EMS Senior Management Overview

8/3/2019 EMS Senior Management Overview

1/36

A Brief Overview of

Environmental Management

Systems (EMS) and ISO 14001

Senior Management Discussion


2/36

Environmental Issues Facing

Government Impacts from site operations

Policy implications

Compliance concerns

Budgetary pressures (enhanced efficiency)

Public perception


3/36

What are some of the drivers for

government to adopt EMS principles?The need to improve environmental

performance because of:

Executive Order 13148

Obligation of Environmental Stewardship

Public expectations

The business side of government

Regulatory compliance issues


4/36

What are some of the roadblocks for

government to adopt EMS principles? Changing priorities over time

Political and other non-organizational pressures

Frequent changes in leadership and their goals

Budgets and allocations are no typical of private

sector

Finding relevant metrics (administrative vs.environmental condition or cost)

Finding the best element to motivate employees


5/36

Keep in mind

The EMS and related measurement tools are just

that- tools. Alone, they will not guarantee

success. The organization must use the tools, not just have

them.

A useful EMS is alive; constantly measuring

performance, making adjustments, and looking for

continual improvement opportunities


6/36

Benefits of Improved

Environmental PerformanceImproves the environmental condition

Responds to public scrutiny trends

Minimizes accidents and problems

Reduces redundant paperwork

Cost savingsFacilitates compliance


7/36

Examples of Metrics to Measure Benefits

Improves the environmental condition (environmental

indicators)

Responds to public scrutiny trends (complaints,

communications)

Minimizes accidents and problems (incidents, losses)

Reduces redundant paperwork (time spent per task)

Cost savings (dollars per unit activity)

Facilitates compliance (number of non-compliances,

penalty costs)


8/36

What is an Environmental Management

System?It is the tool used by an organization to manage the:

Organization Structure

Planning Activities

Responsibilities

Practices, Procedures, Processes

Resources

for developing, implementing, maintaining, reviewing, andcorrecting/improving the approach to addressing environmental issues.

It is the structured approach that incorporates environmentalconsiderations into day-to-day operations throughout the organization, andis designed to promote continual improvement.


9/36

WHAT IS AN ENVIRONMENTAL

MANAGEMENT SYSTEM?

ISO 14001 DefinitionThe part of the overall management system that includes organizational structure,

planning activities, responsibilities, practices, procedures, processes and resources

for developing, implementing, achieving, reviewing and maintaining the

environmental policy.

Key words: system

implementing

environmental policy (all commitments!)

Remember! Plan, Do, Check, Act


10/36

ISO 14001 ISO 14000 (specifically ISO 14001) describes one

format/structure for the planning, implementationand checking of an EMS.

There are other possible scenarios/options.

ISO 14000 is important for, among other reasons,

being the one option globally developed and

understood.

ISO 14000 actually composes a series of

standards, developed by the InternationalOrganization for Standardization, and are

voluntary, market-driven standards.


11/36

A Viable EMS

To succeed an EMS should be:

In harmony with mission focus;

Cost effective;

Flexible;

Transparent;

Useful to the practitioner;

Focused on continual improvement.


12/36

General Principles

An EMS uses the Plan-Do-Check-Act Management Model

An EMS serves the organization and its mission, not the

reverse

EMS is a process, not an eventAn EMS is the people & their actions, not the words &

aspirations

Improvement rests on changing attitudes & behaviors

Want to, not have toStart at the top, and the bottom and implement throughout


13/36

The Three Cs of an Effective EMS

Conformance

Meets the requirements

(implements the shalls)

ConsistencyVarious elements inter-related

(I.e., significant aspects reflected in emergency planning, etc.)

Continual ImprovementMechanisms in place to improve, cultural change, management

commitment

(including fixing non-conformances and improving performance)


14/36

Major Components of an EMS

Environmental

Policy

Continual Improvement

Planning

Implementation &

Control

Checking & Corrective

Action

Management

Review


15/36

Environmental Management Systems Policy (What the organization is committed to doing)

Planning (figuring out what we want to do and why, identifying the drivers)

- Aspects (The companys environmental character)

- Legal and Other Requirements (Knowing what laws and regulations apply)

- Objectives and Targets (Improvement goals)

- Environmental Management Programs (specific how to for objectives)

Implementation/Operation

- Structure and Responsibility (Deploying accountability throughout theorganization)

- Training Awareness and Competence (Deploying knowledge throughout theorganization)

- Communication (getting the word out internally and externally)- EMS Documentation (Providing direction and guidance on what to do)

