Draft FY2019 Region 16 Transportation Planning Work Program Region 16... · development of the TIP, LRTP, PTP, TPWP and the Public Participation Process (PPP) through the process

Prepared By:Southeast Iowa Regional Planning Commission211 N Gear Avenue, Suite 100West Burlington, IA 52655www.seirpc.com319-753-5107

Draft FY2019 Region 16 Transportation Planning Work Program Current Update: May 24th, 2018Last Approved: May 25th, 2017

The preparation of this report has been financed in part through grant[s] from the Federal Highway Administration and Federal TransitAdministration, U.S. Department of Transportation, under the State Planning and Research Program, Section 505 [or MetropolitanPlanning Program, Section 104(f)] of Title 23, U.S. Code. The contents of this report do not necessarily reflect the official views or policy ofthe U.S. Department of Transportation.

http://www.seirpc.com/

Region 16 FY2019 Transportation Planning Work Program 1

Introduction

Purpose The Region 16 Transportation Planning Work Program (TPWP) is intended to provide a description of the local, state, and federal transportation planning activities SEIRPC works on annually. SEIRPC assists member government with short and long-term planning needs, project development, grant writing, grant administration, technical assistance, mapping services, transit planning, and other services as needed related to transportation. Regionally, the work program serves to:

Provide a forum for coordination among the many local units of government cooperating in the regional transportation planning effort.

Establish continuing, comprehensive and cooperative region-wide planning within the four-county area, which includes the development of the Regional Long-Range Transportation Plan (LRTP), the Transportation Improvement Program (TIP), Passenger Transportation Plan (PTP) and ongoing planning activities (grant applications, transportation or corridor studies and plans, traffic data analysis, project, etc.) in support of regional transportation issues and priorities.

Assist in the development of budgets for transportation planning activities and in the preparation of requests for planning funds.

Establish the products, purposes, and general methods to be initiated for specific transportation planning work elements.

Conduct a comprehensive, coordinated and continuing Public Participation Process that

involves the public in transportation related decision making.

Federal and state agencies use the TPWP for monitoring and evaluating:

The progress of the regional transportation planning process. The effectiveness of the regional planning program in addressing key issues and problems. As an aid in allocating federal transportation planning funds.


Description of Region 16 Planning Area

The SEIRPC planning area consists of the four counties of Des Moines, Henry, Lee, and Louisa, thirty-two municipalities and fifteen school districts located in the most southeastern portion of the state. The SEIRPC is a regional voluntary association of local governments and special purpose entities united for the purpose of promoting inter-governmental cooperation and strengthening local units of government. By working through SEIRPC, cities, counties, utilities, and schools can share professional assistance and resources to meet the challenges of the future.


Transportation Work Program Development Process The TPWP development process involves information sharing and discussions with SEIRPC Board members, regional public and private entities, general public, state/federal agencies, and through reviews of literature. Through these discussions, SEIRPC staff develops the TPWP from the previous year’s document in the spring of the calendar year based on past and emerging regional transportation needs. SEIRPC is constantly looking to improve its service to members and this is reflected annually in its TPWP. The public has an opportunity to comment on the TPWP during the evaluation period with the SEIRPC Board and throughout the entire year. Public notices and copies of the TPWP are made available throughout in order to encourage public participation in the process. Staff submits a draft copy of the TPWP for Iowa DOT, FHWA and FTA review in preparation of its final draft of the TPWP for Board review. Staff will also post the draft document on the SEIRPC website for public comment and review, with the final approved document posted once approved. SEIRPC has established the following public involvement process for its transportation planning process, which is also used in the TPWP development process. Public Notices Public notices shall be published for Board meetings where final TIP, LRTP, TPWP, PTP and special studies or modal plans are adopted, concurrent with DOT, FTA and FHWA regulations. Public notices shall also be published when deemed necessary for meetings where amendments of the regional TIP shall be voted upon. Public notices shall be posted no less than four days before the hearing in the regional newspaper, the Burlington Hawkeye. Notices will also be posted on the SEIRPC website. Annual TIP Project Request Notifications Individual jurisdictions and the media shall be informed as to when Region 16 is seeking projects for inclusion in the annual TIP, and application forms shall be available online on the SEIRPC website from the last week of October until applications are due in December. Public Comment The general public shall be afforded the opportunity to provide comments on the annual development of the TIP, LRTP, PTP, TPWP and the Public Participation Process (PPP) through the process outlined herein. In the case of the TIP, LRTP, TPWP, and PTP, and the prioritization process for the Surface Transportation Block Program (STBG) and the Transportation Alternative Program (TAP) Program, a minimum of a fifteen (15) day comment period shall be provided. For the PPP, a minimum 45 day public comment period shall be provided.


Public Hearings Prior to approval of the final TIP, TPWP, PTP, LRTP, and PPP the Board shall hold a public hearing. Notices will be published no more than 20 days and no less than four days before the hearing. Requests for information from sight or hearing impaired persons, non-English speakers or persons with disabilities will be handled on a case by case basis to transmit information in the best method possible. Newsletter SEIRPC publishes an agency-wide newsletter every month, which includes transportation planning activities. Web SEIRPC posts its TIP, TPWP, LRTP, PTP, and PPP, long range studies and other related activities on its website to give the public an opportunity to comment and for informational purposes.


