EMS Overview

Tata Coffee Limited

ENVIRONMENTAL ASPECTS AND

THEIR IMPACTS

Agenda

Introduction to ISO14001:2004 Environmental Management Systems

Environmental Aspects and their Impacts Environmental legislations in India Identification of significant environmental aspects

Introduction to ISO14001:2004 EMS

What is Environment? In common man’s language, it consists of all natural

things around us, including ourselves. The definition as per the Standard is “surroundings in

which an organization operates”. The word surroundings includes - air, water, land, natural

resources, flora, fauna, humans, and their interrelation Air, water, land, natural resources, flora, fauna and the

humans are called the elements of the organization.


What is Organization? In common man’s language, it is a statutory registered

entity where value added activities are carried out for producing a product or service and delivering it to customers.

An organization is a physical legal entity


What is management system? A management system is a set of interrelated elements

used to establish policy and objectives and to achieve those objectives

A management system includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources

System-Process-Activity

A system is an interaction of various processes to produce an output for the customer

A process is an interaction of various activities to give an output to the next process

An activity of a process is where the resources are expended.

Graphical representation of a Process

A Process approach is also called as SIPOC approach

Input OutputProcessSupplier Customer

Controls

Resources

Process Inputs

Process inputs can be Raw materials, chemicals Compressed Air Water/steam Energy ManpowerUtilities used can be boiler, air compressor, DG sets, material handling equipment, electricity/power

Process

Process inputs are utilized by the equipment/machinery to process the raw materials to produce an intermediate process/finished product.

During process operation, some wastage/rejection/scrap may be generated.

During process operation, some air emissions, liquid discharges, noise, dust etc. may occur.

Process

These may interact with the various elements of the organization’s environment and may alter the eco-balance of the surroundings in case they exceed the norms prescribed by the APPCB.

As a part of EMS, we have to identify all these and quantify their values. In case of any violation, we have to come out with plans to address them.

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All management systems typically follow the two approaches

One is the Process Approach The other is the PDCA Continual improvement

approach.

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An EMS is: A continual cycle of planning, implementing, reviewing and improving the processes and actions that an organization undertakes to meet its environmental obligations

Continual Improvement: Enhancing your EMS to better your overall environmental performance

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Seventeen elements of EMS

Continual Improvement (Deming Cycle)Performance Continual Improvement

Plan Do Check Act

assurance (quality / environment)

Time

Elements of ISO 14001 According to ‘Deming Cycle’PlanEnvironmental PolicyEnvironmental AspectsLegal RequirementsObjectives, Targets and Programmes

Act / Improve DoEnvironment Review Structure, Responsibility

TrainingCommunicationEnv. Mgt. DocumentationDocument ControlOperational ControlEmergency Preparedness

Check / CorrectMonitoring / measurementNon conformance/corrective/preventive actionRecords, Audits

Inputs for formulation of EHS Policy

EHS policy is a formal expression by the top management of overall intentions and direction of the organization related to its Environmental performance OH&S performance

Environmental performance means measurable results of the management of the environmental aspects, policy, objectives and targets

OH&S performance means measurable results of the management of the risks, policy, objectives and targets


Within the defined scope of the management systems, the EHS policy shall be appropriate to the nature, scale and environmental impacts of the activities, products and services, and OH&S risks of the organization.

Major inputs related to environmental policy comprise of a commitment to continual improvement and prevention of

pollution a commitment to comply with applicable legal requirements provides the framework for setting and reviewing

environmental objectives and targets

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Prevention of pollution can include source reduction or elimination, process, product or service changes, efficient use of resources, material and energy substitution, reuse, recovery, recycling, reclamation and treatment.


Major inputs related to OH&S policy comprise of A commitment to prevention of injury and ill health A commitment to continual improvement in OH&S

management and OH&S performance A commitment to comply with applicable legal requirements provides the framework for setting and reviewing OH&S

objectives and targets is reviewed periodically to ensure that it remains relevant and

appropriate to the organization


3 Key Policy Commitments: Continual improvement Pollution prevention Compliance with relevant laws and regulations The policy should relate to your products and services, as

well as supporting activities.



