CVES Board Meeting 15, 2017€¦ · • CV‐TEC – Total CTE Enrollment; % Eligible earning Technical Endorsement and Post ‐ ... December 5, 2016 – DPT Update and Planning Meetings

6/19/2017

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CVES Board Meeting End‐of‐Year Strategic Plan UpdateJune 15, 2017

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CVES Board Retreat ‐Leading and Supporting

the Strategic Plan Sept. 28, 2016

6/19/2017

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CVES 2016‐17 Strategic Plan Performance Measures Focus

• District Communication – Overall Communication; CVES Board and Individual

• Central Administration / Management Services – % viewing services as supportive, etc. and % of employees completing CVES Orientation

• CV‐TEC – Total CTE Enrollment; % Eligible earning Technical Endorsement and Post‐secondary enrollment in job skills training or continuing education

• ISC – Co‐Ser Subscriptions; Clients’ Satisfaction and Website Page Views

• Special Education – IEPs with Goals and Needs Aligned; Quality Transition Plans and TCI

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2016‐17 Successes

• 4th Annual Employee Survey• Improved Communication

• Improved Climate

• Systemic Change Takes Work ‐ Consider:• Where we were before the Strategic Plan

• Where we are now – what we have accomplished

• Challenges Ahead• Maintaining continuous improvement

• Maintaining enthusiasm for the process

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Special Education GraduationJune 9, 2017

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DPT‐Identified Areas To Work On• Workplace Climate

• Bullying

• Facilities

• Increase Co‐Ser Participation

• Internal Communications

• External Communications/Social Media

• Technology – utilization/maximization

• Revise CVES Technology Plan

• Marketing

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Central Administration & Management Services

Identification of new or expanded Co‐Sers• Cooperative transportation services

• Utilizing prior year transportation study

• Identified services offered in other BOCES regions• HFM and Madison‐Oneida

• Site visit to Madison‐Oneida BOCES

Identified and implemented a work order software program for Technology (IT) and Operations & Maintenance (O&M)

• Feb 1 – IT

• March 1 – O & M

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Central Administration & Management Services

• Frequently Asked Questions webpage• Summer 2017 Post to SharePoint

• New Employee Orientation• Assess prior year and update for Summer 2017

‐ Planned Aug. 29, 2017

• Satisfaction Survey• Develop & Implement for Fall 2017

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CV‐TECNational Work Readiness Credential:• 300 CV‐TEC Students on target for graduation took the NWRC• 251 Earned the Credential• 84% Success Rate

Significant CTE Program Equipment Upgrades:

• 70% Priority 1, 2, 3 equipment upgrades made during the 16‐17 school yearbased on committee recommendations

Public Relations/Communications/Marketing:• Advertising at the local movie theatres• Continuous updates to our electronic, social and print media• Elementary/Middle School Counselor & Teacher Day.• CV‐TEC Partnership Day• Over 1500 student visitors to CV‐TEC Campuses ranging from grades 5‐10.• CV‐TEC NYSERDA Pressure House Ribbon Cutting

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CV‐TEC

CTE Program Updates• Moving the Marine Technology program to the Mineville Campus.• Aviation Fundamentals – Non FAA high school Aviation program at PAI.• Collaboration with Norsk Titanium

Maintain COE accreditation and continuing eligibility.

• COE and Title IV web pages, providing links to required

plans, policies, information and documentation are

currently under development.

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Instructional Services Center

The Instructional Services Center had been assisting the organization on updating the CVES website on a regular basis, along with populating our social media sites to increase communication.

• Website updates – CVES continues to post new content from the divisions on the CVES website to keep it current and populate this information to our CVES social media sites.

• CVES is continuing to monitor traffic using Google analytics to track and report website traffic.

• Transition from the CVES HUB to SharePoint as our internal CVES homepage by fall 2017.

• ISC is in the process of updating the customer satisfaction surveys administered to all districts last year and disseminate differently to our component school districts next year based on district feedback.

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Special Education• % IEPs written with goals and needs aligned

• Checklist has been completed and is being used to

develop all IEPs for annual reviews.

Administration is using checklists for quality control of

random IEPs for quality.

• % Transition plans written that meet a quality checklist

• Checklist has been completed and is being used to randomly check plans. All

Transition plans are being reviewed by Transition specialist.

• % Staff fully trained in TCI

• Staff continue to be fully trained and have reached 98% of staff for refresher

trainings.

