Chapter 5 assign

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Frog VLE User Manual

Overview

Chapter 5: Assign

Chapter 5: Assign

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Chapter 5: Assign

Contents

Chapter 5: Assign ...................................................................................................................... 1

Adding Activity Widgets to a Site ........................................................................................... 2

Adding a Text Activity Widget ................................................................................................ 2

Adding a File Drop Widget ..................................................................................................... 4

Adding a SCORM Widget ........................................................................................................ 6

Adding a Quiz ......................................................................................................................... 8

Assigning a Site ..................................................................................................................... 11

Marking an Assignment ........................................................................................................ 15

Downloading a Submitted File ............................................................................................. 17

Viewing the Text Activity ...................................................................................................... 19

Viewing the Quiz Results ...................................................................................................... 19

Viewing the SCORM Results ................................................................................................. 20

Marking an Assignment ........................................................................................................ 22

Closing an Assignment ......................................................................................................... 23

Messaging all Students ......................................................................................................... 24

Messaging a Student ............................................................................................................ 25

Returning an Assignment for Reworking ............................................................................. 26

Closing an Assignment ......................................................................................................... 28

The Data Viewer ................................................................................................................... 30

Viewing the Data .................................................................................................................. 32

Quizzes ................................................................................................................................. 32

Forms .................................................................................................................................... 33

SCORM .................................................................................................................................. 34

Polls ...................................................................................................................................... 35

Clearing Results .................................................................................................................... 37

Exporting the Data ............................................................................................................... 38

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Chapter 5: Assign

Any Site created within the VLE can be assigned to students as a task for them to

complete. This may be as simple as asking the student to read the content (such as a

revision site) or uploading files for marking. To enable students to submit work back to

their teacher for marking there are four Activity Widgets available in the Content Panel.

These are:

Text Activity Widget. This allows the teacher to enter the instructions for the

task into the widget. Once assigned the students can then type in their

response and submit it back to the teacher for marking.

File Drop Widget. This allows students to upload files to the teacher for

marking. It can be configured so that only the person uploading the files

sees them. This can be useful when files have been uploaded by the whole

group. It can also be set to allow users to delete their own files once

uploaded.

SCORM Widget. This allows SCORM (Sharable Content Object Reference

Model) content to be displayed within a site. SCORM packages are

interactive modules that are assigned to students for completion. The

SCORM Widget contains a search function so that you can find and use free

SCORM content supplied by the MoE.

Quiz Widget. Displays a Quiz for the student to complete. Results can be

reset after use to allow a quiz to be re-used.

Activity Widgets can be used in conjunction with non-activity widgets. Try including text,

media (images, videos or audio files) forums, and message walls to make your

assignments more engaging.

There is also the ability for the teacher to send messages to students or groups that they

have assigned work to. Teachers can choose to either message all students or

individually. One on one communication can help students resolve problems quickly and

easily. All communication between assigned students and their teacher appears in the

teachers Notification panel.

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Adding Activity Widgets to a Site

Begin by opening the site to be used as an assignment. You can access Sites from the

Resource Manager.

Adding a Text Activity Widget

To add the Text Activity widget to a site you must first click the Edit button on the left of

your screen. This will release the Content Panel.

Create a new tab on the site called ‘Assignments’. This will be where the assignments are

displayed to the student.

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In the Content Panel, click on the Widgets tab.

Select the Text Activity widget and drag it into the layout box on your page.

Enter the Text Activity instructions into the text box in the Settings panel. The instructions

should be what you want your students to do.

Any text that is entered in the Settings panel will instantly appear inside the Text Activity

Widget on your page.

Click the Save Changes button to save your page.

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Adding a File Drop Widget

The File Drop Widget can be used in conjunction with the Text widget. Select the Text

Widget and drag it into a layout box on your page.

Double click on the sample text displayed on the layout box.

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Enter the activity instructions into the text box in the Content Panel. Any text that is entered

in the Content Panel will instantly appear inside the Text widget on your page.

Select the File Drop Widget and drag it into the layout box on your page.

Double click on the File Drop layout box displayed on the page.

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In the Content Panel use the drop down menu to select whether a student can see other

files in the File Drop area. Your choices are:

Individual: Users can see only the files that they have

uploaded.

Group: Users can see and download all files that have

been uploaded.

You can also specify if students can delete their own

files after uploading them. To allow students to delete

their own files click the tickbox.


Adding a SCORM Widget

Select the SCORM widget and drag it into the layout box on your page.

Double click on the SCORM layout box displayed on the page to view the SCORM settings.

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In the Content Panel enter a term in the search box to find a SCORM package. Click the

search icon to begin the search.

