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CENTRALISED RMO RECRUITMENT
APPLICATION GUIDE
For 2017 applications to Resident Medical Officer positions in WA in 2018
2
Contents
Centralised Resident Medical Officer Application Processhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip3
Postgraduate Medical Council of Western Australia 3
Resident Medical Officer 3
MedJobsWA 3
Participating hospitals and health services 5
Important dates 7
2018 RMO application dates 7
2018 RMO term dates 7
Eligibility to work as an RMO in WA 8
Preparing your application 9
Selection criteria 9
Curriculum vitae 10
Cover letter 10
Your online application 11
Register 11
Personal details 11
How to apply online 11
Application questions 12
Submitting your application 16
Assessment and selection 17
Assessment 17
Applicant pool 17
Notification to unsuccessful applicants 17
Breach period 17
Offers 17
Contact us 19
Appendix 1 Helpful hints 19
Appendix 2 Give your application a winning edge 21
Appendix 3 RMO Frequently Asked Questionshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip23
3
Centralised Resident Medical Officer Recruitment Process
This guide details the application process for the 2017 Centralised Resident Medical
Officer (RMO) recruitment coordinated by the Postgraduate Medical Council of Western
Australia (PMCWA)
The Centralised RMO Recruitment allows applicants to submit one application for RMO
positions with all the participating WA Health Services (detailed below)
If you are a current WA Intern wishing to continue at your current employing Health Service (Fiona Stanley Hospital Royal Perth Hospital Sir Charles Gairdner Hospital OR WA Country Health Service) as a Resident Medical Officer for the 2018 and 2019 clinical years you may submit an Expression of Interest through MedJobsWA
More information is available in the Expression of Interest RMO Recruitment Application Guide available on the PMCWA website
Postgraduate Medical Council of Western Australia
The role of the Postgraduate Medical Council of Western Australia is to support and advocate for junior doctors within Western Australia (WA) through the accreditation of health services and by providing leadership for the provision of quality education and training experiences for prevocational doctors in WA In addition PMCWA coordinates the centralised Resident Medical Officer (RMO) recruitment process through the MedJobsWA system across WA health services
Resident Medical Officer
RMOs in WA undertake supervised education and training in clinical and medical education contexts All RMO positions within WA public hospitals are accredited by PMCWA and are open to prevocational trainees in their second and subsequent years (once internship is complete) Key responsibilities and duties of an RMO are listed in the RMO job description form (JDF) which is available through the position advertisement
MedJobsWA
MedJobsWA is the online application portal for junior medical positions at WA public hospitals through the WA Department of Health PMCWA works closely with the health servicesrsquo medical workforce teams who are responsible for the recruitment of the successful applicants to facilitate the centralised RMO recruitment processes
Applying for an RMO position through MedJobsWA is simple
One application for RMO positions with all participating hospitals (and similar vacancies) through the centralised RMO recruitment campaign
MedJobsWA stores basic information from your previous applications
Select your preferred health services and hospitals
Createupdate a personal profile including
Personal contact details
4
Registration
Education and employment experience
Career and training pathway intentions
Edit and save your application up to the submissionclosing date
Submit your application online
Receive and respond to offers online
Applicants must submit their application through MedJobsWA prior to the closing date and time in order to be eligible for assessment and considered for an RMO position Saved applications are not automatically submitted at the closing of the application period If you do not follow the instructions on how to apply you will not be eligible for assessment and selection
Do not forget to submit your application
5
Participating hospitals and health services
The participating hospitals and health services that can be preferenced through the centralised RMO recruitment process are
Fiona Stanley Hospital (FSH)
Joondalup Health Campus (JHC)
King Edward Memorial Hospital (KEMH)
Perth Childrenrsquos Hospital (PCH)
Royal Perth Hospital (RPH)
Sir Charles Gairdner Hospital (SCGH)
WA Country Health Service (WACHS)
JHC is part of Ramsay Health Care Employment terms and conditions may differ from WA Health hospitals
PCH will replace Princess Margaret Hospital for Children (PMH) when it opens you will be required to work at PMH until PCH is operational
Participating hospitals and health services may rotate RMOs to accredited placements at other hospitals given adequate notice See the list below for some examples
Employing hospital Placement health services
Fiona Stanley Hospital
Fremantle Hospital
Rockingham General Hospital
St John of God Murdoch Hospital
Rural Community Residency Program (CRP)
King Edward Memorial Hospital
Bunbury Regional Hospital
Joondalup Health Campus
Fiona Stanley Hospital
Osborne Park Hospital
Rockingham General Hospital
Perth Childrenrsquos Hospital
Kalgoorlie Regional Hospital
King Edward Memorial Hospital
St John of God Midland Public Hospital
Ramsay Health Care
Hollywood Private Hospital
Joondalup Health Campus
Peel Health Campus
Glengarry Private Hospital
Royal Perth Hospital
Armadale Health Service
Rural Community Residency Program (CRP)
Kalgoorlie Regional Hospital
Mount Hospital
Silver Chain Hospice Care Service
St John of God Midland Public Hospital
St John of God Mt Lawley Hospital
6
Employing hospital Placement health services
Sir Charles Gairdner Hospital
Graylands Hospital Campus
Rural Community Residency Program (CRP)
Hedland Health Campus
Hollywood Private Hospital
Joondalup Health Campus
Osborne Park Hospital
Silver Chain Hospice Care Service
WA Country Health Service
Albany Health Campus
Broome Regional Hospital (including CRP)
Bunbury Regional Hospital
Geraldton Regional Hospital
7
Important dates
2018 RMO application dates
Process Date
Applications open Monday 15 May 2017
Applications close 1200noon (WST)
Wednesday 14 June 2017
Suitable pool created
The suitable pool is created prior to any offers being made
Applicants notified whether or not they have been appointed to the suitable pool
Breach and feedback period
Week of 17 July 2017
First offers
Offers for KEMH PMHPCH WACHS and split offer combinations including KEMH andor PMHPCH
Beginning of August 2017
General offers
Offers for all participating sites (and similar vacancies) at non-specialist hospitals
From mid-August 2017
Close of the suitable pool and end of offers 29 September 2017
2018 RMO term dates ndash all health services (excluding KEMH and PCH)
Term Start date End date Duration
Term 1 15 January 2018 25 March 2018 10 weeks
Term 2 26 March 2018 10 June 2018 11 weeks
Term 3 11 June 2018 19 August 2018 10 weeks
Term 4 20 August 2018 28 October 2018 10 weeks
Term 5 29 October 2018 13 January 2019 11 weeks
8
2018 RMO term dates ndash KEMH
Term Start date End date Duration
Term 1 15 January 2018 11 March 2018 8 weeks
Term 2 12 March 2018 13 May 2018 9 weeks
Term 3 14 May 2018 15 July 2018 9 weeks
Term 4 16 July 2018 16 September 2018 9 weeks
Term 5 17 September 2018 18 November 2018 9 weeks
Term 6 19 November 2018 13 January 2019 8 weeks
2017 RMO term dates ndash PCH
Term Start date End date Duration
Term 1 15 January 2018 15 April 2018 13 weeks
Term 2 16 April 2018 15 July 2018 13 weeks
Term 3 16 July 2018 14 October 2018 13 weeks
Term 4 15 October 2018 13 January 2019 13 weeks
Eligibility to work as an RMO in WA
To be considered for an RMO position you must be
Eligible for registration with the Medical Board of Australia and
Eligible to work in Australia
Registration standards define the requirements that applicants need to meet to be registered with the Medical Board of Australia Requirements such as completion of an internship English competency and completion of Australian Medical Council examinations will vary depending on individual circumstances For more information visit the following websites
The Medical Board of Australia wwwmedicalboardgovauRegistration-Standardsaspx
The Australian Medical Council wwwamcorgau
You must also demonstrate that you possess the essential skills qualification and experience required to perform as an RMO in WA by addressing the selection criteria as outlined in the RMO JDF (available through the position advertisement)
9
Preparing your application
Selection criteria
Selection criteria outline the skills qualifications and experience considered necessary to successfully perform the duties of an RMO These will be outlined in the RMO position JDF which is available through the position advertisement
You are required to prepare a statement addressing how you meet each of the selection criteria This forms a significant part of the merit based assessment process undertaken by employing hospitalsrsquo selection panels There is no prescribed word limit however for each criterion aim for a succinct and focussed statement that provides enough detail to clearly demonstrate that your skills and experience will enable you to be successful as an RMO Ensure all selection criteria are addressed in your statement however note that criterion one can be addressed in the application questions
For more information on addressing selection criteria see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Below is an outline of generic RMO selection criteria however note that this will vary and you should refer to the specific RMO JDF listed in the advertisement
Essential selection criteria
1 Eligible for registration with the Medical Board of Australia 2 Demonstrated clinical and procedural experience as a registered medical
practitioner for a minimum of six months in an Australian or comparable hospital setting
3 Demonstrated verbal and written communication skills and interpersonal skills with the ability to interact appropriately with patients their families and staff of all levels
4 Ability to work effectively in a multidisciplinary health care team environment 5 Demonstrated organisational and time management skills 6 Demonstrated commitment to clinical governance within health care 7 Demonstrated awareness of safe clinical practice within own limitations and the
environment in which they are practicing 8 Current knowledge and commitment to Equal Opportunity in all aspects of
employment and service delivery 9 Access to transport and a commitment to meeting shift requirements as rostered
Additional essential selection criteria
Only address these additional essential minimum requirements if you are applying to
KEMHObstetrics and Gynaecology 1 Dedication to and interest in pursuing a career in Obstetrics and Gynaecology
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills
KEMHNeonatology 1 Dedication to and interest in pursuing a career in Neonatology Emergency
Medicine or General Practice and has a positive attitude to learning and developing skills
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
2
Contents
Centralised Resident Medical Officer Application Processhelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip3
Postgraduate Medical Council of Western Australia 3
Resident Medical Officer 3
MedJobsWA 3
Participating hospitals and health services 5
Important dates 7
2018 RMO application dates 7
2018 RMO term dates 7
Eligibility to work as an RMO in WA 8
Preparing your application 9
Selection criteria 9
Curriculum vitae 10
Cover letter 10
Your online application 11
Register 11
Personal details 11
How to apply online 11
Application questions 12
Submitting your application 16
Assessment and selection 17
Assessment 17
Applicant pool 17
Notification to unsuccessful applicants 17
Breach period 17
Offers 17
Contact us 19
Appendix 1 Helpful hints 19
Appendix 2 Give your application a winning edge 21
Appendix 3 RMO Frequently Asked Questionshelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip23
3
Centralised Resident Medical Officer Recruitment Process
This guide details the application process for the 2017 Centralised Resident Medical
Officer (RMO) recruitment coordinated by the Postgraduate Medical Council of Western
Australia (PMCWA)
The Centralised RMO Recruitment allows applicants to submit one application for RMO
positions with all the participating WA Health Services (detailed below)
If you are a current WA Intern wishing to continue at your current employing Health Service (Fiona Stanley Hospital Royal Perth Hospital Sir Charles Gairdner Hospital OR WA Country Health Service) as a Resident Medical Officer for the 2018 and 2019 clinical years you may submit an Expression of Interest through MedJobsWA
More information is available in the Expression of Interest RMO Recruitment Application Guide available on the PMCWA website
Postgraduate Medical Council of Western Australia
