52nd European Champion Clubs Cup Cross Country...52nd European Champion Clubs Cup Cross Country Guadalajara, Spain 5 1. GENERAL INFORMATION 1.1 Host City Guadalajara In its distant

52nd European Champion Clubs Cup Cross Country

Guadalajara/Spain

52nd European Champion Clubs

Cup Cross Country

Guadalajara, Spain

2

Team Manual

http://www.eccc-crosscountry-guadalajara2015.es/


1 February 2015

Guadalajara, Spain

http://www.eccc-crosscountry-guadalajara2015.es/


Cup Cross Country

Guadalajara, Spain

3

Contents 1. GENERAL INFORMATION .............................................................................................................. 5

1.1 Host City Guadalajara ........................................................................................................... 5

1.2 Business Hours Shops, Government Offices, Banks ............................................................ 6

2. ORGANISATIONAL STRUCTURE ................................................................................................... 6

2.1 European Athletics Council ................................................................................................. 6

2.2 European Athletics Delegates ............................................................................................ 7

2.7 Participating Clubs ................................................................................................................. 8

3. ARRIVALS .......................................................................................................................................... 9

3.1 Arrival by Air .............................................................................................................................. 9

3.2 Arrival by Train .......................................................................................................................... 9

3.3 Arrival by Road ........................................................................................................................ 9

3.4 Visa Requirements ................................................................................................................ 10

4. TRANSPORT .................................................................................................................................... 10

4.1 Transportation Desk .............................................................................................................. 10

4.2 Bus Service .............................................................................................................................. 10

4.3 Return to Airport / Train stations ........................................................................................ 10

5. ACCOMMODATION ................................................................................................................... 11

5.1 General Information ............................................................................................................. 11

5.2 Information Desk(s) ............................................................................................................... 11

5.3 Official Hotels ......................................................................................................................... 11

5.4 Costs and European Athletics Quota ............................................................................. 12

5.4.1 Payment Procedures ........................................................................................................ 14

5.5 Meals......................................................................................................................................... 14

5.6 Meeting Room for Teams .................................................................................................... 14

5.7 Telephone Calls ..................................................................................................................... 15

6. ACCREDITATION .......................................................................................................................... 15

6.1 General .................................................................................................................................... 15

6.2 Accreditation Procedure .................................................................................................... 15

6.3 Loss of an Accreditation Card .......................................................................................... 15

6.4 Access Areas for Teams ...................................................................................................... 15

7. TECHNICAL INFORMATION ........................................................................................................ 16

7.1 The Course .............................................................................................................................. 16

7.2 Technical Information Centre (TIC) ................................................................................. 16

7.3 Technical Meeting ................................................................................................................ 17

7.3.1 Agenda ............................................................................................................................ 17

7.4 Inspection of Competition Venue ................................................................................... 18

7.5 Dressing / Physiotherapy Rooms ....................................................................................... 18

7.6 Training ..................................................................................................................................... 18

8. COMPETITION REGULATIONS .................................................................................................... 18


Cup Cross Country

Guadalajara, Spain

4

8.1. Entries ....................................................................................................................................... 18

8.1.1 Registration fees ................................................................................................................. 19

8.1.2 Final Entries ........................................................................................................................... 19

8.2 Final Confirmation ............................................................................................................. 19

8.2.1 Withdrawal and Replacement .................................................................................. 19

8.3 Starting Stations ..................................................................................................................... 19

8.4 Competition Numbers ......................................................................................................... 20

8.5 Scoring...................................................................................................................................... 20

8.6 Competition Clothing .......................................................................................................... 20

9. COMPETITION PROCEDURE ....................................................................................................... 20

9.1 Timetable ................................................................................................................................. 20

9.2 Warming Up Before Events ................................................................................................. 21

9.3 Assembly and Call Room Procedures............................................................................. 21

9.4 Competition Preparations .................................................................................................. 21

9.4.1 Starter’s Commands ..................................................................................................... 21

9.4.2 False start .......................................................................................................................... 22

9.5 Timing ........................................................................................................................................ 22

9.6 Leaving the course after the competition .................................................................... 22

9.7 Protests and Appeals ........................................................................................................... 22

9.8 Interviews ................................................................................................................................. 22

9.9 Doping Control ...................................................................................................................... 22

9.10 Victory Ceremonies ............................................................................................................ 23

10. INFORMATION ............................................................................................................................ 23

10.1 Clocks ..................................................................................................................................... 23

10.2 Announcements ................................................................................................................. 23

10.3 Start Lists ................................................................................................................................. 23

10.4 Result Lists / Intermediate Scores .................................................................................... 23

11. MEDICAL SERVICES ................................................................................................................... 24

11.1 General .................................................................................................................................. 24

11.2 Medical Services in the Hotel .......................................................................................... 24

11.3 Medical Care at the Competition Venue ................................................................... 24

11.4 Physiotherapy....................................................................................................................... 24

11.5 Insurance ............................................................................................................................... 24

12. SECURITY ...................................................................................................................................... 25

13. PROTOCOL .................................................................................................................................. 25

13.1 Opening Ceremony ........................................................................................................... 25

13.2 Closing Ceremony .............................................................................................................. 25

13.3. Closing Banquet ................................................................................................................. 25

14. CONTACT DETAILS ..................................................................................................................... 25

15. APPENDICES ................................................................................................................................ 27


Cup Cross Country

Guadalajara, Spain

5

1. GENERAL INFORMATION

1.1 Host City Guadalajara

In its distant origins, Guadalajara was linked to Celtoberian culture, though the earliest historical

references tell of its strategic military importance to the emirs and caliphs of Córdoba. It was then

known as Madinat al-Faray in memory of its conqueror, and Wad alHayara, Arab translation of its

pre-Roman name, Arriaca.

