Embed Size (px)
Citation preview
CVES 2016 - 2019Strategic Plan for Continuous Improvement
CVES Board Meeting
October 12, 2016
2016-17 Update
1
CVES School Community,
CVES is committed to moving forward with our Strategic Plan during the 2016-17 school year.
The CVES 2016-2019 Strategic Plan was updated in September 2016 by the District Planning Team (DPT) and divisional teams. The Plan be utilized daily to help guide and inform our work, while holding true to our Mission, Vision and Core Beliefs.
The Plan also reflects the engagement and collaboration of all members of the CVES community as we strive to promote continuous improvement.
CVES thanks all DPT and divisional team participants, and indeed all members of the CVES family for their work and commitment to the Strategic Planning and implementation process. In doing so, we are putting our Mission Statement into practice: Champlain Valley Educational Services empowers students, schools and communities by providing exemplary education, training, support and shared services.
2
Presentation Overview● Introduction● Mission, Vision and Core Beliefs● 2016-19 CVES Strategic Plan Performance Measures ● Divisional Overviews ● 2016-17 DPT Calendar
3
CVES Mission Statement Champlain Valley Educational Services empowers students, schools and communities by providing exemplary education, training, support and shared services.
4
CVES Vision StatementWe aspire to be a nationally recognized, premier provider of dynamic and innovative programs and services, serving as a catalyst for personal and regional economic growth.
CVES Core Beliefs• Students are our first priority.• We value open and honest communication.• We embrace collaboration and shared decision-
making.• We promote creativity and innovation. • All students can learn and be successful.• We all lead by example. • We act with integrity, fostering respect for all.• Students, family and community are valued
partners for success.• We ensure a safe, supportive learning and work
environment.• We all impact the educational process and are
dedicated to perform at the highest possible levels.
District-Wide Strategic Planning Committee 2016-17
• Baker, Rhonda • Barcomb, Larry • Berry, Bonnie • Bouyea, Shelley • Brannock, Shari • Calabrese-Gray, Teri • Davey, Mark • Flick, Connie • Friedman, Michele • Hoot, Scott • Landry, Jane • LaRocque, Donna • Marlow, Laura • Mayer, Kim
• McCartney, Jim • McDonald, Reggie • McGowen, Joan • Mueller, Susan • Myers, Christine • Robinson, Tonya • Saunders, Lori • Snow, Cathy • St. Pierre, Alex • Stay, Grace • Waldron, Angie • Wimett, Kim • Winchell, Stacie
5
ISC/Central Administration & Management Services • Teri Calabrese-Gray, Team Leader (ISC) • Scott Hoot, Team Leader (Central
Administration & Management Services) • Sherry Aguglia • Laura Dancoes • Susanne Ford-Croghan • Louise Jackstadt • Brandon Johnson • Jessica LaClair• Jane Landry • Sue Lefebvre • Jessie Moulton • Christine Myers • Matthew Smith • Stephanie Trombley
Special Education• Reginald McDonald, Team Leader • Sheilah Boyea • Grace Fox • Ashley Brown • Erin LaDuke • Anthony Biasini• Janel Kingsley • Missy Litts• Joelle Lucia • Susan Mueller • Brigitte Phillips • Grace Stay • Keith Baugh
6
Divisional Committees 2016
CV-TEC Divisional Committee 2016-17
• Michele Friedman, Team Leader • Cordell Ano-Sec & Law/Peru • Mark Brown • Tonya Couture • Jackie Dashnaw • Kevin Donoghue • Adam Facteau • Connie Flick • Patty Goodell • Colleen LaFountain • Joanne Mazzotte
• Jim McCartney • Joshua Meyer • Jessica Mitchell-Briehl• Nicole Santaniello • Kevin Shaw • Cathy Snow • Sherry Snow • Grace Stay • Dena Tedford • Beverly Thwaits
7
2015 CVES DPT Strategic Profile
8
2016 CVES DPT Strategic Profile
9
CVES DPT Strategic Profile for 2016 & 2015
10
11
2016 -2019 Strategic Plan Update – October 2016
Performance Measures 2014 2015 2016 2019 Target
District Communication
% agreeing that CVES is good at communications 44 74 86 90
% agreeing that “decisions made by the CVES Board of Education are regularly communicated to employees”
17 45 71 80
% agreeing that “I feel informed about CVES issues that may affect my job duties or job performance”
30 48 66 80
Special Education*
% IEPs written with goals and needs alignedn/a n/a n/a
