AGENDA ITEM NO. __ September 22, 2009

COUNTY OF ALAMEDA PUBLIC WORKS AGENCY 399 Elmhurst Street • Hayward, CA 9454·t-J395

(510) 670-5480 September 16,2009

The Honorable Board of Supervisors County Administration Building 122 I Oak Street Oakland, California 94612

Dear Board Members:

SUBJECT: ACCEPT BID AND AWARD CONTRACT NO. 4585 BETWEEN ALAMEDA COUNTY PUBLIC WORKS AGENCY AND MCK SERVICES, FOR THE PAVEMENT REHABILITATION OF REDWOOD ROAD BETWEEN CASTRO VALLEY BOULEVARD AND CAMINO ALTA MIRA IN CASTRO VALLEY, ALAMEDA COUNTY, SPECIFICATION NO. 2132; IN THE AMOUNT OF $1,353,548

RECOMMENDATION:

It is recommended that your Honorable Board:

I. Accept the bid and award Contract No. 4585 between Alameda County Public Works Agency and MCK Services (Principal: Mark Hazen, President; Location: Martinez, CA), in the amount of $1,353,548.00, based on the unit prices stated in its bid proposal for the Pavement Rehabilitation of Redwood Road Between Castro Valley Boulevard and Camino Alta Mira in Castro Valley, Alameda County, California; Specification No. 2132;

2. Authorize the President of the Board to sign contract upon review by County Counsel, said work to be completed within forty (40) calendar days from the date of receipt of Notice to Proceed; and

3. Approve the encumbrance of an additional $135,355.00 as a Supplemental Work Allowance (SWA) for a total encumbered amount of $1,488,903.00 for the project, and authorize the Director of Public Works to approve contract changes as necessary against the SWA.

SUMMARYIDISCUSSION:

Your Board previously approved this project for advertisement on June 2,2009 with an estimated cost of $1,800,000.00. The project consists, in general, of removing and disposing of existing asphalt concrete pavement; perfonning asphalt concrete base failure repairs; installing pavement reinforcing fabric; providing asphalt concrete pavement overlay; implementing new traffic control plan and installing and/or adjusting other roadway appurtenances; and cleaning of the site at the end of the job.

SELECTION CRITERJA AND PROCESS:

In accordance with established bid procedures, the project was advertised in seven (7) general

publications and eight (8) trade or minority publications. In addition, Press Releases were sent to 19

local Chambers ofCommerce.

"To Serve and Preserve Our Community"

Honorable Board of Supervisors Page 2 September 16, 2009

A pre-bid conference was held for interested contractors, with attendance at the conference required for all general contractors, and encouraged for subcontractors. The conference was attended by ten (10) contractors. On September 1, 2009 eight (8) bids were received and opened. Table 1 shows an abstract ofthe bids received in response to the authorized advertisement. The bids will be forwarded to you under separate cover.

Table 1: Abstract of Bids

Contractor Location

UDBE Participation (14% Goal)

Base Bid Amount

MCK Services Martinez 8.46% $1,224,860.00 Bay Cities Paving & Grading Concord 5.59% $1,261,367.70 Gallagher & Burk Oakland 0.00% $1,262,400.00 RGW Construction Livermore 3.16% $1,338,710.00 Top Grade Construction Livermore 6.33% $1,343,465.00 C.F. Archibald Paving Redwood City 4.95% $1,354,800.00 Interstate Grad ing & Paving So. San Francisco 14.40% $1,368,220.00 Granite Construction Santa Clara 7.38% $1,379,230.00

The bids were reviewed by Public Works staff and found to be in order. The lowest bidder, MCK Services, did not submit the UDBE Commitment form with their bid proposal at bid opening. Subsequently, upon review of the good faith efforts submittal (including the UDBE Commitment form), it was determined that the UDBE subcontractor information submitted is consistent with the subcontractor listing in the bid proposal. The good faith efforts were also deemed adequate. Upon consultation with County Counsel, it was determined that the irregularity in MCK's bid did not constitute an unfair bidding advantage for MCK Services.

In accordance with the project bid documents, award of the contract is based on the lowest base bid. After the lowest bidder was determined, Agency staff has elected to include the Rubberized Asphalt alternate bid item in the specifications. The total contract cost (including the alternate bid item) with MCK Services, will increase to $1,353,548.00, which is within the Engineer's Estimate.

FINANCING:

The project is financed by federal stimulus funds under the ARRA Recovery Act passed by the legislature earlier this year. The Auditor-Controller has established a special fund for tracking the ARRA grants. There will be no impact on the General Fund.

Yours truly,

14/~~ ~aniel Woldesenbet, Ph.D., P.E.

Director of Public Works

DW/ja

c: Auditor-Controller's Office Clerk ofthe Board County Counsel MCK Services Bay Cities Paving & Grading