Formulating a draft EHS Policy

All the core team members shall individually prepare a draft EHS policy and forward them to the Consultant. Tentative date:

The consultant shall collate all the inputs and prepare a final draft EHS policy. Tentative Date:

This policy shall be reviewed with the core team during the next visit of the Consultant before finalizing it and then forward it to the Management for their approval. Tentative date:

EMS

The extent of the application of EMS to an organization depends on

its the environmental policy the nature of its activities, products and services its location where and the conditions in which it functions.

EMS

Environmental aspect: Any element of an organization’s activities or

products or services that can interact with the environment of the organization.

Environmental impact: Any change to the environment of the

organization, whether adverse or beneficial, wholly or partially resulting from its environmental aspects

EMS

The organization shall establish, implement and maintain a procedure(s)

A)to identify the environmental aspects of its activities, products and services within the defined scope of the environmental management system that it can control and those that it can influence taking into account planned or new developments, or new or modified activities, products and services, and

B)to determine those aspects that have or can have significant impact(s) on the environment (i.e. significant environmental aspects).

EMS

An EMS should include a procedure to identify and assess environmental aspects that the organization:

• can control, and • over which it can have an influence. while your organization probably has control

over how much electricity it buys from a supplier, it likely does not control or influence the way in which that electricity is generated.

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if your organization manufactures a product that is subsequently incorporated into another product (for example, a bumper that becomes part of an automobile), your organization does not control the environmental aspects of that “finished” product (the automobile).

Thus, your focus should be on the environmental aspects of your products or services.

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To understand your environmental aspects, it helps to understand the processes by which you generate products and services.

Flow charting your major processes can help you understand the process inputs and outputs as well as how materials are used.

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While establishing, implementing and maintaining its EMS, the organization shall establish, implement and maintain a procedure(s)

a) to identify and take into account the applicable legal requirements and other requirements to which the organization subscribes related to its environmental aspects, and

b) to determine how these requirements apply to its environmental aspects

c) periodic review of the legal requirements

EMS

The organization shall establish, implement and maintain documented environmental objectives and targets, at relevant functions and levels within the organization

The objectives and targets shall be measurable, where practicable, and consistent with the environmental policy, including the

commitments to prevention of pollution, to compliance with applicable legal requirements and to

continual improvement

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The organization shall establish, implement and maintain a programme(s) for achieving its objectives and targets. Programme(s) shall include

a) designation of responsibility for achieving objectives and targets at relevant functions and levels of the organization, and

b) the means and time-frame by which they are to be achieved.

EMS

Interested parties/stakeholders can be management representatives; employees; investors and potential investors; customers and suppliers; contractors; lending institutions and insurers; regulatory and legislative bodies;

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neighbouring and regional communities; communications media; business, administrative, academic and research

institutions; environmental groups, consumer interest groups

and other non-governmental organizations; general public.

Organization’s Operations

EMS

An organization should identify environmental aspects within the scope of its environmental management system that are associated with its past, ongoing and planned activities, products and services.

The organization should consider normal and abnormal operating conditions including start-up and shut-down maintenance and emergency situations and accidents.

EMS

An environmental aspect signifies the potential � �for an environmental impact or its existence.

A facility may have drums of fuel oil that are not leaking at this time.

These drums are an aspect (because they can interact with the environment) but not an impact.

Once the drums begin to leak they become an impact

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The fact that these drums have the potential for environmental impacts makes them an environmental aspect within the meaning of ISO � �14001 whether they are leaking or not

EMS

Identify Regulated Environmental Aspects and � �Legal Requirements for Facility Operations

Activities typically covered include certain types of air emissions, wastewater effluents, noise, and hazardous waste.

