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PaperarkData security, digital archival and document management solutions
Documents
◉Are used in different processes◉Are used by various members of staff across
departments◉Are constantly being retrieved◉Are typically physical◉Accumulate over time
Companies have a lot of physical documents which are necessary for their business processes
They're vulnerable to natural disasters and
accidents
e.g. mold, fire, typhoons, water leakage, humidity
Not uncommon for natural disasters to strike any office, they come when you least expect it; any loss or damage to original documents can be serious.
Companies run into several problems with their physical documents
Important documents require special storage requirements
e.g. climate control, water and fire proofing, pest control
Impossible to access without wear and tear
e.g. paper is dirtied and crumpled with finger oil and sweet simply by holding onto it, over time it will be damaged and beyond repair
Limited lifetime
Problems with physical documents
Data theft and vulnerability to industrial espionage
e.g. physical data (and digital data on local computers) can be easily stolen
Difficult to categorize and retrieve specific documents
e.g. documents such as invoices are packed inside folders, and physically searching through those folders take an enormous amount of time
Some companies even scan their documents, but still they are not sorted, and CDs can be easily lost
Problems with physical documents
Huge physical volume takes up valuable space and storage; labour time lost in physically managing documents
e.g. large amounts of time wasted in sorting, organizing and searching documents; typical scenarios where employees spend an entire day of ‘preprocessing’ documents before they can proceed with their real work; this inefficiency causes lots of work delays
The SolutionData security, digital archival and document management solutions
The Paperark solution
◉Document Centralization & Archival◉Document Security
Data securityPermission and access control
◉Digitization of Physical Documents◉Powerful Document Organization & Searching
◉We help you scan and digitize your documents◉Documents are archived and centralized on a
secure platform◉You can then access your documents on a fast &
smooth document viewerPaperark has high standards for user experience, and
viewing is optimized for mobile. No matter how largeyour publications are, they will load instantly on anydevice.
Paperark is a powerful and easy-to-use document management system
Security
◉Prevention of data theft and loss2-point security: need to have security token and
password to access.All data are encrypted (both image + database
data)Secure data centers; frequent backups and private
cloud technology◉Permission and access control
You can control who can view your documents with powerful user-grouping and permission features
Easy to grant and revoke viewing permissions
Archival and Security Benefits
◉Protected from natural disasters and accidents◉Immune to any handling damages◉Never lose your documents with frequent backups
and private cloud technology◉Theft prevention. Data is encrypted.◉Minimize relocation costs
Simple Digitization Procedure
professionally convert your
hardcopy publications to
digital formor
existing digital copies
Upload
to your secure Paperark
platform where users can
browse, search, interact with
company documents
Professional Scanning Services
We offer professional scanning services suitable for your situation:Speedy document scanning
– fast– low-cost
High-quality face-up scanning– even lighting (no dark edges near binding of the book)– quicker scanning (no need to pick up book, turn page,
face it back down)– curve correction– no slanted pages– no dirty glass problem from flatbed scanners
Document Management & Data Retrieval
◉Built-in Optical Character Recognition OCR feature allowing all your scanned text to be searchable and retrieved with ease
◉Powerful categorization features such as document tags and menus to sort and organize your files
◉Paperark is also brandable and customizable to your liking, able to professionally maintain your company’s image
Digitization and Management Benefits
◉Instant pinpointing and retrieval of documents, greatly cutting down on search and access time
◉Organize document mess◉Add culture to company via personalised account◉Staff productivity increase