90% of transition plans written that meet a qualitycheck list (14 and older)
n/a n/a n/a 85
% staff fully trained in TCI n/a n/a 100 100
12
2016 -2019 District Strategic Plan Update – October 2016
Performance Measures 2014 2015 2016 2019 Target
Instructional Services Center
Total number of ISC Co-Ser subscriptions 183 183 187 220
% clients satisfied with ISC services n/a n/a 93 95
Total annual number of unique website page views n/a n/a 190,286 250,000
CV-TEC*Total CTE daytime enrollment (high school + post-secondary) 657 640 673 700
% eligible high school and post-secondary students earning technical endorsement n/a n/a 54 80
Post-secondary enrollment in job skills training or continuing education (non CTE daytime) 177 102 77 210
Central Administration/Management Services
% viewing management services as providingconsistent, respectful, timely and supportive services
n/a n/a n/a 95
% of new employees completing a CVES orientation program within the first six months n/a n/a n/a 100
13
2016 -2019 Strategic Plan Update – October 2016
CV-TEC - 2016 - 2018 Activities PlanPerformance targets
Performance measures 2014 2015 2016 2018 target
Total CTE daytime enrollment (high school) 597 563 585 610Total CTE daytime enrollment (post-secondary day) 60 45 65 85
Post-secondary enrollment in job skills training or continuing education (non CTE daytime)
177 102 77 180
% High School Completion Rate: 95 95 96 98
- % high school students earning honors n/a n/a n/a TBD
- % eligible high school students earning technical endorsement n/a n/a 54 65
- % earning National Work Readiness Credential n/a n/a pilot TBD
- % completers responding to exit survey or whose status was independently verified
n/a n/a n/a TBD
- % employment in field/continuing ed 70 79 n/a 90
% post-secondary completion rate (CTE daytime): 96 90 86 97
- % post-secondary students earning honors n/a n/a n/a TBD
- % eligible post-secondary students earning technical endorsement n/a n/a 51 70
- % earning National Work Readiness Credential n/a n/a pilot TBD
- % completers responding to exit survey or whose status was independently verified
n/a n/a n/a TBD
- % employment in field/continuing ed1 84 99 n/a 95
14
CV-TEC - 2016 - 2018 Activities Plan2016 - 2018Activities
Maintain COE accreditation and continuing eligibility.Action Steps Who Due Continue to coordinate with SDM to deliver the professional development and release
time needed to maintain COE accreditation.Jim, ColleenSDM
Ongoing
Update and implement established COE timeline. Jim, COE Chairs Ongoing
Develop a standardized implementation timeline for faculty. Mark, Lance, Dana, Jim 12/2016
Identify chairpersons for Standards 7, 8 and 9. Michele, Jim 11/2016
Require active involvement on standards subcommittees by all COE team members. Michele Ongoing
Establish COE and Title IV web pages, providing links to required plans, policies, information and documentation.
Jim, COE ChairsChris, Matt
2/2017
Market our programs to achieve enrollment targets.Continue explore additional media coverage opportunities. Committee Ongoing
Utilize ISC in developing a continual marketing plan and calendar including for example deadlines for the brochures, program catalogue, website and middle school student/parent activities and follow-up.
Kevin, Megan, MattCommittee
11/1/16
Promote our success stories including:• Statistics related to recent graduates.• Publishing in-depth stories on successful graduates (e.g., Facebook, Strictly Business, etc.).
Committee Ongoing
Review progress and results and then adjust the marketing plan as necessary. Committee 10/4/16
Approve a five-year plan and budget to maintain and upgrade program equipment and technology. Re-survey staff regarding additional equipment/ technology needs and priorities. Adam
Committee12/2015
Based on the survey, re-prioritize equipment, technology, maintenance and procurement status.
AdamCommittee
1/2016
Identify programs that would result in additional certification/licensure opportunities or cost reduction based on an equipment upgrade (e.g., NATEF).
AdamCommittee
12/2015
Prioritize and recommend budgeting to support equipment upgrades that would result in additional certification/licensure opportunities or cost reduction.