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CVES DPT Survey• This is the Fourth Annual Strategic Plan Survey

• The participation in the survey has grown each year:• 2017 = 208• 2016 = 204• 2015 = 187 • 2014 = 110

• There are and have been five major topics addressed in this survey:• Communication, Support for Employees, CVES Facilities, Workplace Climate and

Leadership

• There are 48 questions in the 2017 survey

• 35 questions were adjusted to receive clearer information. Adjustments include wording of question, new questions, new response options, definitions for each category and removal of some questions.

• There are eight new questions this year

• There are 23 questions that the wording of the question has been changed

• 16 questions have a new response option

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• In 2017 81.6% of the respondents agree or strongly agree that decisions made by the

CVES Board are communicated and available monthly to employees. (The wording of this

question changed). In 2016, 71.35% of the respondents agree or strongly agree that

decisions made by the CVES Board of Education are regularly communicated to

employees. In 2014 this percentage was 17.14.

• In 2017 80.0%of the respondents agree or strongly agree that CVES is effective at

communicating how my job contributes to achieving CVES goals. (The wording of this

question changed). In 2016 76.36% of respondents agree or strongly agree that CVES is

good at communicating how my job contributes to achieving CVES goals. In 2014 this

percentage was 40.19.

CVES DPT Survey

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CVES DPT Survey

• Improve on Communication• Within the Organization

• To Component Districts

• Shared Decision Making

• Provide Awareness and Assistance• Bullying and Harassment

• Employee Interactions

• Review Results of Specific Questions• CVES Facilities

• Workplace Climate

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Strategic Plan Timeline 2016‐2017 September 2016 –Confirmed Committees, Timelines, Processes, Shared Communications Plans, etc.

September 27 – 30, 2016: Updated 2016‐17 CVES Plan w/Sean Brady & DPT√ Sept 27 – District Planning Team (DPT) Update √ Sept 29 – Special Education Update √ Sept 28 – CV‐TEC Update / evening ‐ Board Retreat √ Sept. 30 ‐ ISC/Central Admin & Mgt Services Update

October 12, 2016 – Presentation to Board/Strategic Plan Approval for 2016‐2019

December 5, 2016 – DPT Update and Planning Meetings (3:15 p.m. ‐ CAL)

January 30, 2017 – DPT Update and Planning Meetings (1/2‐day session @ 11:30 a.m. – 3:30 p.m. ‐ CAL)

February 8, 2017 – Presentation to CVES Board, Plattsburgh, NY

March 27, 2017 – CVES Annual Strategic Plan Survey Planning/Divisional Updates ‐ (3:15 p.m. ‐ CAL)

April 4 ‐ 21, 2017 ‐ CVES Annual Strategic Plan Online Survey

May 2, 2017 – Survey Results Review Meeting (3:15 p.m. ‐ CAL)

May 3 ‐May 23, 2017 – Divisional 1/2‐day session for End‐of Year Wrap‐up Discussions

May 25, 2017 ‐ DPT End‐of Year Mtg (1/2‐day session @ 11:30 a.m. – 3:30 p.m. ‐ CAL)

• June 15, 2017 ‐ CVES Board Strategic Plan End‐of‐Year Presentation & CVES Staff Updates by 6/23

2017‐18 CVES Strategic Planning Schedule with Sean Brady: ●Tues 9/26 DPT ● Weds 9/27 Spec. Ed. ● Thurs 9/28 CV‐TEC ● Fri 9/29 ISC and Central

Admin & Mgt Services

Thank you to the CVES Board, the DPT, and our administrators and staff for your support and dedication as we strive for continuous improvement and “empower our students, schools and communities by providing exemplary education, training, support and shared services.”

Questions?16

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Detailed Divisional Reports

• Slides 18‐21 Central Administration/Management Services

• Slides 22‐24 CV‐TEC

• Slides 25‐27 Instructional Services Center

• Slides 28‐31 Special Education

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2016 ‐ 2018 Central Administration and Management Services Activities Plan

PerformanceTargets

Performance measure 2016 2017 2018 target

% viewing management services as providing consistent, respectful, timely and supportive services

n/a n/a 90

% of new employees completing a CVES orientation program within first six months of their start of employment at CVES

n/a 100 100

% of Co‐Sers with new or expanded participation OR Total number of Management Services Co‐Ser subscriptions

n/a n/a > prior year

% of yearly O&M work order requests addressed or completed n/a n/a 100

% of yearly O&M work order requests addressed or completed TBD TBD

Number of management services help desk requests addressed the first day of school TBD TBD

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2016‐18Activities

Implement a frequently asked question (FAQ) webpage.

