European Champion Clubs Cup Track & Field Senior Group A … · 2015-05-14 · European Champion Clubs Cup Track & Field Senior Group A Mersin/Turkey Page 4 of 32 1. GENERAL INFORMATION

European Champion Clubs Cup

Track & Field Senior Group A

Mersin/Turkey

Page 1 of 32

Team Manual

www.mersin2015.com

European Champion Clubs Cup Track & Field Senior Group A

30-31 May 2015

Mersin, Turkey

http://www.mersin2015.com/



Mersin/Turkey

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Subject CONTENTS Page

1. GENERAL INFORMATION 4

2. ORGANISATIONAL STRUCTURE 7

2.1 European Athletics Council

2.2 European Athletics Delegates

2.3 European Athletics Office

2.4 Executive Board of Athletics Federation of Turkey

2.5 Executive Board of Organisation

2.6 Local Organising Committee

2.7 Competition Organisation

2.8 Participating Clubs

3. ARRIVALS 10

3.1 Arrival by Air

3.1.1 Welcome Service

3.1.2 Transportation of Equipment

3.2 Arrival by Road

3.3 Visa Requirements

4. TRANSPORT 11

4.1 Transport Desk

4.2 Bus Shuttle Service

4.3 Return to Airport / Train Stations

5. ACCOMMODATION 12

5.1 Official Hotel

5.2 Information Desk

5.3 Costs and European Athletics Quota

5.4 Meals

5.5 Meeting Rooms for Teams

5.6 Telephone Calls

6. ACCREDITATION 14

6.1 General

6.2 Accreditation Procedure

6.3 Loss of Accreditation

6.4 Access Areas for Teams

7. TECHNICAL INFORMATION 15

7.1 Technical Information Centre (TIC)

7.2 Technical Meeting

7.2.1 Technical Meeting Agenda

7.3 Equipment

7.4 Inspection of the Competition Venue

7.5 Competition Area

7.6 Dressing / Physiotherapy Rooms

7.7 Training

7.7.1 Training with Official Starters

8. COMPETITION REGULATIONS 19

8.1 Team Composition

8.2 Entries

8.2.1 Final Entries

8.2.2 Final Confirmations

8.2.3 Withdrawal



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Subject CONTENTS Page

8.3 Scoring

8.4 Bib Numbers

8.5 Competition Clothing

8.6 Lane and Starting Order

8.7 Starting Heights

9. COMPETITION PROCEDURE 22

9.1 Timetable

9.2 Call Room Procedures

9.3 Competition Preparations

9.3.1 Field Events

9.3.2 Trials in Field Events

9.3.3 Track Events

9.4 Starter’s Commands

9.5 Timing

9.6 Leaving the Stadium During the Competition

9.7 Leaving the Stadium After the Competition

9.8 Protests and Appeals

9.9 Doping Control

9.9.1 General information

9.9.2 Selection of Athletes

9.9.3 Additional Controls

10. MEDICAL SERVICES 25

10.1 General

10.2 Medical Services in the Hotel

10.3 Medical Care at the Stadium

10.4 Physiotherapy

10.5 Insurance

11. SECURITY 26

12. CEREMONIES 26

12.1 Opening Ceremony

12.2 Victory Ceremonies

12.3 Closing Ceremony

13. DEPARTURE 26

14. CONTACT DETAILS 27


14.2 LOC Office

15. APPENDICES 27

Appendix 1 – Implement List

Appendix 2 – Timetable

Appendix 3 – Lane and starting order

Appendix 4 – Map of competition venue



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1. GENERAL INFORMATION

Being one of the 81 cities of Turkey, Mersin is located in the Mediterranean Region of

Southern Turkey. The population is 1 667 939 according to the 2011 census and it has

approximately 16 thousand square kilometres surface area.

Mersin has made important contributions with its own dynamics to the progress that has

been made in Turkey in every field recently. Initiatives are seen in every area. It has an

important potential in tourism as well as commerce and economics.

Providing important richness to the different cultures that it hosted; today, Mersin has

come through the second fastest urbanization process. Development of Mersin continues

at a great pace with its modern port, free zone and all the commercial and industrial

organizations, carrying their own unique values. With large numbers of historical sites, a

321 kilometres coastal strip, its natural green environment with citrus gardens smelling

beautiful in each different season and deep rooted cultural events, the city provides

potentially important contributions to the culture and tourism of Turkey.

History

Tırmıl Hill in the east and the Yumuktepe Mounds in the west mark the boundaries of the

city centre. These mounds indicate that there were settlements in this area long before

the establishment of Mersin in Neolithic and Chacaloitic periods.



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The known history of this region is connected to Luvi, Kizzuwatna, Hittite, Assyrians and the

Kingdom of Babylon. The region was dominated by Hittite, Urartu, Assur, Babylon, Lydia,

Persian, Seleukos and the Roman Empire.

In the period from 7th century to the Ottoman conquest; Arabians, Abase, Egyptian

Tulunoğulları, Seljuklians, Mogols, the Crusaders, Memluks, Ramazanoğulları and

Karamanoğulları controlled part of the region.

From the 16th century onwards, Mersin and its neighbourhood became part of the

Ottoman land.

Geographic Characteristics

Mersin is located in one of the most fertile lands of Turkey, in the Çukurova Region that

stands out with features such as green plains, wide valleys, blue rivers, lakes, mountain

chains, historical caves and also contains different physical structure.

A great many of the plains, valleys, rivers, lakes, mountains, canals, caves and spring

water resources are located within the boundaries of the city.

Most of the Plains found in Mersin and in its surrounding areas are largely backed by Toros

Mountains. They were formed by the sediment carried by the streams which varied

depending on the slope gradient. These areas are convenient for agriculture and lie

parallel to the mountains from the border of Mersin - Adana to Silifke.