AdamCommittee
2/2016
15
2016 -2018 Activities
Provide our students multiple pathways to success that allow seamless, efficient transitions to further education or to the workplace.Action Steps Who Due• Create a rolling transition plan to ensure successful transitions for SWDs. Multiple Pathways
committee2/28/17
• Survey staff to identify barriers and wish lists that would allow for seamless transition for students entering, within and/or exiting programs.
Multiple Pathways committee
2/28/17
• Create an action plan in regards to the identified barriers and wishes. Multiple Pathways committee
4/30/17
Implement the National Work Readiness Credential (NWRC). • Based on the pilot, finalize and implement the NWRC program for all CTE program
completers to prepare them for the NWRC exam.Michelle, ColleenCathy
1/2017
• To prepare completing students for the NWRC, develop student workshops/activities to include but not be limited to interviewing basics, college applications, job fair, college visits and work site visits.
Multiple Pathways committee
2/28/17
• Schedule and administer the NWRC to all student completers prior to graduation from the CTE program.
Michelle, ColleenCathy
6/2017
CV-TEC - 2016 - 2018 Activities Plan
16
Special Education - 2016 - 2018 Activities Plan
Performance Targets Performance measure 2014 2015 2016 2017 target
STAR ELA assessment: % students maintaining or improving their average grade equivalent
74 72 72 80
% all students not taking STAR who improve on a student-appropriate assessment (e.g., Brigance, ACE, Oregon trail, teacher-developed assessment)
n/a n/a n/a 80
% students achieving successful outcomes (i.e., Regents or local diploma, CDOS or SACC)
n/a n/a 78 85
% students dropping out (count of dropouts aged 16 or older/count of BEDS day enrollment of students aged 16 or older)
n/a 18 n/a < 10
% of transition plans written that meet a quality check list (14 and older) n/a n/a n/a 85
% staff fully trained in TCI n/a n/a 100 100
% receiving TCI refresher training n/a n/a n/a 100
% IEPs written with goals and needs aligned n/a n/a n/a 90
% agreeing that “I feel informed about CVES issues that may affect my job duties or job performance”
n/a n/a 57.8 70
17
2016 - 2018 Special Education Activities Plan2016 -2018 Activities
Ensure that all IEPs are of high quality and include goals that are objective, measurable and trackable.
Action Steps Who Due
Schedule and deliver training on effective IEP goal writing and data collection specific to each discipline.
Admin 2/1/17
Implement the Goal Book App. Admin 11/2016 -6/2017
Implement a quality review checklist of transition plans. Implement a quality review checklist of IEPs prior to CSE meetings. Based on quality review checklist results, calculate and report “% IEPs written with goals and needs aligned” % of transition plans written that meet a quality check list (14 and older)
Admin 11/2016 -6/2017
Monitor students’ progress toward IEP goals and adjust as necessary. Case manager Monthly
Complete this plan’s performance targets table. Gather baseline results data for
% Attendance % moving to less restrictive environment % staff fully trained in TCI % students achieving successful exit outcomes % enrolled achieving IEP goals (see work plan above)
Reggie, JanetJanet, Kim D. Joni, BrigitteCommittee
12/201512/201512/201512/20156/2016
• Decide whether or not to include any of the following TCI impact measures in the performance table:
• % decrease in physical restraints (based on sample 1st 10 weeks vs ?)• % appropriate use of the breakroom• % decrease of restraints within the breakroom• Count of classroom evacuations• Time out of the classroom
TCI trainers & Admin
2/2017
Set targets for all new measures. Strategic planning committee
9/2017
18
2016 - 2018 Special Education Activities PlanImprove communication within the special education division.
2016 - 2018 Activities
Action Steps Who Due
Update membership of communication committee. Grace S.Keith
11/1/16
Continue to administer the communication survey annually. Committee 3/31/17
Continue to develop an efficient method of communication with Mineville and with itinerant staff (e.g., Bulldog Bulletin).
Spec ed Admin & Committee
Ongoing
Explore and implement appropriate use of the RACE chart. Spec ed Admin & Committee
11/2016
Continue to develop a communication system for parents and community via a quarterly newsletter.
Principals 11/15/16 & ongoing quarterly
Research and identify training for productive, peer-to-peer and staff-to-staff communication and feedback.
Kim M.Susan M.
Ongoing
Provide staff training necessary to meet NYS curriculum learning standards and CDOS requirements.
