DZero RunIIb PMG June 7, 2005 1 Run IIb Project Status Vivian O’Dell

DZero RunIIb PMGJune 7, 2005

1

Run IIb Project Status

Vivian O’Dell


2

Run IIb Upgrade Project

Project Status Overview Management/Schedule

AFEII-t review and management Schedule PPD reporting

Other Reviews Installation review BCP Review/Status

Cost Current baseline cost including AFEII-t


3

AFEII-t Review Director’s review of the AFEII-t project occurred April

13-14 See http://d0server1.fnal.gov/projects/run2b/Meetings/DirectorsReviews/

AFEII_April_2005/Review_web.htm Review covered physics case, technical progress during

R&D and cost&schedule. Written report by reviewers highlighted

Schedule risk– Urged to maximize management and reporting

• Weekly reporting• Added production manager

– Urged to prioritize specifications• We are doing this

Cost risk– Urged to mitigate risk of layout flaw of the TripT by adding an

additional cycle of TripT production• Increased cost and pushed out schedule

– Urged to gain schedule by using contigency to speed up procurements

• We are doing this. Also planing to pay OT for AFEII-t board layout work. The directorate has approved the AFEII project with the

above caveats We will be adding a L2 milestone via the PEP during the

BCP (this is how DOE wanted it done)


4

Run IIb Upgrade Organization

AFEII now a L2 subproject

•Also added management

•Bob Demaat: AFEII-t production manager

•More about the AFEII upgrade status from Alan

Run IIb ProjectV. O’Dell, Project Manager , R. Lipton, Deputy M. Johnson,Technical CoordinatorT.J. Sarlina, Asst Project Manager, D. Knapp, Budget Officer T. Erickson, Adminstration

L1 CalUpgradeM. AbolinsH. Evans

ReadoutA. NomerotskiR. Sidwell

SensorsM. DemarteauR. McCarthy

MechanicalDesign &FabricationW. Cooper

DetectorModules &IntegrationL. Bagby

DAQ/OnlineS. Fuess

Silicon Layer 0A. Bean(R. Lipton)

L1 Track TriggerM. NarainD. Lincoln

L1 Cal/TrackMatchK. Johns

L2 upgradeR. Hirosky

Silicon Track TriggerU. Heintz

SimulationE. Barberis, M. Hildreth

Administration(A. Bean)

Administration(D. Wood)

L3 SystemsD. ChapinG. Watts

Network &Host SystemsJ. FitzmauriceS. Krzywdzinski

ControlSystemsF. BartlettG. SavageV. Sirotenko

DAQ/OnlineManagement(S. Fuess)

TriggerP. PadleyD. Wood

AFEII UpgradeA. Bross/P. RubinovR. Demaat: Production

TripTL. Bellantoni

AFEII P. Rubinov

Code Development Trigger InstallationD. EdmundsL. Bagby

Silicon InstallationMechanical:W. CooperElectrical:L. Bagby

InstallationR. Smith


5

Project Schedule: Director’s Milestones

Milestone Description

L2/Director's Baseline

(4/05)

Last Month's Forecast

(3/05)

This Month's Forecast

(4/05)

L2/Director's Variance

(work days)

Monthly Variance

(work days) Notes

WBS 1.2 Trigger

L1 Calorimeter Trigger TAB/GAB Prototyping Complete 05/03/04 05/26/04 05/26/04 18 0 Complete

Start Production TAB Fabrication 02/25/05 10/08/04 10/08/04 (90) 0 Complete

L2 Silicon Track Trigger Production and Testing Complete 10/17/05 06/21/05 07/19/05 (63) 19

L1 Trigger Cal-Trk Match Production and Testing Completed 01/03/06 06/01/05 07/06/05 (118) 24

L1 Calorimeter Trigger Production And Testing Complete 01/05/06 05/04/05 04/29/05 (167) (3) Complete

L2 Beta Trigger Production And Testing Complete 01/05/06 08/08/05 08/16/05 (92) 6

L2 Trigger Upgrade Production and Testing Complete 01/05/06 08/08/05 08/16/05 (92) 6

L1 Central Track Trigger Production And Testing Complete 01/10/06 09/08/05 08/30/05 (85) (6)

L1 Trigger Upgrade Production and Testing Complete 04/10/06 09/08/05 08/30/05 (147) (6)

