Award-winning SAP Business One Gold Partner

Award-winning SAP Business One Gold Partner

Ascarii is the leading UK SAP Business One Cloud Partner. As an SAP Gold Partner, Ascarii specialises in the design, implementation and support of UK and global deployments of SAP Business One in the Cloud, as well as hybrid or ‘on premise’. Our clients benefit from the simplification and automation of business processes, which drive efficiency gains through the use of a unified solution that is accessible from anywhere. Ascarii is also an Amazon Web Services Solution Provider and AWS Reseller, giving customers the confidence and assurance that our expertise is accredited by world-class organisations.

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Welcome

Successfully grow and manage your business with an affordable solution that optimises processes in key areas of your business. From accounting and financials, purchasing, inventory, sales and CRM, project management, operations, manufacturing and HR, SAP Business One helps you gain a greater insight into your business so that you can act fast and make decisions based on real-time information. SAP Business One is designed for small to medium-sized businesses, as well as subsidiaries and divisions of large enterprise. A flexible and powerful solution, yet simple and intuitive to use, with a user-friendly interface. This is one of the main reasons why over 70,000 businesses worldwide choose to use SAP Business One.

anywhere anytime any device

A flexible, scalable and powerful

solution, yet simple and intuitive to

use with a user-friendly interface.


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Our products | SAP Business One

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SAP Business One delivers everything you need to manage your most critical business functions. It enables you to standardise and streamline processes, minimise errors and delays, and with real-time business intelligence, take confident, decisive action. The solution covers functional areas, including:

• Accounting & financials

• Sales & service

• Management & administration

• Purchasing & operations

• Inventory & distribution

• Production & MRP

• Project & resource management

• Business intelligence

• Analytics & reporting

SAP Business One is built with flexibility in mind so that, as your needs evolve, you can adapt and extend the solution at a justifiable cost for SMEs.

Features:• Chart of accounts

• Journal entries

• Posting templates

• Recurring postings

• Financial reports

• Enhanced VAT reporting

• Making Tax Digital (MTD) compliance (HMRC approved)

• Budget management

• Cost accounting

• GL account determination

• Incoming/outgoing payments

• Bank statement processing

• Deferred payments

• Account reconciliation

• Fixed assets

• SEPA

Benefits:• Automatic journal postings from

multiple sources, in real-time, ensuring business information is up to date

• Reduces duplication of data entry and manual administration

• Fully integrated with other data sources such as e-banking/payroll/excel

• Compliant with 44 country localisations, in twenty-eight languages and used in 170 countries worldwide, giving true global roll-out capability

• Multitude of pre-built, standardised reports for each localisation, for example UK VAT reporting, international trading reports etc. which speeds up implementation time; other reports can be easily created or customised to suit business needs

SAP Business One is approved by the ICAEW and provides a complete set of tools to help manage and streamline your financial operations. Everyday tasks are automated, such as ledger and journal entries, tax calculations and multi-currency transactions. All banking activities can be managed from within the system, processing statements and payments as well as reconciling accounts. Intercompany transactions are also simple to manage. You can manage cash flow, track budgets, and compare actuals versus plans to see where your business stands at a moment’s notice. Extensive reporting functionality as standard means that you can produce reports from real-time data at the touch of a button. We can further automate the financial management function to simplify the processing of expenses and invoices.

Accounting & Financials


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Features:• Opportunity & pipeline management

• CRM

• Campaign management

• Blanket agreements

• Quotations

• Sales orders

• Deliveries & returns

• Drop ship

• Invoices

• Dunning & customer management

• Gross profit calculation

• Service management

• Service planning

• Customer interactions tracking

• Equipment card handling

• Service dashboards

• Service contracts

• Knowledge database

• Service calendar

• Service call processing

Maximising customer relationships is crucial to your success, and SAP Business One provides you with the tools to help you efficiently manage the entire sales process and customer lifecycle. Its integrated functionality provides a complete view of prospects and customers so you can understand and meet their needs. With the ability to track sales & opportunities, marketing campaigns, customer & service management, all backed up with reporting and analysis, you can effectively manage the entire sales process from initial contact to after-sales and support.

Benefits:• Full pipeline reporting for cashflow

forecasting

• Win/loss ratio which enables better understanding of customers and their needs

• Workflow automation reducing duplication of data-entry across multiple teams and departments

• Ability to streamline any of the SOP/POP processes using an integrated relationship map

• Fully integrated after-sales functionality gives visibility of equipment information and warranties, improving customer service and potential future revenue streams

Sales & Service

committed to working alongside youOur products | SAP Business One

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Features:• User administration & authorisations

• Human resource integration

• Employee master data

• Multiple currencies

• Exchange rates

• Multiple posting periods

• Multi-branch

• Data import

• Approval processes

• Calendar

• Microsoft Office integration

• Mobile interaction

• User-defined fields/tables/queries/cockpits/workbench

• SQL query generator

• Transaction notifications

• Workflow designer

The system administration section offers the ability to customise and control the end-user experience according to your specific company requirements, setting up different user-authorisations and abilities, either at an individual or group level, dependent on the size of the company.

