BOARD OF STARK COUNTY COMMISSIONERS

2016 ANNUAL REPORT

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TABLE OF CONTENTS

A Message from the Director of Human Resources 4 Department of Human Resources’ Table of Organization 5 2016 Accomplishments 6 Personnel Changes 7 - 9 Workers’ Compensation Summary 10 - 11 Health Benefits Plan Summary 12 - 14 Collective Bargaining Agreements 15 - 16 2017 Goals 17

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A MESSAGE FROM…. Michael Kimble, Director, Human Resources

In 2016, the Board of Stark County Commissioners’ Department of Human Resources continued to add to its’ list of services provided to Stark County departments and employees. In April of 2016, the Board of Stark County Commissioners approved a new Employee Policy Manual for all employees under the Board’s hiring authority. This marked the most comprehensive overhaul of employee related policies in more than fifteen years. Additionally, the Department of Human Resources also created Injury Response Packets for employees and managers to better facilitate the reporting of on-the-job injuries; new employee orientation materials and presentation for new-hires that will be made available for all departments online in early 2017; and in late 2016, facilitated the acquisition of services from LifeServicesEAP for a county-wide employee assistance program.

Over the past year our department continued to expand our reach as an internal consult to outside agencies and departments around the County. Our department was consulted on a far more frequent basis for assistance and guidance in matters of employee and labor relations; corrective action and discipline; hiring and on-boarding; and the administration of FMLA and ADA from agencies and departments outside of the Board of Commissioners.

The following report highlights our accomplishments throughout the past year as well as the state of our department at the close of 2016 in greater detail. As we move into 2017, our goal of creating a fully-functioning HR resource for all Stark County government agencies, departments and employees remains a priority.

Sincerely,

Michael Kimble Director, Human Resources Board of Stark County Commissioners

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2016 ACCOMPLISHMENTS Employee Policy Manual

Implemented with Board approval, the first employee policy manual in seventeen years. Equalizing benefits for all non-bargaining employees under the Board…

Wellness Initiative

Began Wellness Initiative, Health Watch Newsletter, County Flu Shots, and first ever Health and Wellness Fair.

Employee Assistance Program

First ever county-wide Employee Assistance Program. Launch in 2017. New Employee Orientation

Created New Employee Orientation for new employees under the hiring authority of the Board. An online version is made available for other offices around the County.

Workers’ Compensation

Injury response packets for both management and injured workers. Communication in the Workplace

Conducted trainings for Sanitary Engineering supervisory staff.

Facilitated Efficient Turnover Facilitated the voluntary and involuntary turnover of personnel in key positions around the County.

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PERSONNEL CHANGES The following depicts personnel changes (new hires, terminations (voluntary, involuntary and/or disability), promotions, transfers and retirements) made by departments under the hiring authority of the Board of Stark County Commissioners in 2016. Please note that personnel changes made by Job and Family Services are not included. COMMISSIONERS’ OFFICE No changes in personnel in 2016

DOG WARDEN No changes in personnel in 2016

RECORDS No changes in personnel in 2016

HUMAN RESOURCES New Hires Position Effective Date Christina Skondras Personnel Coordinator 08/08/2016 Termination Position Effective Date Jessica Diggs Personnel Coordinator 06/17/2016

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EMERGENCY MANAGEMENT AGENCY New Hires Position Effective Date Andrew Jaspers Assistant Director, EMA 02/22/2016 Steven Foss Planner 05/19/2016 Sandra DiAntonio Administrative Specialist 10/06/2016 Termination Position Effective Date Brenda Myers Administrative Assistant 06/15/2016

FACILITIES New Hires Position Effective Date Timmy Bailey Custodian 07/05/2016 Promotion Position Effective Date Mario Guidone Custodian (promoted from part-time to full-

time) 02/08/2016

Termination Position Effective Date John McCord Custodian 02/04/2016 Timmy Bailey Custodian 11/16/2016 Position Abolished Position Effective Date Dolores Willaman Parking Lot Attendant 07/27/2016

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SANITARY ENGINEERING New Hires Position Effective Date Eric Lally Engineering Technician I 08/05/2016 Wayne Carkido Line Maintenance Supervisor 08/11/2016 Sean Evans Laborer 08/15/2016 Donald Williams Laborer 08/29/2016 Lasondia O’Ree Laborer 08/30/2016 Marina Quinn Assessment/Permit Technician 11/28/2016 Transfer Position Effective Date Tammy Mowder Assessment/Permit Technician to Radio

Operator 08/29/2016

Promotion Position Effective Date Wil Fazio O & M Supervisor (Electrical) 02/25/2016 Mark Shaffer Maintenance Electrician 05/05/2016 Tom Fry Treatment Plan Operator II 06/02/2016 Craig Humphries Maintenance Electrician 07/05/2016 Benny Truman Treatment Plant Aide 07/14/2016 Termination Position Effective Date Vincent Carbone Laborer 06/08/2016 Eric Lally Engineering Technician I 09/26/2016 Brian Beck Construction Inspector 10/11/2016 Retirement Position Effective Date Daniel Villella Treatment Plant Operator II 04/30/2016 Robert Stephan Radio Operator 08/31/2016 Rodney Dray O & M Supervisor (Analysis/Electrical) 10/01/2016 Melanie Dray Account Clerk II 11/30/2016

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WORKERS’ COMPENSATION

Workers’ Compensation is a no fault insurance system that provides for the payment of medical services, lost wages and other benefits when an employee: suffers an injury, develops an occupational illness, and/or dies from an incident arising out of or in the course of employment. Stark County takes part in the Bureau of Workers’ Compensation Group Retrospective Plan with other counties through the County Commissioners Association of Ohio (CCAO).

