Excel Tutorial 1: Getting Started with Excel · 2019. 3. 21. · Excel Tutorial 1: Getting Started with Excel TRUE/FALSE 1. The name of the active workbook appears in the status bar

Excel Tutorial 1: Getting Started with Excel

TRUE/FALSE

1. The name of the active workbook appears in the status bar of the Excel window.

ANS: F PTS: 1 REF: EX 2

2. The formula bar displays the value or formula of the active cell.

ANS: T PTS: 1 REF: EX 2

3. The sheets in a workbook are identified in the sheet tabs at the top of the workbook window.


4. The AutoComplete feature automatically completes an entry based on previous entries in a column.


5. A ScreenTip is a box with descriptive text about a command that appears when you point to a button

on the ribbon.


6. Speed Fill enters text based on patterns it finds in the data.


7. The worksheet is organized into individual cells.


8. An adjacent range is a collection of separate ranges.


9. Numeric data is any number that can be used in a mathematical calculation.


10. AutoFit changes the column width or row height to display the longest or tallest entry within the

column or row.


MODIFIED TRUE/FALSE

1. Column width is expressed in terms of the number of characters a column can contain or the size of the

column in points. _________________________

ANS: F, pixels

PTS: 1 REF: EX 25

2. A keyboard shortcut is a key or combination of keys that you press to access a feature or perform a

command. _________________________


3. A common business practice is to include a worksheet named Documentation that contains a

description of the workbook, the name of the person who prepared the workbook, and the date it was

created. _________________________


4. When text wraps within a cell, the column width increases so that all of the text within the cell is

displayed. _________________________

ANS: F, row height

PTS: 1 REF: EX 28

5. A formula is written using operands that combine different values, resulting in a single value that is

then displayed in the cell. _________________________

ANS: F, operators

PTS: 1 REF: EX 32

6. Every function follows a set of rules, or syntax, which specifies how the function should be written.

_________________________


7. Cutting moves the selected content, whereas copying duplicates the selected content.

_________________________


8. When you insert a new row, the existing rows are shifted down and the new row has the same width as

the row above it. _________________________

ANS: F, height

PTS: 1 REF: EX 43

9. In the formula, =2+6*2, addition would be calculated after multiplication.

_________________________


10. Normal view shows how the worksheet will appear when printed. _________________________

ANS: F, Page Layout

PTS: 1 REF: EX 51

MATCHING

Identify the letter of the choice that best matches the phrase or definition.

a. function f. sheet tabs

b. Name box g. Ctrl

c. worksheet h. Normal view

d. range i. formula view

e. order of operations j. template

1. Contains a grid of rows and columns into which you can enter text, numbers, dates, and formulas, and

display charts.

2. Multiplication before addition

3. When you copy a range of cells, you must press this key while you drag the selection to its new

location

4. A named operation that replaces the arithmetic expression in a formula

5. A group of worksheet cells

6. Press Ctrl + ` to switch to this view

7. Displays the cell reference of the active cell

8. Shows the contents of the worksheet

9. Displays the name of the sheets in the workbook

10. A preformatted workbook with many design features and some content already filled in.

1. ANS: C PTS: 1 REF: EX 7

2. ANS: E PTS: 1 REF: EX 32

3. ANS: G PTS: 1 REF: EX 40

4. ANS: A PTS: 1 REF: EX 36

5. ANS: D PTS: 1 REF: EX 11

6. ANS: I PTS: 1 REF: EX 56

7. ANS: B PTS: 1 REF: EX 2

8. ANS: H PTS: 1 REF: EX 51

9. ANS: F PTS: 1 REF: EX 8

10. ANS: J PTS: 1 REF: EX 4

MULTIPLE CHOICE

1. The advantage of an electronic ____ is that the content can be easily edited and updated to reflect

changing financial conditions.

a. database c. expression

b. spreadsheet d. formula

ANS: B PTS: 1 REF: EX 4

2. Keyboard ____ can help you work faster and more efficiently because you can keep your hands on the

keyboard.

