Cumann Iomána, Peile agus Camógaíochta CualaCuala Hurling Football & Camogie Club

Annual General Meeting7 December 2016

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AGM 2016Clár

Member Accreditation & Accounts preview from 7.30 p.m.

01.  Fáilte ó An Cathaoirleach 

02. Adoption of Standing Orders

03. Election of Tellers

04. Minutes of Annual General Meeting – December 2015

05. Chairperson’s Address

06. Secretary’s Report

07. Treasurer’s Report, Financial Statements & Auditor’s Report

08. Registrar’s Report

09.  Update on Cuala Developments

10.  Election of Officers & Representatives to Coiste

11. Committee Highlights (Detailed Reports have been published on www.cualagaa.ie)

Adults Men Football Adults Men Hurling Ladies Minors & U16 Juvenile Boys Juvenile Girls Academy Coaching

12. Motions 

13. Any Other Business

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Chairman’s Report

Firstly I would like to welcome you all to the 2016 Annual General Meeting. It has been a privilege to be Chairman of Cuala GAA Club in what has been a great year both on & off the Field.

Off the field Cuala Won the Irish Times Best Sports Club in Ireland. Cuala was picked from over two thousand entries from sports clubs all over Ireland. I would like to thank Lorraine Hayes for sending in the original entry. Ken Fitzgearld, Martha Byrne, Eoghan Breathnach & Michael Walsh for their input to the competition after it was narrowed down to the best twenty Sports Clubs in Ireland.

The passing of John Hennessey in October was a very sad day for the Club. John had For over thirty years been involved in the club at juvenile level, adult level and in later years at County Board Level. John was always willing to do anything for you and will be sadly missed by all of us who knew him over those years. Also the passing of Seosamh Ó Drisceoil last December. Seosamh was one of the founding members of the Club and also was a founder of Cumann Na mBunscoll.

The Facilities & Development Committee Chaired by Declan Cronin met over thirty five times during the year. The F&D Committee are currently looking at various projects and are trying to work more closely with DLRCC to improve our current facilities. I would like to thank all the Members of the Committee for their patience, time & effort over the year.

On the field we continue to put out over ninety teams at all levels. This would not be possible without the extraordinary dedication of all the mentors & volunteers who look after the teams’ week in week out.

Pride of place must go to our Senior Hurling team who became the first team in the Clubs history to win back to back Division 1 League Titles before going on to complete the double double retaining their Dublin Senior Hurling Championship title. Since retaining their Dublin titles they have gone on to win the Clubs first ever Leinster Hurling title with a superb display against O Loughlin Gaels in Port Laoise last weekend. These are very special days for all involved in the Club and we look forward to the first weekend in February and our first appearance in an All Ireland Club Semi Final.

Unfortunately due to declining revenues which I have flagged at the AGM for the past six years The Coiste decided to close the Bar. Changes in Drink Driving Laws & Society have seen many club bars across the country struggle for a number of years. We have retained our licence and for the moment which allows us open the bar when needed for functions. I would like to thank Paddy, Damian, John, Zita, Joanne and all the other Coiste members for their help & input over the year.

Finally I would like to thank The Club Manager Lorraine Hayes for all her work throughout the year.

Adrian DunneChairman

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An Runaí Report

Introduction

Firstly I’d like to express what an honour it has been to serve as Cuala secretary this year. It’s a demanding role but it’s certainly very rewarding and most enjoyable (most of the time).

The main functions I focused on this year were as follows:

- Minutes and follow-up for Coiste meetings- Engaging with CCC and DCB. - Engaging with all sections within the club- Tickets !! ( 2 AIF Finals )

Coiste meetings

The Coiste meet on average twice a month. These meetings had a high attendance and high level of engagement from all sections. Key themes at the meetings included the following:

- Facilities Developmento Monkstowno Hyde Road, Shankill, Meadowvale & Thomastown improvements o Upcoming fundraisingo DLRCC

- Facilities managemento Need for better facilities management (Hyde Park, Thomastown…)o Bar (closed for the except for pre-arranged events)

- Child Protectiono Garda Vetting o Issues that warranted discussion

- Registration processo Adoption of a new online system.

