meeting will be necessary for all transactions in regard to contracts and to items ofheavy expenditure. He will ensure that the general meetings are held quarterly and thataccounts for proceeding months are correctly maintained duly signed and a statement ofreceipt and payment is put up to the President by the 15th of the following month. He willensure that the accounts are audited annually and stocks actually checked each quarter bythe Audit Board.

Joint canteen account will be maintained in the name of vice president and secretaryor treasurer. All cheque books, savings accounts and other valuable documents of theCanteen will be kept in the custody of Vice President. All cheques or withdrawals from theBanks will also be signed by him.

iii) Manager:- He will be responsible for general supervision of all transaction and to arrangethe supply of all goods locally or otherwise on reasonable price. He will also be responsibleto see that Canteen under office deposits sale cash and coupons on the following workingday in the Treasure chest and would see that no such amount is detained without sufficientcause.

b) He will summon the line Committee to check and inspect the fresh purchases or put themup before the Vice President or President.

c) He will bring to the notice of the President all articles lying unsold for more than six monthsand obtain his orders regarding disposal.

d) He will report all damage cases of dead stocks or items of sale to the President.

e) He will check the registers twice a month and the stock quarterly and will sign the registersin token of having done so. He will keep the President informed of any discrepanciesdiscovered by him.

f) He will be responsible for running the Central Industrial Security Force Tea Canteen.

g) He will maintain separate sanction books for Canteen and Tea canteen and obtainsanction in those books from the chairman before any purchase is made.

h) Canteen Manager can make local purchases of essential articles upto Rs.500/- at a time.

iv) Canteen Head Constable:-

a) He will be responsible for all articles on charge of the canteen according to the stockand dead stock register.

56

b) He will regularly maintain the stock register daily sale Register (Pucca and Kuccha)credit sale ledger dead stock registers. The daily register (Pucca) and general StockRegister shall be completed daily from the daily Sale Register (Kaccha) and Dailysale Register (Pucca).

c) He will be responsible for all retail business transactions and for the correctiondeposit of money against daily sales which should daily be entered in stock and saleregister.

d) He will be responsible to bring to the notice of the Manager all articles lying unsold formore than six months.

e) He will inform the Manager as soon as any article is damaged renderedunserviceable or unfit for sale.

f) He will be responsible for cleanliness of the canteen and Recreation room.g) He will invariably deposit the Cash obtained from daily sales in the Treasure Chest on

the next working day.

v) Canteen Clerk (SO/Min)

a) He will be responsible for regular and proper up keep of cashbook and payment register.He will prepare bills and undertake all correspondence connected with the canteen affairs.He will prepare statement of receipt and expenditure every month, which will be put upbefore the President before the 15th of the following month.

b) He will receive the cash from the canteen under officer daily and prepare deposit chequeimmediately which will be signed by the President.

c) He will be responsible for preparing the bills.

vi) Canteen Salesman :-

a) They will arrange articles in the show room and store room as directed by the canteenNCO and will be responsible for the cleanliness of the canteen and recreation roomand all articles therein.

b) They will lay out newspapers and other journals on the tables in the Recreation Roomdaily by 0700 Hrs.

vii) Tea Canteen In Charge:-

a) He will be responsible for maintaining all the records relating to the Tea Canteen.

b) He will be responsible to the Manager for the general supervision of all transactionsand to arrange for supply of articles catered by the Canteen.

c) He will also be responsible for depositing with the canteen Hawaldar the couponsreceived each day against sales.

d) He will regularly maintain the stock Register daily, sales Registers. Sanction Register,daily profit Register or any other record required for running the tea Canteen.

e) He will bring to the notice of the Manager of all such perishable articles, which remainunsold for more than a day.

57

f) He will assist the Canteen H/C in getting sweets etc. made for sale in the Canteen.

viii) Tea Canteen Salesman :-

a) He will be responsible to effect sales of all items of food and drink maintained by theTea Canteen against coupons only.

b) He will prepare Tea and cold drinks according to daily requirement.

c) He will be responsible for general cleaning and up keep of the tea Canteen part of thepremises.

8. Financial Powers:

Financial powers for the Canteen Fund are given below:-

FINANCIAL POWERS OF CISF CANTEEN FUND FOR WELFARE PURPOSES ANDWRITE OFF SPECIFIC CASES

AUTHORIY EXTENT OF POWERS WRITE OFF SPECIFICCASE

DG/CISF Full FullADG/CISF Full Rs.50,000/-IG/HQrs, Sector IG and IGNISA

Full Rs.10,000/-

DIG (Zonal/Plant) and DIG(Trg) FHQ, DIG (Adm), FHQ

Rs. 1.25 lakh Per annum perunit. Details of expenditurebe submitted to concernedIG for information.

