AGENDA ITEM NO. __ February 7, 2012

COUNTY OF ALAMEDA PUBLIC WORKS AGENCY 399 Elmhurst Street • Hayward, CA 94544-1307 (510) 670-5480

January 24, 2012

The Honorable Board of Supervisors County Administration Building 1221 Oak Street Oakland, California 94612

Dear Board Members:

SUBJECT: ACCEPT BID AND AWARD PROCUREMENT CONTRACT NO. 7288 BETWEEN THE COUNTY OF ALAMEDA AND SEA PAC ENGINEERING) INC., FOR THE JOB ORDER CONTRACT (JOC) FOR REPAIR, REMODEL AND RENOVATION ON PUBLIC WORKS AGENCY FACILITIES ON AN AS NEEDED BASIS, ALAMEDA COUNTY, CALIFORNIA, IN AN AMOUNT OF AT LEAST $50,000.00 AND NOT TO EXCEED $1,000,000.00

RECOMMENDATION:

[t is recommended that your Board:

I. Accept the bid and award Procurement Contract No. 7288, between Alameda County Public Works Agency and Sea Pac Engineering, Inc., (Principal: John Lee, President; Location: Los Angeles, CA), in an amount of at least $50,000,00 and not to exceed $1,000,000.00 for the Repair, Remodel and Renovation on Public Works Agency Facilities on an as needed basis, for the tenn of one year, beginning on March 1,2012, and ending on February 28, 2013; and

2. Authorize the Director of Public Works to prepare the proper contract documents and bond fonns for completion by the contractor, have said documents reviewed and approved by County Counsel, and executed by the President of the Board.

SUMMARY101SCUSSION:

On November I, 20 II, your Board authorized the Public Works Agency to solicit bids for a Job Order Contract (JOC) for repair, remodel and renovation of Public Works Agency facilities on an as-needed basis. The JOC is a competitively bid contracting program and software system implemented in 2008 by GSA. The program will streamline the construction bidding process, by eliminating the need for the Agency to solicit bids and award contracts for small individual projects. Additionally, the program will assist the Agency in building underutilized local contractor participation, by offering subcontracting opportunities for small and local firms. It is expected to reduce procurement time and increase project scheduling flexibility.

"To Serve and Preserve Our Community"

Honorable Board of Supervisors Page 2

January 24, 2012

SELECTION CRlTERlA AND PROCESS:

This project was publicly bid and the Enhanced Construction Outreach Program (ECOP) will be applied, including:

• A contract goal of 60% (0 be awarded to local businesses and 20% to certified small local businesses (where 20% certified small local participation (!1f!J!. be a part of the 60% local participation and is not required fa be in addition to the 60% local participation;

• A contract goal of 15% Minority Business Enterprise (MBE) and 5% Woman-Owned Business Enterprise (WBE) participation (where the 5% WBE participation may not be a part of the J5% MBE participation The J5% MBE and 5% WBE is not required to be in addition to, and may be a part ofthe above referenced 60% local and 20% certified small local participation goals);

• Contractors 10 demonstrate the ability and willingness to provide jobs required to complele COl/nly construction projects to local apprentices, youth, unemployed and under-employed County residents.

For the bid process, PWA staff sent Press Releases sent to 19 local Chambers of Commerce, posted contract documents in 23 Plan Rooms and/or trade organizations, on the GSA Current Contracting Opportunities website, and on the PWA website. Two mandatory pre-bid conferences were held and altended by representatives from 20 contractors.

On December 13, 2011, j()lrr sealed bids were received and opened. The contract is being awarded based on the lowest bose bid ACF (Award Criteria Factor), which is calculated using several different specified tasks types and hours ofwork.

Contractor Location

BASE BID AWARD CRITERIA FACTOR

(ACF) Sea Pac Engineering, Inc. Los Angeles 0.9260 Agbayani Construction Corporat.ion Daly City 0.9400 Grade Tech, Inc. Castro Valley 0.9493 MS Construction Pleasant Hill 1.0647

FINANCING:

The funds for th is project are budgeted and available in the Road Department Budget, ORG No. 27040 I Account 610261, (Professional & Specialized Services). There will be no impact on the General Fund.

Yoms,ruu

D.~esenbet, Ph.D., P.E. Director of Public Works

DW/ja c: Auditor-Controller's Office

Clerk of the Board County Counsel Sea Pac Engineering, Inc.