DIGITAL ARCHIVING SOLUTIONSGeneral Presentation for

©2009 Digital Archiving Solutions S.R.L.. All rights reserved. DAS and the page design are trademarks of Digital Archiving Solutions S.R.L.

YOUR COMPANY LOOSES THOUSANDS ANNUALLY!

Damaged documents Lost documents Long document searches Too many copies Storage space Paper consumption

“…operational managers indicate that the two strategic moves made in this economy are: reducing costs (51%) and improving cash flow (20%)…effectively managing the company documents can contribute to achieving this; in particular reducing operating costs...”Source: Océ Business Services

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

SHORT HISTORY OF ARCHIVE ISSUES AND PROBLEMS

Occupies space Document handling Uncontrolled access Not always organized Document life cycle

“...90% of operational managers agree that scanning during the life cycle of a document, helps to improve the daily performance of the company… and only 12% can say that their company is effective in managing documents...”Source: Océ Business Services

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

WHY IS IT SEVERE AND MAY BECOME WORSE? Lost time searching for documents Lost time organizing documents Storage space Storage space is unsuitable Most of the documents are copied Long reporting time Lack of qualified personnel dedicated to the archive Monetary penalties from the National Archives

“If your company is like many others, it spends and average of 1% to 3% of its revenue on printing, copying and fax...”Source: Océ Business Services

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

HOW CAN DAS HELP YOU?

Document Scanning Document Storage Electronic Archiving (Server Solution) Archive Consultancy Archive Organization Secure Document Destruction Safe On-line (Data backup)

“…of all the documents handled each day in a normal office, 90% are simply mixed together… a document is on average copied 19 times… 7% of documents are lost and 3% are archived wrong ...“Source: PricewaterhouseCoopers

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

DOCUMENT SCANNING SOLUTION

Non disclosure agreement Different security systems Kodak Scanners Software:

Kodak, Kofax, Abbyy, Nuance Scans at optimal resolution Full color, Grayscale and Black and

White Full OCR and selective OCR

(Optical Mark Recognition) Capacity of over 20,000 pages per

day In-house or on-site scanning Any format up to A0 Scanned documents issued on

different storage mediums

Document Scanning Workflow

Document Scanning Request

Identification

ProcessingDocument

Preparation

Manual Scanning

Automatic Scanning

Post- Processing

PDF Container

PDF Container Finalized

Staples removal, dust removal, etc..

Covers and optional content

Optional electronic

File name, assembly, etc..

Folder re-assembly

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

MOST IMPORTANT REASONS OF A SCANNING JOB

Organizational Flexibility

Rezistance to incidents

Reduction in Paper Consumption

Reduction in Storage Space

Speed of Document Access

Security and Accessibility

Productivity Improvement

Easy Retrieval of Documents

0% 10% 20% 30% 40% 50% 60% 70%“Most important factors taken into consideration, on a scanning/capture project, by a company...”Source: AIIM Market Intelligence...(882 companies surveyed)

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

DOCUMENT STORAGE SOLUTION

Non disclosure agreement Different security systems Protection against fires Protections against flooding Protection against theft Boxes resistant to humidity and

dust Easy document access Tracking/Search - Anonymity Boxes are not stacked on top of

each other. Document retrieval

Express – 6 hoursStandard – next day

Document Storage Workflow

Document Pick-up Request

Taking over

Processing Unloading

Arranging

Indexing

Allocation of Boxes

Inventory

Physical Archiving

Labeling

Labeling

Completion

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

RETURN ON INVESTMENT

More than 3 years

3 years

2 years

18 months

12 months

9 months

6 months or less

0% 5% 10% 15% 20% 25% 30%

Return on investment time on scanning/capture project… how long until the savings cover the costs…Sursă: AIIM Market Intelligence...(882 companies surveyed)

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

ELECTRONIC ARCHIVING SOLUTION

Once scanned documents are stored on our servers

Access through VPN(Virtual Private Network) and the DAS-NET portal

Access 24/7/365 Controlled Access Easily accessible from wherever internet is

available through DAS-NET. Different security systems

“…15% of the time spent by an employee in the office, is dedicated to retrieval of documents stored on paper, and 8,5% of written documents are lost due to errors during physical archiving…“Source: PricewaterhouseCoopers

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

OUTSOURCING THE SCANNING PROCESS

Storage and handling of documents

Professional Equipment

Scanning Capacity

Cost per Scanned Document

Reduced Personnel Costs

0% 10% 20% 30% 40% 50% 60%The biggest benefits for using an outsourced scanning and data capture service…Source: AIIM Market Intelligence...(882 companies surveyed)

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

8 REASONS TO IMPLEMENT DAS SOLUTIONS

“…80% of employees loose on average 30 minutes per day looking for information, while 60% loose an hour or more recreating existing documents…“Source: PricewaterhouseCoopers

Improve efficiency and productivity Better customer service Risk management/ Business continuity Compliance Cost reduction Increase in profit Better performance Competitive advantage

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

8 REASONS TO COLLABORATE WITH DAS...

“…in an average company, the amount of paper documents increases by 25% per year, so the volume doubles in three years…most companies don’t have a backup of their physical documents, and thus can be easily put out of business should a disaster occur…“Source: PricewaterhouseCoopers

Focus in the field Service flexibility Scan On-Site and In-House Confidence Local Offices Data processing facilities Focused on customer service Fair pricing

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

CERTIFICATIONS

“…55 kilograms of paper are consumed on average each year by each employee of a company in Romania…“Source: Food and Agriculture Organization

ISO 9001:2008 ISO 27001:2005 National Archives Certification

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

“…only 38% of paper originated documents are scanned and stored electronically, while 51% of scanned documents are 100% “born digital”...“Source: AIIM Market Intelligence

Time savings in creating and retrieving: 50-90% Increase productivity: 20-30% Document management savings: 20-40% Decrease in work cycle time: 20-40% Office space savings: 30-50% Increase customer satisfaction: 30-50%

REDUCE COSTS AND INCREASE PROFITS

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

SCANNING AND DATA CAPTURE PROJECTS

Account opening forms

Expense Reports

Purchase Orders

Human Resources

Application Forms

Accounting

Invoices

Corespondence

Contracts

0% 10% 20% 30% 40% 50% 60% 70% 80%

The most common scanning/data capture projects chosen by the institutions surveyed…Source: AIIM Market Intelligence...(882 companies surveyed)

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

RESOURCES

CONTACT

SC Digital Archiving Solutions SRLStr. Căderea Bastiliei Nr.1, Sector 1, 010611, Bucureşti

Tel:+40.21.312.85.94 Fax:+40.21.312.91.11

Mob:+40.722.240.023 Mob:+40.745 .950.416 office@arhivam.ro sales@arhivam.ro

www.arhivam.ro

©2009 Confidential and proprietary information of Digital Archiving Solutions S.R.L.

Thank you for your time!!!