Transportation Work Program Revision Process 2 CFR 200 describes the uniform administrative rules for Federal grants and cooperative agreements and subawards to State, local and Indian tribal governments. These requirements apply to metropolitan planning (PL) and State Planning and Research (SPR) grants. FTA has similar requirements documented in FTA Circular 5010.1C, which apply to FTA metropolitan planning grants. Iowa uses a Consolidated Planning Grant where FHWA and FTA planning funds are combined into a single fund managed through FTA’s TrAMS system. The uses of these funds are documented in the work programs of the Iowa DOT, MPOs, and RPAs. Waiver of Approvals All work program changes require prior written Federal approval, unless waived by the awarding agency. 2 CFR 200.308 outlines different types of revisions for budget and program plans, and this FHWA memo summarizes revisions that require prior Federal approval, as well as other miscellaneous actions and allowable costs that require prior Federal approval. Re Types of TPWP revisions that require Federal approval include, but are not limited to, the following:

• Request for additional Federal funding. • Transfers of funds between categories, projects, functions, or activities which exceed

10% of the total work program budget when the Federal share of the budget exceeds $150,000.

• Revision of the scope or objectives of activities. • Transferring substantive programmatic work to a third party (consultant). • Capital expenditures, including the purchasing of equipment. • Transfer of funds allotted for training allowances.

Types of revisions that require Iowa DOT approval include: • Transfers of funds between categories, projects, functions, or activities which do not

exceed 10% of the total work program budget, or when the Federal share of the budget is less than $150,000.

Types of revisions that require MPO/RPA approval include: • Revisions related to work that does not involve federal funding.


Revision and Approval Procedures All revision requests from MPOs and RPAs should be submitted electronically to the Iowa DOT Office of Systems Planning and the agency’s District Planner. If all necessary information is provided, the request will then be forwarded to the FHWA and FTA for review and any necessary approvals. Revision requests shall, at a minimum, include:

• A resolution or meeting minutes showing the revision’s approval. • Budget summary table with changes highlighted/noted. • Modified section(s) of the plan’s work elements with changes highlighted/noted.

Revisions where FHWA/FTA is the designated approving agency shall require written approval by FHWA/FTA prior to commencement of activity, purchasing of equipment, or request for reimbursement. Revisions where the Iowa DOT Office of Systems Planning is the designated approving agency shall require written approval by the Iowa DOT Office of Systems Planning prior to commencement of activity or request for reimbursement. Revisions where the MPO or RPA is the approving agency shall be approved by the Policy Board. Notification by the approving agency will be in writing.

*NOTE: All necessary TPWP approvals shall be in place prior to the commencement of activity, purchasing of equipment, or request for reimbursement. More specifically, with regard to the procurement of equipment and services, there should be no notifications of award, signed contract, placement of an order, or agreement with a contractor prior to receiving the necessary TPWP approvals.


Regional Planning Commission Board and Committee Membership

Board of Directors The SEIRPC Board of Directors is representative of the four counties and thirty-two incorporated communities within the region. The Board is a nineteen-member policy-making body consisting of sixteen representatives from member governments or private industry and three others including a workforce representative and two regional post-secondary learning institutions. Representatives with the Iowa DOT, FTA and FHWA serve as non-voting members of the board as well. At least 51 percent of the board must consist of elected officials. Each county appoints four officials: one each from the two largest cities, one from the county board of supervisors and one private sector representative. The three other members are from: Southeastern Community College, Iowa Wesleyan College and a workforce representative. Members are appointed every four years.

The Board provides direction and final approval on projects, planning, and programming decisions, such as: fiscal resource allocations, project selection, Transportation Improvement Program (TIP) approval, Transportation Planning Work Program (TPWP) approval, Long Range Transportation Plan (LRTP) approval, Public Participation Process approval, Passenger Transportation Plan approval and assurance that multi-modal opportunities are fully considered and implemented when appropriate.

Figure 1: Board of Directors Membership Name Professional Title Agency Represented Angela Shipley Executive Director Louisa Development Group Bob Beck County Supervisor Des Moines County Barb Smidt Lee County – Private Sector Jon Billups City Council Member City of Burlington Darrell Smith Henry County – Private Sector Dr. Steven Titus President Iowa Wesleyan University Gary Folluo, Executive Board County Supervisor Lee County Vacant Iowa Workforce Representative Ron Sadler City Council Member City of New London Bob Hesler Realtor Des Moines County – Private Sector Randy Griffin County Supervisor Louisa County Mark Huston, Secretary City Council Member City of Columbus Junction Aaron Burnett City Administrator City of Keokuk Brent Schleisman, Chairman City Administrator City of Mount Pleasant David Varley City Manager City of Fort Madison Dr. Michael Ash, Vice Chair President Southeastern Community College Richard Taylor City Council Member City of Wapello Hans Trousil, Treasurer Mayor City of West Burlington Greg Moeller County Supervisor Henry County


Technical Advisory Committee The purpose of the TAC is to provide recommendations to the SEIRPC Board for programming decisions, such as fiscal resource allocations, project selection and TIP development. The membership of the TAC is represented by Des Moines, Henry, Lee, and Louisa Counties. Each county’s representatives on the SEIRPC Board appoint two people to serve on the TAC. There are nine specific positions on the TAC, and each county’s representation picks two positions as needed in the positional rotation. The nine positions hold three year terms to ensure continuity from year to year. As positions expire, each position moves down the alphabetical county list. The TAC reviews both Surface Transportation Block Program (STBG) and Transportation Alternatives Program (TAP) applications. The TAC structure has changed from the previous structure it employed between 1995 -2004. The SEIRPC Policy Board voted to change the makeup of the TAC to employ a more regional and diverse perspective when reviewing STBG and TAP applications. The nine specific positions are: County Engineer, Public Works Official, Business Professional (2), Ag Professional, SEIRPC Board Member, Economic Development Professional, City under 5,000 and one at-large SEIRPC Board Member representative.