Provide the necessary instruction/training to staff on resources outside of our purchased curriculum.
Angie Ongoing
Provide necessary instruction/training to staff on new common core curriculum resources.
Angie Ongoing
Provide necessary instruction/training to staff on how to incorporate CDOS into every day lessons.
Angie Ongoing
Partner with the Center for Instructional Technology & Innovation to develop an exit report to send to districts outlining progress toward the CDOS credential.
AngieTonya
3/2017
19
2016 - 2018 Special Education Activities PlanImplement and assess the impact of Therapeutic Crisis Intervention.
2016 - 2018 Activities
Action Steps Who Due
TCI trainers meet on a regular basis. Trainers bi-weekly
Finalize 2016-17 calendar of TCI training updates and disperse to staff. TrainersAdmin
10/2016
Plan coming school year training calendar. TrainersAdmin
8/2017
Provide additional on-going training to support TCI (e.g., planned ignoring, trauma, etc.) as needed.
Trainers Ongoing
Finalize and determine the locations of posters on topics, strategies and components of TCIS curriculum.
Admin, Angie, Kim
10/2016
Continue to identify better ways to collect student data. AdminTrainers
11/2016
Continue to track behavioral data such as suspensions, discipline referrals, physical restraints in order to measure the impact of TCI.
Joni (WAF)Marcie (YD)
Daily
Implement an annual survey to determine the need for targeted training. Trainers Annually May
Research and determine the need for additional support and training for CVES staff on student escort to supplement TCI.
AdminTrainers
10/2016 –3/2017
20
2016 - 2018 ISC Activities Plan
PerformanceTargets
Performance measures 2014 2015 2016 2018 target
Total number of ISC Co-Ser subscriptions 187 183 187 215
% of clients satisfied with ISC services n/a n/a 93 94
Total annual number of website page views—Sept to May n/a n/a 190,286
220k
Total annual number of unique computer addresses (IPs) accessing our website—Sept to May
n/a n/a 8,456 10k
Total number of professional development sessions conducted at CVES—July to May
194 233 258 273
Total number of professional development session participants—July to May
4143 4522 4201 4550
21
2016 - 2018 ISC Activities Plan2016-18Activities
Assist in the implementation of a comprehensive district communication plan.
Action Steps Who Due
Continue to acquire content to update the external website from all divisions. Matt S. Ongoing
Maintain the CVES website and track page views. Matt S. Ongoing
Strengthen relationships with CVES and component school district personnel through one-on-one communications.
ISC staff Ongoing
Inform all CVES employees on what ISC has to offer. Cooperate with other divisions to publicize their services within CVES.
ISC staff 3/1/2017
Train CVES employees in the use of email groups and list-servs. List serv ownersDistrict technology department
Ongoing
Implement the internal Sharepoint website: Pilot. Launch. Maintain. Train all CVES employees in the use of Sharepoint.
District technology departmentMatt S.
Fall/Winter 2016-173/1/17Ongoing6/30/17
Update this plan’s performance targets table.
Re-administer and analyze the customer satisfaction survey to component school districts.
Jane, ISC Staff 5/1/17
Track website views and number of unique computer addresses. Matt S. 6/30/17
22
2016 - 2018 ISC Activities PlanExpand existing and develop new CoSers and shared services, and market those services.
Action Steps Who Due
2016-18 Activities Promote ISC services and professional development offerings at all meetings/trainings.
ISC staff Ongoing
Discuss with administrators at meetings to determine district/building needs.
Teri, Jane, Jeff, Susanne, Matt W., Alex
Ongoing
Revise and update CoSers as necessary. ISC staff 8/2017
Increase CoSer participation rates:
Identify CoSers with low participation. Subcommittee Fall 2016
Understand and become informed regarding the services those low-participation CoSers provide.
Subcommittee Fall 2016
Develop an action plan to promote low participation Co-Ser services. Subcommittee Winter 2017
Implement the action plan. Subcommittee Spring 2017
23
2016 - 2018 Central Administration and Management Services Activities Plan
PerformanceTargets
Performance measure 2016 2017 2018 target
% viewing management services as providing consistent, respectful, timely and supportive services
n/a n/a 90
% of new employees completing a CVES orientation program within first six months of their start of employment at CVES
n/a 100 100
% of Co-Sers with new or expanded participation OR Total number of Management Services Co-Ser subscriptions
n/a n/a > prior year
% of yearly O&M work order requests addressed or completed n/a n/a 100
% of yearly O&M work order requests addressed or completed TBD TBD
Number of management services help desk requests addressed the first day of school
TBD TBD
24
2016 - 2018 Central Administration and Management Services Activities Plan
2016-18Activities
Implement a frequently asked question (FAQ) webpage.