Today, Guadalajara, after a period of extensive economic development and urban growth, is

vibrant and welcoming. It is a well-appointed city, with ample green areas and a range of services

to meet the needs of its people, who are well satisfied with the quality of life that the city now offers.

Its excellent cuisine, based on high calorie dishes suited to the climate of the region, deserves special

mention. Amongst its specialities, there are roast lamb and roast kid goat accompanied by breve

sauce, a dressing of aromatic herbs soaked in vinegar. For the dessert, there is honey from La

Alcarria, with Designation of Origin since 1992.

Another great attraction of the city is its geographical location: it is situated in the centre of Spain,

half an hour from Madrid and twenty minutes from Madrid-Barajas International Airport. Also it has a

TGV station 10 minutes away from the city, a train station and an intercity bus network.

Guadalajara is all this and much more. It is a city steeped in history and brimming with hospitality as

seen in the friendliness of its people. A city that has a lot to be discovered, a lot to be enjoyed.

Guadalajara, a Sport city

Guadalajara is a long tradition sports city which in recent years has made an ambitious commitment

to sport. The city has successfully organized numerous national and international sports events in

collaboration with several Spanish sports federations that have led Guadalajara to be a reference at

the organisational level of mass events.

In the last two months of 2014, the city of Guadalajara has been awarded for its outstanding efforts

in promotion and organization of sport activities with three National Sports Awards given by the

Spanish Olympic Committee, the CSD -National Sports Council- and by the Royal Order of Sports

Merit in which Guadalajara has become a membership.

Among many other events, the city has hosted the World Championship Junior and Cadet Karate

2013 and the President's Cup of the Handball World Championship 2013. Guadalajara has also

hosted the stages of Handball and Volleyball National Teams, the women's basketball wheelchair

National Team, and is the permanent venue for the stages of the Spanish Basketball National

Federation, for its National Teams young players, as well as the Spanish National Federations of

Handball and Volleyball.

The city has an extensive network of functional sports facilities, including an athletics stadium, ten

pavilions, three water complexes and a football stadium. In Guadalajara there are numerous sports

clubs of different sports disciplines, some of them have professional teams in the major Spanish

leagues, and all have numerous training teams comprising thousands of players.


Cup Cross Country

Guadalajara, Spain

6

1.2 Business Hours Shops, Government Offices, Banks

Official language: Spanish

Time: GMT + 1h

Electricity: 220 volts. Plugs used are two round pins.

Water: Tap water is safe for drink.

Opening Hours:

Government Offices, Banks: 08:30 – 14:00

Shops: 10:00-13:00/13:30 to 16:30/17:00-20:00

Shopping Centre “Ferial Plaza” (100 commercial establishments: shops, department store,

restaurants, fast food and to take away, cafeterias, cinema, hairdressing saloons):

Shops and commercial: 10:00 - 22:00 (Monday to Saturday).

Leisure and food: Until 00:00 (Sunday to Thursday), until 02:00.

Currency: Euro.

Cash dispensers: Extensive network throughout the city.

Change money: It is not possible to change money at a bank unless you have an account in that

bank. Neither it is possible at the hotels. For the exchange of currencies, please, use the Exchange

Offices at the International Barajas-Adolfo Suárez Airport.

Credit Cards: International credit cards are accepted in hotels, shops and restaurants (VISA,

MasterCard, and American Express).

Transports: Taxis and city public bus network.

For more info: http://www.guadalajara.es/en/Tourism

2. ORGANISATIONAL STRUCTURE

2.1 European Athletics Council

President Hansjörg Wirz (SUI)

Vice Presidents José Luis de Carlos (ESP)

Karel Pilny (CZE)

Jean Gracia (FRA)

Director General Christian Milz (SUI)

Council Members Franco Arese (ITA)

Sylvia Barlag (NED)

Jonas Egilsson (ISL)

Liam Hennessy (IRL)

Frank Hensel (GER)

Dobromir Karamarinov (BUL)

http://www.guadalajara.es/en/Tourism


Cup Cross Country

Guadalajara, Spain

7

Toralf Nilsson (SWE)

Erki Nool (EST)

Antti Pihlakoski (FIN)

Jorge Salcedo (POR)

Gabriela Szabo (ROU)

Salih Munir Yaras (TUR)

Vadim Zelichenok (RUS)

IAAF President (ex officio member) Lamine Diack (SEN)

European Athletics Honorary Life President Carl-Olaf Homén (FIN)

2.2 European Athletics Delegates

Technical Delegate Luis Abegao (POR)

Doping Control Delegate Lucienne Attard (MLT)

Jury of Appeal (to be appointed at the Technical Meeting)

2.3 European Athletics Office

European Athletics Association

Avenue Louis Ruchonnet 18

1003 Lausanne, Switzerland

Tel: +41 21 313 43 50

Fax: +41 21 313 43 51

E-mail: [email protected]

