Cash Position and Short-Term Cash Forecast - Function and Customizing

7/25/2019 Cash Position and Short-Term Cash Forecast - Function and Customizing

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Cash Position Details

September, 2014



© 2014 SAP SE or an SAP affiliate company. All rights reserved. 2Ramp-Up Knowledge Transfer Customer

Objectives

At the end of this presentation, you will be able to:

Understand the business context of Cash Position Details

Understand the detailed feature of Cash Position Details

Understand the required customizing settings of Cash Position Details Understand how to include the legacy data in Cash Position Details




Agenda

1

2

3

4

Business Context

Explanation of new functionality

Customizing Settings

Legacy Data Initial Load




Agenda

1 Business Context




2

3

4




Business Context

Cash Managers and CFOs care about:

Cash Position of the company, in terms of Bank, Bank Account, Cash Pool, Company Code,

and Currency.

Short-Term Cash Forecast, in terms of Cash Flow and Balance

So that Cash Managers and CFOs can:

• Get good insight of Cash Position of the company

• Plan the cash in the right place and at the right time




Agenda

1 Business Context




2

3

4


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Features and Capabilities

• Cash Position for both bank account currency and bank account

view

• Comprehensive and well-organized information structure,

including opening balance, cash flows and closing balance

• Categorize the cash flow by liquidity item to provide better insight

to cash manager

• Closing Balance Trend to provide a good overview of balance in

the next few days

• Integrate Overdraft Limit information from BAM master data

• Be able to initiate Make Bank Transfer from Cash Position Details

• Cash Manager needs to have good overview of daily cash

position for the group, and he/she can drill down to bank account

level to check the detailed information

• Cash Manager should be able to check the detailed information of

aggregated figures of cash flows to understand and verify

whether cash flows are reasonable

• Cash Manager can easily initiate follow-up actions directly after

analyzing cash position, for example, make bank transfer

Business/Process Context

Facts & Figures

• Role: Cash Manager

• Software Stack/

Support Level:

Financials Add-On for SAP Business Suite powered by

SAP HANA 1.0 SP03, see SAP Notesno. 1970542 (Financials Add-On for SAP Business

Suite powered by SAP HANA RIN for NW),

no. 1925902 (Financials Add-On for SAP Business

Suite powered by SAP HANA Core RIN)

• Frontend related

Prerequisites

See SAP Note no. 1955437 (Financials Add-On for SAP

Business Suite powered by SAP HANA RIN for Fiori)

http://service.sap.com/sap/support/notes/1970542









Bank Account Currency View

Fifteen-Days Closing Balances Trend in Reporting

Currency provides Cash Manager good overview ofthe company

Value date is always in the middle of the chart.

Both actual and forecast amount is demonstrated in

chart. While for the past days, only actual closing

balance is displayed; and for the upcoming date, it is

the forecast amount.

Detailed Cash Position Analysis in

each bank account currency,

including opening balance, cash flows

and closing balance in structured

view.

Both Actual and Forecasted amounts

are shown in the same page for

better variance analysis. * Only banks which has bank statement imported already would be displayed inCash Position Details app.



Bank Account Currency View

Switch on or off the chart

by clicking

Or Drill down to the detail Bank

Account view of certain currency

by clicking the currency link

Open the drop down list to

change to Bank Account

View

* Only banks which has bank statement imported already would be displayed in

Cash Position Details app.



Bank Account View

Detailed Cash Position Analysis in bank account

view, consistent structure of information with

bank account currency view, and cash flows are

categories in liquidity item. Overdraft Limit is

shown for each bank account.

Liquidity Item Hierarchy can be chose from search criteria by button

Only the liquidity items that having cash flow on the value date are listed

in table.

Cash flows without defined liquidity items is grouped under ‘Not Assigned’





Open Make Bank Transfer Directly

In bank account view, Cash Manager

can directly open Make Bank Transfer

app to move the cash between

accounts.





Drill Down to Analyze Payment Details

Cash Flows in both bank account

and bank account currency views

are possible to be drilled down to

new app Analyze Payment Details

to check the detailed information





Explanation of new Functionality

- How Opening Balance and Closing Balance Determined?

How Opening Balance and Closing Balance determined?

Actual Amount:1. Opening Balance = Closing Balance of Previous Day

2. Closing Balance is calculated according to the last banks statement imported

= The closing balance in last bank statement – Cash Flows in bank statements that after the reporting day

If there is any intraday bank statement imported after the last bank statement, flows in intraday would also be taken

into consideration

D

Date of BS*

BS* = latest bank statement

Exclude all related bank statement line items (EPs) are later

than D in amount of BS*

Include all related intra-day line items (IDs) on amount of BS*

intra-day head date is later than date of BS* Intra-day line item date is before D



Explanation of new Functionality

- How Opening Balance and Closing Balance Determined? Contd..

