Changes That MayRequire a New Record

Regina Romano Reynolds Regina Romano Reynolds Committee to Study Serials CatalogingCommittee to Study Serials Cataloging

ALA Annual Meeting June 17, 2002ALA Annual Meeting June 17, 2002

Outline Concepts and background What’s new or changed? Major changes

Edition statement (new rule) Format (clarified) Title proper (new wording)

Minor changes Title proper (several new provisions) Numbering (changed rule)

Quiz! (Examples)

Title changesNew!!!

Major/minor changes

Major vs. Minor Changes

A major change in a serial

requires a new record

Minor Changes

A minor change does not result in a new record but may require revision of the record, e.g., by adding a variant title note and added entry (field 246)

Development of the Rules Desire for fewer new records Desire for fewer new ISSN Harmonization effort among AACR,

ISSN, ISBD Rules for new ISSN track rules for new

records in most cases

Basic Principle

Only those changes indicating a new Work should result in a new Record

New!

Major Changes Main entry changes Translated serial undergoes

change in original title Change in corporate body used as

uniform title qualifier Major change in title proper Change in physical format

Major change in edition statement

Major Change in Edition Statement If the change in an edition statement

indicates a change in subject matter or a change in physical format, make a new record

North American ed. North and Central American ed.

But not: Doctor’s ed. Physician’s ed.

New record

No new record

New!

Change in Format Rule of thumb: A change that

would result in a new SMD Print to online Microfilm to microfiche

But not HTML to XML or PDF

Title Proper

TitleTitle

Major or Minor?

Test all potential changesTest all potential changes against the title proper (245)against the title proper (245)

Major Changes in Title Proper: 1st Five Words Addition, deletion, change, or re-

ordering of any of the first five words (minus initial article)unless the change is among the minor change exceptions The mining review The mining and

industry review Yearbook of Nordic statistics Nordic statistical yearbook ACE newsletter ACE journal

New record

Major Changes in Title Proper: Change in Meaning or Subject

Words are added, dropped, or changed anywhere in the title that change the meaning of the title or indicate a different subject matter

The best bed & breakfasts in the world The best bed & breakfasts in the United States BUT Directory, educational and career information services Directory, educational and career information services

for adults * Not a change; after 1st 5 words, no change in meaning

New record

No new record

Major Changes in Title Proper:Change in Corporate Body Major change in the name of a

corporate body (i.e., new heading needed) recorded as part of the title proper Reports of the Institute of High Speed

Mechanics, Tohoku University Reports of the Institute of Fluid Mechanics,

Tohoku University

New Record

New Minor Changes Several new categories of minor

changes in title proper Numbering

New!

New!

Representation of

words Articles, prepositions,

conjunctions added, deleted, changed

Corporate body added, deleted, moved; representation of body name changed

Punctuation changed Changed order of titles

for titles in more than 1 language

Words linking title to designation added, deleted, changed

Fluctuating titles Words are added or

deleted from a list, or order changed, with no significant subject change

Words indicating type of resource added/dropped

Minor Changes in Title Proper

New!

Corporate Body (Revised)

The name of the The name of the samesame corporate body is corporate body is added or deleted anywhere in the title, added or deleted anywhere in the title, or the representation of the name is or the representation of the name is changed (e.g., from full form to acronym changed (e.g., from full form to acronym or in the fullness of the hierarchy or in the fullness of the hierarchy presented).presented). BUTBUT

If a major change in the name occurs, If a major change in the name occurs, make a new record. If another make a new record. If another corporate body name is added or corporate body name is added or substituted, make a new record.substituted, make a new record.

New record

Corporate Body Situations Name changes position in title Name added or dropped anywhere in

the title (formerly end of title only) Representation of name changed Applies to all bodies, not just issuing

body, e.g., recipient of a report Does not apply to personal names

Name Changes Position in Title Minutes of the Sons of Italy

Conference

Sons of Italy Conference minutes

CONSER annual report Annual report of CONSER

Body Name is Added to or Dropped From Title Chancellor’s update [issued by Johns Hopkins

University]Update from the Chancellor of Johns Hopkins University

Library of Congress subject headings

Subject headings (issued by the Library of Congress)

Change in Representation of Body Name Journal of the Association of

Computing MachineryJournal of the ACM

Report of the Joint Commission on Printing JCP report

Special Situations: Minor Changes Involving Body Names Biennial report Biennial report to

the governor and legislature Belgium and Luxembourg Fodor’s

Belgium and Luxembourg If Fodor’s was already the publisher = minor If Fodor’s was not the publisher = major Principle: does change signify new work?

