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SUNY ONEONTA SPORTS MEDICINE SportsWare Instructions All athletes MUST review & update all their information in SportsWare every year. A physical by a physician and your insurance information must be updated & uploaded annually. If there are any changes to the information you have loaded, these MUST be updated to obtain MEDICAL CLEARANCE. All forms and information are due on JULY 1 of Every Year. TABLE OF CONTENTS I. LOGGING INTO SPORTSWARE .................................................................... 2 II. ENTERING MY INFO ................................................................................... 2 A. GENERAL .............................................................................................. 3 B. ADDRESS .............................................................................................. 4 C. EMERGENCY ......................................................................................... 4 D. INSURANCE .......................................................................................... 5 E. MEDICAL ............................................................................................. 7 III. MEDICAL HISTORY ..................................................................................... 8 IV. FORMS .................................................................................................... 10 V. CHECKING CLEARANCE STATUS ................................................................ 13

SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

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Page 1: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

SportsWare Instructions

All athletes MUST review & update all their information in SportsWare every year. A physical

by a physician and your insurance information must be updated & uploaded annually. If there

are any changes to the information you have loaded, these MUST be updated to obtain

MEDICAL CLEARANCE. All forms and information are due on JULY 1 of Every Year.

TABLE OF CONTENTS

I. LOGGING INTO SPORTSWARE .................................................................... 2

II. ENTERING MY INFO ................................................................................... 2

A. GENERAL .............................................................................................. 3

B. ADDRESS .............................................................................................. 4

C. EMERGENCY ......................................................................................... 4

D. INSURANCE .......................................................................................... 5

E. MEDICAL ............................................................................................. 7

III. MEDICAL HISTORY ..................................................................................... 8

IV. FORMS .................................................................................................... 10

V. CHECKING CLEARANCE STATUS ................................................................ 13

Page 2: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

I. LOGGING INTO SPORTSWARE

Go to www.swol123.net & enter your Oneonta email address into the Sign In section on the

top right

Click Reset Password/Forgot Password to set up a new password for your account

Log into SportsWare using your new password

II. ENTERING MY INFO

On the top left click the My Info

tab

Page 3: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

IIA. GENERAL

Enter ALL the information requested in this section

Class should be listed as the year you anticipate GRADUATING from college

Click Save in the top right corner, then return to My Info using the instructions above

Sports/Group

Enter your Sport in the appropriate section. If you participate in more than one sport enter them in each section, then choose your current sport by clicking the appropriate radio button. If you only play one sport click that sport as your current sport Sport 1: Fall Sport 2: Winter Sport 3: Spring

Group is SUNY Oneonta.

Click Save in the top right corner, then return to My Info using the instructions above

Page 4: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

IIB. ADDRESS

Click on the Address tab at the top

Your Primary Address is your Permanent Address

Your Secondary Address is your Local Address

Click Save in the top right corner, then return to My Info using the instructions above

IIC. EMERGENCY

Click on the Emergency tab at the top

Enter your Primary & Secondary emergency contact information

Click Save in the top right corner, then return to My Info using the instructions above

Page 5: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

IID. INSURANCE

Click on the Insurance tab at the top

You MUST enter ALL the required information to be cleared for participation

ANY MISSING INFORMATION IN THIS SECTION WILL RESULT IN A DELAY IN YOUR MEDICAL

CLEARANCE AND YOU WILL NOT BE ABLE TO ATTEND PRACTICES OR GAMES

Primary Insurance Company

Choose the Payer from the list provided. This is the primary insurance company that would be

responsible for paying if you need to use your medical insurance.

• If you are unsure of this information, call your insurance company so they can assist you in

choosing the correct payer in the list

• If you call your insurance company and you are unable to locate the payer in the list contact

your coach, who will provide this information to the Sports Medicine Staff

Complete all the required information as notated by the red asterisk (*)

EVERY FIELD MUST BE COMPLETED TO BE CLEARED FOR PARTICIPATION

If you cannot find the information about the insurance company’s address on your card you

can look it up online on their website.