Mersin also has the potential to provide major contributions to the region's tourism with its

own historical and cultural richness including its caves. Cennet Çöküğü Cave is a

favourite place for domestic and foreign tourists to visit.

The Church of Virgin Mary is also in Cennet Çöküğü Cave and it is important for religious

tourism.

The Cehennem Cavern located in the area is 130 meters deep, and was created by

chemical erosion which formed the underground creeks.

The "Asthma Cave" is formed by silica and mineral tunnels which are 200 metres in length

and are decorated with very interesting stalactites and stalagmites. The cave reaches

85% humidity in summer and 95% humidity in winter.

"Seven Sleepers of Ephesus (Ashab - ı Kehf)" is also in Mersin and considered a sacred

place for the Christians and the Muslims.

Language: Turkish

Currency: Turkish Lira (TRY)

Religion : Islam

Time zone : GMT/UTC + 3:00

Electricity specifications : 230 v.

International country code for Turkey: +90



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Shop opening hours : Most shops are open from 09:00 to 21:00; it is recommended to

check the opening hours displayed in the shop. Big Malls usually have longer working

hours.

Post Office opening hours: 08:30 - 12: 30 / 13:30 - 17 : 00

Bank near the Hotel and Stadium – Opening hours : 09:00 - 12:30 / 13:30 - 17:00



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2. ORGANISATIONAL STRUCTURE

2.1 European Athletics Council

President Svein Arne Hansen (NOR)

First Vice President Dobromir Karamarinov (BUL)

Vice Presidents Jean Gracia (FRA)

Frank Hensel (GER)

Director General Christian Milz (SUI)

Council Members Sylvia Barlag (NED)

Gregor Bencina (SLO)

José Luis de Carlos (ESP)

Alfio Giomi (ITA)

Marton Gyulai (HUN)

Toralf Nilsson (SWE)

Dimakos Panagiotis (GRE)

Antti Pihlakoski (FIN)

Jorge Salcedo (POR)

Gabriela Szabo (ROU)

Erich Teigamagi (EST)

Libor Varhanik (CZE)

Salih Munir Yaras (TUR)

IAAF President (ex officio member) Lamine Diack (SEN)

European Athletics Honorary Life Presidents Carl-Olaf Homén (FIN)

Hansjörg Wirz (SUI)

2.2 European Athletics Delegates

Technical Delegate Antonio Costa (POR)

Doping Control Delegate Gatis Berkis (LAT)

Jury of Appeal To be appointed at Technical Meeting

ITO/ATOs Claes Jurstrand (SWE)

Ronan O'Hart (IRL)


European Athletic Association

Avenue Louis-Ruchonnet 18

1003 Lausanne, Switzerland

Tel: +41 21 313 43 50

Fax: +41 21 313 43 51

E-mail: [email protected]

Web: www.euroepan-athletics.org

2.4 Executive Board of Athletics Federation of Turkey

President Fatih ÇİNTİMAR

http://www.euroepan-athletics.org/



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Chief Executive M. Yasin TAŞ

Atıf ALA

İsmail BAYAZIT

Selim TERZİ

İhan HATİPOĞLU

Salih Munir YARAS

Adnan ŞEKER

Ali AKSU

Celalettin DENİZTOKER

Mehmet KESEN

Hasan ÇAVUŞOĞLU

Muzaffer KARADENİZ

Sururi AKGÜN

İsmail ELGAZ

General Secretary Fahrettin YILDIZ

2.5 Executive Board of Organisation

President Fatih ÇİNTİMAR

General Secretary Fahrettin YILDIZ

Consultant Nejat KÖK

Provincial Deputy Director Ahmet TARAKÇI

Sports Manager Municipality of Mersin Vedat YÜKSEL

President of ENKA SC Ekrem AY

Official of Fenerbahçe SC Gürsel ÖZYURT

2.6 Local Organising Committee

President Yasemin BAKICI

Event Management Aydın ÇETİN

Filiz MAY

Esin GÜLLÜ

Hanifi ASLANTÜRK

Işık BAYRAKTAR

Nimet ÖZDEMİR

Protocol / Hospitality Aylin UĞURLU

Press / Media Murat TARHAN

Finance Cenk Tolga ÖZCAN

Travel Suat ÖZDAL

Accommodation Beyza BİLGİN

Marketing / IT Mehmet GÜNEŞ

Ceremonies Metin TURAN

Venue Manager Cüneyt YÜKSEL

2.7 Competition Organisation

Competition Director Müslüm AKSAKAL

Technical Director Halil OĞUZ



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Track Referee Doğan DEMİRHAN

Chief Timekeeper Cengiz KESKİN

Chief Photofinish Necati ÇETECİ

Chief Assembly Ali KANDEMİR

Chief Starter Adnan EDEBALİ

Jumps Referee Gözde GENÇOĞLU

Throws Referee Doğan BULUT

TIC Manager Yaprak KALEMOĞLU

Call Room Referee Ahmet Korkut YAPICI

Doping Control Aylin ÇEÇEN AKSU

2.8 Participating Clubs

Men Women

CZE TJ Dukla Praha CZE USK Praha

DEN Sparta AM DEN Sparta AM

ESP Playas de Castellon ESP Valencia Terra i Mar

GBR City of Manchester GBR Edinburgh AC

ITA Fiamme Gialle NED Phanos

POR Sport Lisboa e Benfica POR Sporting Clube de Portugal

SLO AD Mass Ljubljana TUR Fenerbahce Sport Club

TUR Enka



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3. ARRIVALS

3.1 Arrival by Air

Adana Şakirpaşa Airport is the official airport. Transfer times from the airport to the hotel is

about 60 minutes.