Figure 2: Technical Advisory Committee Membership Name Position Agency Represented Brian Carter (Voting) County Engineer Des Moines County Aaron Schmidgall (Voting) Business Professional HawkeyePedershaab Chris Boshart (Voting) Economic Development Professional Agri Way Partners Greg Moeller (Voting) SEIRPC Board Member Henry County Larry Driscoll (Voting) Public Works Official City of Fort Madison Emily Benjamin (Voting) City Under 5,000 Iowa State Extension Chris Ball (Voting) Agriculture Professional Louisa County Al Muhlenbruck (Voting) Business Professional Tri Oak Foods Aaron Burnett (Voting) At-large SEIRPC Board Member City of Keokuk and SEIRPC Board Member Hèctor Torres-Cacho (Non Voting) Transportation Planner Iowa DOT – District 5 Daniel Nguyen (Non Voting) Transportation Planner Federal Transit Administration Darla Hugaboom (Non Voting) Transportation Planner Federal Highway Administration


Description of Transportation Planning Activities

The Transportation Planning Work Program (TPWP) documents anticipated planning activities during fiscal year 2019 (July 1, 2018–June 30, 2019). These activities may be ongoing or newly initiated during the fiscal year. The following pages briefly describe the proposed planning activities to be accomplished over the course of the one-year program period, which include:

Transportation Planning Work Program (TPWP)

Transportation Improvement Program (TIP)

Public Participation Process (PPP)

Long Range Transportation Plan (LRTP)

Passenger Transportation Plan (PTP)

Special Planning Activities (SPA)

Technical Assistance (TA) These identified planning activities, projects, and strategies are intended to fulfill the objectives indentified under the FAST ACT, which include:

1. Supporting the economic vitality of the United States, the States, and metropolitan (and regional) areas especially by enabling global competitiveness, productivity, and efficiency;

2. Increasing the safety of the transportation system for motorized and non-motorized users;

3. Increasing the security of the transportation system for motorized and non-motorized users;

4. Increasing the accessibility and mobility options available for people and freight;

5. Protecting and enhancing the environment, promote energy conservation, and improve the quality of life;

6. Enhancing the integration and connectivity of the transportation system, across and

between modes throughout the State and Region 16 Area, for people and freight;

7. Promoting efficient system management and operation;

8. Emphasizing the preservation of the existing transportation system;

9. Improving resiliency & reliability of the system; reduce or mitigate storm-water impacts on surface transportation; and

10. Enhance travel and tourism.


Transportation Planning Work Program Task Objective The preparation of the TPWP is a year long, continuing process. Elements that are included in the TPWP are continually discussed and developed through meetings, discussions with SEIRPC staff, regional member cities and counties, Iowa DOT, FHWA and other stakeholders and literature reviews. SEIRPC utilizes input from these meetings to continually evaluate what services are being provided to the region, what projects are a priority, and how it could improve on its transportation planning program for the Southeast Iowa Region. The TPWP a working document that reflects what the RPA intends to do, what it has accomplished, and what projects are planned for the future. While it provides the framework for the work to be completed during the year, projects continually change as new opportunities and priorities arise across the region. Time allocated to developing the TPWP is spread throughout the year, as meetings and discussions happen each and every week, which ultimately dictates the transportation planning work throughout the year. The time dedicated to the TPWP may spill over into other work element areas throughout the year. The main objective for the TPWP task is developing a framework that best serves the current needs of Region 16 and provides for future development and decision making. The work program also must be fiscally constrained and relate to goals, objectives and priorities outlined in the LRTP. The development of the TPWP may include guidance and input from other work areas in the overall TPWP including: Public Participation Process Transportation Improvement Program Long Range Transportation Plan Passenger Transportation Plan (PTP) Other (special planning studies, technical assistance, administration, etc)

SEIRPC staff will evaluate each of these areas during the course of the year and note any perceived deficiencies in any of the main work elements. Any deficiencies or duplicative efforts will be discussed with the Board and Executive Director to help shape transportation planning activities at SEIRPC. Previous Work SEIRPC has used the TPWP to identify regional priorities, such as:

Flint River Trail Planning and Development Southeast Iowa Regional Economic and Port Authority Fort Madison, Burlington, and Keokuk Depot Planning and Development Fort Madison, Burlington, and Keokuk Mississippi River Bridge Planning and

Development Regional Traffic Data Collection and Traffic Speed Indicator Programs Technical Assistance, including plans, studies, mapping, and grant writing Complete Streets and other active transportation efforts to improve community health Wayfinding Signage Studies and Assistance

Staff Time Allocation: 7% Staff Hours Allocation: 470 Total Funding Allocation: $ 22,813


Project Description In FY2019, SEIRPC will continue to utilize the TPWP to develop effective transportation planning activities. The TPWP task will evaluate the effectiveness of each activity in the work program and identify new activities. The specific work items will be identified and evaluated throughout the year. General categories that will be included in the TPWP are listed below.

TPWP TIP PPP PTP

LRTP Special Projects Technical Assistance

Staff working on the TPWP will be Zach James, Mike Norris, Akanksha Tiwari, Jarred Lassiter, a new planner, and a summer intern. Zach James directs the Planning Department on a daily basis. He manages projects, provides project leadership and gives policy input to the Executive Director and Board of Directors. He also provides information about various needs around the region for services and the status on a number of projects currently in the work plan. Mike Norris is Executive Director of the planning commission. He works closely with Mr. James on transportation planning activities for the planning commission and will work with him on the development and execution of projects listed in the TPWP. Akanksha Tiwari, Jarred Lassiter, and Steven Stransky will provide input and guidance into the development of the TPWP, as well as continual update on status of projects listed in the TPWP. They all work closely with Mr. James and Mr. Norris in implementing the agency’s transportation work program. The chart below outlines the amount of transportation planning time allocated towards program evaluation and development of the TPWP for transportation planning staff.