The role of the Postgraduate Medical Council of Western Australia is to support and advocate for junior doctors within Western Australia (WA) through the accreditation of health services and by providing leadership for the provision of quality education and training experiences for prevocational doctors in WA In addition PMCWA coordinates the centralised Resident Medical Officer (RMO) recruitment process through the MedJobsWA system across WA health services
Resident Medical Officer
RMOs in WA undertake supervised education and training in clinical and medical education contexts All RMO positions within WA public hospitals are accredited by PMCWA and are open to prevocational trainees in their second and subsequent years (once internship is complete) Key responsibilities and duties of an RMO are listed in the RMO job description form (JDF) which is available through the position advertisement
MedJobsWA
MedJobsWA is the online application portal for junior medical positions at WA public hospitals through the WA Department of Health PMCWA works closely with the health servicesrsquo medical workforce teams who are responsible for the recruitment of the successful applicants to facilitate the centralised RMO recruitment processes
Applying for an RMO position through MedJobsWA is simple
One application for RMO positions with all participating hospitals (and similar vacancies) through the centralised RMO recruitment campaign
MedJobsWA stores basic information from your previous applications
Select your preferred health services and hospitals
Createupdate a personal profile including
Personal contact details
4
Registration
Education and employment experience
Career and training pathway intentions
Edit and save your application up to the submissionclosing date
Submit your application online
Receive and respond to offers online
Applicants must submit their application through MedJobsWA prior to the closing date and time in order to be eligible for assessment and considered for an RMO position Saved applications are not automatically submitted at the closing of the application period If you do not follow the instructions on how to apply you will not be eligible for assessment and selection
Do not forget to submit your application
5
Participating hospitals and health services
The participating hospitals and health services that can be preferenced through the centralised RMO recruitment process are
Fiona Stanley Hospital (FSH)
Joondalup Health Campus (JHC)
King Edward Memorial Hospital (KEMH)
Perth Childrenrsquos Hospital (PCH)
Royal Perth Hospital (RPH)
Sir Charles Gairdner Hospital (SCGH)
WA Country Health Service (WACHS)
JHC is part of Ramsay Health Care Employment terms and conditions may differ from WA Health hospitals
PCH will replace Princess Margaret Hospital for Children (PMH) when it opens you will be required to work at PMH until PCH is operational
Participating hospitals and health services may rotate RMOs to accredited placements at other hospitals given adequate notice See the list below for some examples
Employing hospital Placement health services
Fiona Stanley Hospital
Fremantle Hospital
Rockingham General Hospital
St John of God Murdoch Hospital
Rural Community Residency Program (CRP)
King Edward Memorial Hospital
Bunbury Regional Hospital
Joondalup Health Campus
Fiona Stanley Hospital
Osborne Park Hospital
Rockingham General Hospital
Perth Childrenrsquos Hospital
Kalgoorlie Regional Hospital
King Edward Memorial Hospital
St John of God Midland Public Hospital
Ramsay Health Care
Hollywood Private Hospital
Joondalup Health Campus
Peel Health Campus
Glengarry Private Hospital
Royal Perth Hospital
Armadale Health Service
Rural Community Residency Program (CRP)
Kalgoorlie Regional Hospital
Mount Hospital
Silver Chain Hospice Care Service
St John of God Midland Public Hospital
St John of God Mt Lawley Hospital
6
Employing hospital Placement health services
Sir Charles Gairdner Hospital
Graylands Hospital Campus
Rural Community Residency Program (CRP)
Hedland Health Campus
Hollywood Private Hospital
Joondalup Health Campus
Osborne Park Hospital
Silver Chain Hospice Care Service
WA Country Health Service
Albany Health Campus
Broome Regional Hospital (including CRP)
Bunbury Regional Hospital
Geraldton Regional Hospital
7
Important dates
2018 RMO application dates
Process Date
Applications open Monday 15 May 2017
Applications close 1200noon (WST)
Wednesday 14 June 2017
Suitable pool created
The suitable pool is created prior to any offers being made
Applicants notified whether or not they have been appointed to the suitable pool
Breach and feedback period
Week of 17 July 2017
First offers
Offers for KEMH PMHPCH WACHS and split offer combinations including KEMH andor PMHPCH
Beginning of August 2017
General offers
Offers for all participating sites (and similar vacancies) at non-specialist hospitals
From mid-August 2017
Close of the suitable pool and end of offers 29 September 2017
2018 RMO term dates ndash all health services (excluding KEMH and PCH)
Term Start date End date Duration
Term 1 15 January 2018 25 March 2018 10 weeks
Term 2 26 March 2018 10 June 2018 11 weeks
Term 3 11 June 2018 19 August 2018 10 weeks
Term 4 20 August 2018 28 October 2018 10 weeks
Term 5 29 October 2018 13 January 2019 11 weeks
8
2018 RMO term dates ndash KEMH
Term Start date End date Duration
Term 1 15 January 2018 11 March 2018 8 weeks
Term 2 12 March 2018 13 May 2018 9 weeks
Term 3 14 May 2018 15 July 2018 9 weeks
Term 4 16 July 2018 16 September 2018 9 weeks
Term 5 17 September 2018 18 November 2018 9 weeks
Term 6 19 November 2018 13 January 2019 8 weeks
2017 RMO term dates ndash PCH
Term Start date End date Duration
Term 1 15 January 2018 15 April 2018 13 weeks
Term 2 16 April 2018 15 July 2018 13 weeks
Term 3 16 July 2018 14 October 2018 13 weeks
Term 4 15 October 2018 13 January 2019 13 weeks
Eligibility to work as an RMO in WA
To be considered for an RMO position you must be
Eligible for registration with the Medical Board of Australia and
Eligible to work in Australia
Registration standards define the requirements that applicants need to meet to be registered with the Medical Board of Australia Requirements such as completion of an internship English competency and completion of Australian Medical Council examinations will vary depending on individual circumstances For more information visit the following websites
The Medical Board of Australia wwwmedicalboardgovauRegistration-Standardsaspx
The Australian Medical Council wwwamcorgau
You must also demonstrate that you possess the essential skills qualification and experience required to perform as an RMO in WA by addressing the selection criteria as outlined in the RMO JDF (available through the position advertisement)
9
Preparing your application
Selection criteria
Selection criteria outline the skills qualifications and experience considered necessary to successfully perform the duties of an RMO These will be outlined in the RMO position JDF which is available through the position advertisement
You are required to prepare a statement addressing how you meet each of the selection criteria This forms a significant part of the merit based assessment process undertaken by employing hospitalsrsquo selection panels There is no prescribed word limit however for each criterion aim for a succinct and focussed statement that provides enough detail to clearly demonstrate that your skills and experience will enable you to be successful as an RMO Ensure all selection criteria are addressed in your statement however note that criterion one can be addressed in the application questions
For more information on addressing selection criteria see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Below is an outline of generic RMO selection criteria however note that this will vary and you should refer to the specific RMO JDF listed in the advertisement
Essential selection criteria
1 Eligible for registration with the Medical Board of Australia 2 Demonstrated clinical and procedural experience as a registered medical
practitioner for a minimum of six months in an Australian or comparable hospital setting
3 Demonstrated verbal and written communication skills and interpersonal skills with the ability to interact appropriately with patients their families and staff of all levels
4 Ability to work effectively in a multidisciplinary health care team environment 5 Demonstrated organisational and time management skills 6 Demonstrated commitment to clinical governance within health care 7 Demonstrated awareness of safe clinical practice within own limitations and the
environment in which they are practicing 8 Current knowledge and commitment to Equal Opportunity in all aspects of
employment and service delivery 9 Access to transport and a commitment to meeting shift requirements as rostered
Additional essential selection criteria
Only address these additional essential minimum requirements if you are applying to
KEMHObstetrics and Gynaecology 1 Dedication to and interest in pursuing a career in Obstetrics and Gynaecology
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills
KEMHNeonatology 1 Dedication to and interest in pursuing a career in Neonatology Emergency
Medicine or General Practice and has a positive attitude to learning and developing skills
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
3
Centralised Resident Medical Officer Recruitment Process
This guide details the application process for the 2017 Centralised Resident Medical
Officer (RMO) recruitment coordinated by the Postgraduate Medical Council of Western
Australia (PMCWA)
The Centralised RMO Recruitment allows applicants to submit one application for RMO
positions with all the participating WA Health Services (detailed below)
If you are a current WA Intern wishing to continue at your current employing Health Service (Fiona Stanley Hospital Royal Perth Hospital Sir Charles Gairdner Hospital OR WA Country Health Service) as a Resident Medical Officer for the 2018 and 2019 clinical years you may submit an Expression of Interest through MedJobsWA
More information is available in the Expression of Interest RMO Recruitment Application Guide available on the PMCWA website
Postgraduate Medical Council of Western Australia
The role of the Postgraduate Medical Council of Western Australia is to support and advocate for junior doctors within Western Australia (WA) through the accreditation of health services and by providing leadership for the provision of quality education and training experiences for prevocational doctors in WA In addition PMCWA coordinates the centralised Resident Medical Officer (RMO) recruitment process through the MedJobsWA system across WA health services
Resident Medical Officer
RMOs in WA undertake supervised education and training in clinical and medical education contexts All RMO positions within WA public hospitals are accredited by PMCWA and are open to prevocational trainees in their second and subsequent years (once internship is complete) Key responsibilities and duties of an RMO are listed in the RMO job description form (JDF) which is available through the position advertisement
MedJobsWA
MedJobsWA is the online application portal for junior medical positions at WA public hospitals through the WA Department of Health PMCWA works closely with the health servicesrsquo medical workforce teams who are responsible for the recruitment of the successful applicants to facilitate the centralised RMO recruitment processes
Applying for an RMO position through MedJobsWA is simple
One application for RMO positions with all participating hospitals (and similar vacancies) through the centralised RMO recruitment campaign
MedJobsWA stores basic information from your previous applications
Select your preferred health services and hospitals
Createupdate a personal profile including
Personal contact details
4
Registration
Education and employment experience
Career and training pathway intentions
Edit and save your application up to the submissionclosing date
Submit your application online
Receive and respond to offers online
Applicants must submit their application through MedJobsWA prior to the closing date and time in order to be eligible for assessment and considered for an RMO position Saved applications are not automatically submitted at the closing of the application period If you do not follow the instructions on how to apply you will not be eligible for assessment and selection
Do not forget to submit your application
5
Participating hospitals and health services
The participating hospitals and health services that can be preferenced through the centralised RMO recruitment process are
Fiona Stanley Hospital (FSH)
Joondalup Health Campus (JHC)
King Edward Memorial Hospital (KEMH)
Perth Childrenrsquos Hospital (PCH)
Royal Perth Hospital (RPH)
Sir Charles Gairdner Hospital (SCGH)
WA Country Health Service (WACHS)
JHC is part of Ramsay Health Care Employment terms and conditions may differ from WA Health hospitals
PCH will replace Princess Margaret Hospital for Children (PMH) when it opens you will be required to work at PMH until PCH is operational