--

Gp.Commandant/Commandantof Unit and Principal of Trg.Institution.

Upto Rs.1,00,000/- perannum. To be ratified by theUnit Managing Committee.Details of expenditure besubmitted to concerned DIGfor information.

-

Dy. Commandant of Unit Upto Rs.75,000/- per annum.To be ratified by the unitManaging Committee.Details of expenditure besubmitted to Zonal DIG forinformation

-

AC of Unit Upto Rs.50000/- per annum.To be ratified by the unitManaging Committee.Details of expenditure besubmitted to Zonal DIG forinformation.

--

NOTE:- i) The power of writing off will be exercised by the next higher formation and in nocase the power of writing off will be exercised by a formation/ unit for its own dues.ii) The items / material to be purchased out of the Canteen Fund profit may be decided bythe Managing Committee of the concerned units /office/establishment/institution.

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9. AUDIT

Account of fund shall be audited by an auditor, appointed by unit Head of Office in everymonth. In order to prevent malpractices. It shall be ensured that the accounts are auditedmonthly and physical verification of stock be done quarterly by the Audit board.The account of fund shall be audited by the concerned unit commander, Gp. Commandant,DIG and Sector IG.

GUIDELINES FOR UTILIZATION OF CANTEEN PROFIT FOR WELFARE ACTIVITIES INTHE FIELD FORMATIONS.

a) For improvement and maintenance of OR’s Mess, SO’s mess and transit camp messb) Purchase of computer for training of families/wards of CISF personnel, to be installed

in the Family Welfare Centre or similar premises of the unit, within convenientapproach and access of the wards/families.

c) Purchase of books for unit libraryd) Purchase of VCD/DVD player for teaching purpose.e) Purchase of Digital projector for recreation of families and wards of CISF personnel.f) Improvement of sport and recreational activities.g) Multi Gym for CISF wardsh) Opening of nursery schooli) Expenditure for refreshment during the Sainik Sammelan or any other Regimental

Function/Meetingj) Any other bonafide purpose for the Welfare of the CISF personnel and their families

/wards.

2. With regard to (a) above, it is further clarified that 10% of canteen profits of variousunits can be utilized annually by Sector IG’s for maintenance/improvement of OR’s mess,SO’s mess and transit camp mess of any unit. Therefore, the canteen profit of 10% only ofthe various units should be deposited in the Sector Headquarter which will be utilized formaintenance / improvement of OR mess, SO mess and transit camp mess by Sector IsGunder their jurisdiction. The Sector IG’s Welfare Committee shall examine and approve theproposal for such expenditure.

3. However, the utilization of remaining profit will be decided by Unit Welfare Committeefor the above purposes as quoted in para -2 sub-para (a) to (j) and accordingly proposal willbe moved for sanction of appropriate authority for onward procurement of items for welfareactivities. The financial powers of appropriate authority (for utilization of canteen profits) areenumerated in Appendix ‘A’.

4. Further, the unit Managing Committee for canteen fund will meet at least once in amonth on a date to be decided by the President of the respective Committees as per existingrules. The following criteria may be adopted:-

i) The Managing Committee of the Canteen Fund shall decide about the welfareactivities to be financed out of the fund.

ii) The Managing Committee shall decide items/ materials to be purchased and issueinstructions regarding various business transactions / welfare activities. Hence, thepurchase shall be made subject be made subject to final approved of the ManagingCommittee.

iii) While submitting proposal for Admn/ Financial sanction, the Managing Committeemay specify details of each item to be purchased including cost of the item as well asstatus of the Canteen Fund.

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iv) In case the expenditure exceeds more than the financial powers of the unitManaging Committee, it may recommend with details to the appropriate high authorityfor necessary financial approval.

10. GENERAL:-

i) The expenditure up to Rs.5/- per person per month can be made for refreshment duringthe Sainik Sammelan or any other Regimental Function/Meeting out of the canteen fund withthe approval of Managing Committee. In case the unit does not have sufficient fund, theexpenditure may be met from the unit Welfare Fund with approval of Controlling Officer,subject to ratification of the same by the Managing Committee.ii) A suggestion book will be kept in the canteen, which will be placed at the counter duringthe working hours. Any member of the Force will be permitted to record his suggestion in itunder his full name, rank/number and signature. This book will be examined by the Managerweekly and will be put up before the President in every month with the result of monthlystock checking.

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F U N D S M A N U A L 2012