Web: www.european-athletics.org

2.4. Executive Board of the Athletics Federation of Spain

President: José María Odriozola Lino

Members: Enrique López

Isidro Arranz

Joan Villuendas

Ramón Cid

Manuel Villuendas

Secretary: José Luis de Carlos Macho

2.5. Local Organising Committee

President: Antonio Román Jasanada, Mayor of Guadalajara Town Hall

Vice President: Eladio Freijo Muñoz, Sports Mayor of Guadalajara Town Hall

Vice President: Olallo Luis Fernández López

LOC General Coordinators: Santiago Nuero Beato

José Luis De Carlos Macho

LOC General Coordinator Assistant: Susana Abella Adame

Transport: Jesus Corrales

mailto:[email protected]

http://www.european-athletics.org/


Cup Cross Country

Guadalajara, Spain

8

Accommodation: Luis Gomez

Accreditations: Julian Garcia

Security: Vicente Plaza

Facilities and Equipment: Ildefondo Rodrigo

Media: Emilio Garcia, Olga Perez, Santiago Molina

Protocol: Juan Jose Bris

Anti-Doping: Chistophe Ramirez

Volunteers: Fatima Arroyo

Web: Silvia Garcia

Officials &Judges Assistant: Jose Luis Oses

Welcome Area: Mario Peinado

2.6. Competition Organisation

Competition Director: Luis Miguel Landa

Meeting Manager: Santiago Nuero Beato

Technical Manager: Jesus Peinado

Event Presentation Manager: Emilio Garcia Carrasco

Referee: Iker Martínez

Technical Information Centre Manager: Julian Garcia

2.7 Participating Clubs

Seniors Men

Seniors Women

CAVA AND

CAVA AND

DC Leuven A BEL OLSE Merksem BEL

VSK Universita Brno CZE Atletismo Santutxu ESP

Sparta AM DEN Club Dental Seoane Pampim ESP

Atletismo Bikila ESP Aldershot, Farnham and District AC GBR

CA Union Guadalajara ESP

Dundrum South Dublin AC IRL

Jyväskyläan Kenttäurheilijat FIN

C.S. Esercito ITA

Alès Cévennes Athlétisme FRA Celtic Diekirch LUX

Stockport AC GBR Gular NOR

SG Wenden GER Sporting Clube de Portugal POR

GAS ILISOS GRE Mladost Uzice SRB

Dundrum South Dublin AC IRL

TG Hütten SUI

IR - Reykjavik Sports Club ISL Hässelby SK SWE

Celtic Diekirch LUX Uskudar Belediye TUR

AV Cifla NED

IK Tjalve NOR

Sport Lisboa e Benfica POR

Mladost Uzice SRB LG Regio Basel SUI Spårvägens FK SWE

Istanbul BBSK TUR


Cup Cross Country

Guadalajara, Spain

9

Juniors Men Juniors Women

OE Halle BEL AV Lokeren BEL

Sparta AM DEN TJ Slezan Frydek-Mistek CZE

Atletaria Isaac Viciosa ESP Sparta AM DEN

Montpellier Agglo Athlétic

Méditerranée

FRA Playas de Castellon ESP

Dundrum South Dublin A.C IRL AE Mesogeion "Amienias" GRE

La Fratellanza 1874 Club ITA Dundrum South Dublin A.C IRL

Nike Klaipeda LTU ASV Sterzing Volksbank ITA

AV Cifla NED Nike Klaipeda LTU

Sport Lisboa e Benfica POR Associação Desportiva de Oeiras POR

Spårvägens FK SWE SC "Luch-FLANO" RUS

Fenerbahce Sport Club TUR Hässelby SK SWE

Kocaeli Darica S TUR Bursa Büyüksehir belediye SK TUR

Fenerbahce Sport Club TUR

3. ARRIVALS

3.1 Arrival by Air

The official airport is Adolfo Suárez Madrid-Barajas International Airport located 45 km away from

Guadalajara. The transfer from the airport to official hotels takes between 30 and 45 minutes,

depending on traffic conditions.

Upon arrival at the Airport, from 29 January, the teams will be met by the LOC staff. A Welcome Desk

will be set up at each of three international Terminals of Adolfo Suárez Madrid-Barajas International

Airport, according to the teams' travel schedules.

From the Welcome Desks, team members will be escorted to the official buses to transfer them to the

official hotels in Guadalajara. Each Welcome Desk will be attended by two English speaking

volunteers.

3.2 Arrival by Train

There will be no Welcome Desk at the train stations. In case any of the teams will arrive by train, they

have to contact the LOC in order to organise a transfer to the official hotels in Guadalajara.

3.3 Arrival by Road

Teams arriving by road are kindly asked to go directly to the Pax hotel, where the Accreditation

Centre will be located.


Cup Cross Country

Guadalajara, Spain

10

3.4 Visa Requirements

Countries requiring visas to enter Spain should obtain them from the Spain Embassy or Consulate in

their country. The following countries require visas to enter: Russia (RUS) and Turkey (TUR).