The Purchasing & Operations module enables you to manage the complete order-to-pay cycle, including receipts, invoices, returns and payments. You will be able to create purchase receipts, purchase orders and goods receipts, as well as link purchasing documents and view document trails for audit purposes.

Benefits:• Customisation tools allow you to

enhance the user experience with your own user-defined processes, controlling access down to field level throughout the system

• Facilitates data quality and consistency throughout the system

• Allows you to take total control of your system and make it work how you want it to, according to your company requirements

Management & Administration

Purchasing & Operations

Features:• Purchase requests

• Purchase quotations

• Web-enabled request for quotation from multiple suppliers

• Blanket agreements

• Purchase orders

• Goods receipt POs

• Goods returns

• A/P invoice

• A/P reserve invoice

• Down-payment invoice

• Down-payment request

• Cancel marketing documents

• A/P credit memos

• Landed costs

• Cross-border transactions

Benefits:• Better understanding of supply and

demand, and forecasting based on previous years’ sales

• Extensive reporting for cashflow forecasting

• Workflow automation reducing duplication of data-entry across multiple teams and departments, fully integrated with the SOP process alleviating additional data entry

• Ability to streamline any of the SOP/POP processes using an integrated relationship map

• Ability to receipt into multiple warehouses globally with correct documentation for the destination

• Integrated drop shipping solution within sales and purchasing modules eliminates the need for storage/warehousing facilities, streamlining the goods receipt process


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Features:• Item management

• Item lists

• Price lists

• Goods receipts

• Goods issues

• Inventory transactions

• MRP

• Transfers

• Serial/batch number management

• Price lists in multiple currencies

• Special prices

• Period and volume discounts

• Pick & pack

• Inventory tracking

• Bin location

• Multiple measurements

• Inventory counting

Inventory can be managed using various costing models, maintaining item master data and using multiple units of measure and pricing. Real-time inventory updates and availability checks are also easily managed from within the system, as well as managing standard and special pricing, and running reports to reveal the impact of volume, cash and customer discounts. Returns, additional expenses and multiple currencies are also easily managed, while warehouse and accounts integration provide real-time synchronisation of goods receipts and inventory warehouse levels. Further automation can be provided with scanning solutions, synchronising your stock records in SAP Business One.

Benefits:• Maximise the use of space with

intelligent bin location features, such as weight, size, temperature control, compliance requirements etc.

• Real-time stock warnings at sales order entry

• Fully integrated serial and batch management enables compliance with different regulatory bodies

• More efficient stock counting procedures, such as counting based on time or access cycles, preventing the need for annual stock-take

Inventory & Distribution


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The production planning section utilises the proven inventory control within SAP Business One, and when linked to the MRP element of the solution, enables you to optimise your stock control and materials planning. Enhanced manufacturing requirements can be added, if required, providing a comprehensive manufacturing solution for many industries.

Features:• Project management

• Project stages

• Stage dependencies

• Sub-projects handling

• Project time reporting

• Internal project handling

• Time sheet entries

• Resource master data

• Resource capacity planning

• Gantt chart capacity viewing

Benefits:• Visibility of where a project is at in real-time, including estimated vs. actual budget and project stage

• Integration of projects throughout the entire system, meaning that any document can be integrated as part of the project, facilitating advanced reporting and enabling better project management

• Tracking of employees’ time against projects giving visibility of time and resource allocated to individual projects, optimising budget control

Benefits:• Integration from sales directly to

production using bill of materials, which drives purchasing demand using the MRP module, saving time and reducing manual administration

• Greater control when building standardised or bespoke items through the production module

• Resource and production planning tools enable efficient scheduling for spikes and troughs in the production process

• Comprehensive MRP wizard enables customisation of planning scenarios, based on lead-time, warehouse, product or any other variable you might have

Production & MRP

Features:• Bills of material

• Item sets

• Production orders

• Goods issues

• Goods receipts

• Production dashboards

• Item cost calculation

• Forecasts

• MRP

• Make to order

• Order recommendations

• Production routing

The Project & Resource Management module enables you to manage all your internal and external projects from start to finish, centralising all project-related transactions, documents, resources and activities. You will be able to monitor the progress of tasks, stages and sub-projects, as well as analyse budget costs and generate reports on various aspects of the project.