Legal requirements also include permits, approvals, registrations, record keeping and reporting requirements.

EMS

In addition to those environmental aspects an organization can control directly, it should also consider aspects that it can influence

those related to products and services used by the organization and those related to products and services it provides

The identification of significant environmental aspects is an ongoing process

EMS

Identifying significant environmental aspects is basically a process of setting priorities

The relationship between aspects and impacts is often one of cause and effect.

How does your organization (i.e., your products, and their related processes, services and activities) interact with the environment?

EMS

Environmental aspects can be either positive (such as making a product out of recycled materials) or

negative (such as discharging toxic materials to a stream).

Aspects may result from past activities, such as spills

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There is no standard for determining the significance of a facility’s environmental aspects.�

In fact, the ISO 14001 standard defines a significant aspect as one that can have a � �significant impact on the environment.� �

EMS

It is up to the EMS team to apply appropriate criteria and determine the level of significance in a way that makes sense to the business, taking into account the nature of the environmental aspects and impact risks, regulatory and legal liability factors, and the interests of the community and other stakeholders.

EMS

Classification of significant environmental � �aspects is a requirement of ISO 14001 and will be a major building block- for any EMS.

The following key components of an ISO 14001 EMS are dependent on the identification of the significant environmental aspects:� � Setting environmental objectives and targets, Identification of training requirements and establishment

of operational controls, Development of monitoring and measurement systems.

EMS

an organization should collect quantitative and/or qualitative data on the characteristics of its activities, products and services such as inputs and outputs of materials or energy, processes and technology used, facilities and locations, transportation methods and human factors (e.g. impaired vision or hearing)

EMS

A common approach for identification of environmental aspects can be to consider

emissions to air, releases to water, releases to land, use of raw materials and natural resources (e.g.

land use, water use), local/community environmental issues,

EMS

use of energy, energy emitted (e.g. heat, radiation, vibration), waste and by-products, and physical attributes (e.g. size, shape, colour,

appearance).

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Consideration should therefore be given to aspects related to the organization's activities, products and services, such as

design and development, manufacturing processes, packaging and transportation, environmental performance and practices of

contractors, and suppliers,

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waste management, extraction and distribution of raw materials and

natural resources, distribution, use and end of life, and wildlife and biodiversity.

Environmental Impacts

The approach for identifying environmental impacts should consider

positive (beneficial) as well as negative (adverse) environmental impacts,

actual and potential environmental impacts, the part(s) of the environment that might be

affected, such as air, water, soil, flora, fauna, cultural heritage, etc.,

Environmental Impacts

the characteristics of the location that might affect the impact such as local weather conditions, height of water table, soil types, etc., and

the nature of the changes to the environment (such as global vs. local issues, length of time for which the impact occurs, potential for impact to accumulate in strength over time).

Determining significant environmental aspects

Significance is a relative concept When establishing criteria for significance, an

organization should consider environmental criteria (such as scale, severity

and duration of the impact, or type, size and frequency of an environmental aspect);

applicable legal requirements (such as emission and discharge limits in permits or regulations, etc.);

Determining significant environmental aspects

the concerns of internal and external interested parties (such as those related to organizational values,

public image, noise, odour or visual degradation)

Significance criteria can be applied either to an organization's environmental aspects or to their associated impacts

Recording of significant Env. aspects

An organization should maintain appropriate information on the environmental aspects identified and those considered significant.

The organization should use this information to understand the need for and to determine operational controls.

Information on identified impacts should be included as appropriate.

Recording of significant Env. aspects

It should be reviewed and updated periodically, and when circumstances change to ensure it is up to date.

For these purposes, it can be helpful to maintain them in a list, register, database or other form

Electricity Act,2003

The applicable legal provisions under this Act are as follows: Section 68(1) - sanction from the Ministry of Power (MOP) is a mandatory requirement for taking up any new project.

The Forest (Conservation) Act, 1980

When projects falls within forestlands, prior clearance is required from relevant authorities under the Forest (Conservation) Act, 1980.