The search results will be displayed in the Results panel. Click on a SCORM package to

add it to your site.

The SCORM layout box will now display the name of the

chosen SCORM package.

To preview the SCORM package double click on the SCORM layout box.

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The SCORM package will open in a new browser

window.


Adding a Quiz

Select the Quiz Widget and drag it into the layout box on your page.

Double click on the Quiz layout box displayed on the page to view the Quiz settings.

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In the Content Panel, click on the Import Quiz button to search for a quiz.

Select a Quiz listed in the Resource Manager which will now be displayed. Double-click on

the Quiz name to use it in your site.

The name of the selected Quiz will now appear in the layout box on your page.

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To close the Content Panel click on the X button.

Your assignment is now ready to be assigned to students.

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Assigning a Site

Click on Share in the Frog Bar. This will open the Share or Assign window.

Click on the Assign option.

Complete the New Assignment details. Give your assignment a name. Use the Subject

drop down menu to link the assignment to a subject from the list.

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In the Recipients text box enter the name or names of individual users or groups you are

assigning to.

Once found, click on the Add button to add them to the list.

Click Next to continue.

Click on the blank date boxes to set the date(s) for the assignment to be issued and the

date returned. Use the small calendar to select a date.

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The activities can have their own due date separate from the assignment date. Click on

the Activities date box to set the date(s) for the activity to be returned. Use the small

calendar to select a date.

Enter the instructions for the assignment into the Instructions area. This will be different

from the instructions entered into the activity widgets. This might be ‘complete the 3

activities as instructed…’

You can ask your students if they understood the assignment using the Ask for self-

evaluation checkbox. Check the box if you require them to self-evaluate the assignment

and leave comments.

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Click the blue Assign button to send your assignment.

The assignment will now be sent to those listed.

A message will appear in the students Notification panel informing them of the

assignment and its due date(s).

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Marking an Assignment

Assignments can be marked and the marks released back to the student(s) or group(s)

upon completion. When a student submits their work for marking you will be notified by a

red number in your Notifications panel. Clicking on the Notifications icon displays the

details of the submission.

Note: You can also access submitted assignments by clicking on the Assignments icon in

the Quick Launch menu.

Click on the details in the Notifications panel. This will open the Assignment Manager.

Overview of the Assignment Manager.

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In the Assignments window you will see the name of the assignment issued as well as

who it was issued to.

Roll your cursor over the assignment name to remind yourself of the instructions issued

with the assignment.

Click on the assignment name to see all students that it was assigned to.

Click on a student’s name to view their work.

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You will now see the submitted assignment window. This contains an overview of the

student’s submitted activity, their self-evaluation and any comments they have included.

In the Submitted Work area you will see both the activity widgets that were included in the

assignment.

Downloading a Submitted File

The File Drop appears at the top of the Submitted Work area. Click on the View link to

open the assignment site.

Once opened you will see the file/s that were uploaded by the student.

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To download the file that the student has submitted, Click on the file name (not the file

icon). The file name will turn into a blue link.

The file will now be downloaded onto your computer. Click the file to open it.

Note: Frog cannot open or play files. You must have the relevant software installed on

your computer to open and play files.

When finished downloading the file(s) click on the arrow icon in the Frog Bar.

Click on the X in the corner to close the Site and return back to Assignments.

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Viewing the Text Activity

The Text Activity appears underneath the File Drop widget in the Submitted Work area.

To view the Text Activity click on the text on the right.

The text submitted by the student will open in a new window.

Click OK to close the window and return back to the Submitted Work area.

Viewing the Quiz Results

The information displayed in the Submitted Work area shows basic details of the Quiz

submitted by the user. The Activity mark value represents the number of correct answers

as a percentage of the total possible answers.

In most cases viewing the basic information displayed in the window shown below is

usually enough.

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However, for a more detailed view of the results, click on View.

This will open the site containing the Quiz widget. Next, click on the Assignment menu.

Select the Data Viewer from the drop down menu.

This will launch the Data Viewer. For further details please refer to the Data Viewer section

in this guide.

Viewing the SCORM Results

The amount of information given as a result of the user taking part in the SCORM package

will vary. Some SCORM packages return very little information as they may simply be an

introduction to a topic and do not require a mark. In this case viewing the basic

information displayed in the window shown below is usually enough.

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Click on More… to view additional information in a separate window.

Click on OK to return to the Submitted Work area.

For a more detailed view of the results, click on the name of the SCORM.

This will open the Site containing the SCORM widget. Next, click on the Assignment menu.

Select the Data Viewer from the drop down menu.

This will launch the Data Viewer. For further details please refer to the Data Viewer section

in this guide.

