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Card Access and Electronic Security Systems at SUNY Oneonta
Installation, Commissioning and Implementation
Project Objectives
• Minimize key duplication - exterior doors• Minimize unauthorized access to buildings• Eliminate costs of emergency re-keying• Provide ability to change access rapidly • Meet safety concerns of staff & students• Enhance theft control/supervision in computer labs• Control and reduce door props• Provide door alarms to University Police
RFP Requirements• 14 Residence Halls and 8 Academic Buildings• Proximity smart card readers integrated with
student/staff ID cards • Card access on 22 computer lab doors and selected
exterior doors• Use of electric strikes on doors, fail secure. Retain
existing key system and hardware as an override • CCTV cameras and local VCR recorders in computer
labs • Door alarms and access transactions networked to
University Police• Central Server networked to user workstations
System selected
Millenium Online Security Management System by Ilco Unican Pty Ltd
• Fulfilled requirements of the RFP
• Provides for remote programmable locking and unlocking of buildings
• System description– Server and Database– Workstations– Building Controllers– Door Control Devices– Electric Strikes, Contacts, PIR detectors
System Overview
System Architecture
Proximity Cards
• Details of new SUNY Card stock: integrated smart chip containing card number, meal plan, and library access on mag strips on the same card
• Mag strips are encoded with ISO number, which is read by swipe card meters
• RF reader activates smart chip and broadcasts card number
Project Schedule
• For the 14 Residence Hall buildings, the bulk of installation and phase-in took place during fall semester 2000
• Installation was relatively non-intrusive• Installation for the 8 Academic buildings was
carried out over a 3 month period• Implementation and phase-in process is
ongoing in Academic buildings and expected to be completed by Dec 2001
Implementation process
• Consultative work - information sessions• Physical installation of hardware• Card operation to issue new card stock• Determination of access requirements• Training and information sessions• Phase-in period - cards and keys• Cards only - change cylinder cores
Budget figures
• System Manager New employee line
• Head End Costs (fixed) $25,000 • Smart card stock 7,000 $32,000• Residence Halls
For an average 200 bed Hall $22,000• Academic Buildings
Approximate cost per door $2,600
( If door is equipped with card reader )
Potential Savings
• Rekeying costs if keys are lost, stolen, not returned• No cutting keys - time and money saving• University police patrols - targeted and more efficient• Costs of opening and locking buildings • Theft deterrence• Computer lab supervision costs• Potential liability in civil litigation is reduced
Lessons learned
• System requires a single administrator• System users require ongoing training• Technical problems with the use of electric strikes • Archives of access records and privacy• Use of CCTV cameras and privacy• Proximity card failures 5-8%• The system is convenient, flexible and popular with
those using it on a day to day basis
Privacy Policy• Reasons for access record retrieval
Criminal investigation, emergencies, etc.
General system Maintenance• Permission to retrieve records
President or Designee for other than general system maintenance.
• Maintain maximum two months records• Reporting of record retrieval
Monthly to Presidents Office