State governments cannot de-reserve any forestland or authorise its use for any non-forest purposes without approval from the Central government.

Environmental (Protection) Act, 1986

It is an umbrella legislation that provides a holistic framework for the protection and improvement to the environment.

Air (Prevention and control of pollution) Act 1981

The objective of this Act is to provide for the prevention, control and abatement of air pollution

Water (Prevention & Control ) Act 1974

to provide for the Prevention and Control of Water Pollution and the maintenance or restoration of the wholesomeness of water for the establishment

EMS

HAZARDOUS WASTES (MANAGEMENT AND HANDLING) AMENDMENT RULES, 2003

These Rules classify used mineral oil as hazardous waste under the Hazardous Waste (Management & Handling) Rules, 2003 that requires proper handling and disposal. Organisation will seek authorisation for disposal of hazardous waste from concerned State Pollution Control Boards (SPCB) as and when required

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Identification of Aspects/Impacts• Define Scope

Example: Inputs and Outputs of a manufacturing process

Raw Materials Gaseous Emission

Catalyst Catalyst / Air Unit Operation Products

Energy By-products

Recycle Waste Water Liquid Wastes

Reusable Wastes Solid Wastes

Potential Environmental ImpactsAir

Impact Possible Aspects

Global warming CO2, CH4, fossil fuel combustion

Ozone layer depletion CFCs, other chlorinated compounds

Acid precipitation SO2, NoX, NH3

Exposure to hazardous gases Industrial emissions; evaporation

Exposure to smoke Energy installations

Exposure to radioactivity Nuclear installations; wastes; natural

sources

Potential Environmental ImpactsWater


High oxygen demandGeneral organic load

Eutrophication Phosporous and nitrogen compounds

Hazardous substances in Industrial emissionsdrinking water

Hazardous organisms Sewage

Thermal discharges Industrial heat

Radioactivity Natural sources, nuclear installations,hospitals

Foaming, colour, litter Pollution

Lack of water; loss of habitats;Excessive consumptionEcosystem disturbance

Potential Environmental ImpactsLand


Contamination Hazardous or radioactive waste,

Disturbance Mining; construction

Soil erosion Construction; drainage; logging;Loss of soil cover

Disturbance of ground water Construction; drainage

Loss of habitats Construction; drainage; logging;loss of soil cover

Potential Environmental ImpactsNatural Resources


Depletion of minerals/raw Over consumption materials energy sources

Depletion of living resources Habitat destruction; overconsumption

Visual, Noise, Nuisance

Visual construction, litter,Dust production process, wastes,Odour machinery, traffic Noise/vibration

Legal and other requirements

An organization should establish, implement and maintain procedures to identify and have access to legal requirements and other requirements to which the organization subscribes that are applicable to the environmental aspects of its activities, products and services


Legal requirements can take many forms, such as a) legislation, including statutes and regulations, b) decrees and directives, c) permits, licences or other forms of authorization, d) orders issued by regulatory agencies, e) judgements of courts or administrative tribunals, f) customary or indigenous law, and g) treaties, conventions and protocols.


Other requirements include agreements with public authorities, b) agreements with customers, c) non-regulatory guidelines, d) voluntary principles or codes of practice, e) voluntary environmental labelling or product

stewardship commitments, f) requirements of trade associations,


g) agreements with community groups or non-governmental organizations,

h) public commitments of the organization or its parent organization, and

i) corporate/company requirements.


Compliance with applicable legal requirements and other requirements to which the organization subscribes is a core commitment of an environmental management system.

Top management should periodically review the adequacy of the environmental management system to ensure its effectiveness, including its compliance-related components.