In case of support required, please, contact with the LOC member in charge:

Silvia García Escribano

Tel: +34639184663

E-mail: [email protected], [email protected]

Contact Address

Club de Atletismo Unión Guadalajara

C/Marques de Santillana nº14 2º h

19002 Guadalajara

España

Tel: +34949219232

Fax: +34949219232

4. TRANSPORT

4.1 Transportation Desk

The transport desks will be located in the hotel reception of each hotel as part of the welcome/

information desks (please, see below 5.2 for information on opening hours).

4.2 Bus Service

A regular bus service will be provided between the team hotels, training venues, social functions, the

technical meeting and the competition venue. Transfer times between the hotels and the

competition venue will be no more than 10 minutes, depending on the traffic conditions.

Full details of the transfer schedules between the teams’ hotel and the various venues will be

available at the Information Desks in the hotel.

4.3 Return to Airport / Train stations

The system for departures will be the same as for arrivals. Teams will be transferred from the official

hotels to the Adolfo Suárez Madrid-Barajas International Airport by bus, according to teams' travel

schedules.

The buses will leave Guadalajara no later than 3 hours before flight time.

Teams will receive a departure form, when they collect their accreditations and other documents at

the Accreditation Centre upon arrival to Guadalajara, which should be completed and returned at

the Information Desks.


Cup Cross Country

Guadalajara, Spain

11

At least 24 hours before departure times, a list of the shuttle buses from the hotel will be provided

and available at the Information Desks.

All outstanding fees, charges and possible other expenses must be settled with the cashier before

departure. On the day of departure the LOC Hotel Manager will check the rooms together with the

Team Leaders.

5. ACCOMMODATION

5.1 General Information

Three four star hotels and one three star hotel in city area of Guadalajara, providing full board

accommodation, are reserved for the teams.

5.2 Information Desk(s)

An Information Desk will be located in the lobby of each team hotel with qualified personnel offering

relevant information about all aspects of the European Champion Clubs Cup Cross Country. The

Information Desk opening hours will be as follows:

Thursday, 29 January Depending on arrivals

Friday, 30 January 08:00 - 20:00

Saturday, 31January 10:00 – 20:30

Sunday, 1 February 8:00 – 20:00

Monday, 2 February 8:00 – 13:00

5.3 Official Hotels

The official hotels for the European Champion Clubs Cup Cross Country will be:

Teams Hotel

Hotel Pax ****

Located 600 meters from the Competition venue. Avenida de Venezuela 15. 19005 Guadalajara,

Spain. http://www.paxguadalajara.com/

Hotel Tryp ****

Located on the main access route to Guadalajara and very close to the city centre and the

commercial area. Avenida Eduardo Guitián, 7. 19002 Guadalajara, Spain.

http://www.paxguadalajara.com/


Cup Cross Country

Guadalajara, Spain

12

http://www.melia.com/es/hoteles/espana/guadalajara/tryp-guadalajara-

hotel/index.html?utm_source=google&gclid=Cj0KEQiAsueiBRCT8YOM4PDElsYBEiQAaiI4IEQFL6l

8422zlCzahZ9PQy5fJ2OIgRM_P_7EfAEVWiIaAu438P8HAQ

Hotel AC ****

Located in the historic centre, close to the bus station and to the commercial area. Avenida del

Ejército, 6. 19004 Guadalajara, Spain.

http://www.marriott.com/hotels/travel/madgu-ac-hotel-guadalajara/

Hotel Alcarria ***

Located within city centre area in walking proximity to the competition venue. Calle Toledo, 39.

19002 Guadalajara, Spain. http://www.hotelalcarria.es/

5.4 Costs and European Athletics Quota

According to Regulation 1310.1.1, the organising club undertakes to cover accommodation and full

board costs of each participating team (except the host) for no more that 2 (two) days and for a

maximum of 4 athletes in each race and 1 official.

http://www.marriott.com/hotels/travel/madgu-ac-hotel-guadalajara/

http://www.hotelalcarria.es/


Cup Cross Country

Guadalajara, Spain

13

In case the Junior Team is from the same club as the Senior team, the Organiser will not cover the

accommodation costs for any additional official for the Junior Team.

According to Regulation 1410.6.1, each participating team (except the host) should pay a

contribution for accommodation costs of 300 € (price to be charged per night is 150 €) at the latest

upon arrival to the venue.

The participating club team is encouraged to pay the accommodation contribution via bank

transfer to the organising club by 22 January 2015 (closing date of the Final Entries).

The following rates must be paid by the participating teams for “out of quota” team members and

additional days:

Single

room

Twin

room

Triple

room

Hotel Pax, Tryp and AC ****

Out of quota athletes or/and officials and or additional

nights 83 € 65 € 60 €

Hotel Alcarria ***

Out of quota athletes or/and officials and or additional

nights 55 € 40 € 36 €

Note: Prices per person/night. VAT included.

Note: The teams which will stay four nights and more and the team which made a request during the

Preliminary Entries will be accommodated in the Hotel Alcarria. .

The final account for accommodation (“out of quota” & additional days) attributable to each club

team will be based on the numbers declared in the Final Entries. The participating club team is

encouraged to pay the full amount via bank transfer to the organising club before arrival to the

venue.

The Team Leader must settle phone bills and all other extra services at the hotel reception, before

departure. The Team Leader will be requested a credit card by the hotel reception desk for extras.

All payments must be made in Euro.

