Embed Size (px)
Citation preview
DISTRICT 3 STAFF AGENDASEPTEMBER 14, 2016
Carroll County Extension Office9:30 am ~ Refreshments10:00 am ~ Meeting1:00 pm ~ Extension Council
Orientation Training
BIRTHDAYSJune July August September
9th Regina Browning: Shelby12th Sherri Broderick: Gallatin27th Jane Proctor: Trimble
3rd Ashley Holt: Jefferson9th Jessi Williams: Owen11th Owen Prim: Campbell
11th Kelly Smith: Jefferson26th Diane Mason: Boone
9th Jerry Brown: Jefferson15th Darold Akridge: Bullitt27th Stephen Conrad: Boone 29th Traci Missun: Oldham
WELCOME TO THE D3 FAMILY!
On Thursday June 30th, 2016Krista Perry welcomed baby girlAnnie Lynn Perry into the world!
On Thursday July 28th, 2016Jessi Williams welcomed baby girl Evelyn Rose Williams into the world!
CELEBRATIONS
VACANCIESBoone ANR – Vacant since 3/1/2016 – Position Not Currently Posted
Jefferson 4-H– Vacant since 3/1/2016 – Position Not Currently Posted
Jefferson 4-H– Vacant since 5/1/2016 – Position Not Currently Posted
Carroll FCS– Vacant since 8/5/2016 – Position Not Currently Posted
Boone HORT – Applications Closed 9/13/2016
Current Total of Vacancies Statewide:
4-HYD = 12 FCS = 23 ANR = 14 Stop-Gap = 26
PERSONNEL UPDATESRetirements Since May 2016
•Mike Klahr, Boone County Horticulture Agent- 23 Years in Boone County {1993-2016}
Resignations Since May 2016
• Ann Schultz, Carroll County FCS –July 2016
Willie has a new cell phone number!
(502)442-1378
PERSONNEL UPDATESNEW HIRE SINCE MAY 2016
Dr. Mark Mains, Assistant Director for 4-H Youth Development
Ben Carr, 4-H Foundation Director of Advancement
Kenny Hunter, Food Systems Specialist
Dr. Javiette Samuel, Interim Director: School of Human Environmental Sciences
ASSOCIATION REPORTS
NEP UPDATEBrooke Jenkins-Howard
Curriculum Coordinator University of Kentucky
Cooperative Extension Service Nutrition Education Program1 Quality Street Suite 659
Lexington, KY 40507859-257-2948
Fax: [email protected]
I.T. UPDATEChristopher McKenzie
Computer Support Specialist III for District 3
Agricultural Communications ServicesCollege of Agriculture, Food, and Environment
252 C.E. Barnhart Bldg Lexington, KY 40546-0276Office: (859) 257-7739Cell: (859) 935-1262Fax: (859) 323-1051
Email: [email protected]
RECORDING TIME WITH BI-WEEKLY An employee can only work a maximum of 37.5 hours a week
Considered “Extra-Time” between 37.5 -40.0 hours
Considered “Over-Time” after 40.0 hours.
75.0 hour pay period does NOT mean a bi-weekly can transfer time from one week to the next.
CORE TRAINING
Office Visits: Bullitt, Oldham and Shelby
County Review: Jefferson- November; Bullitt and Spencer this pass summer.
OFFICE VISITS & COUNTY REVIEW
Core Training Opportunities: New Model as of July 1st, 2016Sign Up in KERS
NUEL CONFERENCE
KERS Reports: Monthly Expense Summary and Expense Listing due at the 10th of each month to DD office.
Success Stories: In KERS- at least (5) per agentQuarterly October (1), January (1), April (1), and July (2) by the 10th.
Bi-Weekly Performance Evaluation: Due to the DD’s office by September 16th, 2016 or ASAP
Agent Performance Evaluation: November 21st, 2016 for returned Performance Evaluations
Snap-Ed Reporting: In KERS is due by October 10th for federal fiscal year October 1, 2015 – September 30th, 2016. Check your hours to see if you are behind in reporting.