Name, Title Time Allocation Hours Allocation Mike Norris, Executive Director 7% 17 Zach James, Planning Director 13% 203 Akanksha Tiwari, Regional Planner 5% 94 Jarred Lassiter, Regional Planner 5% 62 Steven Stransky, Regional Planner 5% 94

Product The TPWP work element should be an effective strategic plan for annual regional transportation planning projects. The annual TPWP process will begin in February with the document finalized in May. The TPWP will constantly be evaluated for accomplishments through the year (through staff meetings, quarterly reports, and other means as necessary) and for the next year’s program. Specific deliverables throughout the year will include an approved TPWP document, bi weekly timesheets, Quarterly Reports and Reimbursement requests, and weekly/monthly meetings amongst staff to discuss projects within the work program. The end product by the end of the fiscal year will be a fiscally-constrained TPWP that implements required documents and regional priorities, including continuous evaluation for additional work items, progress of included items, and planning for the future years work program.


Transportation Improvement Program (TIP) Task Objective TIP development is a year-long project. Project sponsors often develop their projects throughout the year in anticipation of applying for a STBG or TAP grant. Staff works with project sponsors to make sure submitted applications are eligible for funding, projects meet minimum requirements, and may provide guidance in completing applications. The main objective is to develop and maintain a TIP that meets Iowa DOT, FTA and FHWA requirements and is an efficient use of regional transportation funding. During the TIP development period, SEIRPC staff is communicating with Iowa DOT staff, FHWA staff, local project sponsors and the SEIRPC Board. Staff will also use TPMS to track and organize all programmed projects. The following points are a more detailed description of the main TIP objectives: Meet all Iowa DOT and FHWA requirements Develop fiscally constrained program Assist project sponsors in application development Evaluate STBG and TAP applications with assistance of the Technical Advisory

Committee Monitor existing programmed projects to ensure completion Working through the transition of swapping federal funds with state funds for STBG

projects

Previous Work SEIRPC staff has successfully prepared a fiscally constrained TIP, meeting all DOT, FHWA and FTA requirements since 1995. A revised STBG and TAP application process has also helped SEIRPC meet these objectives. Staff has: Maintained a competitive application process Coordinated all TAC Review Committee meetings Provided information to SEIRPC Board about STBG and TAP projects Assisted SEIRPC Board in evaluating STBG and TAP application and funding process Work with local governments to develop and program projects with federal dollars Working with local governments on TIP project amendments and modifications in TPMS

Project Description SEIRPC will continue to work towards achieving objectives regarding the TIP as in previous years listed above. Additionally, staff will work to provide education on Surface Transportation Block Program funding and Transportation Alternatives funding due to several changes in how these funds are distributed or programmed. With the changes with swapped federal and state funding, we will ensure communication into how this process will work moving forward. Additionally, this past year was the first year of a new application process for TAP funding. We plan to continue to work closely with project sponsors to ensure they have quality projects for the funds and that they fully understand the application process.



Zach James and Jarred Lassiter will serve as the lead staff in the TIP project category, while all other staff will also provide assistance. Zach James directs the Planning Department daily, leading staff, managing projects and giving policy input to the Executive Director and Board of Directors. Mr. James provides daily project leadership on the TIP, works with TIP policy, development and implementation. Jarred Lassiter will be involved daily in TIP education, development, and implementation, as well as working with the TAC and TPMS maintenance. Akanksha Tiwari and Steven Stransky will help Mr. James and Mr. Lassiter in TIP development throughout the years as needed. Mike Norris serves as the Executive Director of the planning commission and will assist Mr. James in policy input provided to the Board of Directors and guidance to planning department staff. The chart below outlines the amount of transportation planning time allocated towards TIP development for transportation planning staff.

Name, Title Time Allocation

Hours Allocation

Mike Norris, Executive Director 7% 17 Zach James, Planning Director 10% 156 Akanksha Tiwari, Regional Planner 5% 94 Jarred Lassiter, Regional Planner 10% 125 Steven Stransky, Regional Planner 3% 56

Product The final TIP will ultimately be a document developed through an inclusive regional process containing regionally significant projects that advance state, regional and local plans. This product will involve utilizing TPMS as a project management and tracking tool. Notification that applications for STBG and TAP funding can be submitted for funding will go out to members in September or October each year. Applications for regional STBG and TAP funds are due each year at the end of December to SEIRP staff. SEIRPC staff will begin scoring projects using objective criteria in January or February each year, with a Technical Advisory Committee meeting held in March each year to score the subjective portions of the applications. A draft of the TIP will be submitted in May with the final TIP completed in July, with ongoing TPMS maintenance and project development throughout the year.


Public Participation Process Task Objective Public participation is an important element to any planning document or process. SEIRPC holds public meetings and meets the requirements of FHWA, FTA and Iowa DOT for all its planning and programming documents. In FY2019, SEIRPC will continue its public outreach and hopes for increased content and quality of public comment, ensuring compliance with Title VI. The main objective is to facilitate public input before, during and after planning and programming decisions have been made. Facilitating public input at all stages in the planning and programming process is ideal, and is ultimately what SEIRPC strives to do with its public participation program.

Previous Work SEIRPC has held all required public meetings, notices, and hearings during the course of the last year for its planning, programming and reporting documents, in addition to posting all transportation plans and required state and federal documents on the SEIRPC website. Other activities include participating on regional committees and facilitating input on regional transportation issues. Other project-specific outreach included developing and maintaining an informational website for the Flint River Trail.

Project Description SEIRPC will strive to educate and notify the region on transportation planning and activities, while making efforts to increase public input received. SEIRPC plans the following activities throughout the year for gathering public input and educating the public: Follow objectives outlined in the regional PPP updated in 2017 and will update the

document, if needed, to meet new guidelines outlined in the FAST Act Travel to local government and regional interest meetings and provide information on

planning, programming, funding and transportation information; Updating and utilizing the SEIRPC website and Facebook page for news, public notices,

and informational purposes; Evaluate other social media opportunities such as Twitter, Instagram, YouTube; Prepare monthly newsletters and press releases; Conduct general outreach on regional transportation planning activities; Maintaining and updating the Flint River Trail Website Utilizing the Des Moines County Living Well Facebook page for news, public notices, and

informational purposes; and Writing articles and columns for reports, news releases, newsletters, and websites. Utilizing technology such as cameras, video recordings, drones, 360 degree cameras, or

other technology to provide opportunities to educate and/or gather public feedback regarding planning documents or regional transportation projects.