a. KeyTips c. ShortTips

b. ScreenTips d. shortcuts

ANS: D PTS: 1 REF: EX 6

3. In ____, the ribbon increases in height, the buttons are bigger, and more space appears around each

button so you can more easily use your finger or a stylus to tap the button you need.

a. Touch Mode c. Tap Mode

b. Click Mode d. Normal Mode

ANS: A PTS: 1 REF: EX 6

4. “AZ” is an example of a ____.

a. column heading c. cell reference

b. row heading d. Name box


5. To go to column A of the current row, press ____.

a. Ctrl + Home c. Shift + Tab

b. Home d. Tab + Enter


6. An Excel worksheet can have a maximum of ____ columns in a worksheet.

a. 156 c. 16,384

b. 256 d. 17 million

ANS: C PTS: 1 REF: EX 9

7. To make A1 the active cell, you should press which of the following keys?

a. Page Up c. Home

b. Page Down d. Ctrl + Home


8. You can move to the previous or next sheet by pressing the ____ keys.

a. Alt + Page Up or Alt + Page Down c. Tab + Page Up or Tab + Page Down

b. Ctrl + Page Up or Ctrl + Page Down d. F4 + Page Up or F4 + Page Down


9. Each range is identified with a range reference that includes the cell reference of the upper-left cell of

the rectangular block and the cell reference of the lower-right cell separated by a ____.

a. semi-colon c. colon

b. period d. comma


10. The characters +, -, *, and / are examples of ____.

a. formulas c. arithmetic operators

b. values d. calculations


11. An Excel formula always begins with a(n) ____.

a. parentheses c. plus sign

b. equals sign d. colon


12. The formula used to multiply cell A1 by cell C1 is ____.

a. =A1*C1 c. =A1/C1

b. C1*A1 d. A1*C1


13. A(n) ____ is a group of cells in a rectangular block.

a. cluster c. selection

b. adjunct d. range


14. In the figure above, Box 1 points to the formula =F13*G13 in the ____.

a. address box c. formula box

b. address bar d. formula bar


15. In the figure above Box 3, points to color coded ____ references.

a. cell c. row

b. formula d. function


16. In the figure above, Box 2 points to a formula in ____ multiplying the values in cells F13 and G13.

a. cell F13 c. cell G13

b. cell H13 d. cell H13


17. When you insert a new column, the existing columns are shifted to the ____ and the new column has

the same width as the column directly to its left

a. right c. down

b. up d. left


18. If you want to create a new line within a cell, press the ____ keys to move the insertion point to the

next line within the cell.

a. Ctrl + Enter c. Alt + E

b. Alt + Enter d. Ctrl + E


19. What is the result of the expression =50+20/10*5?

a. 60 c. 25

b. 1 d. 50


20. To change the order of operations, enclose part of the formula in ____.

a. brackets c. parentheses

b. italics d. quotation marks


21. Excel makes reading formulas simpler by ____ each cell reference in the formula and its

corresponding cell in the worksheet.

a. color coding c. highlighting

b. bolding d. italicizing


22. To switch to ____ mode, you double-click the cell.

a. Insert c. Edit

b. Copy d. Paste


23. To change a column width, you can click ____ on the Column submenu to make the column(s) as wide

as the longest entry of the cells in the column.

a. QuickFit c. Full Column

b. AutoFit d. Longest


24. ____ makes it easier to enter repetitive text in cells.

a. Editing mode c. AutoComplete

b. AutoFit d. AutoFill


25. Which of the following takes precedence over multiplication?

a. division c. addition

b. exponentiation d. subtraction


26. ____ enters text based on patterns it finds in the data.

a. AutoComplete c. AutoFit

b. Flash Fill d. Fill


27. In ____ orientation, a page is taller than it is wide.

a. natural c. portrait

b. landscape d. basic


28. ____ displays the location of the different page breaks within the worksheet.