Participating hospitals and health services may rotate RMOs to accredited placements at other hospitals given adequate notice See the list below for some examples
Employing hospital Placement health services
Fiona Stanley Hospital
Fremantle Hospital
Rockingham General Hospital
St John of God Murdoch Hospital
Rural Community Residency Program (CRP)
King Edward Memorial Hospital
Bunbury Regional Hospital
Joondalup Health Campus
Fiona Stanley Hospital
Osborne Park Hospital
Rockingham General Hospital
Perth Childrenrsquos Hospital
Kalgoorlie Regional Hospital
King Edward Memorial Hospital
St John of God Midland Public Hospital
Ramsay Health Care
Hollywood Private Hospital
Joondalup Health Campus
Peel Health Campus
Glengarry Private Hospital
Royal Perth Hospital
Armadale Health Service
Rural Community Residency Program (CRP)
Kalgoorlie Regional Hospital
Mount Hospital
Silver Chain Hospice Care Service
St John of God Midland Public Hospital
St John of God Mt Lawley Hospital
6
Employing hospital Placement health services
Sir Charles Gairdner Hospital
Graylands Hospital Campus
Rural Community Residency Program (CRP)
Hedland Health Campus
Hollywood Private Hospital
Joondalup Health Campus
Osborne Park Hospital
Silver Chain Hospice Care Service
WA Country Health Service
Albany Health Campus
Broome Regional Hospital (including CRP)
Bunbury Regional Hospital
Geraldton Regional Hospital
7
Important dates
2018 RMO application dates
Process Date
Applications open Monday 15 May 2017
Applications close 1200noon (WST)
Wednesday 14 June 2017
Suitable pool created
The suitable pool is created prior to any offers being made
Applicants notified whether or not they have been appointed to the suitable pool
Breach and feedback period
Week of 17 July 2017
First offers
Offers for KEMH PMHPCH WACHS and split offer combinations including KEMH andor PMHPCH
Beginning of August 2017
General offers
Offers for all participating sites (and similar vacancies) at non-specialist hospitals
From mid-August 2017
Close of the suitable pool and end of offers 29 September 2017
2018 RMO term dates ndash all health services (excluding KEMH and PCH)
Term Start date End date Duration
Term 1 15 January 2018 25 March 2018 10 weeks
Term 2 26 March 2018 10 June 2018 11 weeks
Term 3 11 June 2018 19 August 2018 10 weeks
Term 4 20 August 2018 28 October 2018 10 weeks
Term 5 29 October 2018 13 January 2019 11 weeks
8
2018 RMO term dates ndash KEMH
Term Start date End date Duration
Term 1 15 January 2018 11 March 2018 8 weeks
Term 2 12 March 2018 13 May 2018 9 weeks
Term 3 14 May 2018 15 July 2018 9 weeks
Term 4 16 July 2018 16 September 2018 9 weeks
Term 5 17 September 2018 18 November 2018 9 weeks
Term 6 19 November 2018 13 January 2019 8 weeks
2017 RMO term dates ndash PCH
Term Start date End date Duration
Term 1 15 January 2018 15 April 2018 13 weeks
Term 2 16 April 2018 15 July 2018 13 weeks
Term 3 16 July 2018 14 October 2018 13 weeks
Term 4 15 October 2018 13 January 2019 13 weeks
Eligibility to work as an RMO in WA
To be considered for an RMO position you must be
Eligible for registration with the Medical Board of Australia and
Eligible to work in Australia
Registration standards define the requirements that applicants need to meet to be registered with the Medical Board of Australia Requirements such as completion of an internship English competency and completion of Australian Medical Council examinations will vary depending on individual circumstances For more information visit the following websites
The Medical Board of Australia wwwmedicalboardgovauRegistration-Standardsaspx
The Australian Medical Council wwwamcorgau
You must also demonstrate that you possess the essential skills qualification and experience required to perform as an RMO in WA by addressing the selection criteria as outlined in the RMO JDF (available through the position advertisement)
9
Preparing your application
Selection criteria
Selection criteria outline the skills qualifications and experience considered necessary to successfully perform the duties of an RMO These will be outlined in the RMO position JDF which is available through the position advertisement
You are required to prepare a statement addressing how you meet each of the selection criteria This forms a significant part of the merit based assessment process undertaken by employing hospitalsrsquo selection panels There is no prescribed word limit however for each criterion aim for a succinct and focussed statement that provides enough detail to clearly demonstrate that your skills and experience will enable you to be successful as an RMO Ensure all selection criteria are addressed in your statement however note that criterion one can be addressed in the application questions
For more information on addressing selection criteria see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Below is an outline of generic RMO selection criteria however note that this will vary and you should refer to the specific RMO JDF listed in the advertisement
Essential selection criteria
1 Eligible for registration with the Medical Board of Australia 2 Demonstrated clinical and procedural experience as a registered medical
practitioner for a minimum of six months in an Australian or comparable hospital setting
3 Demonstrated verbal and written communication skills and interpersonal skills with the ability to interact appropriately with patients their families and staff of all levels
4 Ability to work effectively in a multidisciplinary health care team environment 5 Demonstrated organisational and time management skills 6 Demonstrated commitment to clinical governance within health care 7 Demonstrated awareness of safe clinical practice within own limitations and the
environment in which they are practicing 8 Current knowledge and commitment to Equal Opportunity in all aspects of
employment and service delivery 9 Access to transport and a commitment to meeting shift requirements as rostered
Additional essential selection criteria
Only address these additional essential minimum requirements if you are applying to
KEMHObstetrics and Gynaecology 1 Dedication to and interest in pursuing a career in Obstetrics and Gynaecology
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills
KEMHNeonatology 1 Dedication to and interest in pursuing a career in Neonatology Emergency
Medicine or General Practice and has a positive attitude to learning and developing skills
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
4
Registration
Education and employment experience
Career and training pathway intentions
Edit and save your application up to the submissionclosing date
Submit your application online
Receive and respond to offers online
Applicants must submit their application through MedJobsWA prior to the closing date and time in order to be eligible for assessment and considered for an RMO position Saved applications are not automatically submitted at the closing of the application period If you do not follow the instructions on how to apply you will not be eligible for assessment and selection
Do not forget to submit your application
5
Participating hospitals and health services
The participating hospitals and health services that can be preferenced through the centralised RMO recruitment process are
Fiona Stanley Hospital (FSH)
Joondalup Health Campus (JHC)
King Edward Memorial Hospital (KEMH)
Perth Childrenrsquos Hospital (PCH)
Royal Perth Hospital (RPH)
Sir Charles Gairdner Hospital (SCGH)
WA Country Health Service (WACHS)
JHC is part of Ramsay Health Care Employment terms and conditions may differ from WA Health hospitals
PCH will replace Princess Margaret Hospital for Children (PMH) when it opens you will be required to work at PMH until PCH is operational
Participating hospitals and health services may rotate RMOs to accredited placements at other hospitals given adequate notice See the list below for some examples
Employing hospital Placement health services
Fiona Stanley Hospital
Fremantle Hospital
Rockingham General Hospital
St John of God Murdoch Hospital
Rural Community Residency Program (CRP)
King Edward Memorial Hospital
Bunbury Regional Hospital
Joondalup Health Campus
Fiona Stanley Hospital
Osborne Park Hospital
Rockingham General Hospital
Perth Childrenrsquos Hospital
Kalgoorlie Regional Hospital
King Edward Memorial Hospital
St John of God Midland Public Hospital
Ramsay Health Care
Hollywood Private Hospital
Joondalup Health Campus
Peel Health Campus
Glengarry Private Hospital
Royal Perth Hospital
Armadale Health Service
Rural Community Residency Program (CRP)
Kalgoorlie Regional Hospital
Mount Hospital
Silver Chain Hospice Care Service
St John of God Midland Public Hospital
St John of God Mt Lawley Hospital
6
Employing hospital Placement health services
Sir Charles Gairdner Hospital
Graylands Hospital Campus
Rural Community Residency Program (CRP)
Hedland Health Campus
Hollywood Private Hospital
Joondalup Health Campus
Osborne Park Hospital
Silver Chain Hospice Care Service
WA Country Health Service
Albany Health Campus
Broome Regional Hospital (including CRP)
Bunbury Regional Hospital
Geraldton Regional Hospital
7
Important dates
2018 RMO application dates
Process Date
Applications open Monday 15 May 2017
Applications close 1200noon (WST)
Wednesday 14 June 2017
Suitable pool created
The suitable pool is created prior to any offers being made
Applicants notified whether or not they have been appointed to the suitable pool
Breach and feedback period
Week of 17 July 2017
First offers
Offers for KEMH PMHPCH WACHS and split offer combinations including KEMH andor PMHPCH
Beginning of August 2017
General offers
Offers for all participating sites (and similar vacancies) at non-specialist hospitals
From mid-August 2017
Close of the suitable pool and end of offers 29 September 2017
2018 RMO term dates ndash all health services (excluding KEMH and PCH)
Term Start date End date Duration
Term 1 15 January 2018 25 March 2018 10 weeks
Term 2 26 March 2018 10 June 2018 11 weeks
Term 3 11 June 2018 19 August 2018 10 weeks
Term 4 20 August 2018 28 October 2018 10 weeks
Term 5 29 October 2018 13 January 2019 11 weeks
8
2018 RMO term dates ndash KEMH
Term Start date End date Duration
Term 1 15 January 2018 11 March 2018 8 weeks
Term 2 12 March 2018 13 May 2018 9 weeks
Term 3 14 May 2018 15 July 2018 9 weeks
Term 4 16 July 2018 16 September 2018 9 weeks
Term 5 17 September 2018 18 November 2018 9 weeks
Term 6 19 November 2018 13 January 2019 8 weeks
2017 RMO term dates ndash PCH
Term Start date End date Duration
Term 1 15 January 2018 15 April 2018 13 weeks
Term 2 16 April 2018 15 July 2018 13 weeks
Term 3 16 July 2018 14 October 2018 13 weeks
Term 4 15 October 2018 13 January 2019 13 weeks
Eligibility to work as an RMO in WA
To be considered for an RMO position you must be
Eligible for registration with the Medical Board of Australia and
Eligible to work in Australia
Registration standards define the requirements that applicants need to meet to be registered with the Medical Board of Australia Requirements such as completion of an internship English competency and completion of Australian Medical Council examinations will vary depending on individual circumstances For more information visit the following websites
The Medical Board of Australia wwwmedicalboardgovauRegistration-Standardsaspx
The Australian Medical Council wwwamcorgau
You must also demonstrate that you possess the essential skills qualification and experience required to perform as an RMO in WA by addressing the selection criteria as outlined in the RMO JDF (available through the position advertisement)
9
Preparing your application
Selection criteria
Selection criteria outline the skills qualifications and experience considered necessary to successfully perform the duties of an RMO These will be outlined in the RMO position JDF which is available through the position advertisement
You are required to prepare a statement addressing how you meet each of the selection criteria This forms a significant part of the merit based assessment process undertaken by employing hospitalsrsquo selection panels There is no prescribed word limit however for each criterion aim for a succinct and focussed statement that provides enough detail to clearly demonstrate that your skills and experience will enable you to be successful as an RMO Ensure all selection criteria are addressed in your statement however note that criterion one can be addressed in the application questions
For more information on addressing selection criteria see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Below is an outline of generic RMO selection criteria however note that this will vary and you should refer to the specific RMO JDF listed in the advertisement
Essential selection criteria
1 Eligible for registration with the Medical Board of Australia 2 Demonstrated clinical and procedural experience as a registered medical
practitioner for a minimum of six months in an Australian or comparable hospital setting
3 Demonstrated verbal and written communication skills and interpersonal skills with the ability to interact appropriately with patients their families and staff of all levels
