The HMS/HSDM CV format

Massachusetts General HospitalMarch 17, 2011

Mary C. Walsh, PhDAssistant Dean for Faculty AffairsHarvard Medical School

HMS/HSDM CV - 2011

The HMS/HSDM CV format

Document achievements related to the HMS/HSDM criteria for promotion

Allow for documentation of activities at Harvard and elsewhere

Guidelines/instructions for completion

Template for preparing the CV

HMS/HSDM CV - 2011

When should faculty modify the CV?

When you begin a discussion about your possible promotion with local leadership

As requested by the Department, such as for annual career conferences

As needed – keep it updated!

HMS/HSDM CV - 2011

What’s stayed the same?

Overall general layout of CV ‘dates to the left, detail to the right’

Much of the information we looked for in the old CV remains thesame

NEW vs. OLD CVWhat’s changed?

Major Administrative Leadership Positions – inclusive

Grant Review Activities

Some reporting on funding (e.g. direct costs for PI, site PI)

Report of Teaching – further broken down into Clinical vs. Laboratory setting

Reporting Sponsorship

Education of Patients and Service to the Community (formerly ‘Community Service Related to Professional Activities’)

Report of Clinical Activities and Innovations (formerly ‘Report of Clinical Activities’)

Report of Technological and Other Scientific Innovations

Bibliography peer review vs. non peer reviewadditional examples of scholarship

HMS/HSDM CV - 2010

http://facultypromotions.hms.harvard.edu/

HMS/HSDM CV - 2010

Templates

HMS/HSDM CV - 2011

Outline Template

Can use tables – BUT NOT REQUIRED

HMS/HSDM CV - 2011

Preformatted Template

HMS/HSDM CV - 2011

Features of the Preformatted Template

HMS/HSDM CV - 2011

HMS/HSDM CV - 2011

HMS/HSDM CV - 2010

HMS/HSDM CV - 2011

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HMS/HSDM CV - 2011

Defines chronological order

Defines Local, Regional, National and International activities and roles

Each activity or role should be listed only once on the CV (some roles may need description)

If a category on the CV doesn’t apply, leave it off of the CV

Include page numbers on the CV

Keep in mind that as part of your evaluation, your CV may be viewed by individuals outside of your field

GENERAL CV INSTRUCTIONS

HMS/HSDM CV - 2011

Education

1998-2001

MD (Medicine) Albany Medical College, Albany NY

Postdoctoral Training 09/01-06/03

Clinical Fellow in Medicine, Interventional Cardiology

Massachusetts General Hospital

Faculty Academic Appointments

06/03-09/07

Instructor in Medicine Massachusetts General Hospital, HMS

09/07- Assistant Professor of Medicine Massachusetts General Hospital, HMS Appointments at Hospitals/Affiliated Institutions

2003-

Assistant Physician Massachusetts General Hospital, Department of Medicine

Major Administrative Leadership Positions Local 2007- Director, Interventional Cardiology

Fellowship

Massachusetts General Hospital, Department of Medicine

National 2006 Co-Chair, Cancer Genome Atlas

Network

NCI/NHGRI

HMS/HSDM CV - 2011

Professional Societies 2001-

American Heart Association Member

2003- American College of Cardiology

2003-2005 Member 2005- Fellow 2001-2002

Member, Meritorious Service Review Committee

2003- Chair, Women in Cardiology Committee

Grant Review Activities National 2002-2007 NHLBI R21 Study Section NIH

2000-2002 Ad hoc Member 2003-2007 Permanent Member

HMS/HSDM CV - 2011

Report of Funded and Unfunded Projects Funding Information

• Group in two categories: Past and Current

Current Unfunded Projects

Funding Information Current 2006-2010 The role of isoflavones in the management of hot flashes

NCCAM/R21 1234567A PI ($275,000) The major goal of the study is to use skin conductance measurements to quantify the impact of different isoflavones on hot flash frequency and severity.

2007-2012 Evaluating decision-making in childhood vaccinations AHRQ/R01 1234567A Co-Investigator The major goals of this study are to evaluate factors that lead to parental refusal to vaccinate and to design an intervention for health care professionals that will increase tacceptability of vaccinations. My role is to design the tool that will measure parental preferences and attitudes toward vaccination and to interpret the data.