ENVIRONMENTAL LEGISLATIONS IN INDIA1. The Water (Prevention and Control of Pollution) Act, 1974, as

amended upto 1988

2. The Water (Prevention and Control of Pollution) Rules, 1975

3. The Water (Prevention and Control of Pollution) (Procedure for Transaction of Business) Rules, 1975NOTIFICATIONS:i. Constitution of Appellate Authoritiesii. Delegation of Power as State Board by the Central Boardiii. Central Water Laboratory to Various Union Territory Administrations

4. The Water (Prevention and Control of Pollution) Cess Act, 1977, as amended by Amendment Act, 1991

5. The Water (Prevention and Control of Pollution) Cess Rules, 1978

ENVIRONMENTAL LEGISLATIONS IN INDIA6. The Air (Prevention and Control of Pollution) Act, 1981, as

amended by Amendment Act, 1987

7. The Air (Prevention and Control of Pollution) Rules, 1982

8. The Air (Prevention and Control of Pollution) (Union Territories) Rules, 1983

NOTIFICATIONS:i. The Date from which the Act came into forceii. Declaration of Air Pollution Control Areasiii. Constitution of Appellate Authority

9. The Environment (Protection) Act, 1986

NOTIFICATIONS:i. Environmental laboratories and Analystsii. Officers Authorised for taking Cognizance of Offences

ENVIRONMENTAL LEGISLATIONS IN INDIA10. The Environment (Protection) Rules, 1986

NOTIFICATIONS:i. Authorised Officers/Agencies to enter the Premises for Inspectionii. Officers/Agencies Authorised to take Samplesiii. Emission Standards of Pollutants from various Industries iv. Guidelines for Location of Industries, Mining Operations etc. for various Areasv. Schedule VII National Ambient Air Quality Standards 1998

11. Environmental Impact Assessment of Development Projects12. Hazardous Wastes (Management and Handling) Rules, 198913. Manufacture, Storage and Import of Hazardous Chemicals Rules,

198914. Manufacture, Use, Import, Export and Storage of Hazardous

Micro-Organisms Genetically Engineered Organisms or Cells Rules, 1989

ENVIRONMENTAL LEGISLATIONS IN INDIA15. Scheme of Labeling of Environment Friendly Products (ECO-

MARKS)16. 16. Restricting Certain Activities Range in Special

Specified Area of Aravalli17. Bio-Medical Waste (Management and Handling) Rules, 199818. The National Environment Tribunal Act, 199519. The National Environmental Appellat Authority Act, 199720. The Environment (Protection) (Second Amendment Rules),

1999 – Emission Standards for New Generator Sets21. The Public Liability Insurance Act, 199122. The Public Liability Insurance Rules, 199123. National Forest Policy, 198824. Forest (Conservation) Act, 198025. Forest (Conservation) Rules, 198126. The Eco Sensitive Zone – Pachmarhi, Notification, 1998

ENVIRONMENTAL LEGISLATIONS IN INDIA27. Re-cycled Plastics Manufacture and Usage Rules, 199928. 2-T Oil (Regulation of Supply and Distribution) Order, 199829. Coastal Regulation Zone – Notifications30. Environment (Siting for Industrial Projects) Rules, 1999 –

Notification31. Taj Trapezium zone Pollution (Prevent and Control) Authority –

Order32. Dumping and Disposal of Flyash – Notification33. Noise Pollution (Regulation and Control) Rules, 200034. Municipal Solid Wastes (Management & Handling) Rules,

200035. Ozone Depleting Substances (Regulation) Rules, 200036. Batteries (Management & Handling) Rules, 2000

ENVIRONMENTAL LEGISLATIONS IN INDIA

37. Manufacture, Storage and Import of Hazardous Chemical (Amendment) Rules, 2000

38. Hazardous Waste (Management and Handling) Amendment Rules, 2000

39. New Biodiversity Bill – 200040. The Laboratories allowed to use of pathogenic micro-

organism of genetically engineered organisms or cells for the purpose of research, 2000 – Notification.