Cancellation policy

The final account for accommodation attributable to each club team, based on the numbers

declared in the Final Entries, shall be paid in full, no allowance being made for any subsequent

reduction in the actual numbers of athletes and/or officials.

Any club team, which having agreed to participate with a team, withdraws and does not compete

after their declaration at the closing date for Preliminary entries shall pay to the organising club for

any irrevocable costs related to the cancellation.


Cup Cross Country

Guadalajara, Spain

14

5.4.1 Payment Procedures

An invoice will be sent to each club detailing the amount they owe based on their final entries on 22

January 2015.

The payments should be made in Euro by bank transfer to the following account:

Bank name account: Club Deportivo Básico Unión Guadalajara

Bank name: Caja Castilla la Mancha

Bank account number: 2105 3600 86 3400010979

Bank address: Calle de Sigüenza, 13, 19003 Guadalajara. Spain

Swift No: CECAESMM105

IBAN: ES65

Note: A copy of the bank transfer will be required upon arrival.

If not made in advance, the balance of the payment must be paid on-site by the Team Leader upon

arrival at the Accreditation Centre. Payment can be made only by cash in Euros.

5.5 Meals

All meals will be served in the hotels’ restaurant in a buffet style. The restaurant opening times are:

Friday (30 January), Saturday (31 January) and Monday (2 February):

Breakfast 8:00 – 10:30

Lunch 13:00 – 16:00

Dinner 20:30 – 22:30

Sunday (1 February):

Breakfast 6:00 – 10:00

Lunch at a Closing Banquet from 14:30

Dinner 20:30 – 22:30

Accreditation cards and room cards will allow access to meals in the hotel restaurant.

For lunch and dinner, mineral water is available free of charge. All other drinks have to be paid for.

On the competition day, late serving provisions will be made for those athletes detained at the venue

due to doping controls or protests.

5.6 Meeting Room for Teams

Arrangements can be made for a team meeting room through the Information Desk in the Teams’

hotels. Requests shall be made at reasonable time in advance.


Cup Cross Country

Guadalajara, Spain

15

5.7 Telephone Calls

The telephone will be automatically activated to make room to room calls. Any athletes or

delegation officials requiring the use of the room phone for outgoing calls must make arrangements

with the reception at the hotel. The telephone will be made available upon the presentation of a

credit card to cover all charges.

6. ACCREDITATION

6.1 General

Each team member will receive an accreditation card, which must be worn at all times and should

be clearly visible. Security personnel will control all areas. The accreditation is not transferable and

does not allow the holder to take another person beyond checkpoints. Photos are not required for

the accreditation card system.

6.2 Accreditation Procedure

Accreditation cards will be prepared in advance, based on the information provided by the clubs

through the online entry system. No changes will be accepted after the final entry deadline.

Accreditation cards will be distributed at the Accreditation Centre in the Hotel Pax upon arrival. The

Team Leader will be responsible for collecting the team’s accreditation cards.

Team Leaders are requested to take the athletes’ passports to the Accreditation Centre at the Hotel

Pax in order to allow verification of Junior participants’ age.

The Team Leader will settle the payment of accommodation for team members outside the

European Athletics quota and confirm the athletes participating in the European Champion Clubs

Cup Cross Country.

After the payment and confirmation the Team Leader can collect the accreditation cards for the

whole team.

6.3 Loss of an Accreditation Card

Any lost or damaged accreditation cards should be reported to LOC, at Technical Information

Centre or Information Desks in the hotels. Duplicate cards can be obtained where proof of identity

can be established.

6.4 Access Areas for Teams

All team accreditation cards will allow access to the warm-up area, changing facilities and

physiotherapy rooms. Only athletes who are directly involved in the competition will have access to

the call room and to the course.


Cup Cross Country

Guadalajara, Spain

16

The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the

necessary access number on the accreditation card.

Separate cards will be issued for the Team Leaders, for access to the information available in the

Technical Information Centre (TIC).

Doping Control Passes will be managed by the Doping Control Delegate according to the needs.

7. TECHNICAL INFORMATION

7.1 The Course

The European Champion Clubs Cup Cross Country will be disputed on a course with two laps: Lap A

- 1000m and Lap B - 1500m.

The course will be a challenging one including several hills. The terrain is covered mostly with grass

and some areas with ground surface.

The distances per race are as follows:

Distance Number of laps

Junior Women 4000m 1 lap A + 2 laps B

Junior Men 6000m 4 laps B

Senior Women 6000m 4 laps B

Senior Men 10000m 1 laps A + 6 laps B

7.2 Technical Information Centre (TIC)

The main function of the Technical Information Centre is to ensure smooth communication between

each Team Delegates and the LOC, the European Athletics Technical Delegate and the

Competition Management, regarding technical matters.

Until 31 January 20:30, the TIC will be located at the Welcome Desk of the Hotel Pax. From 08:00 till

14:30 on 1 February, the TIC will be located at the competition venue (please, see Annex 1).

The TIC will be linked to all Information Desks set up for this event and shall be responsible for the

following:

Acceptance of written questions to be answered during the Technical Meeting,

Settlement of technical enquiries from the teams,

Competition information,

Publication of start lists,

Recovery of confiscated items at the Call Room,

Applications for additional doping control tests,

Urgent notices – collection and delivery of any urgent written notices to the Team Delegations

from Technical Delegates, European Athletics and LOC,

Publication of results,


Cup Cross Country

Guadalajara, Spain

17

Receipt of protests from the teams.

