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eRecruit Release Notes
July 2014 USDA Staff Acquisition Solution
Date July 7, 2014
*Proprietary Information*
eRecruit: June 2014 Release Notes
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Table of Contents
RELEASE SCHEDULE ................................................................................................................................................................... 3
PREPPING FOR TESTING ............................................................................................................................................................ 3
RELEASE CONTENT – FUNCTIONAL OR USER INTERFACE MODIFICATIONS................................................................................. 4
REMOVED ASSESSMENT QUESTION FOR SCREENED OUT GRADE IN SNAPSHOT .............................................................................................. 4 EMAIL NOTIFICATION ON RETURNED CERTIFICATES NOW DIRECTED TO THE MOST RECENT ASSIGNED HRS ........................................................ 5 CERTIFICATE COMMENT EMAIL TEMPLATE TO INCLUDE CERTIFICATE NUMBER............................................................................................... 7 STANDARD MESSAGE ERROR FOR ALL ENCRYPTED FILE TYPES .................................................................................................................... 8 POI SELECTION IS NO LONGER READ ONLY WHEN COPYING A JOB .............................................................................................................. 9 CORRECTED SPELL CHECK IN JOB AD ................................................................................................................................................... 10 UI IMPROVEMENTS .......................................................................................................................................................................... 10 OTHER UI IMPROVEMENTS ................................................................................................................................................................ 11 OTHER UI IMPROVEMENTS CONT’D .................................................................................................................................................... 12
RELEASE CONTENT – NOT IMPACTING USER INTERFACE ......................................................................................................... 13
CORRECTED CHARACTER VALIDATION LIMIT PREVENTING USERS FROM CLOSING JOBS .................................................................................. 13 CORRECTED OCCURRENCE OF NEXT STEP IN PROCESS APPEARING BLANK WHEN EDITING AN ANNOUNCEMENT TEMPLATE ................................. 13 PANELING IN THE ASSESSMENT PROCESS NOW DISPLAYS PASS/FAIL IN THE APPLICANT POOL ........................................................................ 13 CORRECTED ERROR RECEIVED WHEN COPYING VACANCY AND ADDING MORE THAN 4 NFC POSITIONS............................................................ 13
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Release Schedule
eRecruit Environment Deployment Date
Non-Production – TS Scheduled to begin at 8:00 PM ET, June 26, 2014
• Team NTIS testing June 27 – July 7
• USDA Testing July 8 – July 15
Non-Production – TR Scheduled to begin at 12:00 AM ET, July 16, 2014
Production Scheduled to begin at 12:00 AM ET, July 16, 2014
Prepping for Testing In preparation for testing items in this release, users will need the following announcement types or content.
Item 61266:
• Multi-Grade position that can be associated on the same announcement
Item 62086:
• A certificate created on an existing vacancy
Item 62479:
• A certificate created on an existing vacancy
Item 62195/61210:
• 2 encrypted files: 1 encrypted PDF and 1 encrypted Word Document
Item 59542:
• A known previously created vacancy prior to the Oct 2013 USAJOBS 4.0 release that could not be closed
Item 61845:
• A known previously created vacancy experiencing blank pages when editing an announcement template
Item 62438:
• 2 or more positions with different POI’s that can be associated to the same announcement
Item 62504:
• A vacancy announcement with panel assessment configured
Item 5991/62613:
• Multiple positions that can be associated to the same vacancy. Can leverage existing announcements to
copy and add new positions
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Release Content – Functional or User Interface Modifications The following system changes or defect resolutions are included in this release.
Removed Assessment Question for Screened Out Grade in Snapshot
NTIS # N/A SM# 61266
The applicant snapshot no longer show the assessment questions for applicants who have been screened out for
specific grades. Note: Only applicable on new applications post release.
1. Start by creating a New Recruitment Request with different grades.
2. Work through building the vacancy and post vacancy to USAJOBS. (Be sure to add questions to the
minimum qualification and assessment sections for each grade and apply screenouts accordingly).
3. Apply to both grades of the vacancy. Answer appropriately to pass through one grade but be screened out
of the other grade.
4. Open the applicant pool and click on the snapshot for the job seeker. In the example below, the
assessment questions for Grade 12 will not show because the job seeker did not pass through Minimum
Qualifications for the Grade 12 position.
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Email Notification on Returned Certificates Now Directed to the Most Recent Assigned HRS
NTIS # 1811 SM# 62086
Returned certificate email notifications are now being sent to the most recent HR Specialist assigned to the vacancy
instead of the HR Specialist that originally created the vacancy.
1. Create and apply to a New Recruitment Request or access an existing vacancy with applicant pool.
2. Navigate to the applicant pool and Preview, Create, and Issue a Certificate.
3. Prior to returning the certificate, navigate to the vacancy dashboard click ‘Update Vacancy Roles’ to change
the assigned HR Specialist.
4. Click ‘Change’ to choose a new active HRS to be assigned to the vacancy. (For this example, the current
HRS is the administrator; the new HRS will be Marc’s account).
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5. Select a new active HRS user to be assigned to the vacancy.
6. Verify that the new HRS is assigned to the HR Specialist role and click ‘Save’ to update the vacancy roles.
You will receive a notification that the ‘Vacancy Roles updated successfully’.
7. As the assigned user, Return to the certificate that was created in step 4. Update the Certificate Member
Statuses of all applicants and return the certificate to the HRS. Email notifications will now be sent to the
most recent HRS user assigned to the vacancy.
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Certificate Comment Email Template to Include Certificate Number
NTIS # 1873 SM# 62479
Email notifications for comments that are created on a certificate, now include the certificate number for
reference.