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Marking an Assignment

The self-evaluation feedback and comments can be reviewed in the Self Evaluation

section.

Enter any comments into the Overall Comments box. Add a mark into the Mark Given box.

Click Save to finish.

Once completed click on the forward/back buttons to view the next student.

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Closing an Assignment

Once you have marked all of the student(s) work you must close the assignment and

release the marks. Releasing the marks issues the mark back to the students.

Click on the name of the assignment in the Navigation Trail at the top of the assignment.

This will display all the students that received the assignment.

Click the Close assignment button.

In the Close assignment window ensure the Release Marks checkbox is checked.

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To add a message with the marks enter the message in the Add a message text box.

Click the Close Assignment button to release the marks and close the assignment. The

marks have now been released. The marks and message will appear in the students

Notifications panel.

Messaging all Students

At any time during the assigning process you have the ability to send a message to all

students that have received the assignment.

Begin by clicking on the assignment name.

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Click on the Message all button.

Enter your message in the text box that opens.

Click the blue Send button to the message.

The message has now been sent to all assigned students. It will appear in the students

Notifications panel.

Messaging a Student

At any time during the assigning process you have the ability to send a message to an

individual student that has received the assignment.

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Click on the name of the assignment.

Click on the Message Wall icon next to the students’ name.

Enter your message in the text box that opens. Click the Post button to send the message.

The message has now been sent to the student. It will appear in the students Notifications

panel.

Returning an Assignment for Reworking

Once a student has submitted an assignment you then have the option to send it back for

reworking. This allows the student to re-submit their work.

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Click on the name of the assignment.

Click on the students’ name to view their work.

Click on the Return Assignment button.

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Enter your message in the text box that opens. Click the blue Return Assignment button to

return the assignment to the student.

A message will now appear in the students’ Notifications panel informing them of the

return.

Closing an Assignment

If a student has not handed in their assignment by the deadline you may close the

assignment down. This allows you to issue a mark for the assignment even if nothing has

been submitted.

Note: Once an assignment has been closed this will complete the process and the

student will no longer be able to submit the assignment.

Open an assignment that has not been submitted. Click on the Close assignment button.

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Enter your message in the text box that opens. Click on the Close Assignment button.

A message will now appear in the student Notifications panel informing them of their

mark.

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The Data Viewer

If you have edit and manage access to a site and have included data gathering items

such as SCORM packages, Quizzes, Polls or Forms you can review the data that has been

collected by these items. The Data Viewer is a tool that is used to review these collections

of data. It is accessed on a site by site basis and provides you with the ability to export the

data collected.

The Data Viewer is accessed from the Site Menu. A small arrow will appear next to the

Site label indicating that the menu is available to you.

The Data Viewer will check the site to assess what data to display. The ICONS on the left

indicate the types of data gathering widgets found on the site. Data is available for those

Widgets displayed in bold.

Click the expanded view button to view the Data Category

names.

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If there is only one of the data gathering widgets found on the site, the data will be

displayed in the panel on the right. However, if there is more than one widget in that

category they will be displayed in the panel as tiles.

If you single click on the tile, the actions menu becomes available.

You can now either choose to select one of the options from the menu or to double click

on a tile to proceed to viewing the data. The left hand panel of the Data Viewer will then

collapse, maximising the space available to you for viewing the data.

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Viewing the Data

When viewing an individual item, different fields will be shown based on the item type. A

quiz will show different fields to a SCORM package for example. You will also find different

options in the category view Actions menu depending on the type of item selected. The

expected fields and actions for each type of data collection item are as follows:

Quizzes

When viewing the data for an individual quiz the summary area of the view will display:

o The name of the quiz.

o How many times people have taken the quiz (total submissions).

o The number of people the site has been shared with.

o The date and time of the first submission.

o The date and time of the most recent submission.

o The summary area will also display a graph showing the number of submissions

per day, week or month. If the quiz has been active for less than 14 days the graph

is displayed in days, between 14 and 59 days in weeks and 60 days or over in

months.

The following data fields will also be returned from the quiz, which can then be exported

to a CSV:

o User Name: The username of the person who took the quiz.

o Name: The full name of the person who took the quiz.

o Start: The date and time the person began the quiz.

o End: The date and time the person completed the quiz.

o Score: The final score achieved, based on questions answered correctly first time

and questions answered correctly on retries.

o Answered First Time: The number of questions answered correctly first time.

o Answered After Retry: The number of questions answered correctly on a retry, after

initially answering incorrectly.

o Total Retry Attempts: The number of physical retries attempted by the person

taking the quiz, this is not the number of questions retried.