a. Normal c. Page Break Preview

b. Page Preview d. Page Break Layout


29. You can ____ the width or the height of the printout so that all of the columns or all of the rows fit on

a single page.

a. shrink c. scale

b. size d. scroll


30. According to the order of operation in Excel:

a. Excel performs exponentiation, then multiplication and division, then addition, and

subtraction.

b. Excel performs multiplication, then exponentiation, then division, then addition, and then

subtraction.

c. Excel performs exponentiation, then multiplication, then division, then subtraction, and

then addition.

d. Excel performs multiplication, then division, then exponentiation, then addition, and then

subtraction.


31. To move the active cell up one row, press ____.

a. Shift + Enter c. Shift + Tab

b. Ctrl + Tab d. Ctrl + Enter


32. Which of the following will not change the location of the active cell?

a. drag and drop c. clicking another cell

b. scrolling d. clicking a column heading


33. When you copy a selection of cells using drag and drop, which appears before you release the mouse

button?

a. an outline of the new location of the selected range

b. the range

c. a cell reference of the old location

d. shortcut tip


34. What is the syntax for a SUM formula adding the values of cell F6 to F9?

a. /SUM(F9:F6) c. =END(F6:F9)

b. =SUM(F6/F9) d. =SUM(F6:F9)

ANS: D PTS: 1 REF: EX 36 | EX 37

35. Ctrl + G is used to access the ____.

a. Go to Next worksheet command

b. G column

c. Go to a location in the worksheet command

d. formula view


36. mm/dd/yyyy is known as ____.

a. a text string c. a date format

b. text data d. number data


37. Whenever you click the Save button on the Quick Access Toolbar or press the ____ keys, the

workbook file is updated to reflect the latest content.

a. Ctrl + V c. Ctrl + C

b. Ctrl + G d. Ctrl + S


38. To move or copy a range of cells, select the correct order:

1. Move the pointer over the border of the selection until the pointer changes shape.

2. Select the cell or range you want to move or copy.

3. To move the range, click the border and drag the selection to a new location, or to copy the range,

hold down the Ctrl key and drag the selection to a new location.

a. 1,2,3 c. 1,3,2

b. 3,2,1 d. 2,1,3


39. In the above figure, which box displays the formula in the formula bar?

a. 1 c. 5

b. 2 d. 6


40. In the above figure, which box displays the ScreenTip displaying the syntax of the SUM function?

a. 1 c. 5

b. 4 d. 6


41. In the figure above, which box displays the range references?

a. 2 c. 5

b. 4 d. 6


42. In the figure above, which box displays the highlighted cells used in the function?

a. 1 c. 5

b. 3 d. 6


Case-Based Critical Thinking Questions

Case 1-1

Tyler has created a spreadsheet to keep track of his customers for his house-sitting business. In the

spreadsheet, he includes the owners’ names, addresses, phone number, and number of days his

services are needed.

43. Column B in Tyler’s spreadsheet contains the addresses of his clients. Some of the addresses are

truncated so Roger ____.

a. uses the AutoComplete command to allow for complete entries

b. uses the AutoFit command to remove unwanted space

c. resizes the column width until all addresses are visible

d. switches to Edit mode

ANS: C PTS: 1 REF: EX 26 TOP: Critical Thinking

44. One of the entries Tyler enters into the spreadsheet automatically right-aligns in the cell. Which entry

does this?

a. customer phone number c. number of days

b. customer name d. customer address


45. Tyler wants to include the years that each client has been with him. He wishes to insert a new column

called “Year” between Column C (Phone Number) and Column D (Number of Days ). To do this,

Tyler selects ____.

a. Column C, then clicks the Insert button in the Cells group

b. Columns C and D, then clicks the Insert button in the Cells group

c. Column D, then clicks the Insert button in the Cells group

d. Columns C and D, then clicks the Insert Column Between button in the Cells group