All technical information regarding the competition will be distributed to each delegation in a

pigeon box given to each team. This information will also be displayed on information boards.

Access to the information to be distributed at the TIC will be controlled by a separate card, not by

the accreditation card. TIC cards will be given to each Team Leader.

Teams that are not able to attend the Technical Meeting, under extreme circumstances, can collect

their information material from the TIC after the technical meeting.

7.3 Technical Meeting

The Technical Meeting will be held on 31 January at 20:30, in the Meeting Room of the Hotel Pax.

Each team may be represented by a maximum of two team delegates and, if necessary, an

interpreter. It is very important that all teams are represented at the Technical Meeting.

All questions related to the Technical Meeting must be presented in writing in English, at the

Information Desks or TIC before 18:30 on 31 January in the appropriate form. The Technical Meeting

will be held in English.

The Technical Meeting will be attended by:

LOC President,

European Athletics Officiating Persons (Technical and Doping Control Delegates),

Competition Director,

Competition Officials,

TIC Manager,

Competition Data Handling Representative (if required),

European Athletics Staff.

7.3.1 Agenda

The preliminary agenda of the Technical Meeting includes:

Welcome by the President of the Local Organising Committee,

Welcome by the European Athletics President or his representative,

Presentation of the Competition Officials,

Information briefing by the Technical Delegate on matters not covered by the Team Manual,

Presentation of the competition and warm-up venues,

Call-room procedures and schedule,

Information on scoring and ties,

Number Bibs,

Protests procedures,

Opening Ceremony and Closing Banquet,

Information briefing by the Doping Control Delegate,

Answering of questions submitted in writing by teams.


Cup Cross Country

Guadalajara, Spain

18

7.4 Inspection of Competition Venue

There will be no organised tour since the competition and warm-up areas will be presented at the

Technical Meeting.

Heads of Delegation and team members may visit the venue inspecting access routes and other

facilities which will be important to the teams on Saturday, 31 January during the training.

7.5 Dressing / Physiotherapy Rooms

Dressing rooms and physiotherapy rooms are located at the Stadium close to the course (please, see

Annex 1). Further details will be given at the technical meeting. The access to the dressing rooms

and physiotherapy rooms will be controlled by the LOC staff.

7.6 Training

The Course will be open for training on 31 January from 10:00 to 12:00 and 16.00 to 18:00. In addition,

the warm-up area and the Stadium can be used for training at other days/times (please, see

Annexes 1 & 2).

Transport will be provided from the teams’ hotel to the course by shuttle busses. Detailed

transportation schedule will be displayed at the Information Desk in the hotel.

8. COMPETITION REGULATIONS

8.1. Entries

The European Champion Clubs Cup Cross Country comprises separate competitions for junior and

senior men’s and women’s teams representing the long distance National Champion Clubs of

European Athletics Member Federations.

In accordance with European Athletics Regulation, each team may enter a maximum of 8 (eight)

athletes in each event, of which not less than 4 (four), no more than 6 (six) will be allowed to start the

race, in the following conditions:

No athletes aged less than 16 (sixteen) years on 31 December of the year of the competition may

compete in the ECCC Cross Country.

Only athletes aged at least 16 (sixteen) and not more than 19 (nineteen) years on 31 December

of the year of the competition may participate in the Junior events.

All athletes must be able to present, if requested to do so by the Technical Delegate, an official

document stating their date of birth.

Each athlete may only be entered in one race of the Championships and he/she can only compete

in the race for which he/she was entered.


Cup Cross Country

Guadalajara, Spain

19

The number of foreign athletes is strictly limited to 1 (one) for each club team in ECCC Cross Country.

Member federations must provide the list of eligible national and foreign athletes to European

Athletics by 10 January 2015.

8.1.1 Registration fees

In addition to the accommodation fee described in 5.4, the following contribution must be paid to

the organising club by each participating club team (except host):

- Registration fee: EUR 200 – which must be paid at the latest by the date of the closing of the

preliminary entries.

8.1.2 Final Entries

Final entries shall be made through the European Athletics Online Event Management System, called

Arena, which will be accessible at the following link: https://arena.european-athletics.org/. Member

Federations' entries manager shall use their already known individual and personalised access.

Final entries indicating the names and individual logistical information (detailed travel arrangements,

accommodation request and rooming list) of the competitors and of the officials must be received

not later than 10 (ten) days before the event. According to the regulations the deadlines for the final

entries are:

Opening of the final entries: 7 January 2015

Deadline for the final entries: 22 January 2015, 24:00 (CET)

8.2 Final Confirmation

Team Leaders or their representatives must confirm the names of those competitors already entered

who will actually take part in the competition. Forms for the final declaration and confirmation will be

distributed to each delegation during accreditation. These forms must be completed and returned

immediately or no later than 31 January at 19:30.

Final start lists will be ready for collection together with the bib numbers after the Technical Meeting.

8.2.1 Withdrawal and Replacement

Withdrawal of any confirmation must be indicated to the TIC in writing on the official withdrawal

form.