Action Steps Who Due

Form a subcommittee of the management services team that could include additional members. Scott 11/2016

Identify which functions need to be on the FAQ webpage. Sub committee Summer 2017

Draft the most frequently asked questions and answers for each Management Services function. Sub committee Summer 2017

Send draft FAQ to cabinet for review. Sub committeeCabinet

Summer 2017

Review, revise if necessary and approve FAQs. Sub committeeScott

Summer 2017

Post FAQ on Sharepoint. MST, Alex/ Matt S. Fall 2017

Implement a satisfaction survey.

Contact Matt/Jane about details regarding Survey Monkey and the ISC satisfaction survey. StephJessica

Summer 2017

Form a satisfaction survey committee. Scott Summer 2017

Determine the survey timeline, questions, frequency, etc. Committee Summer 2017

Finalize, approve and administer the survey. Committee, Scott Summer 2017

Analyze results, establish a baseline for “% viewing management services as providing consistent, respectful, timely and supportive services,” and determine actions needed.

Committee Summer 2017

Meet with CVES admin to report results and next steps. CommitteeScott

Fall 2017

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Research, select and implement a facilities work order software program.


2016‐18 Activities Research available programs including costs. Alex, Jerry, Scott Fall 2016

Develop and apply criteria to select and acquire the highest value program. Alex, Jerry, Scott Fall 2016

Implement the facilities work order software including professional development needed. Alex, Jerry, Scott Winter/Spring 2017

Implement cross training.

Identify the priorities for cross training in Management Services. Scott Summer 2017

Implement/engage in cross training. Scott Fall 2017

Establish plan for cross training on a regular basis. Mark, Scott, Christine Fall 2017

Annually assess and update the CVES new employee orientation program.

Refresh the orientation program and associated packet. AdminCabinet

Summer 2017

Hold the orientation program and facilities tour annually. Mgmt. Svcs. w/ Admin Team

Summer 2017

Schedule and deliver periodic orientation “mini‐sessions” for employees starting later in the school year.

Mgmt. Svcs. w/ Admin Team

December & March annually

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Identify new Co‐Sers or services to be offered.


2016‐18 Activities Identify component district needs. Scott Ongoing

Seek Co‐Ser approval. Scott Ongoing

Implement Co‐Sers. Scott Ongoing

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CV‐TEC ‐ 2016 ‐ 2018 Activities PlanPerformance

targets

Performance measures 2014 2015 2016 2018 target

Total CTE daytime enrollment (high school) 597 563 585 610

Total CTE daytime enrollment (post‐secondary day) 60 45 65 85

Post‐secondary enrollment in job skills training or continuing education (non CTE

daytime)

177 102 77 180

% High School Completion Rate: 95 95 96 98

‐ % high school students earning honors n/a n/a n/a TBD

‐ % eligible high school students earning technical endorsement n/a n/a 54 65

‐ % earning National Work Readiness Credential n/a n/a pilot TBD

‐ % completers responding to exit survey or whose status was

independently verified

n/a n/a n/a TBD

‐ % employment in field/continuing ed 70 79 n/a 90

% post‐secondary completion rate (CTE daytime): 96 90 86 97

‐ % post‐secondary students earning honors n/a n/a n/a TBD

‐ % eligible post‐secondary students earning technical endorsement n/a n/a 51 70

‐ % earning National Work Readiness Credential n/a n/a pilot TBD

‐ % completers responding to exit survey or

whose status was independently verified

n/a n/a n/a TBD

‐ % employment in field/continuing ed1 84 99 n/a 95

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CV‐TEC ‐ 2016 ‐ 2018 Activities Plan2016 ‐ 2018Activities

Maintain COE accreditation and continuing eligibility.


Continue to coordinate with SDM to deliver the professional development and release time needed to maintain COE accreditation.

Jim, Colleen

SDMOngoing

Update and implement established COE timeline. Jim, COE Chairs Ongoing

Develop a standardized implementation timeline for faculty. Mark, Lance, Dana, Jim Postponed

Identify chairpersons for Standards 7, 8 and 9. Michele, Jim Accomplished

Require active involvement on standards subcommittees by all COE team members. Michele Ongoing

Establish COE and Title IV web pages, providing links to required plans, policies, information and documentation. Jim, COE Chairs

Chris, MattAccomplished

Market our programs to achieve enrollment targets.

Continue explore additional media coverage opportunities. Committee Ongoing

Utilize ISC in developing a continual marketing plan and calendar including for example deadlines for the brochures, program catalogue, website and middle school student/parent activities and follow‐up.

Kevin, Megan, Matt

Committee

Ongoing

Promote our success stories including:• Statistics related to recent graduates.• Publishing in‐depth stories on successful graduates (e.g., Facebook, Strictly Business, etc.).