Action Steps Who Due
Form a subcommittee of the management services team that could include additional members.
Scott 11/2016
Identify which functions need to be on the FAQ webpage. Sub committee 1/2017
Draft the most frequently asked questions and answers for each Management Services function.
Sub committee 3/2017
Send draft FAQ to cabinet for review. Sub committeeCabinet
4/2017
Review, revise if necessary and approve FAQs. Sub committeeScott
5/2017
Post FAQ on Sharepoint. MST, Alex/ Matt S. Summer 2017
Implement a satisfaction survey.
Contact Matt/Jane about details regarding Survey Monkey and the ISC satisfaction survey.
StephJessica
11/2016
Form a satisfaction survey committee. Scott 12/2016
Determine the survey timeline, questions, frequency, etc. Committee 1/2017
Finalize, approve and administer the survey. Committee, Scott TBD by committee
Analyze results, establish a baseline for “% viewing management services as providing consistent, respectful, timely and supportive services,” and determine actions needed.
Committee TBD by committee
Meet with CVES admin to report results and next steps. CommitteeScott
Mid-May 201725
2016 - 2018 Central Administration and Management Services Activities Plan
Research, select and implement a facilities work order software program.Action Steps Who Due
2016-18 Activities
Research available programs including costs. Alex, Jerry, Scott 12/2016
Develop and apply criteria to select and acquire the highest value program. Alex, Jerry, Scott 3/2017
Implement the facilities work order software including professional development needed.
Alex, Jerry, Scott 7/2017
Implement cross training.
Identify the priorities for cross training in Management Services. Scott 3/1/17
Implement/engage in cross training. Scott 4/1/17
Establish plan for cross training on a regular basis. Mark, Scott, Christine
5/1/17
Annually assess and update the CVES new employee orientation program.
Refresh the orientation program and associated packet. AdminCabinet
mid 1/2017
Hold the orientation program and facilities tour annually. Mgmt. Svcs. w/ Admin Team
8/2017
Schedule and deliver periodic orientation “mini-sessions” for employees starting later in the school year.
Mgmt. Svcs. w/ Admin Team
December & March annually
26
2016 - 2018 Central Administration and Management Services Activities Plan
Identify new Co-Sers or services to be offered.
Action Steps Who Due
2016-18 Activities
Identify component district needs. Scott Ongoing
Seek Co-Ser approval. Scott Ongoing
Implement Co-Sers. Scott Ongoing
27
2016-17 Strategic Planning Calendar
28
September 2016 –Confirm Committees, Timelines, Processes, Share Communications Plans, etc. • September 27 – 30, 2016: Update 2016-17 CVES Plan w/Sean Brady & DPT (8:30 a.m. – 3:00 p.m.)
• Sept 27 – District Planning Team (DPT) Update • Sept 28 – CV-TEC Update / evening - CVES Board Retreat • Sept 29 – Special Ed. Update • Sept. 30 - ISC/Central Admin & Mgt Services Update
• October 12, 2016 – Presentation to Board/Strategic Plan Approval for 2016-2019
• December 5, 2016 – DPT Update and Planning Meetings (3:15 p.m.)
• January 30, 2017 – DPT Update and Planning Meetings (11:30 a.m. – 3:30 p.m.)
• February 8, 2017 – Presentation to Board
• March 27, 2017 – CVES Annual Strategic Plan Survey Planning/Divisional Updates - (3:15 p.m.)
• April 4-21, 2017 - CVES Annual Strategic Plan Online Survey
• May 2, 2017 – Survey Results Review Meeting (3:15 p.m.)
• May 25, 2017 - DPT End-of Year Mtg (11:30 a.m. – 3:30 p.m.)
• June 15, 2017 - CVES Board Strategic Plan End-of-Year Presentation & CVES Update
Thank you for your continued supportof our 2016-2019 Strategic Plan, and for your commitment to creating a
brighter future for our students.
29