Ensuring and reviewing FTA/FHWA Title VI documentation to ensure it is current and updating appropriate components if not current. This includes Title VI (for FTA), Title VI plans (for FHWA), and Title VI assurances.



All transportation planning staff will play an important role in the Public Participation Process. Zach James directs the Planning Department on a daily basis, leading staff, managing projects and giving policy input to the Executive Director and Board of Directors. Mr. James will be engaged in public outreach efforts, including public education meetings, outreach meetings, newsletter development, website development, update of PPP document, and other efforts as needed. Mr. Norris is engaged in all public participation efforts regarding transportation including public meetings and public relations. Akanksha Tiwari, Jarred Lassiter, and Steven Stransky will be implementing a variety of public participation projects that will involve website updates, Facebook posts or development, newsletter preparation, public meetings, and general regional outreach. The chart below outlines the amount of transportation planning time allocated towards the public participation process for transportation planning staff.


Hours Allocation


Product The end product of the public participation process will be increased awareness and public participation about transportation planning efforts and programming of federal transportation dollars. Additionally, we will ensure that all public participation follows Title VI requirements of FHWA and FTA. Furthermore, a more consistent public relations/awareness will be implemented in 2018/2019 including consistent newsletter, Facebook postings, updated website, and other outreach methods. A new Public Participation Plan was completed in January of 2017, but additional updates may be made in 2018/2019 to improve our public participation process or to meet any new requirements of the FAST Act.

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Long Range Transportation Plan (LRTP)

Task Objective SEIRPC plans to finalize its update to the Regional Comprehensive Economic Development Strategies, which doubles as the regional LRTP towards the end of FY2018 or early FY2019. Upon completion, staff will review of goals and objectives to begin identifying opportunities to implement the plan within the region. Furthermore, staff hopes to complete an annual update to the Regional CEDS that will highlight progress through performance measures, identify accomplishments of the LRTP, and specify any new projects that should be a part of the LRTP.

Previous Work Over the past year, SEIRPC staff has been working on an updated Great River Region Comprehensive Economic Development Strategies. The CEDs, which is also the regional LRTP, is a plan that contains regionally significant projects and strategies to be completed not only in transportation, but also in economic and community development. Also, included in this plan is comprehensive information on existing transportation network, demographics, and economics of the region. In development of the LRTP, SEIRPC staff has formed a CEDs steering committee (holding 3 meetings), completed a region wide survey, held approximately 20 one on one interviews with regional leaders, held 3 subcommittee meetings, and has recently started work on a draft document.

Project Description SEIRPC will finalize an update to the CEDS/LRTP document. Upon completion, staff will begin work towards implementing specific projects and strategies outlined in the document. Additionally, staff plans to highlight progress of the LRTP through identified performance measures and specify any new projects that should be a part of the LRTP.

All transportation planning staff will play an important role in the development of the LRTP. Zach James directs the Planning Department on a daily basis, leading staff, managing projects and giving policy input to the Executive Director and Board of Directors. Mr. James will be engaged in data collection, graphic presentations, public input facilitation, and overall project implementation. Mr. Norris and Mr. James will perform document review, and general management of the process. Akanksha Tiwari, Jared Lassiter and Steven Stransky on staff will be engaged in implementation of tasks identified in the LRTP and in developing an annual performance measures report. The chart below outlines the amount of transportation planning time allocated towards the LRTP development for transportation planning staff.

Name, Title Time Allocation Hours Allocation




Product The final product will be an updated LRTP by the end of FY2018 or early FY2019. An annual LRTP annual update document completed in the spring of 2019 that will include results of data related to identified performance measures, regional accomplishments, and any new identified projects.


Passenger Transportation Plan (PTP)

Task Objective The PTP currently is used to help public transportation agencies improve transportation services and to describe and prioritize needs and funding requests to federal, state, and local agencies. The PTP will ideally guide regional private and public passenger transportation service, based on stakeholder, general public and decision maker input. The objective within this planning activity is to prepare any needed updates of the PTP to reflect current conditions, future needs and implementation steps. Furthermore, staff will plan to focus efforts on implementing priorities and strategies identified in the most recent PTP document. Specific efforts may include:

Holding quarterly TRAC meetings Organizing meetings and complete surveys with transportation providers, consumers

and potential consumers to update needs and conditions in the region which affect passenger transportation, with a specific project identified in Keokuk to investigate handicapped transportation needs

Working with passenger transportation providers to determine their future needs for capital and equipment, new funding opportunities, and how their needs fit in with the regional passenger transportation system

Gathering and analyzing transit data to evaluate trends in services and evaluate possible improvements for public transit services in Southeast Iowa

Analyzing public comments and service logs to further understand service gaps and discussing the service needs with the Transit Advisory Committee (TRAC) and how to address them

Working to perform education, outreach, and promote/market known passenger transportation services in Southeast Iowa to community groups and businesses, including input gathering on system performance

Providing guidance and assistance in the implementation of projects that can improve regional passenger transportation services, specifically investigating the feasibility of a Southeast Iowa one call transit system framework

Meeting with regional transportation providers, passengers, and businesses to determine how current services are meeting regional needs

Previous Work In FY2014, SEIRPC developed a full PTP update which was adopted by the SEIRPC board in March 2014. Public comment was solicited and comments received have been addressed in the final plan. Precursors to the PTP were the Mobility Action Plan workshops, first held in May, 2006, in Burlington, and past PTP’s in 2007, 2008, 2009, 2010, 2011, 2012, and 2013. In January 2014, SEIRPC held a regional Passenger Transportation Coordination Workshop. Quarterly Transit Advisory Committee meetings are also held to solicit input, identify steps to meet identified needs, and to implement priorities identified as outlined in the PTP. Efforts have been made in FY2018 to expand participation in TRAC meetings, with these efforts continuing into FY2019. Additionally, in the past year, SEIRPC staff has assisted in the development of several surveys to assist in identifying passenger needs in the region.