Committee Ongoing

Review progress and results and then adjust the marketing plan as necessary. Committee Accomplished

Approve a five‐year plan and budget to maintain and upgrade program equipment and technology.

Re‐survey staff regarding additional equipment/ technology needs and priorities. Adam, Committee Accomplished

Based on the survey, re‐prioritize equipment, technology, maintenance and procurement status. Adam, Committee Accomplished

Identify programs that would result in additional certification/licensure opportunities or cost reduction based on an equipment upgrade (e.g., NATEF).

Adam, Committee Ongoing

Prioritize and recommend budgeting to support equipment upgrades that would result in additional certification/licensure opportunities or cost reduction.

Adam, Committee Accomplished

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2016 ‐ 2018

ActivitiesProvide our students multiple pathways to success that allow seamless, efficient transitions to further education or to the workplace.


• Create a rolling transition plan to ensure successful transitions for SWDs. Multiple Pathways committee Postponed

• Survey staff to identify barriers and wish lists that would allow for seamless transition for students entering, within and/or exiting programs.

Multiple Pathways committee Postponed

• Create an action plan in regards to the identified barriers and wishes. Multiple Pathways committee Postponed

Implement the National Work Readiness Credential (NWRC).

• Based on the pilot, finalize and implement the NWRC program for all CTE program completers to prepare them for the NWRC exam.

Michelle, Colleen

Cathy

Accomplished

• To prepare completing students for the NWRC, develop student workshops/activities to include but not be

limited to interviewing basics, college applications, job fair, college visits and work site visits.

Multiple Pathways committee Accomplished

• Schedule and administer the NWRC to all student completers prior to graduation from the CTE program. Michelle, Colleen

Cathy

Accomplished

CV‐TEC ‐ 2016 ‐ 2018 Activities Plan

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2016 ‐ 2018 ISC Activities Plan

PerformanceTargets

Performance measures 2014 2015 2016 2018 target

Total number of ISC Co‐Ser subscriptions 187 183 187 215

% of clients satisfied with ISC services n/a n/a 93 94

Total annual number of website page views—Sept to May n/a n/a 190,286 220k

Total annual number of unique computer addresses (IPs) accessing our website—Sept to May

n/a n/a 8,456 10k

Total number of professional development sessions conducted at CVES—July to May

194 233 258 273

Total number of professional development session participants—July to May

4143 4522 4201 4550

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2016‐18Activities

Assist in the implementation of a comprehensive district communication plan.


Continue to acquire content to update the external website from all divisions. Matt S. Ongoing

Maintain the CVES website and track page views. Matt S. Ongoing

Strengthen relationships with CVES and component school district personnel through one‐on‐one communications.

ISC staff Ongoing

Inform all CVES employees on what ISC has to offer. (New Employee Orientation, Opening Day, Divisional Staff Meetings)

Cooperate with other divisions to publicize their services within CVES.

Jane, ISC staff 7/1/2017

Train CVES employees in the use of email groups and list‐servs. List serv ownersDistrict technology department

Ongoing

Implement the internal Sharepoint website: Pilot. Launch. Maintain. Train all CVES employees in the use of Sharepoint. Update ISC Sharepoint page

District technology departmentMatt S.

ISC Staff

Ongoing9/1/17

8/1/17

Update this plan’s performance targets table.

Re‐administer and analyze the customer satisfaction survey to component school districts. (No administration of 2017 ISC survey – streamline for 2018)

Jane, ISC Staff 5/1/18

Track website views and number of unique computer addresses. Matt S. Annually6/30

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Expand existing and develop new CoSers and shared services, and market those services.


2016‐18 Activities Promote ISC services and professional development offerings at all meetings/trainings.

ISC staff Ongoing

Discuss with administrators at meetings to determine district/building needs. Teri, Jane, Jeff, Susanne, Matt W., Alex

Ongoing

Revise and update CoSers as necessary. ISC staff Annually in August

Increase CoSer participation rates:

Identify CoSers with low participation. Subcommittee Complete

Understand and become informed regarding the services those low‐participation CoSers provide.

