eRecruit November Release Notes Final 110714 November...eRecruit: November 2014 Release Notes Proprietary Information 2 of 14 RELEASE SCHEDULE 3 PREPPING FOR TESTING

eRecruit Release Notes

November 2014 USDA Staff Acquisition Solution

Date November 7, 2014

*Proprietary Information*

eRecruit: November 2014 Release Notes

Proprietary Information 2 of 14

RELEASE SCHEDULE ................................................................................................................................................................... 3

PREPPING FOR TESTING ............................................................................................................................................................ 3

RELEASE CONTENT – FUNCTIONAL OR USER INTERFACE MODIFICATIONS................................................................................. 4

1. NEW ERECRUIT USER INTERFACE................................................................................................................................................. 4 2. DUPLICATE BARGAINING UNIT CODES HAVE BEEN REMOVED ........................................................................................................... 4 3. AGENCY AND LOCATION ENUMERATIONS UPDATED TO REFLECT LATEST USAJOBS CODES .................................................................... 5 4. EMAIL NOTIFICATIONS NOW SHOW UNIQUE VACANCY ANNOUNCEMENT SERIES AND GRADE INFORMATION ............................................ 7 5. PRINT LINK NOW AVAILABLE FOR MINIMUM QUALIFICATION AND ASSESSMENT QUESTIONS .................................................................. 8 6. NEW QUALITY RATING FORM (GRADE-SERIES PREFERENCE VALIDATION) ........................................................................................... 9 7. WYSIWYG MERGE FIELDS NOW DISPLAYS DATA WHEN SENDING EMAILS TO SEEKERS FROM THE APPLICANT POOL ............................... 11 8. USAJOBS CODE ‘REVIEWED’ NOW MAPS TO STATUS WITHIN ERECRUIT ......................................................................................... 12 9. PREVIOUS FSIS VACANCIES HAVE BEEN UPDATED TO REFLECT NEWLY ADDED APPLICATION STATUSES .................................................. 13

RELEASE CONTENT – NOT IMPACTING USER INTERFACE ......................................................................................................... 14

10. VACANCY HOMEPAGE REFRESH IMPROVEMENT ........................................................................................................................... 14 11. RESOLVED ISSUE WHERE USERS PREVIOUSLY WERE NOT ABLE TO LOAD DOCUMENTS FROM SNAPSHOT ..... ERROR! BOOKMARK NOT DEFINED. 12. RESOLVED ISSUE ACCESSING CANDIDATE CARD FOR ELIGIBLE APPLICANTS WHO WERE NOT APPEARING IN CANDIDATE POOL ............. ERROR!

BOOKMARK NOT DEFINED.



Release Schedule

eRecruit Environment Deployment Date

Non-Production – TS Scheduled to begin at 8:00 AM ET, October 31, 2014

• Team NTIS Testing November 3 – November

9th

• USDA Review November 10th – November

18th

Non-Production – TR Scheduled to begin at 12:00 AM ET, November 19th,

2014

Production Scheduled to begin at 12:00 AM ET, November 19th,

2014

Prepping for Testing In preparation for testing items in this release, users will need the following announcement types or content.

Item 65057:

• 2 or more positions of the same series and grade associated to a vacancy

Item 64461:

• Merit Promotion vacancy open on USAJOBS UAT- no associated NFC position required

Item 63866:

• Completed vacancy announcement- no associated NFC position required

Item 64756, 64760, 59730:

• Vacancy with an existing Applicant Pool- no associated NFC position required

Item 59730:

• Access to a USAJOBS UAT account of an applicant in an existing Applicant Pool



Release Content – Functional or User Interface Modifications The following system changes or defect resolutions are included in this release.

1. New eRecruit User Interface NTIS# NA SM# 62030

Users will see an updated user interface with improved usability throughout the eRecruit product. The new look

presents users with a more intuitive design, easier navigation, consistency across screens and adaptability to mobile

devices.

System modifications in this item impact the visual layout of the system only. No functional changes are included in

this item.

2. Duplicate 8888 Bargaining Unit Code Removed NTIS # 2304 SM# 65056

Module: New Requisition Request > Step 1: Recruitment Request

Invalid Bargaining Unit field value ‘8888- Not in bargaining unit’ has been removed.

1. Create a New Recruitment Request. Continue without selecting a position.

2. Continue to Step 1 of the NRR and the field Bargaining Unit.

3. Click the down arrow to expand the list of available Bargaining Units.

4. The duplicate entries for ‘8888 – Not in bargaining unit’ has been removed, leaving only ‘8888 – Ineligible

for inclusion’.