Project Description SEIRPC will hold quarterly TRAC meetings and assist in efforts to improve regional passenger transportation. Staff will specifically work with the TRAC to focus on implementing a specific priority as identified in the most recently completed PTP document.

Zach James directs the Planning Department on a daily basis, leading staff, managing projects and giving policy input to the Executive Director and Board of Directors. Mr. James will be engaged in direct communication with the TRAC, PTP document updates, project implementation, and overall process facilitation. Akanksha Tiwari and Steven Stransky on staff will be engaged in direct communication with the TRAC, regional services providers, assist with data collection and analysis, regional surveys, investigating a one call system, project implementation, and PTP document updates. Jarred Lassiter and Mike Norris will provide assistance and direction to PTP related activities as necessary. The chart below outlines the amount of transportation planning time allocated towards PTP development for transportation planning staff.


Hours Allocation


Product The final product for the PTP in FY2019 may include minor updates to the most recent PTP plan update through input from quarterly TRAC meetings. The main focus of this work element will be holding quarterly TRAC meetings and implementing a specific priority of the most recent PTP update through data collection, surveys, meetings, and other methods as necessary. TRAC meeting minutes will also be submitted to Iowa DOT at the end of the Fiscal Year.


Special Planning Activities Task Objective SEIRPC has identified a host of other activities that deserve their own TPWP category. Regional members are periodically involved in projects, studies or other activities that require SEIRPC participation. SEIRPC has also identified some regionally significant issues that deserve transportation planning resources including improving health through active transportation (development of bicycle and pedestrian facilities, 4 to 3 lane conversions, complete streets, etc.), maintaining historic rail transportation facilities, parking in developing downtown districts, movements of regional freight, as well as other issues that arise during the year.

SEIRPC is in a unique position to perform many different kinds of transportation planning, given the flexibility of federal planning funds. SEIRPC in the past year has participated in various planning efforts of all modes of transportation, including rail, bike and pedestrian, air, highway and water.

The main objective for this work element is to provide comprehensive transportation planning services for regional members apart from the conventional TIP, PTP and LRTP roles. SEIRPC is in the unique position to be flexible in its transportation planning activities due directly to the flexibility of STBG planning dollars. Comprehensive transportation planning services may include performing duties relating to various modes of transportation apart from highway and street planning. This work may include safety studies, traffic impact studies, parking studies or other similar activities; it may also include developing multi modal projects, such as passenger rail or air assistance, recreational trails, bike and pedestrian facilities, and port facilities.

Previous Work During the past year SEIRPC has worked with a wide range of special transportation planning projects including, but not limited to the following projects:

Completed in FY2018 Finalized an update to the City of West Burlington’s Sign Ordinance; Finalized changes in Federal Functional Classification for the City of Burlington and West

Burlington; and Wrapped up efforts to assist entities in Mount Pleasant implement strategies related to

a new initiative 5-2-1-0 that includes promotion of biking and walking.

Worked on in FY2018 and will continue in FY2019 SEIRPC maintained contact with local bicycle/pedestrian interest groups and helped

with planning facilities/documents, fundraising/grants, and promoting trails; Continued education of Complete Streets regionally; Assistance to the City of Fort Madison on completing a study that would outline

strategies to remove the embargo on the Mississippi River Rail bridge; SEIRPC is planning and coordinating development of Flint River Trail, a 20-mile

recreational trail in Des Moines County and a connecting trail in Burlington; SEIRPC is planning and coordinating development with local, state, and federal funding

for a historic train depots in Burlington and Fort Madison; and Work with Burlington to implement projects from their Downtown Parking Study.

Staff Time Allocation: 33% Staff Hours Allocation: 2,205 Total Funding Allocation: $ 107,549


Project Description SEIRPC intends to continue work on previous year’s activities that are ongoing as listed above, in addition to: Assist cities of Burlington, Mount Pleasant and Keokuk with downtown parking issues; Expand its Complete Streets assistance to communities throughout the region including

working with cities to adopt policies, holding temporary complete streets transformations, and work with communities to implement complete streets projects;

Ongoing trail planning activity, mostly devoted to the Flint River Trail, North Gorge Trail, Mount Pleasant trails, Fort Madison Trails, Mississippi River Trail in Lee County, updating County Trails Plans and the Greater Burlington Trails Plan, and other trails planning as necessary;

Work to organize a regional Freight Roundtable, which may include specific freight planning efforts

SEIRPC may not take on all of the projects listed above and will likely take on new projects that are currently not known about but are deemed regional priorities. Region 16 consistently has projects arise with all transportation modes and often regional members come to SEIRPC for assistance.

Zach James directs the Planning Department on a daily basis, leading staff, managing projects and giving policy input to the Executive Director and Board of Directors. He will be involved in identifying potential special planning projects and provide leadership with all special planning activities, being directly engaged in projects as needed. Mike Norris is the Executive Director and will assist in providing development of new projects and guidance on special transportation planning projects. Mr. Norris will also be engaged in specific projects as needed. Akanksha Tiwari, Jarred Lassiter, and Steven Stransky on staff will be engaged in regional trail development and promotion, multi-modal transportation development, transit planning, transportation safety planning, complete streets, parking studies, freight planning, and other projects as needed. Below is a chart outlined specific time allocations for each staff member:


Hours Allocation


Product The end product will be providing the best possible transportation planning service to regional members. This will include completing projects currently in the works, initiating new projects, and maintaining the potential to provide responsive service to regional members’ requests. Since this element includes multiple planning activities, there is no set time for completion. This work element is ongoing throughout the year.