3.1.1 Welcome Service

Upon arrival, teams will be met by the LOC representatives. Once luggage has been

collected, team members will be escorted to buses which will take them to their hotels.

Coach transport will operate for teams. Coaches will be allocated to teams and will be

clearly identified by signage. These coaches will be parked in the airport parking.

3.1.2 Transportation of Equipment

Poles will be transported together with the teams to the team hotel and then from team

hotel to the stadium.

Teams are kindly requested to inform the LOC about detailed schedule and data (size)

of poles delivery.

3.2 Arrival by Road

Teams arriving by road are kindly asked to go directly to their hotel, where

representatives from the LOC will welcome them.

3.4 Visa Requirements

The following countries require visas to enter Turkey:

Denmark (DEN), Czech Republic (CZE), Spain (ESP), Great Britain (GBR), Italy (ITA),

Netherlands (NED), Portugal (POR), Slovenia (SLO).

Visas should be obtained before leaving your country, from Turkish Embassy or Consulate.

Should you have any problems, or require a letter of invitation, please contact the LOC:

Aylin UĞURLU - [email protected]

Also, there is possibility to do it online (e-visa): https://www.evisa.gov.tr/en/.

mailto:[email protected]

https://www.evisa.gov.tr/en/



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4. TRANSPORT

4.1 Transport Desk

The transport desk will be located at the lobby of Radisson Blu Hotel and will be open

09:00 – 18:00 from 28.05.2015 till 01.06.2015 (please, see also information desks point 5.2).

4.2 Bus Shuttle Service

A regular bus shuttle service will be provided between the team hotel, training venue,

social functions and the competition venue. Full details of the schedule will be displayed

at the Information/Transport desk in each hotel. Transfer times between the hotels and

the competition venue will be between 15-20 minutes, depending on the traffic

conditions.

Special transportation will be provided for athletes and officials held back at the stadium

due to appeals or doping control.

The following arrangements have been made for the team hotel:

Departure from

Radisson Blu Hotel - Macit Özcan

Departure from

Nevin Yanıt Stadium

Saturday, 30 May 2015

Every 30 minutes

from 09:00 to 11:00 and

from 13:00 to 18:00

from 19:00 till 22:00

Sunday, 31 May 2015

Every 30 minutes

from 09:00 to 11:00 and

from 13:00 to 18:00

from 20:00 till 21:30

4.3 Return to Airport

Transport will be arranged according to the flight schedules submitted by the teams.

Further information will be available from the hotel information/transportation desks.

4.4 Training

Athletes will have the possibility to train in the warm up area at the competition venue.

Opening hours of this facility will be:

DATE MORNING AFTERNOON

28 May 2015 08:00 – 11:00 16:00 - 20:00

29 May 2015 08:00 – 11:00 16:00 - 20:00

30 May 2015 08:00 – 11:00 12:00 - 14:00

31 May 2015 08:00 – 11:00 12:00 - 14:00

Shuttle buses ae to be provided for the training. Full details of the schedule will be

displayed at the Information/Transport desk in each hotel.



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5. ACCOMMODATION INFORMATION

5.1 Official Hotel

The LOC has reserved Radisson Blu Hotel Mersin for teams, providing full board

accommodation and easy accessibility to both the centre of the city and the

competition venue.

Radisson Blu Hotel, Mersin

Mahmudiye Mh. Kuva-i Milliye Cad. No.107 Akdeniz – 33060 – Mersin – Turkey –

Phone +90 (324) 336 1010

http://www.radissonblu.com/hotel-mersin

5.2 Information Desk

An information desk will be located in the lobby the hotel, which will be open from 09:00

– 18:00 from 28.05.2015 till 01.06.2015.

5.3 Costs and European Athletics Quota

According to EAA Regulation 1410.6.1 the visiting clubs should pay a contribution of

2400€ to the organizer for full board accommodation expenses. This amount is to cover

the accommodation for three nights for the maximum number of quota team members

which is 22 athletes + 4 officials maximum (per team).

The following rates must be paid for “out of quota” team members and for additional

days:

Single room Twin room

EUR EUR

105 per person/night 75 per person/night

Note: All prices include meals and VAT.

Each team will be allocated a minimum number of single rooms’ equivalent to 10% of

the total number of athletes and officials within the quota.

All payments must be made in euro, in cash or bank transfer.

The accommodation fee and the “out-of-quota” payments are to be made ideally

before the arrival by bank transfers and the latest on 29.05.2015.

The team leader must settle any extra charges (bar, laundry, telephone, etc.) at the

hotel reception desk, before departure. The team leader will be requested to provide a

credit card at the time of checking in at the reception desk to cover any extras.

5.4 Meals

All meals will be served in the hotel.

http://www.radissonblu.com/hotel-mersin



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The restaurant opening times are:

29 May 2015 30 May 2015 31 May 2015

Breakfast 06:30 – 10:30 06:30 – 10:30 06:30 – 10:30

Lunch 12:00 – 14:30 12:00 – 14:30 12:00 – 14:30

Dinner 19:00 – 21:30 20:00-23:00 Final Banquet from

22:00

Accreditation cards will allow access to meals.

For lunch and dinner, soft drinks per person are available free of charge. All other drinks

must be paid for.

A late serving provision will be made for those athletes detained at the stadium due to

doping controls or protests.

5.5 Meeting Rooms for Teams

Arrangements can be made for team meeting rooms through the information desk in the

hotel. Requests shall be made at reasonable time (1day before) in advance.