4 Ability to work effectively in a multidisciplinary health care team environment 5 Demonstrated organisational and time management skills 6 Demonstrated commitment to clinical governance within health care 7 Demonstrated awareness of safe clinical practice within own limitations and the
environment in which they are practicing 8 Current knowledge and commitment to Equal Opportunity in all aspects of
employment and service delivery 9 Access to transport and a commitment to meeting shift requirements as rostered
Additional essential selection criteria
Only address these additional essential minimum requirements if you are applying to
KEMHObstetrics and Gynaecology 1 Dedication to and interest in pursuing a career in Obstetrics and Gynaecology
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills
KEMHNeonatology 1 Dedication to and interest in pursuing a career in Neonatology Emergency
Medicine or General Practice and has a positive attitude to learning and developing skills
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
5
Participating hospitals and health services
The participating hospitals and health services that can be preferenced through the centralised RMO recruitment process are
Fiona Stanley Hospital (FSH)
Joondalup Health Campus (JHC)
King Edward Memorial Hospital (KEMH)
Perth Childrenrsquos Hospital (PCH)
Royal Perth Hospital (RPH)
Sir Charles Gairdner Hospital (SCGH)
WA Country Health Service (WACHS)
JHC is part of Ramsay Health Care Employment terms and conditions may differ from WA Health hospitals
PCH will replace Princess Margaret Hospital for Children (PMH) when it opens you will be required to work at PMH until PCH is operational
Participating hospitals and health services may rotate RMOs to accredited placements at other hospitals given adequate notice See the list below for some examples
Employing hospital Placement health services
Fiona Stanley Hospital
Fremantle Hospital
Rockingham General Hospital
St John of God Murdoch Hospital
Rural Community Residency Program (CRP)
King Edward Memorial Hospital
Bunbury Regional Hospital
Joondalup Health Campus
Fiona Stanley Hospital
Osborne Park Hospital
Rockingham General Hospital
Perth Childrenrsquos Hospital
Kalgoorlie Regional Hospital
King Edward Memorial Hospital
St John of God Midland Public Hospital
Ramsay Health Care
Hollywood Private Hospital
Joondalup Health Campus
Peel Health Campus
Glengarry Private Hospital
Royal Perth Hospital
Armadale Health Service
Rural Community Residency Program (CRP)
Kalgoorlie Regional Hospital
Mount Hospital
Silver Chain Hospice Care Service
St John of God Midland Public Hospital
St John of God Mt Lawley Hospital
6
Employing hospital Placement health services
Sir Charles Gairdner Hospital
Graylands Hospital Campus
Rural Community Residency Program (CRP)
Hedland Health Campus
Hollywood Private Hospital
Joondalup Health Campus
Osborne Park Hospital
Silver Chain Hospice Care Service
WA Country Health Service
Albany Health Campus
Broome Regional Hospital (including CRP)
Bunbury Regional Hospital
Geraldton Regional Hospital
7
Important dates
2018 RMO application dates
Process Date
Applications open Monday 15 May 2017
Applications close 1200noon (WST)
Wednesday 14 June 2017
Suitable pool created
The suitable pool is created prior to any offers being made
Applicants notified whether or not they have been appointed to the suitable pool
Breach and feedback period
Week of 17 July 2017
First offers
Offers for KEMH PMHPCH WACHS and split offer combinations including KEMH andor PMHPCH
Beginning of August 2017
General offers
Offers for all participating sites (and similar vacancies) at non-specialist hospitals
From mid-August 2017
Close of the suitable pool and end of offers 29 September 2017
2018 RMO term dates ndash all health services (excluding KEMH and PCH)
Term Start date End date Duration
Term 1 15 January 2018 25 March 2018 10 weeks
Term 2 26 March 2018 10 June 2018 11 weeks
Term 3 11 June 2018 19 August 2018 10 weeks
Term 4 20 August 2018 28 October 2018 10 weeks
Term 5 29 October 2018 13 January 2019 11 weeks
8
2018 RMO term dates ndash KEMH
Term Start date End date Duration
Term 1 15 January 2018 11 March 2018 8 weeks
Term 2 12 March 2018 13 May 2018 9 weeks
Term 3 14 May 2018 15 July 2018 9 weeks
Term 4 16 July 2018 16 September 2018 9 weeks
Term 5 17 September 2018 18 November 2018 9 weeks
Term 6 19 November 2018 13 January 2019 8 weeks
2017 RMO term dates ndash PCH
Term Start date End date Duration
Term 1 15 January 2018 15 April 2018 13 weeks
Term 2 16 April 2018 15 July 2018 13 weeks
Term 3 16 July 2018 14 October 2018 13 weeks
Term 4 15 October 2018 13 January 2019 13 weeks
Eligibility to work as an RMO in WA
To be considered for an RMO position you must be
Eligible for registration with the Medical Board of Australia and
Eligible to work in Australia
Registration standards define the requirements that applicants need to meet to be registered with the Medical Board of Australia Requirements such as completion of an internship English competency and completion of Australian Medical Council examinations will vary depending on individual circumstances For more information visit the following websites
The Medical Board of Australia wwwmedicalboardgovauRegistration-Standardsaspx
The Australian Medical Council wwwamcorgau
You must also demonstrate that you possess the essential skills qualification and experience required to perform as an RMO in WA by addressing the selection criteria as outlined in the RMO JDF (available through the position advertisement)
9
Preparing your application
Selection criteria
Selection criteria outline the skills qualifications and experience considered necessary to successfully perform the duties of an RMO These will be outlined in the RMO position JDF which is available through the position advertisement
You are required to prepare a statement addressing how you meet each of the selection criteria This forms a significant part of the merit based assessment process undertaken by employing hospitalsrsquo selection panels There is no prescribed word limit however for each criterion aim for a succinct and focussed statement that provides enough detail to clearly demonstrate that your skills and experience will enable you to be successful as an RMO Ensure all selection criteria are addressed in your statement however note that criterion one can be addressed in the application questions
For more information on addressing selection criteria see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Below is an outline of generic RMO selection criteria however note that this will vary and you should refer to the specific RMO JDF listed in the advertisement
Essential selection criteria
1 Eligible for registration with the Medical Board of Australia 2 Demonstrated clinical and procedural experience as a registered medical
practitioner for a minimum of six months in an Australian or comparable hospital setting
3 Demonstrated verbal and written communication skills and interpersonal skills with the ability to interact appropriately with patients their families and staff of all levels
4 Ability to work effectively in a multidisciplinary health care team environment 5 Demonstrated organisational and time management skills 6 Demonstrated commitment to clinical governance within health care 7 Demonstrated awareness of safe clinical practice within own limitations and the
environment in which they are practicing 8 Current knowledge and commitment to Equal Opportunity in all aspects of
employment and service delivery 9 Access to transport and a commitment to meeting shift requirements as rostered
Additional essential selection criteria
Only address these additional essential minimum requirements if you are applying to
KEMHObstetrics and Gynaecology 1 Dedication to and interest in pursuing a career in Obstetrics and Gynaecology
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills
KEMHNeonatology 1 Dedication to and interest in pursuing a career in Neonatology Emergency
Medicine or General Practice and has a positive attitude to learning and developing skills
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
6
Employing hospital Placement health services
Sir Charles Gairdner Hospital
Graylands Hospital Campus
Rural Community Residency Program (CRP)
Hedland Health Campus
Hollywood Private Hospital
Joondalup Health Campus
Osborne Park Hospital
Silver Chain Hospice Care Service
WA Country Health Service
Albany Health Campus
Broome Regional Hospital (including CRP)
Bunbury Regional Hospital
Geraldton Regional Hospital
7
Important dates
2018 RMO application dates
Process Date
Applications open Monday 15 May 2017
Applications close 1200noon (WST)
Wednesday 14 June 2017
Suitable pool created
The suitable pool is created prior to any offers being made
Applicants notified whether or not they have been appointed to the suitable pool
Breach and feedback period
Week of 17 July 2017
First offers
Offers for KEMH PMHPCH WACHS and split offer combinations including KEMH andor PMHPCH
Beginning of August 2017
General offers
Offers for all participating sites (and similar vacancies) at non-specialist hospitals
From mid-August 2017
Close of the suitable pool and end of offers 29 September 2017
2018 RMO term dates ndash all health services (excluding KEMH and PCH)
Term Start date End date Duration
Term 1 15 January 2018 25 March 2018 10 weeks
Term 2 26 March 2018 10 June 2018 11 weeks
Term 3 11 June 2018 19 August 2018 10 weeks
Term 4 20 August 2018 28 October 2018 10 weeks
Term 5 29 October 2018 13 January 2019 11 weeks
8
2018 RMO term dates ndash KEMH
Term Start date End date Duration
Term 1 15 January 2018 11 March 2018 8 weeks
Term 2 12 March 2018 13 May 2018 9 weeks
Term 3 14 May 2018 15 July 2018 9 weeks
Term 4 16 July 2018 16 September 2018 9 weeks
Term 5 17 September 2018 18 November 2018 9 weeks
Term 6 19 November 2018 13 January 2019 8 weeks
2017 RMO term dates ndash PCH
Term Start date End date Duration
Term 1 15 January 2018 15 April 2018 13 weeks
Term 2 16 April 2018 15 July 2018 13 weeks
Term 3 16 July 2018 14 October 2018 13 weeks
Term 4 15 October 2018 13 January 2019 13 weeks
Eligibility to work as an RMO in WA
To be considered for an RMO position you must be
Eligible for registration with the Medical Board of Australia and
Eligible to work in Australia
Registration standards define the requirements that applicants need to meet to be registered with the Medical Board of Australia Requirements such as completion of an internship English competency and completion of Australian Medical Council examinations will vary depending on individual circumstances For more information visit the following websites
The Medical Board of Australia wwwmedicalboardgovauRegistration-Standardsaspx
The Australian Medical Council wwwamcorgau
You must also demonstrate that you possess the essential skills qualification and experience required to perform as an RMO in WA by addressing the selection criteria as outlined in the RMO JDF (available through the position advertisement)
9
Preparing your application
Selection criteria
Selection criteria outline the skills qualifications and experience considered necessary to successfully perform the duties of an RMO These will be outlined in the RMO position JDF which is available through the position advertisement
You are required to prepare a statement addressing how you meet each of the selection criteria This forms a significant part of the merit based assessment process undertaken by employing hospitalsrsquo selection panels There is no prescribed word limit however for each criterion aim for a succinct and focussed statement that provides enough detail to clearly demonstrate that your skills and experience will enable you to be successful as an RMO Ensure all selection criteria are addressed in your statement however note that criterion one can be addressed in the application questions
For more information on addressing selection criteria see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Below is an outline of generic RMO selection criteria however note that this will vary and you should refer to the specific RMO JDF listed in the advertisement
Essential selection criteria
1 Eligible for registration with the Medical Board of Australia 2 Demonstrated clinical and procedural experience as a registered medical
practitioner for a minimum of six months in an Australian or comparable hospital setting
3 Demonstrated verbal and written communication skills and interpersonal skills with the ability to interact appropriately with patients their families and staff of all levels
4 Ability to work effectively in a multidisciplinary health care team environment 5 Demonstrated organisational and time management skills 6 Demonstrated commitment to clinical governance within health care 7 Demonstrated awareness of safe clinical practice within own limitations and the
environment in which they are practicing 8 Current knowledge and commitment to Equal Opportunity in all aspects of
employment and service delivery 9 Access to transport and a commitment to meeting shift requirements as rostered
Additional essential selection criteria
Only address these additional essential minimum requirements if you are applying to