3. Agency and Location Enumerations Updated to Reflect latest USAJOBS Codes NTIS # NA SM# 64461

3a. Module: New Recruitment Request > Step 3: Vacancy Locations

Agency/Subagency and Location tables have been updated to reflect the most recent updates on USAJOBS.

1. Create a New Recruitment Request. Continue without selecting a position.

2. Work through to Step 3: Vacancy Locations.

3. Click Add Locations.

The following location expansions have been added:

99TD03011 FAA AFS Duty Locations – location negotiable after selection

99AG11020 Forest Service - Fire (Pilots) Locations

99AG11021 Forest Service - Fire (Smokejumpers) Locations

99AG11022 Forest Service - Fire (ATGS) Locations

The following location expansions have been modified:

99AG11005 Forest Service - Fire (Airtanker) Locations

99AG11006 Forest Service - Fire (Hotshots) Locations

99AG11007 Forest Service - Fire (Helitack) Locations

99AG11008 Forest Service - Fire (Dispatch) Locations

99AG11009 Forest Service - Fire (Dozer Operator) Locations

99AG11010 Forest Service - Fire (District Fuels) Locations

99AG11012 Forest Service - Fire (Prevention) Locations

99AG11019 Forest Service - Fire (Apprentice) Locations

99AG11023 Forest Service - Forest FMO High

99AG11024 Forest Service - Forest FMO Mod

99AG11025 Forest Service - Forest FMO Low

99AG11026 Forest Service - Forest AFMO High

99AG11027 Forest Service - Forest AFMO Mod

99AG11028 Forest Service - Forest AFMO Low

99AG11029 Forest Service - District Zone FMO High

99AG11030 Forest Service - District Zone FMO Mod

99AG11031 Forest Service - District Zone FMO Low

99AG11032 Forest Service - District Zone AFMO High

99AG11033 Forest Service - District Zone AFMO Mod

99AG11034 Forest Service - District Zone AFMO Low

99AG11035 Forest Service - Forest Fuels High

99AG11036 Forest Service - Forest Fuels Mod

99AG11037 Forest Service - Forest Fuels Low

99AG11038 Forest Service - Engine Operators High

99AG11039 Forest Service - Engine Operators Mod

99AG11040 Forest Service - Handcrews High

99AG11041 Forest Service - Handcrews Mod

99AG11042 Forest Service - Dispatch High



The following location expansions have been disabled:

99AG11011 Forest Service - Fire (Hand Crew) Locations

99AG11013 Forest Service - Fire (Zone-District FMO) Locations

99AG11014 Forest Service - Fire (Zone-District Fuels) Locations

99AG11015 Forest Service - Fire (Zone-District AFMO) Locations

99AG11016 Forest Service - Fire (Engine Operator) Locations

99AG11017 Forest Service - Fire (AFMO) Locations

99AG11018 Forest Service – Fire (FMO) Locations

3b. Module: Applicant Portal > Select Agency and Sub Agency

1. Navigate to an existing Merit Promotion announcement that is open on USAJOBS UAT or modify the close

date of an existing announcement to be today or any day in the future.

2. Make note of the USAJOBS Control Number.

3. Navigate to www.uat.usajobs.gov.

4. Log in as a job seeker with current or former federal experience.

5. Navigate to the vacancy announcement by placing the USAJOBS Control Number of the vacancy in the

Keyword Search field.

6. Click Apply Online from the vacancy announcement.

7. From the eRecruit Candidate Portal, choose “Other Agencies and Independent Organizations” on the item

“By which Federal agency and organization are you currently employed?”.



8. Click Select Agency.

The following Agency Sub Element options will be available:

National Mediation Board

Artic Research Commission

Legal Service Corporation

4. Email Notifications Now Show Unique Vacancy Announcement Series and Grade Information

NTIS# 2305 SM# 65057

Module: New Requisition Request > Step 9: Vacancy Approval- HR Approving Authority

Email notification to HR Approving Authority at the Vacancy Approval step has been updated to include only the

series and grade listed in the vacancy announcement. Email notification no longer includes the series and grade in

every position, resulting in duplicate listings of series and grade.

1. Create a New Recruitment Request and associate 2 or more positions (with the same series and grade) to

the announcement.

2. At Step 4: Assign a user other than yourself as the HR Approving Authority role.

Note: this user will need to have their accurate email address on their TS account and be able to

share the resulting email with you.

3. Work through Step 8 of the NRR. Save and Continue.

3. Verify with user assigned as the HR Approving Authority on Step 4, that the email notification lists only the

unique series and grade, with no duplicates.