5.7 Telephone Calls

The telephone will be automatically activated to make room-to-room calls. Any athletes

or delegation officials requiring the use of the room phone for outgoing calls must make

arrangements with the information desk at the hotel. The telephone will be made

available upon the presentation of a credit card to cover all charges.

All delegations will receive a telephone contact list of important telephone numbers for

the European Champion Clubs Cup Mersin 2015.



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6. ACCREDITATION

6.1 General

Each team member will receive an accreditation card, which must be worn at all times

and should be clearly visible. Security personnel will control all areas. The accreditation

is not transferable and does not allow the holder to take another person beyond

checkpoints. Photos are not required for the accreditation card system.

6.2 Accreditation Procedure

Accreditation cards will be prepared in advance of the event, based on the information

provided by the Member Federation in the final entry system. No changes will be

accepted after the final entry deadline.

Accreditation cards will be distributed by team leaders at welcome desk.

6.3 Loss of an Accreditation Card

Any lost or damaged accreditation cards should be reported to either the hotel

information desk or TIC. Duplicate cards can be obtained where proof of identity can be

established.

6.4 Access Areas for Teams

A description of the accreditation system is included on the back of the accreditation

card.

All team accreditation cards will allow access to the team seating area, warm up area,

changing facilities and physiotherapy rooms. Only athletes who are about to compete

will have access to the call room and to the infield.

Separate cards will be issued to Team Leaders, for access to the TIC.

Tickets/separate cards will also be distributed to the coaches (1 per competing athlete)

for the coaching areas.

Access to the Doping Control: 1 pass will be given to the athlete upon notification and

an additional pass for an accompanying person. Passes will be collected once they

enter the Doping Control Station.



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7. TECHNICAL INFORMATION

7.1 Technical Information Centre (TIC)

The main function of the centre is to ensure smooth communication between each

Team Delegation, the LOC, the Technical Delegate and the Competition Management,

regarding technical matters.

The TIC is located in the indoor hall, north entrance of the Nevin Yanıt Stadium (see

stadium plan).

The TIC will be open at the following times:

DATE OPENING CLOSING

29 May 2015 08:00 20:00

30 May 2015 08:00 22:30

31 May 2015 08:00 22:00

The TIC will be linked to all information desks set up for this event and shall be responsible

for the following:

Competition information (Start Lists, Results, etc.)

Liaison points concerning technical matters between Team Officials, the

Technical Delegate, European Athletics and LOC

Urgent notices – collection and delivery of any urgent written notices to the Team

Delegations from the Technical Delegate, EAA and LOC

Settlement of technical enquiries from delegations

Recovery of confiscated items at the call room

Applications for ‘national records’ (doping control and photo finish prints)

Receipt of final declaration of members of relay teams

Receipt of protests from the teams

Access to the information in the teams’ pigeon boxes at the TIC will be controlled by

separate entry cards, not by the accreditation card (see point 6.4.).

7.2 Technical Meeting

The Technical Meeting will be held on 30 May 2015 at 10:00 in the meeting room of

Radisson Blu Hotel.

Each team may be represented by a maximum of two people and, if necessary, an

interpreter. It is very important that all teams are represented at the Technical Meeting.

All questions related to the Technical Meeting must be presented in writing, preferably in

English, to the TIC or Information Desk in the hotel before 08:30 on 30 May 2015. The

Technical Meeting will be conducted in English.



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A shuttle service from the team hotels will be provided for this meeting – please refer to

the information board in the hotel.

The Technical Meeting will be attended by:

European Athletics Delegates

Jury of appeal

Representatives of the Local Organising Committee

Chief Technical Officials

TIC Representatives

Competition Director

Doping Control Delegate

Competition Data Processing Representative

European Athletics Staff

7.2.1 Agenda

The preliminary agenda of the Technical Meeting includes:

Welcome by the President of the Local Organising Committee

Welcome by the European Athletics President or his representative

Presentation of the International Officials

Presentation of the Competition Officials

Presentation of the competition and warm up sites

Information briefing by the Technical Delegate

o Call-room procedures and schedule

o Allocation of lanes and starting order

o Starting height and bar raising Increments

o Scoring and ties

Doping Control

Victory Ceremonies, Opening and Closing Ceremonies

Answering of questions submitted in writing by the club teams

7.3 Equipment

The implements provided by the LOC (see implement list, appendix 1) are selected from

those appearing on the current IAAF approved equipment list.

Personal implements will also be allowed, providing that:

- They are readily identifiable and are IAAF certified

- They are not already on the official list

- They have been checked for compliance with IAAF Rules

- They are made available to all other athletes until the end of the event

Teams wishing to have personal implements added to the list must take the implements

to track for checking before:

29 May 2015 17:00 – 20:00

30 May 2015 08:30 – 10:00



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If approved, the implements will be under the authority of the LOC from the time of

checking to the end of the event. Personal implements will be returned only after the

completion of each day’s events at the TIC.

Any team not able to attend the technical meeting due to late arrival must present their

equipment for checking on arrival at their hotel.

Basic implements will be provided for warm up and training.

Vaulting poles must be delivered to the stadium by 14:00 in the day before the start of

each pole vault event. The poles will be kept in a locked store and will be brought to the

competition site in due time by the organisers. After the competitions, the organisers will

take the poles to the teams hotels and further transportation will be arranged by the

organisers as required.

7.4 Inspection of Competition Venue

There will be no organised tour as the presentation regarding the competition and warm

up areas will be given at the Technical Meeting.

7.5 Competition Area

Nevin Yanit (Mersin Yenisehir) Stadium and its surroundings are shown in appendix 2 of

this document. There are 2300 of seats in the stadium.