46. Tyler inserts a new column between columns C and D. The newly inserted column has the ____.

a. same width as the original column C

b. same width as the original column D

c. default width which is applied to all new columns

d. average width of all columns in the worksheet

ANS: A PTS: 1 REF: EX 43 TOP: Critical Thinking

47. Tyler notices that the Address column is too wide. He could use that extra space for other columns so

he ____.

a. autofits the column by double-clicking the cell with the longest entry

b. autofits the column by double-clicking its border

c. autofits the column by selecting it, then clicking the AutoFit button in the Cells group

d. places the mouse pointer on the column border and drags to the right

ANS: B PTS: 1 REF: EX 27 TOP: Critical Thinking

Case-Based Critical Thinking Questions

Case 1-2

Samantha is a distributor of jewelry. She uses Excel 2013 to record her inventory and order forms.

Samantha’s worksheet for her company’s monthly orders needs to display summary information

including the total number of items ordered and the amount of revenue generated from those orders.

48. Samantha will add the number of orders. She chooses to use the ____ function from the AutoSum

feature.

a. MAX c. SUM

b. ADD d. TOTAL


49. To activate the AutoSum feature, Samantha clicks in the ____.

a. cell below the group of cells she wants to add

b. cell to the right of the last cell in the group of cells she wants to add

c. formula bar

d. active cell

ANS: A PTS: 1 REF: EX 37 TOP: Critical Thinking

50. Samantha decides to rename her worksheet “Samantha’s Jewelry Business Worksheet” but she is

unable to complete the word “Worksheet” because Excel ____.

a. only allows for three words in a sheet name

b. only allows for 31 characters in a sheet name

c. only allows one word in a sheet name

d. does not allow for symbols such as the apostrophe in Sam’s in sheet names

ANS: B PTS: 1 REF: EX 16 TOP: Critical Thinking

51. Samantha wants to find out how much money she will make on her largest order, which is currently in

row E. Cell E4 contains the number of items ordered and cell E5 contains the price per item. An

appropriate formula would be ____.

a. =E4+E5 c. =E4*E5

b. =E5/E4 d. =E4^E5


52. Samantha has entered several formulas in her worksheet. All of a sudden, she realizes that the cells

that once displayed the formula results are now displaying the formulas and all of the columns are

wider. She must have switched to ____.

a. editing mode by double-clicking the results cell

b. formula view by pressing Ctrl + Alt

c. editing mode by pressing Ctrl + Alt

d. formula view by pressing Ctrl + `

ANS: D PTS: 1 REF: EX 56 TOP: Critical Thinking

COMPLETION

1. A(n) ____________________ is a grouping of text and numbers in a rectangular grid or table.

ANS: spreadsheet

PTS: 1 REF: EX 4

2. Keyboard ____________________ can help you work faster and more efficiently because you can

keep your hands on the keyboard.

ANS: shortcuts

PTS: 1 REF: EX 6

3. The active cell is highlighted with a thick green border, its cell reference appears in the

____________________, and the corresponding column and row headings are highlighted.

ANS: Name Box

PTS: 1 REF: EX 9

4. The range reference for a(n) ____________________ range includes the range reference to each range,

separated by a semicolon.

ANS: nonadjacent

PTS: 1 REF: EX 12

5. When you ____________________ a workbook, a dialog box might open, asking whether you want to

save the workbook.

ANS: close

PTS: 1 REF: EX 13

6. A(n) ____________________ is a named operation that replaces the arithmetic expression in a

formula.

ANS: function

PTS: 1 REF: EX 36

7. A(n) ____________________ of the original range is placed in the new location without removing the

original range from the worksheet.

ANS: copy

PTS: 1 REF: EX 40

8. The ____________________ function will not include any cell in the range containing a non-numeric

value in the final tally.

ANS: COUNT

PTS: 1 REF: EX 42

9. A(n) ____________________ includes a series of questions that help you think about the purpose of

the workbook and how to achieve your desired results.

ANS: planning analysis sheet

PTS: 1 REF: EX 13

10. ____________________ removes the data from the row or column as well as removes the row or

column itself.