Current Unfunded Projects

he

2009-2012 Pilot study of the association of the OSCE with performance on Medical Board

examinations (Mentor)

I am supervising an Academy fellow in evaluating the association between OSCE performance and Part I of the Medical Board examinations

(PI -Jones)

Location

Report of Local Teaching and Training Teaching of Students in Courses 2000- The Human Body HMS 1st year Medical Students 3hr tutorial sessions per wk/ 8 wks

Formal Teaching of Residents, Clinical Fellows and Research Fellows (post-docs) 2006-2007 Management of cholelithiasis BIDMC 1st yr Surgery residents One hour lecture per yr

Clinical Supervisory and Training Responsibilities

2000-2007 Ambulatory Internal Medicine Clinic Preceptor, Children’s Hospital Boston One half session per week

HMS/HSDM CV - 2011

(Sponsor, if any)

Local Invited Presentations 2003 Cardiovascular Disease update/Grand Rounds Department of Medicine, BWH 2003 Treatments for Asthma in Children: Update/Lunchtime Speaker Series Harvard Vanguard Medical Associates (Novartis)

Those presentations below sponsored by outside entities are so noted and the sponsor is identified

HMS/HSDM CV - 2011

Local Invited Presentations 2003 Cardiovascular Disease update/Grand Rounds Department of Medicine, BWH 2003 Treatments for Asthma in Children: Update/Lunchtime Speaker Series Harvard Vanguard Medical Associates (Novartis)

HMS/HSDM CV - 2011

Report of Clinical Activities and InnovationsCurrent Licensure and Certification 1998 Massachusetts Medical License

Practice Activities 1998-2004 Ambulatory Care Pediatric Cardiology,

CHB 2 sessions per

Clinical Innovations 2004 Electronic Medical

Record (EMR) QA improvement system at Martha Eliot Health Center

This EMR modification has improved pclinical areas (documenting patient allergconfirming follow up on abnormal pascheduling childhood immunizations).have been reported at the American FamSociety meeting and I have been invited to discsystem with Harvard Pilgrim Health C

week (16 hours/week)

ractice in three ies;

p smears; These outcomes

ily Practice uss this

are

HMS/HSDM CV - 2010

Report of Scholarship Include only manuscripts that are published or accepted for publication (in press) in print or other media; do not include manuscripts that have been submitted but not accepted for publication or those that are in preparation; Please use bold-faced type for your name in the authorship list.

Peer Reviewed Publications in print or other media o Group peer reviewed publications in three categories under the following headings:

Research investigations Other peer-reviewed publications (e.g., case reports, proceedings of meetings which are

full-length manuscripts) Research publications without named authorship

Non-peer reviewed scientific or medical publications/materials in print or other media o Group materials into the following categories:

Proceedings of meetings or other non-peer reviewed research publications Reviews, chapters, monographs and editorials Books/Textbooks for the medical or scientific community Case reports Letters to the Editor

Professional Educational Materials or Reports, in print or other media o For each item indicate:

Type of material (e.g., syllabus, teaching case) If published in print or on the web, provide citation Intended audience (including course number if applicable) and brief description of how the

material is used locally (at HMS), regionally, nationally or internationally; if developed as a member of a committee, describe your contribution (1-2 sentences)

Clinical Guidelines and Reports o For each item indicate:

Type of material (e.g., clinical protocol or standard of care) If published in print or on the web, provide citation Description of the how the material is used locally (at HMS), regionally, nationally or

internationally; if developed as a member of a committee, describe your contribution (1-2 sentences)

Report of Scholarship Peer Reviewed Publications in print or other media Research investigations 1. You ME, Lee KY, Chey RY, Menguy R. Electrogastrographic study of patients with unexplained nausea, bloating and vomiting. Gastroenterology 2005; 79:311-4. 2. Arnold TR, Bevalay TT, Chetan BU, You ME. The role of C1q alpha in pulmonary hypertension and acute ischemia. Cardiology 2007; 2(5):3251-3263. Research publications without named authorship 1. Irin MG, Cilli BM, Elman JS, and the Asthma Clinical Research Network *. Quality control of meters for multicenter clinical trials. Am J Respir Crit Care Med 2005; 356:1276-281. (*member of the writing group cited in the appendix of the manuscript)

2. The Asthma Clinical Research Network *. Quality control of meters for multicenter clinical trials. Am J Respir Crit Care Med 2008; 356:1276-281. (*member of the writing group cited in the appendix of the manuscript)