How Opening Balance and Closing Balance determined?Forecasted Amount:

1. Opening Balance of Forecast

If the last bank statement is imported on or after the reporting date

= the Actual Closing Balance of Previous Day

If the last bank statement is imported before the reporting date

= the Forecast Closing Balance of Previous Day

2. Closing Balance of Forecast

= Opening Balance + the Cash Flows from payment documents / payment request / memo record / treasure

documents



Explanation of new Functionality- Simplified Data Structure

Get rid of bunch of classic cash

management tables:

1. Most of involved information are

directly from original tables

• Accounting information from

BSEG and BKPF

• Memo Record from FDES

• Other cash and liquidity relevant

information in local system from

Exposure Hub (FQM_FLOW)

• Integrated information from

remote system from Exposure

Hub (FQM_FLOW)

• Bank Statement fromFEBKO/FEBEP

2. Interim classic cash management

tables are not used any longer

(FDSB, FDSR etc)

Exposure

Hub*

FIMemo

Record Bank Statement

Cash Flows


Cash Balances

* Exposure Hub is a central data storage for all operational data that is relevant for managing a company’s cash and liquidity, for

more detailed information, please refer to the material for Exposure Hub in the same course.



Agenda

1 Business Context




2

4

3



Customizing Settings- Existing Customizing Settings

Existing Customizing Settings

• Activate Cash Management

for Company Code (t-code

FDFD)

• Define Planning Level and

Planning Group

• Assignment of Planning Level

and Planning Group




Customizing Settings- New Customizing Settings 5-1: Define Flow Type

Define Flow Type

• Maintenance view: FQMV_FLOW_TYPE

• Flow Type is used to classify flows with respect to the life cycle of goods or money

• Define new flow type according to customer requirement apart from SAP delivered flow types




Customizing Settings- New Customizing Settings 5-2: Configure Flow Type in BSEG

Configure Flow Type in BSEG

• Maintenance view: FQMV_BSEG_FT

• Configure flow types in accounting segment table BSEG

• With this activity, flow type of FI documents are updated in table BSEG during posting




Customizing Settings- New Customizing Settings 5-3: Activate Individual Source Applications

Activate Individual Source Applications

• Maintenance view: FQMV_ACT_COMP

• Once a source application has been activated, the transactions from the application are included in

reporting for cash management

• To activate source applications for mass company codes easily, transaction FQM_ACTIVATE can be

used




Customizing Settings- New Customizing Settings 5-4: Deviation Rules for Liquidity Items

Define Liquidity Item for G/L Accounts

• IMG (t-code SPRO) Financial Supply Chain Management > Cash and Liquidity Management > Cash

Management > Liquidity Items > Deviation Rules for Liquidity Items > Define Default Liquidity Items

for G/L Accounts

• Also can use Queries and Query Sequences for complex rule definition

• Hint: Pre-request – the G/L account shall have the planning level assign already, then the liquidity item

defines there would be reflect in Cash Position Detail app.




Customizing Settings- New Customizing Settings 5-5: Liquidity Item Hierarchy

Define Liquidity Item Hierarchy

• IMG (t-code SPRO) Financial Supply Chain Management > Cash and Liquidity Management > Cash

Management > Liquidity Items > Define Liquidity Item Hierarchies

• The liquidity item hierarchy defined here can be used in Bank Account view, see page 11, to

demonstrate the cash flows under each bank account.




Agenda

1 Business Context




2

3

4




Legacy Data Initial Load 3-1: Flow Type and Liquidity Item

in BSEG

Rebuild Flow Type and Liquidity Item in BSEG

• Account Document Segment table is enhanced with two additional fields: Flow Type and Liquidity Item

• Rebuild Flow Types (t-code FQM_UPD_FLOW_TYPE)

• Rebuild Liquidity Item (t-code FQM_UPD_LITEM)




Legacy Data Initial Load 3-2: House Bank and House Bank

Account in BSEG

Populate House bank and House bank account for existing entries in BSEG

• Transaction Code: FQM_UPD_HBK_HKT

• In this program, system finds the house bank and house bank account from imported bank

statements, payments for open items (F110) and payment request (F111) and inserts the information

in BSEG.




Legacy Data Initial Load 3-3: Load Cash Relevant

Information to Exposure Hub

Load Legacy Transaction Datarelevant to Cash Management to

Exposure Hub

• Transaction Code: FQM_INITIALIZE

• Load transaction data from a source

application into cash management so

that the data is available for reporting

• Activate cash management to collect

operational transactions




You should now be able to

Describe the business context of Cash Position Details

Describe the detailed feature of Cash Position Details

Describe the required customizing settings of Cash Position Details Describe how to include the legacy data in Cash Position Details

Summary



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Cash Position and Short-Term Cash Forecast - Function and Customizing