- Coaching improvementso Need to regain Juvenile Div 1 status at both codes.

Communication between Coiste and the sections was good – with the Coiste reps reporting back to the sections – this is a vital function – to ensure the sections know what the Coiste does and what its focus is. However it can still be better and next year the Coiste plan to meet with the section officers on a monthly basis.

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County Board

Communications were with the County board were constant and extremely good. Most issues were dealt with by one or two emails. The process works well and I have spent a lot of time building up personal relationships with DCB officials.

Discipline

I think it should a source of pride within the club that discipline is not a major issue. There will always be a few minor issues and these are dealt with promptly. Cuala has worked hard to maintain a reputation of good discipline from players and mentors and this must be maintained.

Child welfare / Player welfare

The Child protection officer is Joanne Wylde who has done an excellent job dealing with a few minor issues throughout the year and also getting to grips with the new Garda vetting procedures that are upcoming.

Pitch allocation

I would like to thank the Lorraine for her hard work on pitch allocations. With so many teams and locations this is a vital task to keep teams training and playing.

Areas for improvement in 2017

We need to get more people involved in projects in Cuala admin. – from commercial to finance to events. Projects and processes include:

- Funding projects at a club level (Club Lottery, Social nights, events)- Corporate Sponsorship related projects related to our Cuala brand- Facilities management to ensure we maintain and earn money from our facilities e.g.

coffee mornings, bingo, etc.- Finance committee projects to streamline how the club works- Facilities projects – to work with DLRCC to improve and maintain each pitch

Conclusion

In conclusion, I feel it was an excellent year for Cuala. Indeed it’s not hyperbole to state that it was an historic year for Cuala with our senior hurlers crowned Leinster Hurling champions for the very first time. Add to that, Michael Fitzsimons won his 4th All Ireland medal and Con O’Callaghan picked up his first “Sam”, achievements on the pitch are at a level unseen before in Cuala.

Off the pitch there is some serious work and hours being invested into improving facilities. there is no doubt that Cuala is at a stage where these improvements need to take place but it’s also important to reflect that the current Cuala adult players performing so heroically were developed in Cuala without excellent facilities. They were developed by sheer hard work by an army of volunteers of which there are too numerous to mention. Regardless of what happens on the facilities front this volunteerism ethos has to stay vibrant. An excellent example of this was

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the “Cuala Bualagh” run by the 2006 & 2007 boys. There are plans now to make this an annual competition which no doubt will be a highlight for Cuala youngsters for years to come. The future for Cuala is bright, we have by far the most important resource and that’s a vibrant Academy and Juvenile section we must do everything possible to facilitate and encourage them to be Cuala stars on and off the pitch in years to come.

Finally I would like to thank Adrian , Zita, Damian , Joanne , Lorraine , John and indeed all members of the Coiste who worked tirelessly throughout the year.

Paddy Murdock

Runaí

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Treasurer’s Report for the Year Ended 30 September 2016

The financial statements for the year are summarised below. Key points: The club continues to be in a sound financial position. Cash less bank loans is

€228,186 The profit and loss account had a modest surplus Fundraising improved over last year’s strong performance. The cube event was

the main reason for the improvement Due to the need to invest more in pitch maintenance it is likely that costs will be

higher next year

The Finance function needs volunteers if it is to do any planning for the future or provide for succession.