- Document Control (Making sure documents in use are current and accurate)

- Operational Control (Ongoing control of significant aspects)

- Emergency Planning and Response (Management and planning for unexpectedoccurrences)


16/36

Checking/Corrective Action

- Monitoring and Measurement (Ongoing evaluation of the

system, including legal compliance)- Conformances, Corrective and Preventive Action (Ongoingfixes to the system)

- Records (Making a record to verify we did what we intendedto do)

- EMS Audits (Periodic spot checks of system itself)

Management Review (Top management support to maintain theEMS, fix problems, and ensure continual improvement)


17/36


18/36

Role of Aspects in the EMS

Significant aspects drive the EMS

EMS is designed to identify, control, manage, and

improve upon the significant aspects Compliance with Legal and Other Requirements is

a part of the system and does relate to the aspects

Elements such as operational control (procedures

and work instructions), training, monitoring andmeasurement, emergency planning, and settingobjectives all depend on significant aspects.


19/36

Where Does Compliance Fit in

EMS and ISO 14001?There is Compliance Management

System embedded within the broader

Environmental Management SystemFirst- the theme of compliance is seen

throughout the plan-do-check-act elements

Second, there are specific compliance-relatedrequirements in an EMS (such as periodic

compliance audits)


20/36

Objectives, Targets, EMPs

Objectives define what the organization willdo to address and improve upon relative to

the policy, aspects, and requirements Targets are the specific measureables to

drive the objectives

EMPs describe the detail as to what is to bedone, what will be measured, and how wewill know when are there


21/36

EMS and Documentation


22/36

EMS DOCUMENTATION

EFFECTIVE WRITING USE OF WORDS

Lords Prayer 54 words

Ten Commandments 297 words

American Declaration of Independence 300 words

EEC Directive on Export of Duck Eggs 26,911 words


23/36

Documentation

Say what you do

Do what you say

Record it (paper or electronic)

Must be:

relevant to EMS (link to aspects)

Usable and appropriate Controlled

Reviewed and revised as continual improvement


24/36

Integrating Management Systems


25/36

VALUE OF INTEGRATION:

1. Avoids re-inventing concepts and procedures

2. Saves time and resources by maximizing use of efforts

3. Provides minimal disruption to operations - in other words - reduces

number of new things to be learned

4. Ease of auditing


26/36

CONCERNS OF INTEGRATION:

1. Potentially confusing and unwieldy documentation

2. May complicate the audit process

3. Complexity of determining necessary qualifications

4. Complication of third party certification


27/36

How do I go About Evaluating if

ISO 14001 Can Help Me?


28/36

Getting Started


29/36

Developing an EMS vs.

Implementing an EMS Developing the EMS involves preparing

documentation, establishing roles and

responsibilities, initially identifying aspects,conducting initial training, etc.

Implementing the EMS involves deploying

it in the organization such that it becomesthe way you operate, and survives beyond

the initial push by changing the culture


30/36

Getting Started-Evaluating

Where You Are Gap Analysis, Aspect Review, Compliance

Review

Development Implementation Plan(schedule, costs, resource needs)

Management Review and go/no go


31/36

Getting Started- Implementation

Filling the gaps

Aspects analysis, policy, high leveldocumentation, objectives and targets

Training at all levels, synchronizing theorganization

Internal audits, corrective action

Pre-Assessment, final go over Certification audit

Maintenance and Surveillance; continualimprovement


32/36

The Long Term

The EMS should be maintained with theintent that it will help improve

environmental performance This means making changes, measuring key

parameters and using the metrics to makeimprovments

Being committed to continual improvementfor the long term


33/36

ARE YOU READY FOR

CERTIFICATION?


34/36

Where do you need to be?

The system has to be fully developed as to basic

elements

The system must be effectively implemented Both of these components are audited in the

certification process

The EMS has to have history to be effectively

audited (EMS audit, management review)


35/36

Getting Ready- Areas Where the

System Has to be Solid Presence and evidence of top management support

Clear evidence that the organization is aware ofand committed to the EMS

Consistency across elements

Aspects Management (procedure, how kept up todate, how well integrated into the EMS, effective

significance determination) Documentation is effective in navigating someone

through the system (beware of dead ends)

How well procedures areEstablishedand

Maintained


36/36

Getting Ready- continued..

Effective internal EMS audit process (not

just an ISO 14001 element-by-element

paper exercise) Integrity of Management Review process

Continual improvement mechanisms in

place

Organizational culture reflects the EMS

Documents

EMS Senior Management Overview