8.3 Starting Stations

For each race, each team will be allocated a starting station, the position of which will be drawn by

the Technical Delegate. The result of the draw will be announced at the technical meeting and

displayed at the Information Desk in the team hotels as well as on the start gantry at the course.

https://arena.european-athletics.org/


Cup Cross Country

Guadalajara, Spain

20

8.4 Competition Numbers

The bib numbers will be delivered after the Technical Meeting. Each athlete will receive 2 bib

numbers: one number is to be put on the back of the singlet and the other one, which will include

chip transponder, to be pinned on the front of the singlet.

The competition bibs may not be cut, bent, covered or ruined in any way.

8.5 Scoring

Each race shall be scored separately.

Each team’s score shall be determined by the aggregate of finishing positions achieved by its 4

(four) best placed athletes. If two or more athletes tie for a place in any event, the attributable

points shall be divided equally between them.

A team with fewer than 4 (four) finishing athletes shall not be counted in the team classification.

No adjustment to teams’ scores shall be made in respect of any non-scoring team members or

athletes participating as individual.

Teams shall be classified according to their scores, the team in each event having the lowest score

being the winner, and so on.

A tie shall be decided in favour of the team whose last scoring athlete finishes nearest to first place.

8.6 Competition Clothing

All competitors must wear registered vest of the same design and colour of the club they are

representing.

Participating clubs in the ECCC Cross Country must provide European Athletics with a full set of

photographs of their club team uniforms (preferably in an electronic version) until the closing of the

final entries (22 January 2015) and will have the obligation to wear them throughout the competition:

• JPEG file, maximum resolution and size 300 dpi / 500KB

• Compressed ZIP file, if possible

• Mail to: [email protected]

9. COMPETITION PROCEDURE

9.1 Timetable

The timetable on 1 February 2015 will be the following:

10:00 Junior Women

10:25 Junior Women Victory Ceremony - Individual


Cup Cross Country

Guadalajara, Spain

21

10:35 Junior Women Victory Ceremony - Team

10:45 Junior Men

11:10 Junior Men Victory Ceremony - Individual

11:20 Junior Men Victory Ceremony - Team

11:30 Senior Women

12:00 Senior Women Victory Ceremony - Individual

12:10 Senior Women Victory Ceremony - Team

12:20 Senior Men

13:00 Senior Men Victory Ceremony - Individual

13:10 Senior Men Victory Ceremony - Team

9.2 Warming Up Before Events

Warming up will take place in the designated area adjusted to the course (please, see Annex 1).

9.3 Assembly and Call Room Procedures

The first call for the participants will be made in the Call Room near the start line. It is the responsibility

of the team managers to ensure that their athletes are aware of the last check-in times for entry to

the Call Room. All athletes from the same team must come in together. Athletes arriving late may be

excluded from participation in the event. The athletes will put their removed clothing in dedicated

bags with Team name, one for each Team, which will be transported by the LOC staff to the mixing

area.

All athletes must report to the call room before each event as follows:

Race First Call Last Call Entrance in field

Junior Women 9:30 9:40 9:50

Junior Men 10:15 10:25 10:35

Senior Women 11:00 11:10 11:20

Senior Men 11:50 12:00 12:10

On leaving the call room, athletes will be directed into the start area to prepare for the race. A

warning signal will be given 5 minutes, 3 minutes and 1 minute before the start of the race.

9.4 Competition Preparations

9.4.1 Starter’s Commands

All instructions will be given in English. The command is ”On your marks” followed by a shot from the

starter’s gun.


Cup Cross Country

Guadalajara, Spain

22

9.4.2 False start

In the event of the false start, the starter will fire a second shot and officials will raise a tape across

the course, 100 m from the start line.

9.5 Timing

The official timing will be provided by Evenchip and will be displayed on the official electronic timing

instrument and photo finish cameras provided by the Athletics Federation of Spain.

9.6 Leaving the course after the competition

After crossing the finish line athletes must immediately leave the course. They have to go to the

mixed zone where media interviews will be carried out. The clothing bags will be brought to the

mixed zone. Athletes attending the award ceremony will be accompanied directly to the Victory

Ceremony zone.

9.7 Protests and Appeals

Protests and appeals will be processed in accordance with IAAF Competition Rule 146.

In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a

responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of

an event shall be made within 30 minutes of the official announcement of the result of that event

(posted on the TIC information board).

Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the

athlete and submitted to TIC within 30 minutes after the official announcement of the decision made

by the Referee.

When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the protest

is unsuccessful, the deposit will not be returned. The Jury’s decision will be provided in writing.

9.8 Interviews

In the mixed zone, all athletes meet the media: first TV, then radio and finally the written press. It is for

the athlete to decide whether he/she will give an interview.

9.9 Doping Control

9.9.1 General Information

Doping control shall be conducted in accordance with IAAF Rules and Anti-doping Regulations

under the supervision of the European Athletics Doping Control Delegate. Both urine and blood

samples may be collected immediately before, and during, the Championships.


Cup Cross Country

Guadalajara, Spain

23

Athletes selected for doping control shall be informed by anti-doping officials. Athletes will be

required to sign a confirmation of notification. Athletes who are to be tested may invite a team

official to accompany them to the Doping Control Centre (DCC).