5. Print Link Now Available for Minimum Qualification and Assessment Questions NTIS 2110 SM# 63866

Module: Applicant Portal (or) Preview Announcement > View Application Form

Seekers now have the ability to utilize the Print Friendly Version link for each tab of the Questionnaire when

previewing an application.

1. Navigate to any existing announcement on USAJOBS UAT. www.uat.usajobs.gov

Or

Navigate to the “Preview Announcement” link from the Vacancy Dashboard.

2. Click the “To view the application form, visit:” link under the HOW YOU WILL BE EVALUATED SECTION

3. From the Core Eligibility Questions tab, Click “Print Friendly Version”.

• Resulting form will show the Core Eligibility questions.

4. Navigate to the Minimum Qualifications tab, click “Print Friendly Version”.



• Resulting form will show the Minimum Qualifications items.

5. Navigate to the Assessment Questions tab, click “Print Friendly Version.

• Resulting form will show the Assessment Questions items.

6. New Quality Review Form NTIS# NA SM# 64756

Module: Vacancy Dashboard > Vacancy Applications > Applicant Pool

Users may now validate and document the Series-Grade eligibility, veteran’s preference, and certification type

eligibility of each candidate from within the Applicant Pool. This form acts as an automated Rating Sheet allowing

users to assess applicants and document their rating results from within the eRecruit product.

1. Navigate to a Vacancy with an existing Applicant Pool.

(Notice with the new eRecruit view, the Actions section is on the right of your Vacancy Dashboard)

2. Select one or more candidate to perform the Quality Review and click GO

3. A Quality Review form will open for each candidate

4. Select one or more sections to complete.



5. From the Series-Grade Preference Validation section choose the Applicant Status determined by review of

the applicant Snapshot and Resume to be appropriate for each Series-Grade.

6. Complete both the Preference Verification and Certification Eligibility sections as appropriate.

7. Click Save and Continue.

8. Repeat for each applicant selected.

9. Upon return to the Applicant Pool, selections made on form will be accurately reflected.



7. WYSIWYG Merge Fields Now Display Vacancy Data in Email Preview NTIS# 2056/2169 SM# 64760

Module: Vacancy Dashboard

Users will now see within email previews, the vacancy content of merge field tags rather than only the merge field

tag name.

1. Navigate to an existing Applicant Pool.

2. Select at least one candidate and choose New Email.

3. Select at least one Merge Field tag to show in the body of the email. Note with Application References

only single applicant information will appear in preview, not for all applicants selected.

4. Select Preview to see that the correct content of the Merge Field selected displays.



8. USAJOBS Code ‘Reviewed’ Now Maps to Status Within eRecruit NTIS# NA SM# 59730

Module: Applicant Pool and USAJOBS

1. Navigate to the applicant pool of an existing vacancy announcement.

2. Select at least one applicant and select Change Status and GO.

• Select only candidate whose accounts you may access on USAJOBS UAT

3. Select Status of Reviewed and click Save.

4. Navigate to www.uat.usajobs.gov and sign into the candidates account.

5. Navigate to the Application Status section of the account. The Status for this announcement will be

‘Reviewed’.



9. FSIS Vacancies Have Been Updated to Reflect Newly Added Application Statuses NTIS# NA SM# 64861

Module: Applicant Pool

FSIS-specific statuses have been made available to existing vacancy announcements (in addition to all newly

created announcements).

Eligible Status Codes

1. Food Inspector-BQ Cat

2. Food Inspector-WQ Cat

3. Food Inspector-Q Cat

4. AC-BQ

5. AC-BQM

Ineligible Status Code

1. IFA

Vacancies to Which Statuses were Made Available:

FSIS-2014-OCR-0007

FSIS-2014-OCR-0008

FSIS-2014-OCR-0010

FSIS-2014-TERM-0342



Release Content – Not Impacting User Interface The following system changes or defect resolutions are included in this release and do not impact user functionality

or user experience. Items cannot be tested and are provided for reference only.

10. Vacancy Homepage Refresh Improvement NTIS# NA SM# 64805

Home page refresh process has been updated from a full table refresh to a delta comparison to only update

new/changed data.

11. Incomplete submission error monitoring enhanced to capture additional applicants NTIS# 2124 SM# 64792

Prevent future occurrences of application submission error resulting in candidate card error.

Documents

eRecruit November Release Notes Final 110714 November...eRecruit: November 2014 Release Notes Proprietary Information 2 of 14 RELEASE SCHEDULE 3 PREPPING FOR TESTING