KEMHObstetrics and Gynaecology 1 Dedication to and interest in pursuing a career in Obstetrics and Gynaecology
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills
KEMHNeonatology 1 Dedication to and interest in pursuing a career in Neonatology Emergency
Medicine or General Practice and has a positive attitude to learning and developing skills
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
7
Important dates
2018 RMO application dates
Process Date
Applications open Monday 15 May 2017
Applications close 1200noon (WST)
Wednesday 14 June 2017
Suitable pool created
The suitable pool is created prior to any offers being made
Applicants notified whether or not they have been appointed to the suitable pool
Breach and feedback period
Week of 17 July 2017
First offers
Offers for KEMH PMHPCH WACHS and split offer combinations including KEMH andor PMHPCH
Beginning of August 2017
General offers
Offers for all participating sites (and similar vacancies) at non-specialist hospitals
From mid-August 2017
Close of the suitable pool and end of offers 29 September 2017
2018 RMO term dates ndash all health services (excluding KEMH and PCH)
Term Start date End date Duration
Term 1 15 January 2018 25 March 2018 10 weeks
Term 2 26 March 2018 10 June 2018 11 weeks
Term 3 11 June 2018 19 August 2018 10 weeks
Term 4 20 August 2018 28 October 2018 10 weeks
Term 5 29 October 2018 13 January 2019 11 weeks
8
2018 RMO term dates ndash KEMH
Term Start date End date Duration
Term 1 15 January 2018 11 March 2018 8 weeks
Term 2 12 March 2018 13 May 2018 9 weeks
Term 3 14 May 2018 15 July 2018 9 weeks
Term 4 16 July 2018 16 September 2018 9 weeks
Term 5 17 September 2018 18 November 2018 9 weeks
Term 6 19 November 2018 13 January 2019 8 weeks
2017 RMO term dates ndash PCH
Term Start date End date Duration
Term 1 15 January 2018 15 April 2018 13 weeks
Term 2 16 April 2018 15 July 2018 13 weeks
Term 3 16 July 2018 14 October 2018 13 weeks
Term 4 15 October 2018 13 January 2019 13 weeks
Eligibility to work as an RMO in WA
To be considered for an RMO position you must be
Eligible for registration with the Medical Board of Australia and
Eligible to work in Australia
Registration standards define the requirements that applicants need to meet to be registered with the Medical Board of Australia Requirements such as completion of an internship English competency and completion of Australian Medical Council examinations will vary depending on individual circumstances For more information visit the following websites
The Medical Board of Australia wwwmedicalboardgovauRegistration-Standardsaspx
The Australian Medical Council wwwamcorgau
You must also demonstrate that you possess the essential skills qualification and experience required to perform as an RMO in WA by addressing the selection criteria as outlined in the RMO JDF (available through the position advertisement)
9
Preparing your application
Selection criteria
Selection criteria outline the skills qualifications and experience considered necessary to successfully perform the duties of an RMO These will be outlined in the RMO position JDF which is available through the position advertisement
You are required to prepare a statement addressing how you meet each of the selection criteria This forms a significant part of the merit based assessment process undertaken by employing hospitalsrsquo selection panels There is no prescribed word limit however for each criterion aim for a succinct and focussed statement that provides enough detail to clearly demonstrate that your skills and experience will enable you to be successful as an RMO Ensure all selection criteria are addressed in your statement however note that criterion one can be addressed in the application questions
For more information on addressing selection criteria see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Below is an outline of generic RMO selection criteria however note that this will vary and you should refer to the specific RMO JDF listed in the advertisement
Essential selection criteria
1 Eligible for registration with the Medical Board of Australia 2 Demonstrated clinical and procedural experience as a registered medical
practitioner for a minimum of six months in an Australian or comparable hospital setting
3 Demonstrated verbal and written communication skills and interpersonal skills with the ability to interact appropriately with patients their families and staff of all levels
4 Ability to work effectively in a multidisciplinary health care team environment 5 Demonstrated organisational and time management skills 6 Demonstrated commitment to clinical governance within health care 7 Demonstrated awareness of safe clinical practice within own limitations and the
environment in which they are practicing 8 Current knowledge and commitment to Equal Opportunity in all aspects of
employment and service delivery 9 Access to transport and a commitment to meeting shift requirements as rostered
Additional essential selection criteria
Only address these additional essential minimum requirements if you are applying to
KEMHObstetrics and Gynaecology 1 Dedication to and interest in pursuing a career in Obstetrics and Gynaecology
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills
KEMHNeonatology 1 Dedication to and interest in pursuing a career in Neonatology Emergency
Medicine or General Practice and has a positive attitude to learning and developing skills
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
8
2018 RMO term dates ndash KEMH
Term Start date End date Duration
Term 1 15 January 2018 11 March 2018 8 weeks
Term 2 12 March 2018 13 May 2018 9 weeks
Term 3 14 May 2018 15 July 2018 9 weeks
Term 4 16 July 2018 16 September 2018 9 weeks
Term 5 17 September 2018 18 November 2018 9 weeks
Term 6 19 November 2018 13 January 2019 8 weeks
2017 RMO term dates ndash PCH
Term Start date End date Duration
Term 1 15 January 2018 15 April 2018 13 weeks
Term 2 16 April 2018 15 July 2018 13 weeks
Term 3 16 July 2018 14 October 2018 13 weeks
Term 4 15 October 2018 13 January 2019 13 weeks
Eligibility to work as an RMO in WA
To be considered for an RMO position you must be
Eligible for registration with the Medical Board of Australia and
Eligible to work in Australia
Registration standards define the requirements that applicants need to meet to be registered with the Medical Board of Australia Requirements such as completion of an internship English competency and completion of Australian Medical Council examinations will vary depending on individual circumstances For more information visit the following websites
The Medical Board of Australia wwwmedicalboardgovauRegistration-Standardsaspx
The Australian Medical Council wwwamcorgau
You must also demonstrate that you possess the essential skills qualification and experience required to perform as an RMO in WA by addressing the selection criteria as outlined in the RMO JDF (available through the position advertisement)
9
Preparing your application
Selection criteria
Selection criteria outline the skills qualifications and experience considered necessary to successfully perform the duties of an RMO These will be outlined in the RMO position JDF which is available through the position advertisement
You are required to prepare a statement addressing how you meet each of the selection criteria This forms a significant part of the merit based assessment process undertaken by employing hospitalsrsquo selection panels There is no prescribed word limit however for each criterion aim for a succinct and focussed statement that provides enough detail to clearly demonstrate that your skills and experience will enable you to be successful as an RMO Ensure all selection criteria are addressed in your statement however note that criterion one can be addressed in the application questions
For more information on addressing selection criteria see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Below is an outline of generic RMO selection criteria however note that this will vary and you should refer to the specific RMO JDF listed in the advertisement
Essential selection criteria
1 Eligible for registration with the Medical Board of Australia 2 Demonstrated clinical and procedural experience as a registered medical
practitioner for a minimum of six months in an Australian or comparable hospital setting
3 Demonstrated verbal and written communication skills and interpersonal skills with the ability to interact appropriately with patients their families and staff of all levels
4 Ability to work effectively in a multidisciplinary health care team environment 5 Demonstrated organisational and time management skills 6 Demonstrated commitment to clinical governance within health care 7 Demonstrated awareness of safe clinical practice within own limitations and the
environment in which they are practicing 8 Current knowledge and commitment to Equal Opportunity in all aspects of
employment and service delivery 9 Access to transport and a commitment to meeting shift requirements as rostered
Additional essential selection criteria
Only address these additional essential minimum requirements if you are applying to
KEMHObstetrics and Gynaecology 1 Dedication to and interest in pursuing a career in Obstetrics and Gynaecology
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills
KEMHNeonatology 1 Dedication to and interest in pursuing a career in Neonatology Emergency
Medicine or General Practice and has a positive attitude to learning and developing skills
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
9
Preparing your application
Selection criteria
Selection criteria outline the skills qualifications and experience considered necessary to successfully perform the duties of an RMO These will be outlined in the RMO position JDF which is available through the position advertisement
You are required to prepare a statement addressing how you meet each of the selection criteria This forms a significant part of the merit based assessment process undertaken by employing hospitalsrsquo selection panels There is no prescribed word limit however for each criterion aim for a succinct and focussed statement that provides enough detail to clearly demonstrate that your skills and experience will enable you to be successful as an RMO Ensure all selection criteria are addressed in your statement however note that criterion one can be addressed in the application questions
For more information on addressing selection criteria see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Below is an outline of generic RMO selection criteria however note that this will vary and you should refer to the specific RMO JDF listed in the advertisement
Essential selection criteria
1 Eligible for registration with the Medical Board of Australia 2 Demonstrated clinical and procedural experience as a registered medical
practitioner for a minimum of six months in an Australian or comparable hospital setting
3 Demonstrated verbal and written communication skills and interpersonal skills with the ability to interact appropriately with patients their families and staff of all levels
4 Ability to work effectively in a multidisciplinary health care team environment 5 Demonstrated organisational and time management skills 6 Demonstrated commitment to clinical governance within health care 7 Demonstrated awareness of safe clinical practice within own limitations and the
environment in which they are practicing 8 Current knowledge and commitment to Equal Opportunity in all aspects of
employment and service delivery 9 Access to transport and a commitment to meeting shift requirements as rostered
Additional essential selection criteria
Only address these additional essential minimum requirements if you are applying to
KEMHObstetrics and Gynaecology 1 Dedication to and interest in pursuing a career in Obstetrics and Gynaecology
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills
KEMHNeonatology 1 Dedication to and interest in pursuing a career in Neonatology Emergency
Medicine or General Practice and has a positive attitude to learning and developing skills
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
10
PMHPCH 1 Dedication to and interest in pursuing a career in Paediatric specialties
Emergency Medicine or General Practice and has a positive attitude to learning and developing skills Include any training colleges you are part of and your progress through training thus far
WACHS 1 An interest in experiencing health service delivery and patient care in rural areas 2 Demonstrated understanding of the differences in delivery of service between
tertiary and rural medicine
Desirable selection criteria
1 Commitment to continuous improvement of patient outcomes including participation in clinical audit and research
2 Demonstrated commitment to continued medical education and the development of teaching and supervision skills
3 Current lsquoCrsquo or lsquoCArsquo class drivers licence 4 For PCH and KEMH only At least two years of current clinical experience post-
graduation
Curriculum vitae
All applicants must attach their curriculum vitae (CV) or resume to their application A CV should not exceed three A4 pages Your CV should include the following