41. The Prevention and Control of Pollution (Uniform Consent Procedure) Rules, 1999

42. Amending EIA Notification of 27th January 1994 Notification


37. Mines Act 198338. Indian Electricity Act 191039. Indian Electricity Rules 195640. Factories Act 1948• The Workmen’s Compensation Act, 1923• The Employees State Insurance Act, 1948• The Environment (Protection) Act, 1986• The Water (Protection and Control Pollution) Act, 1974 and the Water• (Prevention and Control of Pollution) Rules, 1995• The Air (Prevention and Control of Pollution) Act, 1981 and the Air• (Prevention and Control of Pollution) Rules, 1995.• The Hazardous Wastes (Management and Handling) Rules, 1989


• The Manufacture, Storage and Import of Hazardous Chemicals Rules,• 1989• The Explosives Act, 1884• The Gas Cylinders Rules, 1981• The Explosives Rules, 1983• The Static and Mobile Pressure Vessels (Unfired), 1981• The Insecticides Act, 1968• The Indian Boilers Act, 1923• Shops and Establishments Act 1948• The Municipal Wastes (Management and Handling) Rules, 2000


• LEGISLATIONS RELATING TO OCCUPATIONAL SAFETY AND HEALTH IN

• INDIA• 1. The Factories Act, 1948 and the State Rules notified thereunder• 2. The Dock Workers (Safety, Health & Welfare) Act, 1986 and the

Regulations• framed thereunder• 3. The Mines Act, 1952 and the Rules framed thereunder• 4. The Plantation Labour Act, 1951• 5. The Shop & Establishments Act• 6. The Explosives Act, 1884 and the Rules framed thereunder• 7. The Petroleum Act, 1934 and the Rules framed thereunder• 8. The Insecticides Act, 1968 and the Rules framed thereunder• 9. The Indian Electricity Act, 1910 and the Indian Electricity Rules,

1956• 10. The Indian Boilers Act, 1923 and the Indian Boilers Regulations• 11. The Dangerous Machines (Regulation) Act, 1983• 12. The Environment (Protection) Act, 1986 and the Manufacture,

Storage & Import• of Hazardous Chemicals Rules, 1989 and other Rules framed

thereunder• 13. The Indian Atomic Energy Act, 1962 and the Factories Rules

framed thereunder.


• THE ELECTRICITY ACT, 2003 • THE FOREST (CONSERVATION) ACT, 1980 • ENVIRONMENTAL (PROTECTION) ACT, 1986 • AIR (PREVENTION AND CONTROL OF POLLUTION) ACT

1981 • WATER (PREVENTION & CONTROL ) ACT 1974 • WILDLIFE PROTECTION ACT, 1972 • THE BIOLOGICAL DIVERSITY ACT, 2002 • HAZARDOUS WASTES (MANAGEMENT AND HANDLING)

AMENDMENT RULES, 2003 • OZONE DEPLETING SUBSTANCES (REGULATION AND

CONTROL) RULES, 2000

INTERNATIONAL STANDARDISO 14001 : 2004

4.4 Implementation and operation 4.4.1 Resources, roles, responsibility and authority Management shall ensure the availability of resources essential to establish, implement, maintain and improve the environmental management system. Resources include human resources and specialized skills, organizational infrastructure, technology and financial resources. Roles, responsibilities and authorities shall be defined, documented and communicated in order to facilitate effective environmental management.


The organization’s top management shall appoint a specific management representative(s) who, irrespective of other responsibilities, shall have defined roles, responsibilities and authority for a) ensuring that an environmental management system is

established, implemented and maintained in accordance with the requirements of this International Standard,

b) reporting to top management on the performance of the

environmental management system for review, including recommendations for improvement.


4.4.2 Competence, training and awareness The organization shall ensure that any person(s) performing tasks for it or on its behalf that have the potential to cause a significant environmental impact(s) identified by the organization is (are) competent on the basis of appropriate education, training or experience, and shall retain associated records. The organization shall identify training needs associated with its environmental aspects and its environmental management system. It shall provide training or take other action to meet these needs, and shall retain associated records.