REPORTING & EVALUATION
NUEL Conference and Call for Presentations: 2017 Urban Extension Conference: May 8-11, 2017 in Bloomington, MN at the Radisson Blu, Mall of America. Deadline September 30th.
APPAREL & LOGO CES Clothing Allowance: District Board’s Agent Support Fund & Marketing and/or Special Programs.
New UK Logo: New logo is posted on the internal website and UK AG Marketing page.
NEW CODES FOR LEAVE REQUEST7500 CES Travel County Funds – To be used when you travel and the county funds will reimburse
7501 CES Travel Prof Imp Funds – To be used when you travel and the county professional Improvement funds will reimburse
7502 CES Travel No Expenses – To be used when you travel but will not request any reimbursement
7503 CES Travel UK Funds – To be used when you travel and any UK fund (state) will reimburse.
OFFICE UPDATES(New) Federal Labor Law Posters- Replace older version
CAFE Staff Appreciation Day: October 5th – UK Campus
Staff Support Training- Volunteers needed for 2017 Secretary Training Committee
Mid-Year Conferences for Agents
Financial Statement & Legal Notices- September 30th, 2016
County Insurance Update- Review Coverage plan with KACO
MENTORING & INTERNS 8 Agents completed Mentorship Program Internship Applications open October 1st, 2016
AG DEVELOPMENT COUNCILNeed counties to submit their membership ASAP! Spend money according to Ag. Council’s guidelinesSee KADF Standard Operating ProceduresSeptember 21st Meeting, Franklin Co. Extension Office, 10:00amNeed two agents to serve on committee
CEDIKWorking on Hospital Community Health Needs Assessments in Carroll Co. YELP (Youth Engagement and Leadership Program) – Jefferson Co.Promise Zone Power Grant - Three First Impressions Program in D3 (Pendleton, Owen & Bullitt)
REPORT TO THE PEOPLE Report to the People
• Email to Willie, Paige, and Program & Staff Development [email protected]• New Templates - http://www2.ca.uky.edu/psd/reports_reporting.php• Be sure to edit well. Hire someone/ Peer Review/ County Exchange• Be sure to share these reports with your local decision makers & other non-traditional audiences.• Buy space in local newspaper- Post on web page• Webinar Trainings – September 20th and October 5th (for Agents & Assistants)
2016 District ForumOne delegate per program areaAlso invite any State Advisory Council DelegatesOne agent per county coordinate transportation More forum details to come
DISTRICT FORUM
DISTRICT BOARD & BUDGETTax Rates should be set by September 15th
All nominees should have names submitted to County Judge by October 1st
County Judge should swear in after final appointment
Meet in January to elect new officers
Elected officials cannot serve on District Boards
OPEN RECORDS/OPEN MEETINGS Each county judge should be getting copies of the attached to share with all taxing
districts. Each District Board member will need to complete and sign the “Proof of Receipt” and these
are to be kept in a file at the local Extension Offices. Has to be Received and signed within 60 days.
Working Title Update and MJR Percentage Change for CEA’s – See handoutZoom – See handout
HANDOUTS
STATE FAIR SURVEYIn total 1330 agents, support staff and volunteers were a part of the 2016 Kentucky State Fair.
Agents and support staff hours = 8830.5 with a total value to $218,996.40
Volunteer hours = 6832 with a total value of $169,961.92
Expenses incurred while working at Fair = $121,543.89
Thanks again for all your hard work.
HOLIDAY STAFF MEETING Host County- Volunteer?
UPCOMING DUE DATESTax Rates established by counties - September 15
Motor Vehicle/Watercraft Tax Form – October 1st (due to Frankfort with copy to DD)
County Payment Due - October 10th to Jeff Young with copy emailed to DD
Equipment Inventory - October - Dian Stapleton will email counties
Report to the People- Due to DD by November 23rd, 2016
Shared Leave Pool – Donations accepted May 1 – Sept. 30th
LET’S GIVE A ROUND OF APPLAUSE!Thank you to all the agents who worked at the Kentucky State Fair!
Today’s meeting is possible thanks to:Carroll County Extension Office
(Host Location & Catered Lunch)
Gallatin & Grant County Extension Offices
(Refreshments)