19

20


Technical Assistance Task Objective Technical Assistance will be related to tasks such as grant writing, research, data collection, project development, GIS mapping assistance, involvement with regional/state/federal transportation groups, staff support or other ‘technical’ types of planning support. The main objective is to give regional members the opportunity to utilize SEIRPC’s staff for technical support for transportation projects and efforts. The transportation planning staff at SEIRPC has a wide range of experience working with federal, state and local governments and private entities. The objective will be complete if regional members know about, utilize, and see a benefit from the services offered by SEIRPC. Previous Work During the past year SEIRPC has performed various technical assistance projects for regional members including: Staff has continued an administrative role for the Southeast Iowa Regional Economic

and Port Authority (SIREPA). SEIRPC was very active in monitoring, marketing, and planning activities for the SEIREPA in FY2018;

SEIRPC has a traffic and trail data collection program. The program is free to regional governments and provides a valuable information collection and analysis service.

SEIRPC has continued the regional traffic speed indicator sharing program. Performed grant writing through Iowa DOT RISE, Rail Grant and Loan Program, Iowa

DOT LIFTS, State and Federal Recreational Trails program, Iowa Statewide TAP, Iowa DNR LAWCON and REAP programs (all trail related);

Other grant writing through CDBG, EDA, FEMA, and private foundations for projects related to transportation;

Technical assistance, research, education, and data collection regarding sidewalks, trails, on road bike facilities, Complete Streets policy and implementation; and

General transportation-related data collection and mapping requests, including related to economic development in the region. (specifically created a Des Moines County Recreation Map identifying trails within the county).

SEIRPC staff has also participated or provided technical assistance in several regional, state, and federal transportation groups and committees, including but not limited to: Iowa DOT Passenger Rail Advisory

Committee Iowa DOT Freight Advisory Committee Iowa DOT Bicycle and Pedestrian Long

Range Plan Policy Committee RPO America Committee (NADO) Highway 34 and 61 Coalitions Lee County Economic Development

Group Great River Region Partnership Iowa Association of Regional Councils Flint River Trail Advisory Committee

Mississippi River Trail Executive Committee

Friends of the Burlington Depot Committee

Louisa County Trails Council Des Moines County Living Well

Committee Burlington Downtown Partners, Inc. Promoting Outdoor Recreational

Trails of Fort Madison Live Healthy Keokuk Healthy Henry County Communities

Staff Time Allocation: 40% Staff Hours Allocation: 2,724 Total Funding Allocation: $ 130,362


Project Description SEIRPC intends to maintain providing the same services and participating in the same regional, state, and federal organizations worked on in the previous year as listed above. New projects may include those in the categories listed above, but will likely take on new projects that are currently not known about. Region 16 consistently has new issues arise related to all transportation modes and often regional members contact SEIRPC for assistance. Zach James directs the Planning Department on a daily basis, leading staff, managing projects and giving policy input to the Executive Director and Board of Directors. He will be involved in identifying technical assistance projects, engaged in general mapping, working with local, state, and federal committees, SIREPA, grant writing, grant administration, federal fund requests and other duties as needed. Mike Norris is the Executive Director and will be directly involved in identifying technical assistance projects and providing technical assistance to regional members. Mr. Norris will specifically be engaged in activities with the SIREPA, grant writing, grant administration, working with local, state, and federal committees and other duties as needed. Akanksha Tiwari, Jarred Lassiter, and Steven Stransky will be engaged in all aspects of technical assistance, including grant writing, trail technical assistance, data collection, GIS Mapping, and assisting staff with management of projects as needed. The chart below outlines the amount of transportation planning time allocated towards technical assistance for transportation planning staff.


Hours Allocation


Product The end product will again be providing the best possible transportation technical assistance to regional members. This will include completing projects currently in the works, initiating new projects, and maintaining the potential to provide responsive service to regional members’ requests. There is not estimated completion date, as this is an ongoing work element throughout the entire year.


Planning Budget and Funding Sources

Work Element FTA 5311

FTA 5311 C/O

FHWA STBG

FHWA STBG C/O

FHWA SPR

Local Match Total

TPWP (7%) $1,771.42 $10.50 $12,642 $2,055.41 $1,771.42 $4,563 $22,813 TIP (7%) $1,771 $11 $12,642 $2,055 $1,771 $4,563 $22,813 PPP (3%) $759 $4.50 $5,418 $881 $759 $1,955 $9,777 LRTP (5%) $1,265.30 $8 $9,030 $1,468 $1,265 $3,259 $16,295 PTP (3%) $1,265 $7.50 $9,030 $1,468 $1,265 $3,259 $16,295

Special Activities (34%) $8,351 $50 $59,598 $9,690 $8,351 $21,510 $107,549 Technical Assistance (41%) $10,122 $60.00 $72,240 $11,745 $10,122 $26,072 $130,362

Totals $25,306 $150.00 $180,600 $29,363 $25,306 $65,181 $325,906

Funding Sources Total Transportation Planning Budget $325,906 Total Federal Funding (80%) $260,725 FHWA SPR $25,306 FTA 5311 $25,306

FTA 5311 C/O $150

FHWA STBG C/O $29,363 FHWA STBG $180,600 Total Local (20%) $65,181

Direct Salary and Fringe Benefit Costs Direct salary and fringe benefits are programmed for each category listed in the TPWP. Staff time is allocated in increments of person-hours on the basis of past experience reflecting the time required to perform the same or similar tasks.

Indirect Costs The SEIRPC allocates indirect costs to projects, grants, and contracts on the basis of direct labor dollars using a percentage allocation rate. This indirect cost allocation rate is set and approved by SEIRPC’s approving federal agency, the U.S Department of Commerce (DOC). The current letter approving an indirect cost allocation rate from the DOC for FY2018 is included in Appendix A. An updated indirect cost proposal for FY2019 will be submitted to DOC in December, with approval pending in the spring of 2018.