Words in a List Words are added or deleted from a list,

or the order of the words is changed, as long as there is no significant change to the subject matter

Quarterly reports of trade for the ports of Jenchuan,Cinnampo, Kunsan, Mokpo, Fusan, Masampo

Quarterly reports of trade for the ports of Chemulpo,Cinnampo, Kunsan, Mokpo, Fusan, Masampo

No new record

New!New!

Words in a List--Guidance Does the title include a list? To be

a list, the RI says there need to be 3 or more terms

Are the changes significant enough to be considered a major change because there is a significant change in subject matter?

Words in a List--Examples Directory of dentists, dental specialists and dental

hygienists, licensed and registered in Tennessee

Directory of dentists, dental specialists, dental hygienists, and dental assistants licensed and registered in Tennessee

Philosophical magazine. B. Physics of condensed matter, electronic, optical, and magnetic properties

Philosophical magazine. B. Physics of condensed matter, structural, electronic, optical and magnetic properties

New!

Words Indicating Type of Resource Words indicating type of resource are

added or dropped [but not moved or changed] anywhere in the title; test against title proper

New record

Organic chemistry reviewOrganic chemistry review Organic chemistryOrganic chemistryReview of organic chemistryReview of organic chemistry

Outlook magazineOutlook magazine OutlookOutlook

= Minor= Minor= Major= Major

BUTBUT=Minor=Minor

AtlanticAtlantic Atlantic monthlyAtlantic monthly(frequency word)(frequency word)

=Major=Major

Representation of Word/words One spelling vs.

another (both variations and official changes)

Abbreviated word, sign, symbol vs. spelled-out form

Arabic vs. roman numerals

Numbers or dates vs. spelled-out forms

Hyphenated vs. un-hyphenated words

One-word vs. two-word compounds

Acronym or initialism vs. full form

Change in grammatical form (sing. vs. plural, different case)

New!

Examples of changes in representation of words

Fishery report Fisheries report Television monthly TV monthly Openhouse review Open house review Ga. Peach statistics Georgia peach

stats. Saint Paul reporter St. Paul reporter Africa news watch African news watch Access. NYC Access New York City Los Angeles woman LA woman

New!

New!

Note: Even if the entire title is changed

from full form or acronym to the opposite, the change is still minor

Journal of applied mechanics JAM

MinorMinor

Fluctuating Titles Two or more titles proper are used on

a serial according to a regular pattern Includes:

Language of title varies with text language

Deliberate variations Some title flip-flops (retrospectively) Titles of short duration (retrospectively)

But, take ISSN into consideration!

Numbering

All changes in numbering are minor

Even when numbering sequence repeats, no new record is made Harmonization with ISSN

New!

MinorMinor

If in doubt…

Consider the change to be Minor!

Quiz time!

MajorMajor ororMinor???Minor???

Example 1

ForFor

World MeetingsWorld Meetings

Social & BehavioralScience, Education& Management

World Meetings

Social & Behavioral Sciences, Human Services, & Management

Example 2

Example 3

Biennial report of theBiennial report of theState Superintendent State Superintendent Of Public InstructionOf Public Instruction

Biennial of the Biennial of the State DepartmentState DepartmentOf EducationOf Education

Maryland State Superintendent

of PublicInstruction

Example 4

Annual ReportAnnual Report

19901990

Ohio Bureau of Ohio Bureau of Workers CompensationWorkers Compensation

andandIndustrial Commission Industrial Commission

Of OhioOf Ohio

The

The 1985 AnnualThe 1985 AnnualReport of the Report of the Industrial CommissionIndustrial CommissionOf Ohio and the OhioOf Ohio and the OhioBureau of Workers’Bureau of Workers’CompensationCompensation