WBS 1.3 Online/DAQ

Online System Production and Testing Complete 10/07/05 05/23/05 05/23/05 (96) 0

WBS 1.6 Layer 0 Silicon Detector

Freeze Mechanical Parameters 01/06/04 12/15/03 12/15/03 (9) 0 Complete

Release Sensors for Production 05/26/04 02/26/04 02/26/04 (63) 0 Complete

Release Hybrids for Production 06/04/04 03/25/04 03/25/04 (50) 0 Complete

Release Analog Cables for Production 06/04/04 03/19/04 03/19/04 (54) 0 Complete

All Analog Cables Delivered and Tested 03/11/05 08/10/04 08/10/04 (141) 0 Complete

All Sensors Delivered and Tested 05/23/05 09/28/04 09/28/04 (159) 0 Complete

All L0 Hybrids Delivered, Stuffed, and Tested 08/25/05 01/25/05 01/25/05 (150) 0 Complete

All Adapter Cards Delivered and Tested 10/17/05 05/27/05 05/20/05 (98) (5)

Silicon L0 Module Production Complete 11/29/05 04/22/05 04/22/05 (151) 0 Complete

Layer 0 Silicon Detector Ready to Move to DAB 05/25/06 09/09/05 09/16/05 (168) 5

L2/Director's Milestones vs Current Forecast

(Sorted by L2/Director's Baseline Date)

Current best estimate for RunIIb installation readiness: 9/16/05(Currently) driven by silicon L0 ready date


6

Project Status/Reporting

Have started regular weekly meetings with Joel Butler and Greg Bock to report on the project

Format for weekly project reports has been proposed/discussed Very informal reports with bad grammar and ??’s in it Really meant to have informational content Consists of milestone tables/projects plus some text to discuss issues and concerns Also has some integration dates and progress since this feeds into installation

understanding Basically we report weekly on all milestones in the project as well as any

concerns/resource needs/etc. Includes Trigger, Online, Silicon and AFEII-t subprojects

Example excerpt from a weekly report

Milestone Date

Current Forecast Comments

1.7.1 AFEII/TriPt Project Start 1/5/2004 1/5/2004 Start of project1.7.2.10 AFE II Prototype Testing Complete 5/12/2005 ? In Progress. ~50% complete? 7/20 working boards1.7.3.4 AFE II t Layout Complete 6/17/2005 6/17/2005 In Progress. 1.7.3.6 Robot Tester1.7.3.6.7Ready for Production TripT Testing 7/18/2005 7/18/20051.7.3.13 Certify for Production 10/13/2005 10/13/20051.7.4 TripT1.7.4.14 TriPt Production Started 5/20/2005 5/24/2005 Awaiting PRR, paperwork, FPIX1.7.4.23 TriPt Production Started 10/31/2005 10/31/2005 2nd cycle added - hopefully not needed1.7.4.18 TriPts Ready for Board Stuffing 3/6/2006 3/6/20061.7.51.7.5.1.7Certify for Full Production 4/19/2006 4/19/20061.7.5.2.5Board Assembly Complete 6/29/2006 6/29/20061.7.5.3.7First Crate Ready for Installation 7/13/2006 7/13/20061.7.5.3.8203 Boards Ready 8/10/2006 8/10/20061.7.6 Code Development This subproject has no milestones. Needs fleshing out/people.

WBS Task Name

Full Board Set (AFEIIt) Production and Test


7

Installation Review PPD organized a review of the D0 RunIIb installation

schedule on June 3 Review committee was charged with evaluating the D0

installation plan and advise PPD on its likelihood of success This means commenting on both the proposed start date and duration

of the installation 5 reviewers scrutinized the D0 installation schedule

Gino Bolla, Doug Glenzinski, Steve Nahn, Ron Ray, Jeff Spalding Conclusion:

D0 was unlikely to be ready for an Oct 3 startup date Highly likely to be ready for Oct 31 start

– (note this was D0’s first proposal for shutdown start date) The committee felt more information was needed to comment

strongly on duration date Wanted to hear more details of the full installation job and not just

the most delicate part of inserting L0 into the D0 detector Wants D0 to work on compressing the schedule other than the

delicate insertion part The committee suggested another review around late July/early

August would be useful More information on silicon mockup installation tests More information on RunIIb schedule/commissioning altogether

Overall, D0 agrees with this


8

Baseline Change Proposal Review(s)

DZero had a special PMG on April 27 dedicated to reevaluating the cost of the upgrade project

Aim was to reevaluate the contingency and return what wasn’t needed Looked at risk and project estimate to complete to recalculate contingency Change requests and BCP were generated

We have implemented all necessary change requests and they are reflected in April’s CPR

This exercise was repeated with the DOE May 27 Comments on the BCP were made More details are requested as an attachment to the BCP