The phone number should be located on the back of your insurance card

Page 6: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

Policy Holder

The Policy Holder is the person who holds the insurance (the primary person on the card)

Complete all the required information as notated by the red asterisk (*)

EVERY FIELD MUST BE COMPLETED TO BE CLEARED FOR PARTICIPATION

Policy Information

The Policy Information is located on your card, usually on the front

Complete all the required information as notated by the red asterisk (*)

EVERY FIELD MUST BE COMPLETED TO BE CLEARED FOR PARTICIPATION

Page 7: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

Insurance Card

Scan your insurance Card using the CAMScan App (link on website) as a PDF

Upload a PDF of the front and back of your insurance card (separately): Choose File → Add

A NEW COPY OF YOUR INSURANCE CARD MUST BE UPLOADED EVERY YEAR OR IF THERE

HAS BEEN A CHANGE OF INSURANCE

The verification status should ALWAYS be current

Click Save in the top right corner, then return to My Info using the instructions above

IIE. MEDICAL

Click the Medical tab at the top

Alerts

Click the drop-down menu in the Alerts section

Choose any conditions or allergies that pertain to you. If you have no known allergies you

should select No Known Drug Allerg

If you have more than one you will click the next drop-down menu to add additional

conditions or allergies

Page 8: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

Drugs Taken

List ALL medications and/or supplements you take in the Notes box

Include the dose and frequency you take the medication as well

If you do not take any medications please write NONE in the Notes box

Click Save in the top right corner

III. MEDICAL HISTORY

Click on Med History tab on the top left of the Dashboard. This section must be completed

ANNUALLY

Page 9: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

You must read each item as some are meant for males and other for females

You must provide a response to every item that applies to you

For every Yes response you must provide the following information:

• Side of body

• Body Part

• When the injury/illness was diagnosed (occurred)

• Any requested explanation

Click Save in the top right corner

Page 10: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

IV. FORMS

Click on Forms tab at the top of the Dashboard

All athletes are required to complete and upload the following forms ANNUALLY

• Annual Athlete Forms Packet

• Annual Physician Packet

• Annual Insurance Acknowledgement

• COVID Questionnaire

Wrestlers also need to have a physician complete the Skin Evaluation Form ANNUALLY

To access the forms click select and then click the Open tab on the left

Page 11: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

The Annual Athlete Forms Packet will be filled out in SportsWare

Complete the fillable PDF forms and click Save & Submit on the top right. (if you are under

the age of 18 you will need to download this form and have a parent/guardian sign it, then

upload it)

All other form packets need to be downloaded, completed, scanned & uploaded into the

Forms tab

You can use any scanner app or a physical scanner to save your completed & signed

documents as a PDF (CAM Scan or Tiny Scanner are examples of these apps)

• You should scan all the documents contained in one packet together as one PDF

document

o Save the following forms as

Last Name Annual Physician Forms_Academic Year Ex: Smith Annual Physician Forms_2020-2021

▪ Physical Exam Form

▪ ADD/ADHD Medical Exemption Form

▪ Proof of Immunization Form

Page 12: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

o Save the following forms as

Last Name Annual Forms Packet_Academic Year Ex: Smith Annual Forms Packet_2020-2021

▪ Permission to Treat

▪ Release of Information Authorization

▪ Sickle Cell Waiver

▪ Concussion Statement

o Save the Insurance Acknowledgement form as

Last Name Insurance Acknowledgement_Academic Year Ex: Smith Insurance Acknowledgement_2020-2021

▪ This form must have a “wet signature” NOT electronic

o Save the COVID Questionnaire form as

Last Name COVID_Academic Year Ex: Smith COVID_2020-2021

To upload the PDF completed forms click on the Forms tab on your Dashboard then click

Add on the left side

Choose the document and upload it using the same title as above

Click Ok & continue to load your remaining documents in the same way

Page 13: SUNY ONEONTA · SUNY ONEONTA SPORTS MEDICINE IIA. GENERAL Enter ALL the information requested in this section Class should be listed as the year you anticipate GRADUATING from college

SUNY ONEONTA SPORTS MEDICINE

You should load 3 documents EVERY YEAR (wrestlers load 5 documents)

1. Annual Athlete Forms Packet

2. Annual Physician Forms Packet

3. Annual Insurance Acknowledgement

4. COVID Questionnaire

5. Wrestlers: Annual Physician Skin Check

V. CHECKING CLEARANCE STATUS

Look in the middle of your Dashboard to find your clearance status.

To check your document status click on My Info tab on your Dashboard

Click on Paperwork tab at the top. These boxes will have dates in them once the sports

medicine staff has reviewed and accepted your documents