There is no cost to Stark County employees for workers’ compensation coverage and employees receive benefits if their claim meets the requirements of coverage established by the Ohio Revised Code. The Ohio Bureau of Workers’ Compensation is a state agency administrating the workers’ compensation program. Stark County, as the employer, is an employer under the state program. The Industrial Commission of Ohio, another state agency, and the Court of Common Pleas are the legal bodies responsible for dispute resolution related to workers’ compensation.

A work related incident may physically and financially affect the employee; therefore, Stark County advocates an interactive partnership to promote a healing process focused on realistic recuperation leading to a successful return to work. The Stark County Workers’ Compensation Specialist and the employee’s department Supervisor, work with the employee and their Physician of Record through the Managed Care Organization (MCO*), and the Bureau to help the injured worker get the care needed to recover from their injuries and return to work.

*In July, 2016, the County switched MCO providers from AultComp to CompManagement. Cost remains the same at 7% of our WC BWC premium (payment made by BWC)

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Chart TitleCourt of Common Pleas

Coroner

DD

JFS

Engineers

Family Court

Mental Health

Probate Court

Sanitary Engineer

Sheriff

WORKERS’ COMPENSATION RESERVE FUND FINANCIALS (264 FUND) AND FIXED RATE COSTS Charge back rate to departments for payment of the Workers’ Compensation Premium is established at 1% of the total departmental payroll. 264 Fund Cash Balance as of : 01/01/2015 $2,562,547

12/31/2015 $2,543,130

SUMMARY OF CLAIMS FOR 2015

EMPLOYER: SUM OF CLAIM COSTS:

Common Pleas $15,396.00 Coroner $387.00 DD $200,867.00 JFS $4,394.00 Engineers $1,269.00 Family Court $1,206.00 Mental Health $904.00 Probate Court $1,719.00 Sanitary Engineer $635.00 Sheriff $149,172.00 SRCCC $84.00 Parks $12,639.00 Claims Totals 2015: $388,672.00

FIXED RATE COSTS

BWC Premium Fee: $1,256,501 CompManagement Fees (Third Party Administrator): $36,500 County Commissioners Association of Ohio (CCAO) Group Retro fee: $21,242

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HEALTH PLAN BENEFITS

PROVIDERS/CARRIERS

Full-time employees working at least thirty (30) hours per week (as defined in requirements of the Affordable Care Act) are eligible to enroll in an array of benefit options. The Commissioners offer health plans through AultCare and Mutual Health Services; benefits include medical, prescription, dental and vision care. Additionally, a group term life insurance program that includes both basic and supplemental benefits is made available. The County’s cafeteria plan benefits include pre-tax treatment of health plan contributions and a cash-out program for employees who have health coverage through other means. Voluntary benefits include individual policies that an employee may keep after leaving County employment, and Flexible Spending Accounts as permitted under IRS regulations.

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HEALTH PLAN FINANCIALS (121 FUND) The Board of Stark County Commissioners voted to implement a modest 5% increase to funding rates for calendar year 2016, with the goal of continuing deficit spending in response to the State Auditor’s claim that the County’s healthcare reserves were “too high.” As a result, health plan expenses for the 2016 plan year are expected to exceed revenues by approximately $1 million.

121 Fund Cash Balance as of: 12/31/2015 $7,515,985 12/31/2016 $5,022,709

2016 COSTS Total Health Plan Costs: $21.2 million (a 10.4% increase from 2015 costs of $19.2 million); Average Per-Employee Costs: $14,389 for 1,471 employees (a 10.8% increase from 2015 costs of $12,992 for 1,475 employees); and Per-Employee Per-Month (PEPM) Costs: PEPM costs ranged from a low of $912 in June to a high of $2,320 in December. FUNDING RATES For a six-year period (2010 through 2015), Health Plan funding rates were maintained with no increase. In recent years, the Board of Stark County Commissioners approved an increase of 5% for 2016 and 7.5% for 2017. Non-Bargaining health care contribution rates* have been established at thirteen percent (13%). For non-bargaining employees enrolled to receive medical, prescription, vision and dental benefits, monthly contributions for 2017 are as follows:

Single (Employee Only) $69.70/month Family (Employee and One or More Dependents) $178.28/month

One-half an employee’s contribution is deducted from the first paycheck of the month, and one-half from the second paycheck of the month.