Risk analysis, FTE and cost tables We are working on this

BAC Cont % Cont BAC Cont ETC % Cont1.1 RunIIb Silicon $2,542 $0 0% $1,935 $0 0% $6071.2 Trigger $2,449 $1,016 41% $2,341 $321 26% $8031.3 Online $1,062 $327 31% $926 $185 25% $2781.4 Project Admin $924 $227 25% $855 $132 33% $1641.6 Layer 0 Detector $931 $894 96% $1,335 $390 84% $1001.7 AFEII $1,470 $660 45% $1,572 $727 46% -$169MIE Totals $9,378 $3,124 33% $8,964 $1,755 40% $1,783

UpdatedOriginalSavings

From proposed Baseline Change ProposalTotal cost savings of $1.8M


9

Cost Performance Report 4/30/05

Cost Performance Report - Work Breakdown StructureContractor: Contract Type/No: Project Name/No: Report Period:Location: D0MASTER 1 3/31/2005 4/30/2005

Quantity Negotiated Cost Est. Cost Authorized Tgt. Profit/ Tgt. Est Share Contract Estimated ContractUnpriced Work Fee % Price Price Ratio Ceiling Ceiling

1 9,959,000 0 0 0.00 9,959,000 0 0 0Funding-CA Current Period Cumulative to Date At Completion

WBS[2] Actual ActualWBS[3] Budgeted Cost Cost Variance Budgeted Cost Cost Variance Latest

Work Work Work Work Work Work Baseline Revised DeltaItem Scheduled Performed Performed Schedule Cost Scheduled Performed Performed Schedule Cost BAC BAC BAC

EQU Equipment 1.2 Run IIb Trigger Upgrade 1.2.1 Level 1 Calorimeter Trigger 72,560 186,084 151,436 113,524 34,648 812,628 843,057 677,744 30,429 165,313 1,102,834 1,104,738 1,903 1.2.2 Level 1 Calorimeter Track Matching 6,782 2,331 3,482 -4,451 -1,151 253,672 232,870 208,414 -20,802 24,456 257,773 257,773 0 1.2.3 Level 1 Tracking 18,454 2,970 65,109 -15,485 -62,140 607,619 585,960 387,881 -21,658 198,079 690,070 714,127 24,057 1.2.4 Level 2 Beta Processor 0 0 0 0 0 59,891 9,958 9,291 -49,933 668 59,891 59,891 0 1.2.5 Silicon Track Trigger Upgrade 0 11,907 44,553 11,907 -32,646 223,767 178,362 95,889 -45,405 82,473 223,767 223,767 0 1.2.7 Administration 218 218 1,547 0 -1,328 5,888 5,888 7,725 0 -1,837 6,699 6,699 0 WBS[2]Totals: 98,014 203,509 266,126 105,495 -62,617 1,963,466 1,856,097 1,386,945 -107,369 469,152 2,341,034 2,366,995 25,961 1.3 Online Systems 1.3.1 Level 3 Systems 0 26,320 97 26,320 26,223 0 131,601 3,575 131,601 128,026 264,868 264,868 0 1.3.2 Network and Host Systems 63,079 85,328 27,787 22,249 57,541 334,692 326,782 145,380 -7,910 181,403 423,948 423,948 0 1.3.3 Control Systems 1,379 1,578 78,174 198 -76,597 217,015 215,356 155,754 -1,660 59,602 219,494 219,494 0 1.3.4 DAQ/Online Management 559 559 0 0 559 14,898 14,898 0 0 14,898 17,824 17,824 0 WBS[2]Totals: 65,017 113,784 106,058 48,767 7,727 566,606 688,636 304,709 122,031 383,928 926,134 926,134 0 1.4 Run IIb Project Administration 1.4.1 FY03 0 0 0 0 0 284,518 284,518 129,157 0 155,361 284,518 284,518 0 1.4.2 FY04 0 0 0 0 0 222,002 222,002 231,129 0 -9,127 222,002 222,002 0 1.4.3 FY05 18,478 18,478 16,455 0 2,022 132,862 132,862 113,942 0 18,920 229,649 229,649 0 1.4.4 FY06 0 0 0 0 0 0 0 0 0 0 118,355 118,355 0 WBS[2]Totals: 18,478 18,478 16,455 0 2,022 639,382 639,382 474,228 0 165,154 854,524 854,524 0 1.6 Layer 0 Silicon Detector 1.6.7 L0 Installation Preparation 51,330 11,332 0 -39,998 11,332 100,664 60,245 0 -40,420 60,245 262,328 263,790 1,462 1.6.1 Sensors 482 0 0 -482 0 20,309 21,182 21,709 873 -528 21,182 21,182 0 1.6.2 Readout Electronics 11,428 11,293 17,657 -135 -6,365 254,255 253,754 337,299 -502 -83,545 261,431 261,431 0 1.6.3 Mechanical Design and Fabrication 0 3,264 77,813 3,264 -74,548 346,307 346,307 369,080 0 -22,773 346,307 346,307 0 1.6.4 Layer 0 Detector Modules 0 9,718 32,545 9,718 -22,827 124,637 123,294 204,662 -1,344 -81,368 124,637 124,637 0 1.6.5 Final Detector Integration and Assembly 19,063 29,733 3,159 10,670 26,574 179,042 187,435 53,783 8,393 133,651 253,335 256,381 3,046 1.6.6 Silicon Project Administration 2,891 3,012 0 121 3,012 57,001 57,127 12,721 126 44,406 65,853 65,853 0 WBS[2]Totals: 85,193 68,352 131,175 -16,841 -62,823 1,082,215 1,049,342 999,255 -32,873 50,087 1,335,073 1,339,581 4,508 1.7 AFE II/TriP 1.7.3 Prototype - AFE II t 0 0 0 0 0 0 0 0 0 0 35,230 35,230 0 1.7.4 TriPt 2,580 2,580 0 0 2,580 2,580 2,580 0 0 2,580 539,627 539,627 0 1.7.5 Full Board Set (AFEIIt) Production and Test 0 0 0 0 0 0 0 0 0 0 964,068 964,068 0 1.7.6 Code Development 0 0 0 0 0 0 0 0 0 0 33,328 33,328 0 WBS[2]Totals: 2,580 2,580 0 0 2,580 2,580 2,580 0 0 2,580 1,572,253 1,572,253 0Funding-CATotals: 269,282 406,703 519,814 137,421 -113,111 4,254,249 4,236,037 3,165,136 -18,211 1,070,901 7,029,018 7,059,487 30,469Sub Total 269,282 406,703 519,814 137,421 -113,111 4,254,249 4,236,037 3,165,136 -18,211 1,070,901 7,029,018 7,059,487 30,469Management Resrv. 2,929,981 2,899,513 -30,468Total 269,282 406,703 519,814 137,421 -113,111 4,254,249 4,236,037 3,165,136 -18,211 1,070,901 9,959,000 9,959,000 0