The organization shall establish, implement and maintain a procedure(s) to make persons working for it or on its behalf aware of

a) the importance of conformity with the environmental policy and procedures and with the requirements of the environmental management system,

b) in significant environmental aspects and related actual or potential impacts associated with their work, and the environmental benefits of improved personal performance.

c) their roles and responsibilities in achieving conformity with the requirements of the environmental management system, and

d) the potential consequences of departure from specified procedures.


4.4.3 Communication

With regard to its environmental aspects and environmental management system, the organization shall establish, implement and maintain a procedure(s) for

a) internal communication among the various levels and functions of the organization,

b) receiving, documenting and responding to relevant communication from external interested parties.

The organization shall decide whether to communicate externally about its significant environmental aspects, and shall document its decision. If the decision is to communicate, the organization shall establish and implement a method(s) for this external communication.


4.4.4 Documentation

The environmental management system documentation shall includea) the environmental policy, objectives and targets,

b) description of the scope of the environmental management system,

c) description of the main elements of the environmental management system and their interaction, and reference to related documents,

d) documents, including records, required by this International Standard, and

e) documents, including records, determined by the organization to be necessary to ensure the effective planning, operation and control of processes that relate to its significant environmental aspects.


4.4.5 Control of documents

Documents required by the environmental management system and by this International Standard shall be controlled. Records are a special type of document and shall be controlled in accordance with the requirements given in 4.5.4.

The organization shall establish, implement and maintain a procedure(s) to

a) approve documents for adequacy prior to issue,

b) review and update as necessary and re-approve documents,

c) ensure that changes and the current revision status of documents are identified,


d) ensure that relevant versions of applicable documents are available at points of use,

e) ensure that documents remain legible and readily identifiable,

f) ensure that documents of external origin determined by the organization to be necessary for the planning and operation of the environmental management system are identified and their distribution controlled, and

g) prevent the unintended use of obsolete documents and apply suitable identification to them if they are retained for any purpose.


4.4.6 Operational control

The organization shall identify and plan those operations that are associated with the identified significant environmental aspects consistent with its environmental policy, objectives and targets, in order to ensure that they are carried out under specified conditions, by

a) establishing, implementing and maintaining a documented procedure(s) to control situations where their absence could lead to deviation from the environmental policy, objectives and targets, and

b) stipulating the operating criteria in the procedure(s), and

c) establishing, implementing and maintaining procedures related to the identified significant environmental aspects of goods and services used by the organization and communicating applicable procedures and requirements to suppliers, including contractors.


4.4.7 Emergency preparedness and response

The organization shall establish, implement and maintain a procedure(s) to identify potential emergency situations and potential accidents that can have an impact(s) on the environment and how it will respond to them.

The organization shall respond to actual emergency situations and accidents and prevent or mitigate associated adverse environmental impacts.

The organization shall periodically review and, where necessary, revise its emergency preparedness and response procedures, in particular, after the occurrence of accidents or emergency situations.

The organization shall also periodically test such procedures where practicable.

Documentation Requirements of EMSEnvironmental Manual – General Description of EMS with reference to ISO14001 Requirements

Aspect Register – Analysis of Activities, Identification of Environmental Aspects and Impacts. Identification of Significant Impacts associated Aspects and Activities.

Register of Legislative and Regulatory Requirements – Interpretation of Requirements and Identification of Monitoring and Measurement Areas to ensure Continued Compliance.

Emergency Preparedness Register—Identification of possible Emergency Situations and Planning for Prevention and Mitigation.

Documentation Requirements of EMS

Objectives, Targets and Environmental Management Programmes – Setting up of Department-wise Objectives, Targets. Action Plans to Achieve Them in Time-bound manner.

Operational Control Procedures – Procedures to control Activities Associated with Significant Impacts and Monitoring and Measurement of Legislative Requirements.