The stadium has the following competition facilities:

8 lanes

2 High Jump sites

2 Pole Vault sites

2 sites for Long/Triple Jump

2 Shot Put Circle

2 Combined Discus/Hammer Circle

2 Javelin sites

The Warm up area has separate areas for track, jumps and throwing events adjusted to

the competition venue. The facilities include the following:

6 lanes

High Jump site

Pole Vault site

2 sites for Long/Triple Jump

Shot Put Circle

Combined Discus/Hammer Circle

Javelin site

Teams’ seats are located in A Block of the Stadium tribune (please, appendix 2).

7.6 Dressing Rooms

Dressing rooms with showers are located in the Nevin Yanıt Stadium.



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7.7 Training

Athletes will have the possibility to train in the warm up area at the competition venue.

Opening hours of this facility will be:

DATE OPENING CLOSING

28 May 2015 08:00 20:00

29 May 2015 08:00 20:00

30 May 2015 08:00 14:00

31 May 2015 08:00 14:00

The throwing events training will be held on the warm-up throwing facilities adjustment to

the main stadium. The training will be supervised by the officials.

Equipment and implements necessary for training will be available at the training venue.

Officials will be present to help in the case of problems or special requirements. Water

will be available at the training venue. Accreditation must be handed in when

borrowing equipment, and will be returned to the athlete when the equipment is

handed back in.

The Weight training room is situated in Nevin Yanıt Stadium. Opening hours are: from

08:00 to 20:00 every day starting from 28 May.

Details about transportation for training sessions are included in the transport section of

this manual. The transport schedule will be displayed at the information desk in the hotel.

7.7.1 Training with Official Starters

The training with official starter will take place at Nevin Yanıt Stadium on 29 May 2015

from 16:30 to 17:00.



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8. COMPETITION REGULATIONS

8.1 Team Composition

There will be 20 men’s events and 20 events for women. According to the European

Athletics Regulation 1402.3.1 only clubs recognised by the Member Federation as

National Champions of the preceding year are eligible in the ECCC Track & Field Seniors.

If the Champion club is not able to take part then the Member Federation may

nominate the second placed club and so on.

Only athletes aged at least 16 (sixteen) years on 31 December of the year of the

competition may participate in the ECCC Track & Field Seniors, in accordance with IAAF

Rules. Only athletes aged at least 18 (eighteen) years on 31 December of the year of the

competition may participate in the Shot Put (men) and Hammer Throw (men).

A Club may only select national or foreign athletes to compete in the ECCC Track & Field

Seniors who are eligible under the Member Federation terms of eligibility at the date in

the year in which the ECCC Track & Field Seniors is held. Provided that such an athlete is

a bona fide member of that club for a period starting at least on 1 January of the year of

the ECCC Track & Field Seniors.

An athlete cannot compete for 2 different clubs which participate in at least one of the

ECCC competitions of the same year.

The number of foreign athletes is strictly limited to two (2) for each club team in ECCC

Track & Field Seniors.

The Technical Delegate reserves the right to inspect resident cards or passports.

Each club team shall consist of one athlete in each event, except relays.

Each athlete can take part in a maximum of three events of which at least one must be

a relay-race.

8.2 Competition Entry Procedures

8.2.1 Final Entries

Final entries shall be made through the European Athletics Event Management System

which will be accessible at the following link: https://arena.european-athletics.org/.

Member Federations' entries manager shall use their already known individual and

personalised access.

Final entries indicating the names and individual logistical information (detailed travel

arrangements, accommodation request and rooming list) of the competitors and of the

officials must be received not later than 10 (ten) days before the first competition day.

According to the regulations the deadlines for the final entries are:

According to the regulations the deadlines for final entries are:



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opening date of the online entry system: 5 May 2015

closing date of the online entry system: 20 May 24.00 CET

8.2.2 Final Confirmation

Team Leaders or their representatives must confirm the names of those competitors

already entered who will actually take part in the competition.

Forms for the final declaration and confirmation will be distributed to each delegation

during accreditation. The forms must be completed and returned immediately. Final start

lists will be ready for collection at the Technical Meeting.

Maximum 2 athletes per team will be allowed to compete in 100m Extra races. Entries

must be delivered during accreditation, together with Final confirmations.

The final relay team and the running order must be submitted to the TIC using the

respective form not later than one hour before the published first call time for the first

heat of each round of the competition.

8.2.3 Withdrawal

Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on

the official withdrawal form.

8.3 Scoring

The winner of each individual event and each relay in each match shall score as many

points as there are teams competing, the second will score one fewer, and so on.

Athletes or relay teams disqualified or not finishing shall not score.

If two or more athletes tie for a place in any event, the attributable points shall be

divided equally between them.

The team having the highest aggregate number of points shall be the winner of the

match, and so on.

If two or more club teams have the same aggregate number of points, the tie shall be

decided in favour of the club team having the greater number of event winners. If the tie

still remains it shall be decided in favour of the club team having the greater number of

second places, and so on.

8.4 Bib Numbers

The LOC will provide the teams with the bib numbers immediately after the Technical

Meeting to be held on 30 May 2015, at 10:00 in the Radisson Blu Hotel.

For individual events, each competitor will receive 2 bibs. These must be pinned to the

front and back of the competition clothing. Exceptions are made for High Jumpers and

Pole Vaulters. The competitors in Pole Vault and High Jump are permitted to attach the

bib only to the front or to the back of their competition clothing. Bibs must not be cut,

folded or covered in any way.



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Teams that were not able to attend the Technical Meeting, under extreme

circumstances, can collect their competition numbers from the TIC after the technical

meeting.

8.5 Competition Clothing

Competitors must wear the Club’s official team clothing. IAAF Rule 8 &143 will be strictly

applied. Please make sure to follow the IAAF Advertising Regulations in force, available

at http://www.iaaf.org/mm/Document/06/32/49/63249_PDF_English.pdf. Clothing and

items not conforming to this rule and the current IAAF Advertising Regulations will be

removed or taped at the call room.