A selected athlete should report immediately to the DCC unless there are valid reasons for delay. All

selected athletes will be accompanied by a chaperone of Doping Control Officer from the time of

notification until arrival to the DCC. Athletes are reminded that refusal to provide a sample can

render them liable to disqualification and may lead to further disciplinary action.

Athletes who are required to use prescribed medication for the treatment of a medical condition

should ensure that they have registered their medication, where necessary, through the Therapeutic

Use Exemption system prior to attending the event.

Athletes will be requested for identity card or passport together with the accreditation card during

control procedures.

9.9.2 Selection of Athletes

The selection of athletes for control will be made on a final position and/or random basis under the

supervision of the European Athletics Doping Control Delegate. In addition, the selection of further

athletes may be ordered at the discretion of the European Athletics Doping Control Delegate.

9.10 Victory Ceremonies

The victory ceremony will take place on the venue immediately after finish of each race, as

scheduled on the event programme.

Athletes must wear the official team clothing for the ceremonies.

10. INFORMATION

10.1 Clocks

A clock showing the race time will be positioned on the finish line gantry.

10.2 Announcements

Official announcements will be made in Spanish and English.

10.3 Start Lists

Start Lists will be available for the Team Leaders on 31 January 2015 after the Technical Meeting.

10.4 Result Lists / Intermediate Scores

Results will be displayed on the notice boards located at TIC immediately after each race. A copy of

each event results will be available at the TIC in each team pigeon box.


Cup Cross Country

Guadalajara, Spain

24

11. MEDICAL SERVICES

11.1 General

The medical service will provide medical information and assistance to teams, organisation

personnel, and honorary guests as well as, during the competition, to the spectators. In case of

emergency, please contact the nearest medical first aid station.

11.2 Medical Services in the Hotel

For medical services and/or emergency needs, Team Leaders will need to contact the doctor on

duty Eduardo Perez by phone +34 65 57 72 811. Other information on medical or emergency needs

will be available at the hotel welcome desk.

11.3 Medical Care at the Competition Venue

A medical tent will be active at the Venue site for acute medical assistance. First aid teams Red

Cross marked, supervised by doctors, will be distributed around the course during the competition.

The local medical service will be responsible for any problem concerning the athletes’ health both at

competition and warming up areas. In case of injuries, only the official physician will be admitted to

the course. The respective physician will decide on the further treatment of the injured athlete.

Team doctors will have access to the medical service facilities when an athlete of his/her own team

is hurt or is in need of other medical attention.

11.4 Physiotherapy

Equipped physiotherapy facilities with physiotherapists will be available on site on Saturday 31

January and Sunday 1 February.

A room equipped with a stretcher for physiotherapist treatments will be provided for teams in each

teams’ Hotel with prior reservation at the Information Desks.

In addition, during the event, there will be an exhibition of physiotherapy in the Hotel Pax, and a

team of professionals will be available for athletes free of charge.

11.5 Insurance

According to the Regulation 1310.9 the participating Member Federations are responsible for taking

out their own insurance to cover the risk of illness or injury of any member of their team when

travelling to and from the European Athletics event and during the event itself. Please take the

necessary steps to fulfil these requirements well in advance.


Cup Cross Country

Guadalajara, Spain

25

12. SECURITY

Instructions given by the LOC, the security personnel and the police must be followed in all areas, as

well as during transport from one location to another.

The accreditation card must be worn at all times. If an accreditation is lost, this should be reported

immediately to any LOC information desk.

If necessary, the police can be contacted through the LOC information desk at your hotel.

13. PROTOCOL

13.1 Opening Ceremony

An Opening ceremony will take place at the Competition venue at 9:45.

A group of flag-bearers (volunteers) carrying the flags of each of the participating countries will

parade from the gate of entrance, along the VIP stand, at the end of which they will turn to

continue parading along the starting line of the Course.

During the parade, at the pass of each flag, the speaker will announce the country, club and the

athletes.

13.2 Closing Ceremony

There will be no Closing Ceremony at the Course Venue.

13.3. Closing Banquet

The LOC will hold a Closing Banquet for all accredited participants at 14:30 on 1 February 2015 at the

Casa de Campo – Casino de Guadalajara.

Casa de Campo – Casino de Guadalajara is a private leisure resort located at Carretera N-320, Km

137,8. 19000 – Guadalajara, 10 minutes away from the Course venue.

The LOC will provide shuttle services for Team members and other guests from the Course and hotels

starting from 14:00.

14. CONTACT DETAILS For further details about the European Champion Clubs Cup Cross Country in Guadalajara, please,

contact:


Cup Cross Country

Guadalajara, Spain

26

LOC Event General Coordinator: Santiago Nuero Beato

LOC General Coordinator Assistant: Susana Abella Adame


Tel: +34 63 72 64 067, +34 64 74 14 238

Fees Payments and Technical issues: Silvia García

E-mail: [email protected] / [email protected]

Accommodations: Luis Gomez







Guadalajara/Spain

15. APPENDICES Appendix 1: Plan of the Competition Venue


Guadalajara/Spain

Appendix 2: Map of the course and course profile

Map of the course


Guadalajara/Spain

Course profile

Documents

52nd European Champion Clubs Cup Cross Country...52nd European Champion Clubs Cup Cross Country Guadalajara, Spain 5 1. GENERAL INFORMATION 1.1 Host City Guadalajara In its distant