Educational background (including where applicable outcome of English competency examinations eg IELTS OET)
Medical employment history including any research work
Names and contact details of two referees
For more information on preparing your CV see lsquoAppendix 2 Give your application a winning edgersquo ndash page 20
Cover letter
It is optional to submit a cover letter as part of your application If you choose to submit a cover letter use correct letter formatting keep it brief and use it to highlight things you have not addressed in your CV or in the selection criteria
There is a two page limit for cover letters submitted in the RMO application process Consider addressing the following
Desired career path and interests
Specific requirements it would be necessary for the health service to consider if requesting to work part-time
Any scholarships or rural bonding received
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
11
Your online application
Register
First time users will need to create a MedJobsWA account by selecting lsquoRegisterrsquo at the right of the screen and completing registration details Use your formal name as it appears on your Australian Health Practitioner Regulation Agency (AHPRA) registration You will then receive an email to activate your account Return to MedJobsWA and select lsquoLoginrsquo from the right hand menu Log in using your username or email address and password Select your name in the top right hand corner to complete your profile information and save your details
Personal details
In completing your personal details for your application ensure that you use your legal given or first middle and family names as they appear on your registration passport birth certificate or driverrsquos licence If you have a preferred name that you like to be called by co-workers put this as your answer to the lsquoPreferred Given Namersquo question eg given name is Jing Fei and preferred given name is Sarah
Phone numbers should include country code and area code prefixes as applicable eg 61412345678 (Australian mobile whilst overseas) or 1198123456789 (United Kingdom landline)
The email linked to your account will be used for all correspondence including offers of employment Provide an email address you check frequently and monitor your junk mail folder and spam filters
How to apply online
Go to MedJobsWA and log into your account On the homepage scroll down to find the Resident Medical Officer 2018 vacancy
Click on the job title link to access the position details advertisement job description selection criteria and how to apply guide Read all of the position documents to ensure that you meet the essential selection criteria It is recommended that you download these documents to refer to when preparing your application
To apply for the position click the lsquoApply Nowrsquo button at the bottom of the advert and follow the prompts to complete the application
Click lsquoSaversquo and lsquoLogoutrsquo to exit the application process at any stage Saved incomplete applications are not automatically submitted at the closing of the application period Incomplete applications can be edited at any time up to the closing date by following the steps below
Click your name in the top right-hand corner and select lsquoProfilersquo
Select lsquoApplication Historyrsquo
Locate the vacancy you wish to complete your application for The drop down menu should automatically select lsquoCompletersquo then click lsquoGorsquo
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
12
Complete applications can be edited at any time up to the closing date by following the same steps above except selecting lsquoUpdatersquo instead of lsquoCompletersquo then clicking lsquoGorsquo
When editing a complete application the application must be submitted again Do not lsquosave and exitrsquo as this will not resubmit the application
To exit the application process at any stage click lsquoSaversquo and logout
Applicants must submit their application prior to the closing date and time in order to be considered for an RMO position Saved incomplete applications are not automatically submitted at the closing of the application period You can view your submitted application at any time via your lsquoProfilersquo
Application questions
Below is an outline of information required for a centralised RMO online application through MedJobsWA
Personal details
Confirmation of your personal and contact details this information should automatically populate from your saved profile however ensure these details are up-to-date and correct
Eligibility questions
Confirmation of your eligibility for registration with the Medical Board of Australia and your eligibility to work in Australia
Residency status
Confirmation of current Australian citizenship permanent or temporary residency (or eligibility to obtain) which enables you to work in Australia
Qualification and registration
Registration with the Medical Board of Australia ndash information on your current registration status AHPRA number and registration typepathway
Internship ndash information on when and where you completed your internship
Medical qualifications ndash details of your primary medical degree (medical school) country of qualification and year of completion
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
13
English language competency (if applicable) ndash how you meet the requirements of the Medical Board of Australia English language skills registration standard
Medical employment history
Details of your registration and recent employment as a registered medical practitioner
Government employment details
Details of public sector employment Note If you are currently working for a WA Department of Health health service you are currently employed in the WA public sector
Details of bonded or return of service obligations
Career and training intentions
Postgraduate education and training ndash current and intended prevocational and vocational trainee programs and postgraduate study
Note Identifying information will only be disclosed to the extent necessary to process and assess your application Data from your application may be used in planning for the future medical workforce of WA Understanding how doctors progress through different career paths can assist with planning to meet longer term workforce and community needs
Community Residency Program (CRP)
Opportunities are available for RMOs to apply to complete a clinical term in a rural CRP placement in 2018 The CRP is an exciting competitive and highly regarded program It is a great opportunity for RMOs to expand their skill set in a challenging interesting and supportive environment
Participants can expect a minimum of 20 of their CRP placement to be spent practicing community medicine this may include opportunities to work with the Royal Flying Doctor Service Aboriginal Medical Services hospital general practice clinics and outreach clinics Some participants may also have the opportunity to develop a policy or work on a service improvement project Where required travel accommodation and relocation costs are paid for by the CRP
Each CRP placement offers a unique experience and we encourage you to review the rural CRP opportunities by clicking the link CRP information or by visiting httpwwwwacountryhealthwagovau and search ldquoCommunity Residency Programrdquo
If you are interested in the CRP please apply via MedJobs in the RMO application process
Basic Physician Training (BPT)
Applications for BPT will take place as a separate selection process through MedJobsWA for successful RMO or registrar applicants Applicants must meet all essential Royal Australian College of Physician (RACP) eligibility criteria to be considered For more information see RACP Basic Training
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
14
Employment preferences
Identify your preferred type of employment contract length and start date
Rank your top three hospitals in order of preference Click lsquoAdd Preferencersquo and select your hospital preference Repeat this process for second and third preference
Please note that you cannot select only specialist hospitals and or split contract options - you MUST select at least one general hospital in your preferences
All offers are made at the employing hospitalrsquos discretion and your preferences will be considered however the offering hospital will make offers pending position availability
All applicants regardless of employment type are required to work day evening night and weekend shifts and participate in on-call rosters
Only a small number of part-time positions are available These are hospital and department specific and will be listed in vacancy information on hospital websites It is recommended you provide details of any part-time requests in your cover letter
WACHS ndash if you select WACHS you will be asked to rank the rural placement hospitals in order of preference There are four options to select from Albany Broome Bunbury and Geraldton
Split contracts ndash if you are seeking a positon at a specialist hospital ie PCH or KEMH you can opt for a lsquosplitrsquo 12 month contract This is where you work at hospital A January - June and hospital B July - December Split contracts are restricted to between a specialist hospital and another specialist or general hospital If you select three split contract preferences you will be prompted to choose an additional preference which must be a single employing hospital or health service
Choose whether you
would like a split
contract
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
15
Supporting documents and attachments
You must attach the following required documents to your application It is recommended you have these documents ready prior to commencing your application
CVresume (maximum three pages)
Statement addressing selection criteria
Proof of citizenship and residency status (eg copy of your Australian birth certificate or passport and if applicable a copy of current visa)
Evidence of English language skills registration standard (if applicable)
AMC Certificate (if applicable)
Other relevant supporting documents may also be attached if they will enhance your application These documents are optional
Cover letter (maximum two pages)
Two recent end of term assessments (hospitals may accept term assessments as an alternative to seeking formal referee reports)
AMC Multiple Choice Questionnaire results (if applicable)
The accepted formats of documents are doc docx pdf and jpeg Please note pages and png are not accepted formats
It is not necessary for documents or scans to be certified (ie signed by a Justice of the Peace)
Applicants are not required to attach completed referee reports these are requested as necessary
Referees
Provide the names and contact details of at least two professional referees Ensure at least one is a previous clinical supervisor
Ensure you have a valid email and at least one current telephone number for each referee Referees may be contacted at any time throughout the recruitment process delays in contacting your referees may hold up the selection process
You do not need to attach written references or applications to your application
To add referees during the application process click lsquoadd new refereersquo and complete the fields
Enter the details for your first referee and click the save button Repeat this process for your second referee
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
16
Declarations
You will be required to complete a number of declarations in your application pertaining to the requirements and responsibilities of working as an RMO with WA Health and being eligible for registration with the Medical Board of Australia
Submitting your application
Allow time for your application submission so that it is processed before the closing date and time Once your application is successfully lodged you will receive an email advising that your application is complete
You can confirm your application status in the lsquoApplication Historyrsquo section of MedJobsWA submitted applications display as lsquoCompletersquo
You can edit your application until applications close After this you will not be able to change your application If your contact details change you are able to update these via your lsquoProfilersquo at any time (even after the close of applications)
All applications must be submitted by the close of the application period (no later than 12noon WST Wednesday 14 June 2017)
Note that saved applications are not automatically submitted
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
17
Assessment and selection
Assessment
All applications are assessed by a selection panel at participating hospitals and health services Assessment is competitive and merit-based This means it is an independent assessment that takes into account the skills knowledge and abilities relevant to the work related requirements and position outcomes Your statement addressing the essential and desirable selection criteria are a requirement for assessment by the panel