The SEIRPC treats all costs as direct costs except general administration and general expenses. Indirect costs (shared costs) are charged to a cost center identified as the Indirect Cost Pool. The Indirect Cost Pool includes the indirect costs for administrative services. The costs are distributed to the various program activities on the basis of direct labor and benefits with each program. Direct labor includes salaries, paid time off (PTO) and fringe benefits. SEIRPC has created an Indirect Cost Pool consisting of salaries, fringe benefits, and non-salary costs for administrative services. The commission allocates indirect costs (shared costs) to each of the cost centers (direct programs). This cost pool is allocated to the other cost centers based on the proportion of direct labor and benefits using a percentage allocation rate.

23


Direct Other Costs The transportation program budget includes an estimate of direct other costs. Direct other costs consist of travel, printing, copying, and supplies, which can be identified with a given project. Such items as consultants, computer services, and membership and subscription fees are also directly identified with a project. In addition, knowledge of future substantial printing and consultant costs are considered. Annual Audit The SEIRPC fiscal year audit will be conducted by a certified public accountant. The SEIRPC has a fiscal year from July 1 through June 30, which should provide for a clear audit for the transportation program. DBE While SEIRPC at this time does not plan to spend any or a limited amount of federal funds on DBE enterprises, SEIRPC staff will make a good faith effort to identify and utilize DBEs where possible. SEIRPC completes a two DBE forms biannually for, one for the Office of Public Transit and one for the Office of Systems Planning. The latest report may be obtained by contacting SEIRPC.

24


Appendix A – Indirect Cost Allocation Approved by DOC

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72,7

44.9

39,4

17.4

92,4

98.1

111,9

15.6

0

829.0

0 · D

ow

n P

aym

en

t Assis

tan

ce

0.0

00.0

00.0

00.0

095,5

00.0

00.0

00.00

0.0

00.0

00.0

00.0

00.0

095,5

00.0

00.0

095,5

00.0

0

830.0

0 · P

artic

ipa

nt L

oa

ns

0.0

00.0

00.0

0177,8

77.0

00.0

00.0

0584,805.00

182,9

89.0

050,0

00.0

0182,9

89.0

00.0

00.0

01,1

78,6

60.0

00.0

01,1

78,6

60.0

0

825.0

0 · B

ad

Deb

t Exp

en

se

0.0

00.0

00.0

00.0

00.0

00.0

00.00

0.0

00.0

00.0

00.0

00.0

00.0

00.0

00.0

0

890.0

0 · M

atc

hin

g E

xp

en

ditu

res

0.0

00.0

00.0

00.0

00.0

00.0

00.00

0.0

00.0

00.0

00.0

00.0

00.0

00.0

00.0

0

900.0

0 · IN

DIR

EC

T C

OS

TS

0.0

033,7

68.1

51,8

30.7

746,0

11.9

49,6

11.2

956,4

69.1

412,930.90

4,5

24.7

64,5

28.5

53,5

26.9

6174,5

15.4

746,7

49.6

3394,4

67.5

60.0

0394,4

67.5

6

To

tal E

xp

en

se

12,7

73.7

3136,3

90.8

164,1

43.7

62,1

14,0

50.2

5583,1

12.7

9245,3

03.8

7635,4

84.3

3226,3

91.4

382,7

91.6

1213,1

31.6

01,3

50,5

35.2

0233,5

53.2

55,8

97,6

62.6

3449,7

48.6

16,3

47,4

11.2

4

32,5

84.6

5

1,7

40.4

7

45,4

58.2

5

9,2

23.9

9

54,4

25.2

2

12,4

28.1

8

4,3

33.4

8

4,3

34.0

3

3,3

97.0

2

173,0

37.0

0

53,5

05.2

7

394,4

67.5

6

-

(39

4,4

67

.56)

Ad

justm

en

t to in

dire

ct

(1,1

83.5

0)

(9

0.3

0)

(5

53

.69

)

(38

7.3

0)

(2

,04

3.9

2)

(5

02

.72

)

(19

1.2

8)

(1

94

.52

)

(12

9.9

4)

(1

,47

8.4

7)

6,7

55.6

4

-

449,7

48.6

1

5,9

52,9

43.6

8

Indire

ct C

ost R

ate

Calc

ula

tion:

5,8

97,6

62.6

3

-

Adju

ste

d in

dire

ct c

osts

(above - p

ool):

449,7

49

449,7

48.6

1

5,9

52,9

43.6

8

-----------------38.2

8%

Reconcilia

tion:

G/L

(5,9

52,9

43

.68

)

Tota

l dire

ct s

ala

ries a

nd frin

ges (a

bove - b

ase):

1,1

74,7

74

Dire

ct c

osts

5,5

03,1

95

1,1

74,7

74

-

Fixe

d R

ate

Appro

ved

Indire

ct a

dj.

(1,6

35)

0.3

8283838

Actu

al In

dire

ct C

osts

449,7

49

Exc

lusio

ns

$0

Carry

forw

ard

costs

(1,6

35)

Recovere

d In

dire

ct C

osts

(394,4

68)

33.5

8%

Tota

l exp

enditu

res

5,5

01,5

60

(Over)/U

nder R

ecovery

$53,6

46

4.7

1%

Fixe

d R

ate

Pro

posed fo

r FY

17

Actu

al In

dire

ct C

osts

w/c

arry

forw

ard

394,4

68

33.5

8%

U:\IN

DIR

ECT C

OST A

LLOC

ATIO

N P

LAN

\EDA

Ind

irect Co

st\FY18\FY18 Sch

ed

ule D

Documents

Draft FY2019 Region 16 Transportation Planning Work Program Region 16... · development of the TIP, LRTP, PTP, TPWP and the Public Participation Process (PPP) through the process