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By default the table is sorted by date/time of the last submission with the most recent

submission being displayed at the top. You can reorder the table by clicking any column

header.

Forms

When viewing the data for an individual form the summary area of the view will display:

o The name of the form.

o How many times people have taken the form (total submissions).




o The form description.


per day, week or month. If the form has been active for less than 14 days the

graph is displayed in days, between 14 and 59 days in weeks and 60 days or over

in months.

The following data fields will also be returned from the form, which can then be exported

to a CSV:

o User Name: The username of the person who submitted the form.

o Name: The full name of the person who submitted the form.

o Date/Time of Submission: The date and time that the form was submitted.

o Form Fields: The fields from the form will also be displayed in the order in which

they appeared in the form. Each field will have its own column with multiple choice

answers being displayed as sub-columns.

By default this table is sorted by date/time of submission with the most recent

submissions at the top. This table can be reordered by selecting any column header.

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SCORM

When a SCORM package is selected at category level the actions menu will allow for

exporting of quiz data to a CSV only.

When viewing the data for an individual SCORM package the summary area of the view

will display:

o The name of the SCORM package.

o How many times people have completed the SCORM package (total submissions).





per day, week or month. If the SCORM package has been active for less than 14

days the graph is displayed in days, between 14 and 59 days in weeks and 60

days or over in months.

The following data fields will also be returned from the submission, which can then be

exported to a CSV:

o User Name: The username of the person who completed the SCORM package.

o Name: The full name of the person who completed the SCORM package.

o Completed: Whether or not the SCORM package was fully completed. If a SCORM

package has more than one activity it may be only partially completed. If the

person taking the SCORM package completed it fully a Y will be displayed. If an N

is displayed the SCORM package has not been completed.

o Overall Score: The score for the whole SCORM package.

o Time Taken: The time, in minutes, that the person submitting the SCORM package

took to complete it.

o Submission Date: The date the SCORM package was submitted.

As SCORM packages can contain more than one module the data grid has been

designed to expand to show information for each of the individual modules for a given

submission.

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To expand a submission and see further details of the modules within it, select the

submission you wish to expand by clicking any part of the submission row. The

submission should now expand to show further information.

When exporting a SCORM packages data to a CSV file the fields list above will be

exported. The data for each module will also be exported but will be restricted to module

name and score.

Polls

When viewing the data for an individual Poll the summary area of the view will display:

o The name of the Poll.

o How many times people have completed the Poll (total submissions).




o An overview of the current Poll results.


per day, week or month. If the Poll has been active for less than 14 days the graph

is displayed in days, between 14 and 59 days in weeks and 60 days or over in

months.

Click on the Table tab to view the results in table form (default view).

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Click on the Graph tab to view the results as a bar graph.

The following data fields will be displayed in the data grid, which can then be exported to

a CSV:

o User Name: The username of the person who completed the Poll.

o Name: The full name of the person who completed the Poll.

o Response: The option the person chose from the Poll.

o Date and Time of Submission: The date and time the submission was made.

When exporting a .CSV file extra columns will be included displaying gender and year

group.

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Clearing Results

Any users that have access to the Data Manager are able to clear all results gathered in

the site. Each data gathering Widget captures data differently. When clearing the data the

following applies:

Polls: Users can only submit a Poll once. Occasionally, you may wish to reset the Poll to

allow users to submit it again. This may be because the wording of the question asked

was incorrect or that the Poll has been edited to include new options. Clearing the results

of a Poll permanently removes all data from the original Poll.

Forms: Users can submit a Form multiple times. All data captured includes a timestamp

that can be used to track the order of submissions. Unlike Polls you do not need to reset a

Form to allow users to complete it again. If a Form has been edited to include new options

then it is advisable to clear the data before making it available for submission. Clearing

the results of a Form permanently removes all data from the original Form.

Quizzes: Users can only submit a Quiz once. Occasionally, you may wish to reset the Quiz

to allow users to submit it again. This may be because the wording of the questions

asked was incorrect or that the Quiz has been edited to include new questions. Clearing

the results of a Quiz permanently removes all data from the original Quiz.

SCORM: It is not possible to clear the results for SCORM objects.

To clear the data click on the actions menu in the Data Viewer.

Click the Clear results option from the drop down menu.

This will clear all data collected by the Poll. This action cannot be reversed.

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Exporting the Data

Any users that access to the Data Manager are able to export the gathered data for that

site in the form of a CSV (comma separated values) file.

Click on the actions menu.

Click on the Export option to download the data onto your device in the usual way

managed by your browser. The downloaded data can then be viewed in a suitable

spreadsheet program.

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Notes:

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Documents

Chapter 5 assign