10

D0 RIIb EQU - April FYO5 IN $K

Current Current YTD YTD Current Prior Yr Total ProjectTask Expenditure Month Month Total Obligations Current PO Reqs In Total Cost by WBSNumber Category Total Cost Obligation Cost w/ Indirect Open Comm Process Cost Level 2

Trigger M&S 229.3 59.8 935.6 731.7 640.2 38.6 311.0SWF 25.8 25.8 80.7 80.7 0.0 0.0 0.0

OH 11.1 0.0 47.8 47.8 0.0 0.0 11.9Total 1.2 266.1 85.6 1,064.0 860.1 640.2 38.6 323.0 1,387.0

Online M&S 90.5 13.1 174.2 185.7 11.4 220.8 87.7SWF 0.8 0.8 0.8 0.8 0.0 0.0 0.0

OH 14.8 0.0 28.2 28.2 0.0 0.0 13.7Total 1.3 106.1 13.9 203.3 214.7 11.4 220.8 101.4 304.7

Administration M&S 0.0 0.0 3.0 3.0 0.0 0.0 6.3SWF 12.6 12.6 84.9 84.9 0.0 0.0 271.3

OH 3.8 0.0 26.1 26.1 0.0 0.0 82.7Total 1.4 16.5 12.6 113.9 113.9 0.0 0.0 360.3 474.2

Layer 0 Silicon M&S 13.9 1.2 50.3 52.0 1.7 2.2 29.9SWF 89.3 89.3 385.3 385.3 0.0 0.0 311.8

OH 28.0 0.0 124.5 124.5 0.0 0.0 97.4Total 1.6 131.2 90.5 560.1 561.7 1.7 2.2 439.2 999.3

Total Project M&S 333.7 74.1 1,163.1 972.3 653.2 261.5 434.9SWF 128.5 128.5 551.7 551.7 0.0 0.0 583.1

OH 57.7 0.0 226.5 226.5 0.0 0.0 205.9 3,165.2Grand Total 519.8 202.6 1,941.3 1,750.5 653.2 261.5 1,223.9

Total Project Cost (Inception To Date) = 3,165.2

Total Project Obligations w/ Indirect = 3,818.4

DOE MIE Current Spending Estimate To Completion

Total MIE Costs Through 4/30/05Includes PO’s, but not RIPS

Does NOT include RunIIb Silicon + Closeout Costs

Documents

DZero RunIIb PMG June 7, 2005 1 Run IIb Project Status Vivian O’Dell