Income 2016 2015 Annual Subscriptions 227,704 222,416 Sponsorship/donations 35,114 36,629 Fundraising Surplus 167,976 157,915 Camps Surplus 17,942 11,539 Shop Surplus 8,540 5,732 Bar surplus 3,368 (4,974) Lotto surplus 1,696 (2,431) Miscellaneous Income 5,404 4,889

467,744 436,118

ExpenditureTeam Expenses 37,099 32,487Governing bodies 63,726 63,920Coaching Expenses 41,599 36,427Training Costs 77,889 57,500Playing Equipment 45,095 58,760Wages 63,505 38,911Premises insurance 20,580 20,430DLRCC charges 18,515 18,261Depreciation 25,100 33,694Sinking Fund 12,000 21,000Repairs & Maintenance 10,667 7,730Development 7,528 (5,000)Other 37,887 30,508

461,190 414,628

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Surplus 6,554 21,490

Balance Sheet at 30 September 2016

Fixed assets 132,736 157,235

Current assets Stock 17,860 18,007 Debtors 42,000 45,701 Bank and cash 245,416 194,949

305,276 258,657

Total assets 438,012 415,892

Financed by: Creditors/accruals 162,761 136,955 Bank loans 17,230 27,470 Accumulated funds 258,021 251,467

438,012 415,892

Income 2016 Expenditure 2016

Income 2015 Expenditure 2015

-

50

100

150

200

250

300

350

400

450

500

228

-

222

-

168

-

158

-

35

-

41

-

37

-

15

-

-

19

-

18

-

84

-

84

-

160

-

149

-

105

-

75

-

93 -

88

Income & Expenditure (€000)

Other costsCoaching / wagesTeam expenses, training & equipmentEntry, Affiliation & InsuranceDLRCOtherSponsorship / donationsFundraising surplusSubscriptions

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Registrar’s Report

In September we moved our Registration system to “My Club Finance “ which is the company who also manage the lotto , This will make the registration system earlier for all our members and sections in the coming year . All registration will be online and payments electronic.

Club Membership this year has reached 1,858 this is made up of

692 full Adult members , 1,160 Juveniles 442 Academy ( excluding Sept intake )

The Section registrars continue to have a problem with players slow to pay club membership at the start of the year and presenting themselves to managers for selection.

And finally a big thank you to all the section registrars, our club manager Lorraine Hayes and Michael Goodwin for all their work over the past year.

Zita McDermottRegistrar

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Motions 2016 AGM

Motion 1 That Manus Brady & Co be appointed as Independent Auditor in respect of the Financial Accounts for the year 2017.

Proposed by: John Lane, Treasurer Seconded by: Adrian Dunne, Chairman

Motion 2 From 2017 In the interest of good corporate governance any external Auditor shall not be appointed for a period longer than 5 consecutive years.

Proposed by: John Lane, Treasurer Seconded by: Adrian Dunne, Chairman

Motion 3 That a new category of membership be created called Corporate Membership. This membership would be granted at the discretion of An Coiste to people who have supported the club financially. Corporate members may be admitted for periods not exceeding twelve months. They shall not be entitled to vote or engage in management or control of the club. Proposed by: Adrian Dunne, Chairman Seconded by: Declan Cronin

Motion 4 In the interest of good corporate governance no member shall chair or hold a position within the club for longer than 5 years. With the exception of the Club Trustees. Any information including databases passwords obtained during their time in office should be returned to the Secretary prior to stepping down.

Proposed by: Peader Mc Adam Seconded by: Adrian Dunne, Chairman

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Motion 5 That Rule 9.1 be replaced with these amended rules – the significant changes & additions being show here in bold underline –

“9.1. Except for payments made under 9.5 and 9.6, Rates of Annual Subscription for all members in 2017 shall be as set out t in Column A below –

A B

Full (Adult), Non-Playing € 160 €140Full (Adult), Playing € 250 €220Full (Retired), Over 65, Non-Playing € 40 €50Full (Student), Non-Playing € 80 €70Full (Student), Playing € 195 €175Juvenile (Playing) € 195 €175Juvenile (Non-Playing) € 80 €70Family (no Players) € 245 €220Family (1 Player) € 360 €320Family (2 Players) € 465 €415Family (3 or more Players) € 550 €490Introductory Adult (Playing) € 175Introductory Adult (Non-Playing) € 85Temporary (Social) € 85Corporate €0

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