Non-peer reviewed scientific or medical publications/materials in print or other media Proceedings of meetings or other non-peer reviewed research publications 1. Bengtsson S, Cilli BM, Solheim BG, You ME. Enforcement of data protection, privacy and security in medical informatics. In: Lun KC, Degoulet P, Piemme TE, Rienhoff O, editors. MEDINFO 02. Proceedings of the 7th World Congress on Medical Informatics, Sep 6-10, Geneva, Switzerland; 2002. pp. 1561-5. Reviews, chapters, monographs and editorials 1. Weinstein L, You ME, Swartz MN. Pathogenic properties of invading microorganisms. In: Sodeman WA Jr, Sodeman WA, editors. Pathologic physiology: mechanisms of disease. Philadelphia: WB Saunders; 2004. p. 457-72.

2. You ME, Hunninghake GW, Gadek JE, Szapiel SV. The human alveolar macrophage. In: Harris CC, editor. Cultured human cells and tissues in biomedical research. New York: Academic Press; 2007. p. 54-6. (Stoner GD, Series editor. Methods and perspectives in cell biology; vol. 1.)

HMS/HSDM CV - 2011

Narrative ReportOne of the most important sections of the CV that often gets ‘overlooked’

Chance to share in your own words your accomplishments at HMS/Harvard/affiliates

Keep in mind that as part of your evaluation, your CV may be viewed by individuals outside of your field

HMS/HSDM CV - 2011

Narrative ReportNarrative should be integrative, demonstrating the connections across the variety of activities in which you engage, and should be written in the first person. Recommended length – 500 wordsSuggested structure for the narrative:

An opening paragraph that provides an overall summary of your major activities and achievements. Include an estimate of the proportion of your effort dedicated to teaching, research, clinical service, administrative activities and other relevant professional rolesDescription of achievements in your Area of Excellence (Investigation, Teaching and Educational Leadership, or Clinical Expertise and Innovation); may include a description of work in progress such as pending grants or manuscripts in preparationDescription of contributions to Teaching and Education (if not your area of excellence). This may include a description of mentorship activities not captured elsewhere in the CVDescription of contributions in Significant Supporting Activities (especially important if formally identified as part of the criteria for promotion)A final paragraph that integrates and summarizes the contributions described above

HMS/HSDM CV - 2011

Assistance with preparing the CVCV Instructions

Outline TemplateCan download outline from OFA website, current CV from FIRST, cut and paste into the new template

Pre-formatted Template Can complete tables as needed; delete tables that are not needed; instructions for MS Word and Mac

Department CV Experts/Contacts

Center for Faculty Development, MGH

Office for Faculty Affairs

HMS/HSDM CV - 2011

HMS Resources

http://www.fa.hms.harvard.edu/The Office for Faculty Affairs at Harvard Medical School

http://facultypromotions.hms.harvard.edu/Overview of all ‘Area(s) of Excellence’Create “customized” criteria for rank and activitiesFormat your CV using templates and detailed instruction guide

Dedicated e-mail and phone line for questionsE-mail: OFA_Promotions@hms.harvard.eduPhone: 617-432-7112

HMS/HSDM CV - 2010

HMS/HSDM CV - 2010

What about FIRST?(Faculty Information Retrieval and Search Tool)

Never required by HMSNot designed specifically to generate a CVNotoriously difficult to useUsed at least in part by <1/3 of the facultyAntiquated technologyWill continue to be available on eCommonsDownload from NLM useful but requires modification; still can be used

HMS/HSDM CV - 2010

Translating the CV from FIRST to the new format

Use FIRST to download references from NLMProduce WORD document from FIRSTOpen CV and new template in two windowsFor sections that are relatively unchanged, delete template tables and cut and paste from wordFor sections that are new or substantially modified, populate the new template tables with data from the prior version

HMS/HSDM CV - 2010

HMS/HSDM CV - 2010

HMS/HSDM CV - 2010

HMS/HSDM CV - 2011

Office for Faculty Affairs

Maureen Connelly, MD, MPH, Dean for Faculty Affairs

Mary Walsh, PhD, Assistant Dean for Faculty Affairs

Mahnaz El-Kouedi, PhD, Program DirectorBethany Westlund, PhD, Program DirectorKeri Siggers, Ph.D., Program Director