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ACTIVITY SUMMARY Health/life/voluntary plan carrier arrangements during 2016 continued from the prior year, namely:

AultCare and Mutual Health Services for medical benefits CVSHealth (Caremark) for prescription benefits Delta Dental for dental benefits EyeMed for vision care benefits The Hartford for group term life insurance benefits Colonial Life for voluntary benefits (e.g. disability, universal life, term life, accident, etc.) Northwest Group Services for Flexible Spending Accounts

Due to a corporate divisional buy-out, COBRA administrative services for our plan were transferred from Ceridian to WageWorks/CONEXIS.

A claims audit of our medical TPAs was conducted in 2016 by Health Claim Auditors, Inc. Results of the audit indicated the TPAs are processing claims for our plan in accordance with our Plan Document and with a minimum of payment errors.

Plan changes and enhancements approved by the Board during 2016 include: Addition of Caremark’s “Maintenance Choice” program to the prescription plan, whereby participants have a choice

for filling prescriptions for a 90-day supply of medication; namely, o Participants may continue to use Caremark’s Mail-Order pharmacy for maintenance medications, or o They may fill prescriptions for a 90-day supply at any CVS retail pharmacy location.

Addition to the prescription plan of requirement for pre-authorization and quantity limits for several categories of drugs.

Use of 3D imaging technology for mammograms was approved for inclusion under the health plan’s preventive/routine benefits.

Addition of coverage for resin (or “white”) fillings on back teeth under our Delta Dental plan. Addition of a $500 Carry-Over provision for Health Care Flexible Spending Accounts to the Cafeteria Plan. At the

same time, the 75-day Grace Period provision was removed as the IRS does not permit inclusion of both provisions. Amended Health Plan to reflect change in eligibility for dependents of deceased employees to offer coverage until

the end of the month following the month an employee dies.

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COLLECTIVE BARGAINING AGREEMENTS All Collective Bargaining Units under the hiring authority of the Board of Stark County Commissioners negotiated new contracts in 2015. Negotiations were conducted with the assistance of Leslie Kuntz, Esq. of the law firm Krugliak, Wilkins, Griffiths and Dougherty Co., L.P.A. The negotiated financial terms of each bargaining unit agreement are as follows: STARK COUNTY JOB AND FAMILY SERVICES Collective Bargaining Unit: United Steel, Paper and Forestry, Rubber, Manufacturing, Energy, Allied Industrial and Service

Workers International Union

Effective Date: September 1, 2014 Expiration Date: August 31, 2017 (midnight) 2014-15 2015-16 2016-17 Wages 2% (Average) 2% (Average) 2% (Average) Insurance Contribution 10% 10% 12%

STARK COUNTY SANITARY ENGINEER Collective Bargaining Unit: American Federation of State, County and Municipal Employees (AFSCME), Ohio Council 8, Local

959, AFL-CIO

Effective Date: December 13, 2014 Expiration Date: December 12, 2017 (midnight) 2014-2015 2015-2016 2016-2017 Wages 2% 2% 2% Insurance Contribution 10% effective January 1, 2015 11% effective January 1, 2016 12% effective January 1, 2017

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STARK COUNTY DOG WARDEN Collective Bargaining Unit: General Truck Drivers and Helpers Union Local No. 92 Affiliated with the International Brotherhood of Teamsters

Effective Date: July 1, 2015 Expiration Date: June 30, 2018 2015-2016 2016-2017 2017-2018 Wages 2% effective October 1, 2015 2% effective July 1, 2016 2% effective July 1, 2017 Insurance Contribution 10% effective July 1, 2015 11% effective January 1, 2016 12% effective January 1, 2017

STARK COUNTY BUILDING DEPARTMENT Collective Bargaining Unit: American Federation of State, County and Municipal Employees (AFSCME), Ohio Council 8, Local

959, AFL-CIO

Effective Date: January 1, 2016 Expiration Date: December 30, 2018 2016 2017 2018 Wages 2% (Average) 2% (Average) 2% (Average) Insurance Contribution 11% 12% 13%

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2017 GOALS

1. Introduce and roll out Employee Assistance Program.

2. Implement a Professional Training Program with Certification available for all employees.

3. Performance Review and Performance Improvement Plan process for all employees under the hiring authority of the Board.

4. Create a series of handouts and brochures to provide “how-to” information for managers around the County who routinely deal with FMLA and ADA administration.

5. Establish a Board approved “library” of position descriptions for all non-bargaining positions under the hiring authority of the Board.

6. Work with the County Auditor and IT Department to implement a comprehensive Human Resource Information System—capable of online employment application; performance and attendance tracking; FMLA tracking and EEO record keeping.

7. Continue to expand our services to other Elected Officials and Agencies around the County.

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BOARD OF STARK COUNTY COMMISSIONERS

DEPARTMENT OF HUMAN RESOURCES 110 Central Plaza South, Suite 240

Canton, Ohio 44702

Phone: (330) 451-7905 Fax: (330) 451-7906

www.starkcountyohio.gov/human-resources