Health service selection panels operate in accordance with Public Sector Commission standards If your application is assessed as suitable you will be recommended for the suitable pool
PMCWA facilitates the central allocation of applications to the health services or hospitals The recruitment process and employment decisions are solely the responsibility of the assessing health service or hospital
Applicant pool
Suitable applicants are placed into a recruitment pool that is created on the completion of the assessment process applicants are notified by email if they are considered suitable for the pool ndash this is not a job offer Applicants within the pool will then be considered for site specific selection
Notification to unsuccessful applicants
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete this is expected to be in mid-July 2017 Your notification letter will tell you who you can contact for feedback about your application or the selection process if you wish to do so
Breach period
If you are not selected to the pool the Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your notification letter will state the deadline for lodging a claim For more information on public sector standards and the process for lodging a breach claim visit wwwpublicsectorwagovau
Offers
Hospitals make site specific selections from the suitable applicants within the recruitment pool Position offers will commence at the conclusion of the breach period (end of Julybeginning of August) with specialist hospital positions and then general positions The offer contains information about the hospital employment contract duration employment type and the start date
All offers are made using the email address supplied in your MedJobsWA registration It is important to make sure your email account filters does not remove emails from MedJobsWA and PMCWA and check your spam or junk mail folders
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
18
You can check the status of your application and view and respond to offers online
To accept or decline the offer simply follow the instructions in the offer email To view accept or decline your offer online follow the same login process and details used when applying for the RMO position
1 Visit MedJobsWA
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoAcceptrsquo or lsquoDeclinersquo from the drop down list
If you are overseas andor away from an internet connection you will need to ensure that you have arranged for someone to acceptdecline your offer on your behalf The use of the MedJobsWA website and distribution of your sign in details should be made at your discretion in accordance with the website terms of use Arrangement for a proxy to sign in and update your status on your behalf is at your discretion
Time limits to accept or decline
You have four business days to acceptdecline your offer If you fail to respond within this time your offer will be automatically forfeited
Withdrawing your application
You can withdraw your application at any time during the process
1 Visit MedJobsWA
2 Sign in using your email address and password (if you have forgotten your password click on lsquoForgotten passwordrsquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo options and select lsquoWithdrawrsquo from the drop down list
We understand that some applicants may apply for more than one position We ask that you let us know as soon as you have received another job offer and no longer seek an RMO position in WA This gives us time to consider other colleagues for vacancies and ensure that hospitals will run smoothly at the start of the clinical year
When you withdraw you will receive an email notification You will also receive a short survey to gather information to help us improve the way we manage our prevocational medical workforce
Do not withdraw your application unless you do not want an RMO position
Closure of the pool
Applicants in the suitable pool who have not been successful in obtaining an offer of a RMO position will be notified by email when the application process closes in September 2017
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
19
Contact us
Visit the PMCWA website for further information regarding employment as an RMO in WA
If you have visited the website and have further questions contact PMCWA at PMCWARMOhealthwagovau
For any technical difficulties with the MedJobsWA system contact medjobswahealthwagovau
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
20
Appendix 1 Helpful hints
Scan and save your necessary attachments as soon as possible to allow time to ensure your files are within file size limitations
Have a scan of your current passport or residency certificate and an electronic copy of other documents ready to upload
Start your application early to allow time to deal with any issues that may arise
Save your application regularly the lsquoSaversquo button is found at the bottom of each page MedJobsWA will log out after 20 minutes with no activity
To exit the application at any stage click lsquoSaversquo and logout All information will be saved to this point
Submit your application well in advance of the closing date and time if possible
Use the address search it is linked to Google Maps
When entering your AHPRA number do not forget to enter the leading zeros
If you work at the WA Department of Health have a copy of your pay slip ready as you will need your HE number and your employment number If you are unsure about your employment number examples are available at the HCN intranet page
An active reliable email account is essential as all correspondence will be via email
To go back a pages in the application click lsquoBackrsquo at the bottom of the page Do not use the internet browser back button as information may be lost
It is recommended that you print a copy of your application
For any problems experienced accessing MedJobsWA send an email to medjobswahealthwagovau
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
21
Appendix 2 Give your application a winning edge
Start your application early to ensure you submit your best application
Read the JDF carefully
Ensure your CV is up to date and of good quality
Address the selection criteria accordingly
Provide a cover letter if you wish to address issues you would like the hospitals to consider
Ahead of the selection process get involved in activities courses workshops and societies that will enhance your CV and participate in case reports audits clinical service improvement and research projects where possible
Edit your CV use spell check and proof read Finalise your CV before you apply ndash panels can tell a rushed job
If attaching a Microsoft Word document make sure you accept all track changes
Use one font type throughout your application and restrict font colours (one is preferred)
Avoid the use of negative vocabulary jargon and abbreviations
Do not make the panel work hard to find information ndash use labels headings page numbers tables (if listing ICTcomputer systems or competentobserved procedures) and bullet points (when listing work experiences and duties)
Do not leave gaps in experience ndash fill them with a brief explanation
Include qualifications and experience that highlight time management and communication skills
Do not expect to be known or expect the panel to make assumptions
Job description form
Read the JDF thoroughly and use it to your advantage
Tailor your CV to the job as specified by the JDF
Utilise the key words from the JDF when answering your selection criteria
Curriculum vitae
A CV of three pages (maximum) is a requirement for RMO applications The preferred layout and content of CVs submitted for RMO positions is as follows
Personal details
shy Full name residentialpostal address homemobile phone numbers and email address
shy Optional date of birth gender and marital status
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
22
Qualifications
shy Primary medical degree (MBBS) ndash include institution country and year obtained
shy List other degreesqualifications (eg Master of Public Health)
Bridging programsqualifying examinations
shy AMC MCQ Exam Clinical Exam bridging programs ndash include dates facility state and results
shy IELTS or OET exams ndash include date and results
Workpractise history
shy List positions in reverse chronological order (ie list your currentmost recent job first) ndash include dates position title facility (including name address and location) responsibilities (including whether position was full-timepart-time and if part-time include hours worked per week)
shy Internship and observership ndash provide in reverse chronology list internship rotations and identify any periods of observership
shy Gaps in service ndash provide an explanation of any period since obtaining professional qualifications where you have not practiced (eg undertaking study travel family commitment)
Educational experiences
shy Include courses conferences or seminars which enhance your ability to work
Practical skills
shy List procedures which you are familiar with and those you are fully competent to perform unsupervised
shy IT competencies (ie Microsoft Office Package iSoft TMS etc)
Volunteer work
shy Include clinical volunteer work such as disaster relief work in underdeveloped areas or work with disadvantaged groups
Research and professionalism
shy Published work researchaudits formal teaching roles speaking at conferences memberships of relevant bodies
Extra-curricular activities (optional)
shy Only list things which will enhance your clinical ability or humanitarianism
shy Additional languages are useful
Details of referees
shy Include referees full name role relation to you address email address and two contact phone numbers Writing lsquoreferees available on requestrsquo delays the process
shy Never provide the names of referees without checking with them first
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
23
Addressing selection criteria
Keep it brief clear and concise ndash this is a way of demonstrating your communication skills
Be relevant and factual and use recent examples Utilise different examples in your responses and never write lsquosee response aboversquo
Be positive sell yourself and your skills Make the panel want to work with you
Use the selection criteria as headings Do not combine the selection criteria as it makes it difficult for the panel to find your response
Utilise the statement of duties and pull the words from the lsquodutiesrsquo page in the JDF to incorporate in your answers
Do not sign and submit the JDF as your response to the selection criteria ndash a detailed statement for each criterion is required to sell your skills and present your case for why you will be successful in this role
Consider using either of these response models when addressing the selection criteria
STAR ndash Situation Task Action Result
Situation ndash give the background and set the scene Describe a specific event or situation and provide enough detail for the interviewer to understand
Task ndash describe the task project or objective you had to complete
Action ndash describe the actions you took Be sure to keep the focus on you even if you are discussing a group project or effort
Result ndash describe the positive outcome ndash what happened what you accomplished what you learned
SAO ndash Situation Action Outcome
Situation ndash where and when did you do the task
Action ndash what did you do How did you do it
Outcome ndash what was the result of your action
Further information
Australian Public Service Commission ndash addressing selection criteria
wwwapscgovaupublications-and-mediacurrent-publicationscracking-the-codefactsheet5
Equal Opportunity Commission wwweocwagovauIndexaspx
Disability Services Commission wwwdisabilitywagovau
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
24
Appendix 3 RMO Frequently Asked Questions (FAQs)
Is there a word or page limit for the selection criteria
No there is no limit on the length of the statements against the selection criteria Applicants are encouraged to be succinct and use their judgement
Do I need to submit a cover letter for each hospital
No only one cover letter should be submitted The cover letter should be no longer than two pages and should address the information detailed in the advertisement
To whom should I address the cover letter
This is at your discretion It is common to address the cover letter lsquoTo the Selection Panelrsquo or lsquoTo whom it may concernrsquo Applicants may choose to tailor their cover letter for their highest preference hospital However more general cover letters are acceptable
I commenced my internship this year so at the time of application I do not possess a full year of medical work experience am I still eligible to apply for an RMO position
Yes applicants who are currently completing an internship and will have 12 months experience by the commencement of the 2018 RMO clinical year are eligible to apply
Who should I use as my referees
You must provide the names and contact details for 2 professional referees who have supervised your clinical work within the past 24 months Include the refereesrsquo email address and at least one contact phone number Referees are not required to provide a referee report or send any documentation in order for you to complete your application