1. Create or access an existing certificate for a vacancy.
2. Click the ‘Comments’ tab and click ‘Add Comment’ to create a new comment.
3. Select a user to email the comment to. Enter text into the text box and click ‘Save’ to send the email.
4. The email notification that the user receives now indicates the vacancy and certificate number for
reference.
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Standard Message Error for All Encrypted File Types
NTIS # N/A SM# 62195 / 61210
Encrypted files that have been uploaded to a job seekers application will now display a standard message indicating
that the file cannot be included in the PDF packaging.
1. Start by accessing an existing vacancy or create a new Recruitment Request.
2. Apply to the job posting with at least 1 applicant.
3. In the Candidate Portal for the core eligibility questions, upload 2 files in any of the available document
upload fields. Be sure and upload at least 1 Encrypted PDF Document and 1 Encrypted Word Document.
4. Continue to apply to the Announcement and submit the application.
5. Navigate to the applicant pool and proceed to PDF package an application for the applicant with the
encrypted files.
6. Download the PDF package, open the file, and scroll down to the attached supplemental documents.
7. Files that are encrypted will receive a standard error message. ‘An error has occurred during the PDF
packaging process for file “InserfileNameHere” and cannot be included in the requested package.’
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POI Selection is no Longer Read Only When Copying a Job
NTIS # 1862 SM# 62438
There are 2 scenarios. Scenario 1 with EmpowHR Position: When copying a job, the POI that was assigned to the
original vacancy, is replaced with the new POI when selecting new NFC positions to associate to the vacancy.
Scenario 2 Manual without EmpowHR Position: When copying a job and continuing without selecting any NFC
positions, previously the POI from the original vacancy would be read only and unable to update within the new
vacancy.
1. Start by copying an existing announcement with positions originally attached.
2. Scenario 1: Select at least 1 position with a different POI to attach to the new announcement. The new
positions are listed at the beginning of the New Recruitment Request Workflow.
3. On Step 1 of the workflow, only POI’s of current vacancy displays.
4. Scenario 2: Continue without selecting positions to attach to the new announcement.
5. On step 1 of the workflow POI(s) are no longer read only, and are able to be selected.
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Corrected Spell Check in Job Ad
NTIS # N/A SM# 61784
Spell check in the WYSIWYG has been corrected. **Please note, there is a known issue with the Spell Check
function for users using Internet Explorer 8, errors may not be identified if text is limited to 1 line. Users are
recommended to upgrade to the latest version of Internet explorer if they continue having issues.
1. Start by accessing an existing vacancy or create a new Recruitment Request.
2. Advance to the vacancy ad builder.
3. In any of the WYSIWYG editors, type a sentence with misspelled words.
4. Click the icon to identify the misspelled words. Click the underlined words and the system will provide
a list of corrected words to choose from.
UI Improvements
NTIS # N/A SM# 61934
There are two items that are being deployed with this ticket.
1. The Global Question Library is now sorted using the creation date with the most recent GQ listed first.
2. NTIS #1845 In the Application Summary of the candidate portal, individual questions within the Minimum
Qualification and Assessment Question sections are marked with either Complete or Incomplete.
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Other UI Improvements
NTIS # N/A SM# N/A
UI Improvements that will now appear as part of the NGA.net Global Merge.
• New WYSIWYG editor
� − Bold
− Italics
− Underline
− Font Sizes
� − Font Color
− Font Background Color
� − Cut
− Copy
− Paste
− Paste as Text
� − Undo
− Redo
� − Find and Replace
� − Bullet List
− Numbered List
� − Increase Indent
− Decrease Indent
� − Left Align
− Centered
− Right Aligned
− Justified
� − Insert/Edit Link
− Remove Link
� − Source Code
� − Special Character
� − Spell Check
− Character Count
Other UI Improvements Cont’d
• New help display summary shows number of Alerts, Warning, and Hints.
• Collapsed View
• Expanded view
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Release Content – Not Impacting User Interface The following system changes or defect resolutions are included in this release and do not impact user functionality
or user experience.
Corrected Character Validation Limit Preventing Users from Closing Jobs
NTIS # 1280/1405/1452/1465/1478/1695/1924 SM# 59542
Can only be tested with specific vacancies where the reported error occurred. HR Specialist’s were experiencing
difficulties closing vacancies due to the Required Documents field and the Job Summary field not validating
correctly due to the October 2013 USAJOBS 4.0 release, which updated Charater Limits. User now able to closeout
vacancies created prior to the USAJOBS 4.0 Upgrade.
Corrected Occurrence of Next Step in Process Appearing Blank When Editing an Announcement Template
NTIS # 1750 SM# 61845
Can only be tested with specific vacancies where the reported error occurred. Users experienced blank screens
when saving to continue after editing an announcement template. Testing has reported no issues with
Announcement Template workflow when editing.
Paneling in the Assessment Process Now Displays Pass/Fail in the Applicant Pool
NTIS # 1867 SM# 62504
User’s had reported that when completing the panel review process, after adding scores or marking individuals as
pass or fail, the results were not showing in the applicant pool on the initial review. The system now is correctly
showing the score and pass/fail results in the applicant pool after completing the Panel Review action once saved.
Corrected Error Received when Copying Vacancy and Adding More than 4 NFC Positions
NTIS # 1888 SM# 59991 / 62613
Addressed an issue when copying a vacancy, users were receiving an error message when trying to associate more
than 4 NFC positions to the vacancy. Users are now able to copy over a vacancy and associate more than 4 NFC
positions. Already deployed to production.