Subcommittee Complete

Develop an action plan to promote low participation Co‐Ser services. Subcommittee 6/1/17

Implement the action plan. Subcommittee Fall/Winter 2018

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Special Education ‐ 2016 ‐ 2018 Activities Plan

Performance Targets Performance measure 2014 2015 2016 2017 target

STAR ELA assessment: % students maintaining or improving their average grade equivalent

74 72 72 80

% all students not taking STAR who improve on a student‐appropriate assessment (e.g., Brigance, ACE, Oregon trail, teacher‐developed assessment)

n/a n/a n/a 80

% students achieving successful outcomes (i.e., Regents or local diploma, CDOS or SACC)

n/a n/a 78 85

% students dropping out (count of dropouts aged 16 or older/count of BEDS day enrollment of students aged 16 or older)

n/a 18 n/a < 10

% of transition plans written that meet a quality check list (14 and older) n/a n/a 0 85

% staff fully trained in TCI n/a n/a 100 100

% receiving TCI refresher training n/a n/a 100 100

% IEPs written with goals and needs aligned n/a n/a n/a 90

% agreeing that “I feel informed about CVES issues that may affect my job duties or job performance”

n/a n/a 57.8 70

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2016 ‐ 2018 Special Education Activities Plan2016 ‐ 2018 Activities

Ensure that all IEPs are of high quality and include goals that are objective, measurable and trackable.


Schedule and deliver training on effective IEP goal writing and data collection specific to each discipline. Admin accommplished

Implement the Goal Book App. Admin discontinued

Implement a quality review checklist of transition plans. Implement a quality review checklist of IEPs prior to CSE meetings. Based on quality review checklist results, calculate and report “% IEPs written with goals and needs aligned” % of transition plans written that meet a quality check list (14 and older)

Admin 11/2016 ‐ 7/2017

Monitor students’ progress toward IEP goals and adjust as necessary. Case manager Monthly

Complete this plan’s performance targets table.

Gather baseline results data for % Attendance % moving to less restrictive environment % staff fully trained in TCI % students achieving successful exit outcomes % enrolled achieving IEP goals (see work plan above)

Reggie, JanetJanet, Kim D. Joni, BrigitteCommittee

07/201707/201707/201707/201707/2017

• Decide whether or not to include any of the following TCI impact measures in the performance table:• % decrease in physical restraints (based on sample 1st 10 weeks vs ?)• % appropriate use of the breakroom• % decrease of restraints within the breakroom• Count of classroom evacuations• Time out of the classroom

TCI trainers & Admin 07/2017

Set targets for all new measures. Strategic planning committee

9/2017

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2016 ‐ 2018 Special Education Activities Plan

Improve communication within the special education division.

2016 ‐ 2018 Activities Action Steps Who Due

Update membership of communication committee. Grace S.Keith

accomplished

Continue to administer the communication survey annually. Committee accomplished

Continue to develop an efficient method of communication with Mineville and with itinerant staff (e.g., Bulldog Bulletin).

Spec ed Admin & Committee

Ongoing

Explore and implement appropriate use of the RACE chart. Spec ed Admin & Committee

11/2016

Continue to develop a communication system for parents and community via a quarterly newsletter. Principals ongoing quarterly

Research and identify training for productive, peer‐to‐peer and staff‐to‐staff communication and feedback. Kim M.Susan M.

Ongoing

Provide staff training necessary to meet NYS curriculum learning standards and CDOS requirements.

Provide the necessary instruction/training to staff on resources outside of our purchased curriculum. Angie Ongoing

Provide necessary instruction/training to staff on new common core curriculum resources. Angie Ongoing

Provide necessary instruction/training to staff on how to incorporate CDOS into every day lessons. Angie Ongoing

Partner with the Center for Instructional Technology & Innovation to develop an exit report to send to districts outlining progress toward the CDOS credential.

AngieTonya

ongoing

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2016 ‐ 2018 Special Education Activities Plan

Implement and assess the impact of Therapeutic Crisis Intervention.

2016 ‐ 2018 Activities


TCI trainers meet on a regular basis. Trainers bi‐weekly

Finalize 2016‐17 calendar of TCI training updates and disperse to staff. TrainersAdmin

accomplished

Plan coming school year training calendar. TrainersAdmin

accomplished

Provide additional on‐going training to support TCI (e.g., planned ignoring, trauma, etc.) as needed. Trainers Ongoing

Finalize and determine the locations of posters on topics, strategies and components of TCIS curriculum. Admin, Angie, Kim accomplished

Continue to identify better ways to collect student data. AdminTrainers

ongoing

Continue to track behavioral data such as suspensions, discipline referrals, physical restraints in order to measure the impact of TCI.

Joni (WAF)Marcie (YD)

Daily

Implement an annual survey to determine the need for targeted training. Trainers Annually May

Research and determine the need for additional support and training for CVES staff on student escort to supplement TCI. AdminTrainers

10/2016 – 6/2017

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Documents

CVES Board Meeting 15, 2017€¦ · • CV‐TEC – Total CTE Enrollment; % Eligible earning Technical Endorsement and Post ‐ ... December 5, 2016 – DPT Update and Planning Meetings