Colorado State University1 Secure Meeting Steve Lovaas & Greg Redder ACNS [email protected] [email protected]

Colorado State UniversityColorado State University 11

Secure MeetingSecure Meeting

Steve Lovaas & Greg Redder

ACNS

[email protected]

[email protected]


Secure MeetingSecure Meeting(Who, what, where, why, (Who, what, where, why,

how)how) What it is and what it isn’tWhat it is and what it isn’t Who can use itWho can use it Where can you use it fromWhere can you use it from Why would you want to use itWhy would you want to use it How do you use it.How do you use it.


Secure MeetingSecure MeetingWhat it is…What it is…

Online presentations/collaborationsOnline presentations/collaborations Remote Desktop on Steroids!Remote Desktop on Steroids! SimilarSimilar to WebEx to WebEx


Secure MeetingSecure MeetingWhat it isn’t…What it isn’t…

No sound – need a conference call to No sound – need a conference call to augment online meetingaugment online meeting

No video – not designed for video No video – not designed for video presentations (we have other tools presentations (we have other tools for that)for that)

It is not WebEx. This is good and bad It is not WebEx. This is good and bad – price vs. performance– price vs. performance


Secure MeetingSecure MeetingWho can use it…and from Who can use it…and from

where?where? Any staff/faculty/associate with an eID can Any staff/faculty/associate with an eID can

set up a meeting. Go to: set up a meeting. Go to: https://secure.colostate.eduhttps://secure.colostate.edu

Anyone, anywhere on the Internet can Anyone, anywhere on the Internet can access your meeting with a web browser, access your meeting with a web browser, the proper URL and a password. For the proper URL and a password. For example: example: https://secure.colostate.edu/meeting/20314 with a password of: ramswith a password of: rams

Supports 100 people at a time: 5 meetings Supports 100 people at a time: 5 meetings of 20 each, 1 meeting of 100, etc.of 20 each, 1 meeting of 100, etc.

Need high-speed internet – no modems!Need high-speed internet – no modems!


Secure MeetingSecure MeetingWhy use it…Why use it…

Standard meeting – You have a Standard meeting – You have a PowerPoint or some application on PowerPoint or some application on your system you wish to interactively your system you wish to interactively share with others.share with others.

Support meeting – You need help Support meeting – You need help from technical support or technical from technical support or technical support needs to help you.support needs to help you.


Secure MeetingSecure MeetingMore uses…More uses…

Allow outside support to see “into” something you Allow outside support to see “into” something you manage at CSU that is typically behind the manage at CSU that is typically behind the firewall. You can share out your “window” to that firewall. You can share out your “window” to that device in a secure meeting.device in a secure meeting.

Share a picture of something with a salesperson Share a picture of something with a salesperson or colleague.or colleague.

Share application between Windows/Linux/Mac Share application between Windows/Linux/Mac owners.owners.

You may be involved in a project and others have You may be involved in a project and others have information to share, but not the tools. This information to share, but not the tools. This allows you to provide your group the tools to do allows you to provide your group the tools to do such sharing.such sharing.


How to use it…How to use it…First, some terminologyFirst, some terminology

Conductor – initiates/ends meeting. Conductor – initiates/ends meeting. Presenter – shares applicationPresenter – shares application Controller – drives the mouseController – drives the mouse These can all be the same person, These can all be the same person,

three different people or some three different people or some combination in between.combination in between.


Different Types of Different Types of MeetingsMeetings

Standard Meetings:Standard Meetings: Scheduled MeetingScheduled Meeting Instant MeetingInstant Meeting

Support MeetingSupport Meeting


Scheduled meeting…Scheduled meeting…

Allows conductor to send out e-mail Allows conductor to send out e-mail invitations in advanceinvitations in advance

Can only be started during the scheduled Can only be started during the scheduled meeting time.meeting time.

Useful for a formal presentation involving Useful for a formal presentation involving several invitees and advanced several invitees and advanced preparation.preparation.

Can use “Outlook” plugin to schedule Can use “Outlook” plugin to schedule meetings and send out the invite.meetings and send out the invite.


Instant MeetingInstant Meeting

No scheduling involved – conductor No scheduling involved – conductor can start meeting immediately.can start meeting immediately.

No automatic e-mail to invitees. No automatic e-mail to invitees. Password and URLs are exchanged Password and URLs are exchanged

via phone, personal mailing list, or via phone, personal mailing list, or other means.other means.

Useful for impromptu needs to share Useful for impromptu needs to share an application on one’s desktop.an application on one’s desktop.


Support MeetingSupport Meeting

Only permits two individuals at a time.Only permits two individuals at a time. Designed to share entire desktop of Designed to share entire desktop of

invitee. (It is possible to share invitee. (It is possible to share desktop of inviter and individual apps desktop of inviter and individual apps like in the other meetings, but it’s not like in the other meetings, but it’s not as simple to do.)as simple to do.)

Useful for quick-and-dirty technical Useful for quick-and-dirty technical support troubleshooting.support troubleshooting.


Demonstration…Demonstration…(cross your fingers)(cross your fingers)

Real, live demonstration!Real, live demonstration!


Tips/TricksTips/Tricks

Practice – don’t try to wing it. Practice – don’t try to wing it. Have folks connect in ahead of time Have folks connect in ahead of time

and check their browser’s capability.and check their browser’s capability. Don’t do other things during Don’t do other things during

presentations: this can lead to utter presentations: this can lead to utter confusion for you and your PC!confusion for you and your PC!

Same for invitees!Same for invitees! Macs can only share the whole Macs can only share the whole

desktop.desktop.


More Tips/Tricks...More Tips/Tricks...

Practice – it takes practice to be a Practice – it takes practice to be a good online presenter.good online presenter.

This is not Citrix nor WebEx! (Did we This is not Citrix nor WebEx! (Did we mention it is free?)mention it is free?)


Even More Tips/Tricks…Even More Tips/Tricks…

Did I mention “practice”?Did I mention “practice”? Remind invitees to toggle into fit-to-Remind invitees to toggle into fit-to-

screen mode.screen mode. Multiple versions of Java are a Multiple versions of Java are a

problem!problem!


Hardware Hardware RecommendationsRecommendations

CPU: 500MHz or above recommended for Windows Client

Memory: 256MB or above recommended. For Mac systems, we recommend G4 with

256MB of memory Screen Depths: 8, 16, 24, and 32-bit. For

best results, use 16-bit. Monitor Resolutions: Up to 2048 x 2048.

1024 x 768 is recommended.


Conference callsConference calls

3 people – you can do this on your own phone.3 people – you can do this on your own phone. 4 or more:4 or more:

Call Campus Operator Call Campus Operator [Dial "0"][Dial "0"] to arrange for call. to arrange for call. Provide name and telephone number of person Provide name and telephone number of person

originating call and the time and date for call. originating call and the time and date for call. Operator will assign a phone number which is good Operator will assign a phone number which is good

from midnight to midnight on date of call. Provide this from midnight to midnight on date of call. Provide this number for all callers to dial at the designated time. number for all callers to dial at the designated time.

One minute before call time, originator will dial the One minute before call time, originator will dial the assigned number and will hear a continuous ringing assigned number and will hear a continuous ringing until other callers start dialing in. Originator may place until other callers start dialing in. Originator may place call on "hold" but cannot hang up until call is call on "hold" but cannot hang up until call is completed. completed.


One Last Tip/TrickOne Last Tip/Trick

Practice!Practice!


Questions?Questions?

Documents

Colorado State University1 Secure Meeting Steve Lovaas & Greg Redder ACNS [email protected] [email protected]