ANS: Deleting

PTS: 1 REF: EX 45

11. ____________________ enters text based on patterns it finds in the data.

ANS: Flash Fill

PTS: 1 REF: EX 48

12. Two common ____________________ changes are adding borders to cells and changing the font size

of text.

ANS: formatting

PTS: 1 REF: EX 49

13. The ____________________ font size for worksheets is 11 points.

ANS: default

PTS: 1 REF: EX 51

14. ____________________ view shows how the worksheet will appear when printed.

ANS: Page Layout

PTS: 1 REF: EX 51

15. Changing the page orientation affects only the ____________________ sheet.

ANS: active

PTS: 1 REF: EX 53

ESSAY

1. Explain the following Excel 2013 terms: spreadsheet, cell, worksheet, and active cell.

ANS:

A spreadsheet is a grouping of text and numbers in a rectangular grid or table.

Each cell is identified by a cell reference, which is based on the cell ’s column and row location.

A worksheet contains a grid of rows and columns into which you can enter text, numbers, dates, and

formulas, and display charts.

The cell that is currently selected in the worksheet is referred to as the active cell.

PTS: 1 REF: EX 4 | EX 7 | EX 9 TOP: Critical Thinking

2. The order of operations for arithmetic operators is exponentiation, multiplication, division, addition,

and then subtraction. In your opinion, what is the best order of precedence for the following Excel

tasks and why: 1) work in editing mode, 2) switch to formula view, 3) rename sheet tabs, 4) resize

columns and rows, 5) create a planning analysis sheet, and 6) enter data?

ANS:

Instructors: There is some flexibility in this answer - the main thing to look for is that students

understand that the planning analysis sheet should be the first task performed. Entering data should be

next. Renaming sheet tabs, resizing columns and rows, working in editing mode, and switching to

formula view can be ordered as the student wishes, as long as they can support their answer with good

reasons. Here is an example answer:

I think the best order of precedence for the Excel tasks ( 1) work in editing mode, 2) switch to

formula view, 3) rename sheet tabs, 4) resize columns and rows, 5) create a planning analysis sheet,

and 6) enter data) should be:

1. Create a planning analysis sheet

2. Enter data

3. Resize columns and rows

4. Rename sheet tabs

5. Work in editing mode

6. Switch to formula view

Planning should be the first step in any project. Creating a planning analysis sheet before creating an

Excel workbook allows the user to figure out what the purpose of the workbook should be and how to

achieve the desired results. Entering data should be next so that the workbook can be created and

relationships between numbers can be established. Once the data is entered, it might be necessary to

resize columns and rows in order to see all of the data. Also, once the data is entered, it makes sense to

label sheet tabs if the data is placed on more than one sheet. This step is important for organization,

especially considering the last two steps of working in editing mode and switching to formula view.

The order of the last two steps depends on the nature of the worksheet. If there are many text entries or

number entries that need to be edited, having the worksheet as organized as possible will make

working in editing mode that much easier. If the worksheet is full of formulas, the same is true.

PTS: 1 REF: EX 13 - EX 14 TOP: Critical Thinking

3. You have three college bound children and you would like to keep track of each of the costs related to

tuition. Do you decide to create three Excel workbooks or one Excel workbook with three worksheets

and why?

ANS:

Instructors: There is no right or wrong answer to this question, however the answer should show some

critical thinking to support the students’ decisions. Here is an example:

I would create three separate workbooks for my three children I would record the various types of

costs associated with each college in separate sheets within each child’s workbook. I think it would be

much more efficient for each child to have his or her own customized workbook made up of as many

individual worksheets as needed.

PTS: 1 REF: EX 7 | EX 9 TOP: Critical Thinking

Documents

Excel Tutorial 1: Getting Started with Excel · 2019. 3. 21. · Excel Tutorial 1: Getting Started with Excel TRUE/FALSE 1. The name of the active workbook appears in the status bar