Participating clubs must provide European Athletics with a full set of their club team vests

until the closing of the final entries and will have the obligation to wear them throughout

the competition.

All competitors must wear registered vest of the same design and colour of the club they

are representing.

8.6 Lane and Starting Order

The allocations of lanes and order of attempts in field events was decided by a draw

conducted by the Technical Delegate. Each participating club is allocated a letter,

which determines the allocation of lanes and starting order, in accordance with the

appropriate chart of the European Athletics Regulations. See Appendix 3 for details.

8.7 Starting Heights

According to the Competition Regulations, initial heights for Track & Field Seniors Group A

shall be not below as follows:

High Jump Men: 1.80m Women: 1.50m

Pole Vault Men: 4.00m Women: 3.00m

The heights progression will be communicated to the teams at the Technical Meeting.



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9. COMPETITION PROCEDURE

9.1 Timetable

Please refer to Appendix 2 for the competition timetable.

9.2 Call Room Procedures

The Call Room is located North entrance and South entrance. It is the responsibility of

the team managers to ensure that their athletes are aware of the last check-in times for

entry to the call room. Athletes arriving late may be excluded from participation in the

event.

All athletes must report to the Call Room before each event and will then be escorted to

the competition site as follows:

Event Entrance to

Call Room

Exit from

Call Room

Entrance to

Infield

Running events (except hurdles) 20 min before 10 min before 6 min before

Hurdles 25 min before 15 min before 10 min before

Pole Vault 65 min before 55 min before 50 min before

Horizontal Jumps & Throwing Events 40 min before 30 min before 25 min before

High Jump 50 min before 40 min before 35 min before

The following checks will be carried out on equipment that must comply with IAAF

Advertising and Competition Rules:

- Competition clothing;

- Shoes;

- That non-authorised equipment (radio, i-pod, mobile phone, camera etc.) are

not brought infield.

A detailed Call Room time table will be displayed and circulated to the teams.

9.3 Competition Preparations

9.3.1 Field Events

Each athlete is allowed a minimum of two practice trials under the supervision of the

officials, more if time allows. For throwing events, the athletes will be called to the

practice trials in the competition order. Only official markers provided by the LOC will be

allowed for marking the runways.

9.3.2 Trials in Field Events

In accordance with the decision of European Athletics Council, all participants in the

field events (except high jump and pole vault) will be allowed four (4) trials.



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9.3.2.1 Measurements

All field events will be measured by EDM system (except Pole Vault and High Jump,

which will be measured by certified measurement device).

9.3.3 Track Events

Tracksuits shall be placed in baskets at the start, and these will be taken to the mixed

zone for collection after the race.

9.4 Starter’s Commands

The starter’s commands will be given in English.

The starter’s command for the distances up to and including 400m and 4x400m relay are:

“On your marks” and “Set”.

For distances of 800m and over, the commands will be:

“On your marks”

Polanik starting blocks will be used at the European Champion Clubs Cup – for events up

to 400m and including first leg of 4x400m. These blocks have a false start detection

system and are linked to the false start console.

9.5 Timing

The official timing will be provided by Finishlynx and will be displayed on the official

electronic timing instrument and photo finish cameras provided by Finishlynx. For all

races of 800m or more, the elapsed time will be displayed on electronic timers located at

the end of each straight.

9.6 Leaving the stadium during the competition

An athlete may only leave the competition area when accompanied by a judge. The

intention has to be communicated to the Referee.

9.7 Leaving the stadium after the competition

After the competition, athletes leave immediately the infield through the mixed zone

where media interviews will be carried out.

9.8 Protests and Appeals

Protests are permitted and will be processed in accordance with IAAF Rule 146.

In the first instance, protests must be made orally to the Referee by the athlete

himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests

concerning the result or conduct of an event shall be made within 30 minutes of the

official announcement of the result of that event (posted on the TIC information board).



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Any written appeal to the Jury of Appeal must be signed by a responsible official on

behalf of the athlete and submitted to TIC within 30 minutes after the official

announcement of the decision made by the Referee.

When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If

the protest is unsuccessful, the deposit will not be returned.

The Jury’s decision will be provided in writing.

9.9 Doping Control

9.9.1 General Information

Doping control shall be conducted in accordance with IAAF Rules and Anti-Doping

Regulations under the supervision of the European Athletics Doping Control Delegate.

Both urine and blood samples may be collected immediately before, and during, the

Cup.

Athletes selected for doping control shall be informed by anti-doping officials. Athletes

will be required to sign a confirmation of notification. Athletes who are to be tested may

invite a team official to accompany them to the Doping Control Centre (DCC).

A selected athlete should report immediately to the DCC unless there are valid reasons

for delay. All selected athletes will be accompanied by a trained chaperone or Doping

Control Officer from the time of notification until arrival at the DCC. Athletes are

reminded that refusal to provide a sample can render them liable to disqualification and

may lead to further disciplinary action.

A selected athlete shall provide valid photo identification card (passport or national ID

card) on arrival at the DCC.

Athletes who are required to use prescribed medication for the treatment of a medical

condition should ensure that they have registered their medication, where necessary,

through the Therapeutic Use Exemption system prior to attending the event.

9.9.2 Selection of Athletes

The selection of athletes for control will be made on a final position and/or random basis

under the supervision of the European Athletics Doping Control Delegate. In addition, the

selection of further athletes may be ordered at the discretion of the European Athletics

Doping Control Delegate.

All athletes setting World or European records must report to the DCC to provide a

sample. Failure to provide a sample will result in the record not being ratified.