In the WA Government employment details section it asks for my agency classification level and award What does that mean
If you are currently working for a WA public hospitalhealth service you are currently employed in the WA public sector The lsquoAgencyrsquo is the name of the department or public body by which you are employed Medical Practitioners employed by WA Health can select Department of Health Metropolitan Health Service or WA Country Health Service
The lsquoClassification Levelrsquo describes which lsquolevelrsquo you are paid at under the award and therefore the salary Interns are level 1 RMOs are typically somewhere between levels 2 to 4 whereas consultants may be between level 16 and 24
The lsquoAwardsrsquo section is asking which award or agreement you are currently contracted under This award includes pay rates and conditions Medical practitioners typically come under one of the Australian Medical Association (AMA) industrial agreements eg AMA Industrial Agreement 2016 ndash Medical Practitioners (WA Health System) The
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
25
award will be written on your current contract as may be the level It is also likely that the award and level will be on your current payslip
Accepted document format and restrictions
The online application system limits attachments to 2MB per attachment to a total of 8MB of attachments per application The accepted formats include doc docx pdf jpg and gif Please note pages and png formats are not accepted
Will I receive an acknowledgement of my application being lodged
Yes Once your application is successfully lodged you will receive an automatically generated response advising that the application has been successfully lodged
I completed my schooling overseas Do I need to do my English language test
If you are not currently registered with the Medical Board of Australia and completed your tertiary medical qualification and at least two years of your secondary education in a recognised country (Australia New Zealand South Africa United Kingdom Canada Republic of Ireland or the United States of America) an English language competency test is not required
If you do not meet those requirements you must complete the English competency requirement for registration by the Medical Board of Australia You will be asked the details of your test and to attach the results where relevant
See the Medical Board of Australia English Language Skills Registration Standard for further information
Which medical schools are accredited by the Australian Medical Council (AMC)
A list of AMC accredited medical schools can be found on the AMC website at wwwamcorgauindexphparbmeschools
How can I access the Workplace Based Assessment Program
To apply for the 2018 Workplace Based Assessment (WBA) program you must be eligible for limited registration on the standard pathway with the Medical Board of Australia and be able to demonstrate a 12 month contract of employment at a hospital accredited for WBA Selection and appointment to the WBA program is competitive and securing employment does not guarantee you a place
The following hospitals are accredited for workplace based assessment
Bunbury
Geraldton
Kalgoorlie
For further information please contact wbawahealthwagovau
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
26
How do hospital preferences work
You can indicate your preferences for employment preferences at three hospitals Once applications close hospitals are allocated applicants for assessment in accordance with applicants preferences All applications in the suitable pool will be sent to the general health service of their highest preference
You will also be asked to state your preferred length of contract This will be considered when hospitals match applicants and positions Every endeavour is made to match applicants with their preferred options however as this is a recruitment pool you may be offered positions at any site and may be offered any contract length for which a position is available
I want to work part-time can I request this
Yes your request will be considered however there are limited vacancies for part-time applicants Hospitals have the discretion to offer contracts that are part-time full-time or both
Part-time doctors will be required to work day evening night and weekend shifts and also participate in on-call rosters just like full-time doctors There are limited rotations available for part-time employment It is recommended applicants provide details on part-time requirements in their application cover letter
When will I know if I have been successful
Applicants will be notified if they have been assessed as suitable to be placed in the recruitment pool mid-July 2017 This is not a guarantee of a position After the four day breach process concludes hospitals will begin their selection for specific vacancies If you are selected you will be notified by email of the offer of employment Failure to accept or decline the notification of offer within the specified date will result to the offer being void
Once all positions are filled any applicants that have not accepted an offer of employment and remain in the suitable pool will be notified by email of the pool closure which will close on 29 September 2017
What if I am not successful to the pool
Applicants not appointed to the suitable pool will be notified by email once selection to the pool is complete Your letter of notification will tell you who you can contact for feedback if you wish to do so The Public Sector Management (Breaches of Public Sector Standards) Regulations 2005 allows you to lodge a breach claim if you consider the Employment Standard has been breached and you have been adversely affected by the breach Your letter of notification will give you the deadline by which any such claim must be lodged For more information on public sector standards and the process for lodging a breach claim visit publicsectorwagovau
How will I receive an offer
All offers will be made via email Applicants are advised to ensure email account filters will not remove emails from PMCWA or MedJobsWA Make sure to check spam or junk mail folders You can check the status of your application and view and respond to
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
27
offers online To view accept or decline your offer online follow the same login process and details used when applying for the Resident Medical Officer position
1 Visit MedJobsWA (where you applied for a Resident Medical Officer position)
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Next to lsquoResident Medical Officer 2018rsquo to accept offer click lsquoAccept Offerrsquo (or lsquoDecline Offerrsquo) from the drop down list
When will I receive an offer
Offers will be made from mid-July 2017 until the process closes on 29 September 2017
When are offers made by KEMH PMHPCH and WACHS
KEMH PMHPCH and WACHS will make offers at the beginning of August prior to any other generaltertiary hospital around mid-August
I received a notice that offers would commence shortly What is the timeframe for offers
PMCWA notifies the suitable pool up to 24 hours before an offer period commences The highest numbers of offers are generally made at the beginning of the offer period
Offers will be made in stages The first offer period at the beginning of August is only for offers from KEMH PMHPCH WACHS and for split contracts
The second offer period around the middle of August will be for offers from any participating health service with vacant positions Offers may be made by FSH JHC RPH and SCGH
After the second offer period commences offers will continue to be made as positions become vacant and selection processes are completed Offers may be made by participating health services or similar vacancies until the close of the suitable pool on 29 September 2017 Following the close of the recruitment pool no further offers from this recruitment process can be made
I have received an offer What happens to my application if I accept
After you accept an offer the offering health service is notified Your application is no longer in the recruitment pool and you will not receive any further offers of employment
I have received an offer What happens to my application if I decline
If you decline an offer the offering health service is notified and your application is returned to the suitable pool Your application is flagged as having received an offer and you will be asked to provide a reason for the decline Your application may be
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
28
considered for further vacancies as they arise However there is no guarantee you will receive another offer
What happens if I do not accept or decline an offer
If you do not respond to an offer by the deadline the offer is void and assumed to be declined The offer will be marked as declined and the application will be flagged in the system and returned to the suitable pool
If I accept an offer for a six month contract will I be considered for other contracts for the other six months
Once an offer is accepted the application is permanently removed from the suitable pool An application removed from the suitable pool cannot be put back into the pool
Applicants who accept offers will not be considered for further vacancies and will not be made another offer This includes offers for six month contracts
What is the next step after I accept an offer
Offers must be accepted by the deadline in the offer email (lsquoConfirmation of Acceptancersquo email) Once accepted the employing hospital will send the contract paperwork Any further enquiries regarding offers should be directed to the Medical Administration of the employing hospital It is essential that you both accept your offer online at the MedJobsWA website and formally respond to the notification of offer sent to you by your employing hospital
What happens if I do not receive my first preference employing hospital
Applications selected to the suitable pool will be allocated to the hospital of highest preference Hospitals will assess all applications received and make offers accordingly
If you are unsuccessful in obtaining a position with your first preference hospital your application will be considered by your next preference hospital with an available vacancy
How many offers will I get Do I get a second offer if I donrsquot like my first offer
If you decline an offer there is no guarantee that you will receive another Consider your preferences carefully so that your application is considered by your preferred hospital or health service early in the selection process If you receive an offer you must respond to that offer by the stated deadline If you decline your offer your application will be flagged and returned to the suitable pool ready to be considered by other hospitals or health services with available vacancies If you accept an offer your application will then be removed from the suitable pool and will not be considered for other offers
Will I get a confirmation notification when I accept or decline an offer
Yes you can also confirm that we have received your response by checking the status of your application online at the MedJobsWA website To check the status of your application
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No
29
1 Visit the MedJobsWA website
2 Log in using your email address and password (if you have forgotten your password click on lsquoForgotten password or usernamersquo and follow the instructions)
3 Click your name in the top right-hand corner and select lsquoProfilersquo followed by lsquoApplication Historyrsquo
4 Click lsquoResident Medical Officer 2018rsquo to view the status of your application
I canrsquot log into the MedJobsWA website and see the status of my application What do I do
For technical issues email medjobswahealthwagovau
I canrsquot accept or decline my offer What do I do
Email medjobswahealthwagovau with your full name and application number
I am overseas andor away from an internet connection How do I acceptdecline my offer
The use of the MedJobsWA website and distribution of log on details should be made at an applicantrsquos discretion in accordance with the website terms of use Arrangement for a proxy to log in and update an application status on an applicantrsquos behalf is at the discretion of the applicant If an offer is not responded to it will be void It is the responsibility of applicants to ensure their email is monitored and offers responded to within the required timeframes
I know someone declining an offer Can I have their position When will it be reoffered
No hospitals are required to assess applications in line with Public Sector Commission recruitment standards and processes A newly vacant position will not be reoffered until the position is confirmed as vacant and recruitment processes sufficiently progressed
If a subsequent place becomes available at my hospital of first preference am I able to be allocated to my first employing hospital preference
No once you have accepted an offer you will not receive further offers
Can I swap employing hospital with another person
No