Master List of Formats—To Demonstrate compliance to EMS Requirements.


4.5 Checking

4.5.1 Monitoring and measurement

The organizations shall establish, implement and maintain a procedure(s) to monitor and measure, on a regular basis, the key characteristics of its operations that can have a significant environmental impact. The procedure(s) shall include the documenting of information to monitor performance, applicable operational controls and conformity with the organization’s environmental objectives and targets.

The organization shall ensure that calibrated or verified monitoring and measurement equipment is used and maintained and shall retain associated records.


4.5.2 Evaluation of compliance

4.5.2.1 Consistent with its commitment to compliance, the organization shall establish, implement and maintain a procedure(s) for periodically evaluating compliance with applicable legal requirements.

The organization shall keep records of the results of the periodic evaluations.

4.5.2.2 The organization shall evaluate compliance with other requirements to which it subscribes. The organization may wish to combine this evaluation with the evaluation of legal compliance referred to in 4.5.2.1 or to establish a separate procedure(s).

The organization shall keep records of the results of the periodic evaluations.


4.5.3 Nonconformity, corrective action and preventive action

The organization shall establish, implement and maintain a procedure(s) for dealing with actual and potential nonconformity(ies) and for taking corrective action and preventive action. The procedure(s) shall define requirements for

a) identifying and correcting nonconformity(ies) and taking action(s) to mitigate their environmental impacts,

b) investigating nonconformity(ies), determining their cause(s) and taking actions in order to avoid their recurrence.

c) evaluating the need for action(s) to prevent nonconformity(ies) and implementing appropriate actions designed to avoid their occurrence.


d) recording the results of corrective action(s) and preventive action(s) taken, and

e) reviewing the effectiveness of corrective action(s) and

preventive action(s) taken. Actions taken shall be appropriate to the magnitude of the problems and the environmental impacts encountered. The organization shall ensure that any necessary changes are made to environmental management system documentation.


4.5.4 Control of records The organization shall establish and maintain records as necessary to demonstrate conformity to the requirements of its environmental management system and of this International Standard, and the results achieved. The organization shall establish, implement and maintain a procedure(s) for the identification, storage, protection, retrieval, retention and disposal of records. Records shall be and remain legible, identifiable and traceable.


4.5.5 internal audit

The organization shall ensure that internal audits of the environmental management system are conducted at planned intervals to

a) determine whether the environmental management system

1) conforms to planned arrangement for environmental management including the requirement of this International Standard, and

2) has been properly implemented and is maintained, and

b) provide information on the results of audits to management.


Audit programme(s) shall be planned, established, implemented and maintained by the organization, taking into consideration the environmental importance of the operation(s) concerned and the results of previous audits.

Audit procedure(s) shall be established, implemented and maintained that address

- the responsibilities and requirements for planning and conducting audits, reporting results and retaining associated records,

- the determination of audit criteria, scope, frequency and methods.

Selection of auditors and conduct of audits shall ensure objectively and the impartiality of the audit process.


4.6 Management review

Top management shall review the organization’s environmental management system, at planned intervals, to ensure its continuing suitability, adequacy and effectiveness. Reviews shall include assessing opportunities for improvement and the need for changes to the environmental management system, including the environmental policy and environmental objectives and targets. Records of the management reviews shall be retained.

Input to management reviews shall include

a) results of internal audits and evaluations of compliance with legal requirement sand with other requirements to which the organization subscribes,

b) communication(s) from external interested parties, including complaints,


c) the environmental performance of the organization,

d) the extent to which objectives and targets have been met,

e) status of corrective and preventive actions,

f) follow-up actions from previous management reviews,

g) changing circumstances, including developments in legal and other requirements related to its environmental aspects, and

h) recommendations for improvement.

The outputs from management reviews shall include any decisions and actions related to possible changes to environmental policy, objectives, targets and other elements of the environmental management system, consistent with the commitment to continual improvement.

END OF PRESENTATION