9.9.3 Additional Controls

Additional athletes, such as those achieving National Records who have not been

selected for doping control, may present themselves for testing. These athletes must



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report to the TIC where they will have to complete the “Doping Control Request Form”.

They will then be escorted to the DCC.

The cost of this control (EUR 400) will have to be paid for on site by the requesting club to

the LOC.

10. Medical Services

10.1 General

The medical service is in charge of any medical assistance to the team leaders, the

competition organisation, the information personnel, the honorary guests as well as,

during the competition, to the spectators in the stadium.

In case of an emergency please contact the nearest medical aid station, in other cases

the given instructions should be followed. Below is information on the medical care sites

and relevant instructions. Dr Aylin ÇEÇEN AKSU is in charge of the medical service and

can be reached on 0532 424 40 74.

10.2 Medical Services in the Hotel

In case of any emergency, please call 112.

10.3 Medical Care at the stadium

The stadium medical service is responsible for any problems concerning the athletes’

health. There is also a room for medical attention next to the finish line. The team doctor

has access to the medical service facilities when an athlete of his/her own team is hurt or

is in need of other medical attention. There are also well equipped physiotherapy

facilities here. The stadium medical service is also responsible for first aid in the warming

up area.

There are two first aid teams in the infield, supervised by a doctor and marked with red

crescent.

10.4 Physiotherapy

A space will be reserved in the Warm-up Area for physiotherapy, where physiotherapy

tables and ice machines will be available.

There are well equipped physiotherapy facilities in connection with the Medical Centre.

The physiotherapy rooms are equipped with ultrasound, lymph drainage, contex, hot

bag, pen etc. and will be open on 29 May 2015, 09:00 -19:00, 30 May 2015 09:00 – 21:00

and 31 May 2015 09:00 – 21:00. Please reserve treatments at the Medical Centre office.

The team physiotherapists and doctors may use the equipment in the physiotherapy

rooms in co-operation with the medical staff.



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10.5 Insurance

The participating teams are responsible for taking out their own insurance to cover illness

or injury to any member of their team when travelling to and from European Athletics

competitions and during the event itself (European Athletics Regulation 610.12). Please

take the necessary steps to fulfil these requirements well in advance.

11. Security

Instructions given by the LOC, the security personnel and the police must be followed in

all areas, as well as during transport from one location to another.

The accreditation card must be worn at all times. If an accreditation is lost, this should be

reported immediately to any LOC information desk.

The emergency phone numbers are:

Police 155

Ambulance 112

Fire department 110

If necessary, the police can be contacted through the LOC information desk at your

hotel.

12. Ceremonies

12.1 Opening Ceremony

The Opening Ceremony will take place on Saturday May 30, commencing at18:30.

12.2 Victory Ceremonies

The victory ceremonies for the winning teams Men and Women will take place at the

competition venue. Athletes must wear the official team clothing for the ceremonies.

12.3 Closing Ceremony

The closing banquet will be organized on 31 May 2015, at 22:00, in Macit Özcan Sport

Complex.

13. Departure

Teams will be asked to provide full travel details in the final entry system. Teams will also

receive a departure form, which should be completed and returned to the LOC

Information Desk in the hotel, at least 24hours before departure, especially if there are

any changes to the preliminary confirmed details.

Departure times of the shuttle buses from the hotel will be provided and displayed at the

hotel Information Desk.



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All outstanding fees, charges and possible other expenses must be settled with the

cashier. On the day of departure the LOC Hotel Manager checks the rooms together

with the team leaders.

14. Contact Details

For further details about the European Champion Clubs Cup Track and Field Seniors 2015,

Group A, Mersin/TUR, please, contact:


Avenue Louis-Ruchonnet18,

1003 Lausanne,

Switzerland

Tel: + 41 21 313 43 63

Fax: +41 21 313 53 51

[email protected]

14.2 LOC Office

Türkiye Atletizm Federasyonu Başkanlığı

Ulus İş Hanı 6. Kat A Blok Ulus / ANKARA

Tel: +90 (312) 309 19 61

Fax: +90 (312) 309 19 70

http://www.taf.org.tr/

15. Appendices

Appendix 1 - Implement List

Appendix 2 - Timetable

Appendix 3 - Event Draw

Appendix 4 - Map of Stadium, Competition Facilities, Dressing and Physiotherapy Rooms,

Workrooms

mailto:[email protected]

http://www.taf.org.tr/



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Appendix 1. Implements List

SHOT 4KG

Catalogue No. Company Country Descrıptıon Colour* Certıfıcatıon No. Number

N1118E Nelco IND Shot 4kg, Turned iron, dia:

108mm Red I-99-0094

1

N1118EB Nelco IND Shot 4kg, Turned iron, dia:

100mm Blue I-99-0136

2

N1118EA Nelco IND Shot 4kg, Turned iron, dia:

104mm Black I-99-0137

3

N1118FX Nelco IND Shot 4kg, Turned steel, dia:

109mm Red I-01-0248

1

SHOT 7.26KG


N1118AC Nelco IND Shot 7.26kg, Turned iron,

dia: 120mm Blue I-99-0133

2

N1117A Nelco IND Shot 7.26kg, Brass, dia:

110mm Gold I-99-0144

1

5131726 Nordic Sport SWE

Shot 7.26kg, Olympic

Super, turned lacquered

steel, dia: 128mm

Yellow I-99-0021

1


Shot 7.26kg, Olympic

Super, turned lacquered

steel, dia: 125mm

Black I-99-0022

1

PK-7,26/115-S Polanik POL Shot 7.26kg, Stainless steel,

dia: 115mm Silver I-00-0197

3

DISCUS 1KG



Discus 1kg, Super Spin,

brass rim, black fiberglass

sides

Black/gold I-99-0031

4

6176100 Nordic Sport SWE Discus 1 kg. Gold White/Gold I-99-0005 3

DISCUS 2KG


6176200 Nordic Sport SWE Discus 2kg, Gold, brass

rim, fibreglass sides White/gold I-99-0006

3


Discus 2kg, Super Spin,

brass rim, black fibreglass

sides

Black/gold I-99-0030

5



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HAMMER 4KG


5125400/5120040 Nordic

Sport SWE

Hammer 4kg, Brass, dia:

95mm Gold I-99-0009

3

5127400/5120040 Nordic

Sport SWE

Hammer 4kg, Stainless

steel, dia: 95mm Silver I-99-0010

3

PM-4/95-

S/UP/UW-110 Polanik POL

Hammer 4kg, Stainless

steel, dia: 95mm Silver I-00-0201

1

HAMMER 7.26KG


ZH-7,26-G/UW-

115 Polanik POL

Hammer 7.26kg, Ziolkowski

Gold, Brass, dia: 110mm Gold I-10-0467

2

ZH-7,26-S/UW-

115 Polanik POL

Hammer 7.26kg, Ziolkowski

Silver, Stainless steel, dia:

110mm

Silver I-10-0468

5

JAVELIN 600G


7917603c Nordic Sport SWE

Javelin 600g, Diana

Carbon flex 5.3, carbon,

blue cord

White, lilac

spiral I-99-0191

2

7925600 Nordic Sport SWE Javelin 600g, Viking 600

flex 11.1, steel Grey I-04-0306

2

7917601 Nordic Sport SWE Javelin 600g, Diana Classic

flex 7.2, 600g Pink I-99-0015

3

7917604 Nordic Sport SWE Xena Steel silver cord 60m Blue/White

Spiral I-01-0242

1

JAVELIN 800G


7913800 Nordic Sport SWE Javelin 800g, Master 800,

steel, black cord Blue I-99-0013

2


Javelin 800g, Super Elite

Classic, steel, red cord,

80m

Black, white I-99-0019

2

7916808c Nordic Sport SWE Javelin 800g, Orbit Carbon

flex 5.0, carbon, blue cord

White, blue

spiral I-99-0190

1

7922800 Nordic Sport SWE Javelin 800g, Viking 800

flex 10.4, steel Grey I-04-0308

3



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Appendix 2. Timetable

European Clubs Champion Cup - Track & Field

Mersin 2015

1st DAY - Saturday 30 May

2015

2nd DAY - Sunday 31

May 2015

17:30 Hammer M 17:30 Hammer W

18:10 100 m M Extra 18:30 110 m H M

18:20 100 m W Extra 18:35 Pole Vault M

18:30 Opening Ceremony 18:40 800 m M

18:45 Pole Vault W 18:45 Triple Jump M

18:50 Triple Jump W 18:50 1 500 m W

19:00 400 m H W 18:55 Discus M

19:05 Discus W 19:00 High Jump W

19:10 400 m H M 19:05 3 000 m St M

19:15 High Jump M 19:25 100 m H W

19:20 100 m W 19:30 Shot Put W

19:30 100 m M 19:35 200 m W

19:40 800 m W 19:45 200 m M

19:50 1 500 m M 19:50 Javelin M

19:55 Shot Put M 19:55 5 000 m W

20:00 3 000 m W 20:00 Long Jump W

20:15 Javelin W 20:20 3 000 m M

20:20 400 m W 20:35 4x400 m W

20:25 Long Jump M 20:45 4x400 m M

20:30 5 000 m M 21:10 Victory Ceremony

20:55 400 m M

21:05 3 000 m St W

21:20 4x100 m M

21:30 4x100 m W



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Appendix 3. Lane and starting order

According to European Athletics Competition Regulations, the allocations of lanes and

order of attempts was decided by a draw conducted by the Technical Delegate. Each

participating club team is allocated a letter which determines the allocation of lanes

and starting order in field events.

Men

Club Enka Playas de

Castellon

TJ Dukla

Praha

City of

Manchester

Fiamme

Gialle

Sport

Lisboa e

Benfica

AD Mass

Ljubljana

Sparta

AM

Country TUR ESP CZE GBR ITA POR SLO DEN

Event/Order A B C D E F G H

100/1500/HJ 1 2 3 4 5 6 7 8

200/5000/PV 2 3 4 5 6 7 8 1

400/3000/LJ 3 4 5 6 7 8 1 2

800/3000sc/TJ 4 5 6 7 8 1 2 3

110H/SP 5 6 7 8 1 2 3 4

400H/DT 6 7 8 1 2 3 4 5

4x100/HT 7 8 1 2 3 4 5 6

4x400/JT 8 1 2 3 4 5 6 7

Women

Club Phanos Sporting Club Valencia

Terra i Mar

USK

Praha

Sparta Edinburgh AC Fenerbahce

Country NED POR ESP CZE DEN GBR TUR

Event/Order A B C D E F J

200/1500/TJ 1 2 3 4 5 6 7

400/5000/HJ 2 3 4 5 6 7 1

800/LJ/HT 3 4 5 6 7 1 2

4x100/3000/SP 4 5 6 7 1 2 3

4x400/3000sc/DT 5 6 7 1 2 3 4

100H/JT 6 7 1 2 3 4 5

100/400H/PV 7 1 2 3 4 5 6



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Appendix 4. Map of the Competition Venue

Documents

European Champion Clubs Cup Track & Field Senior Group A … · 2015-05-14 · European Champion Clubs Cup Track & Field Senior Group A Mersin/Turkey Page 4 of 32 1. GENERAL INFORMATION