Project & Resource Management


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SAP Business One will help your business become a digital business. It will enable your business to keep up to date with technological changes and use the insights it gives you to outpace your competitors. With real-time access to information that will help you make the right business decisions at the right time, you will be able to automate your business processes and increase productivity. Designed as much for small businesses as those with dreams of world domination, with forty-four country localisations and twenty-eight languages (soon to increase), you can be assured that SAP Business One has been designed to grow with you, providing the digital core that your business needs. It will enable you to put best-practice processes in place as your business grows, automating those processes and increasing productivity, while enabling growth and expansion both nationally and internationally.

Becoming a Digital Business

Business Intelligence – Included as standard in SAP Business One is a powerful suite of analytic and reporting tools, which enable users to gather data from multiple sources and generate timely and accurate reports based on company-wide data. SAP Crystal Reports lets you choose from a variety of report formats and control access to information displayed. With optional analytics powered by SAP HANA, SAP Business One takes advantage of in-memory computing for analysis and reporting, providing real-time access to dashboards and reports, as well as productivity tools to support decision making. Business intelligence can be further enhanced by introducing SAP Analytics Cloud, SAP’s leading cloud-based BI platform, which provides you with all the analysis you will ever need.

SAP Business One empowers users to make smart, confident decisions, by capturing all critical information across sales, customers, operations and finance, and making it instantly available company wide. Integrating this data in one system, instead of multiple disconnected databases or spreadsheets, eliminates duplicate data entry, costs and related errors.

By introducing automation, your employees can focus on the aspects of their jobs that really benefit the business, rather than mundane manual administration tasks. SAP Business One gives you clear visibility into how your business is performing, and greater confidence in the information used to make decisions, allowing you to effectively manage your business by exception.

Cloud – Ascarii specialises in deploying SAP Business One in the Cloud, enabling customers to take advantage of the many benefits that cloud deployment offers. This secure solution allows access from anywhere at any time so customers can manage their most critical business functions from any device. Cloud deployment also gives customers access to the most up-to-date functionality without having to rely on in-house IT resources to maintain the solution, while the subscription licensing model avoids capital expenditure and allows flexibility in operational costs.

Deployment is easy and affordable, and most importantly – quick. That means you can rapidly start reaping the benefits of your new ERP solution.

It is also extremely scalable, so as the business grows, you can simply add or upgrade existing licences as and when required. With proven enterprise-grade security throughout our cloud platform, built on Amazon Web Services, you can be assured that your data is safe and protected, with daily, weekly, monthly and annual back-ups carried out as standard.

Benefits: • Easy and affordable deployment

• Secure access from anywhere, at any time, on any device

• Manage your most critical business functions with web-based analytics

• Access to the most up-to-date functionality without having to rely on in-house IT resources to maintain the solution

• Subscription licensing option avoids capital expenditure and allows for operational expenditure flexibility

committed to working alongside youDigital Business

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AscariiGo is a web and mobile portal platform that enables any type of user or audience to interact with your SAP Business One solution. Portal technology allows your management team, employees, customers and suppliers to access areas of your SAP Business One system that are relevant to them. It enables them to edit & update information, accelerating both your decision making and transactions of many daily operations, while saving money on licence fees for non-core users.

AscariiGo: Portal Technology for a Connected Enterprise

The benefits of AscariiGo are:• An improved transactional relationship

with customers and suppliers alike

• Vastly reducing the need for paper and spreadsheets throughout the business

• Delivering meaningful reports and KPIs from your live system to all subsets of users

• Ensuring all employees are engaged with your business

SMBs need affordable solutions that can be up and running, extended, and adapted for unique requirements with minimal effort. With over 80 prebuilt templates, or by creating your own unique layouts, AscariiGo provides you with the tools to get more from your SAP Business One investment.

AscariiGo enables the connected enterprise, bringing people and information together through the use of digital tools, with a mobile-first strategy that ensures location is not a barrier to daily operations. Portal technology provides everyone who needs to interact with your SAP Business One system with the information they need, removing friction points and offering affordable solutions that have a quick and positive impact on your business.

committed to working alongside youAscariiGo

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ImplementationYou will be allocated a dedicated project manager at the start of your project, who will be your point of contact throughout the implementation process. They will work with you, along with our team of SAP-certified consultants, to blueprint the exact requirements of your SAP Business One system, translating your business requirements into a solution that works for you.

: What we do

SupportOur customers are the heart of our business and we pride ourselves on the level of customer support we provide, with an excellent customer retention record. Our support engineers are at the end of the line to give you the technical expertise and advice you may need for system issues you may encounter. We also offer a range of care packs which provide a defined quantity of additional support and system configuration time. Care packs are available in 100, 250 or 500 minutes per month for a set fee, and can cover amendments to the system, simple report writing and additional training each month.

TrainingTraining is provided throughout the implementation of the system, but dedicated training days can be arranged with our consultants as and when required. Training can be adapted to your specific requirements if there is a particular area of the system that your teams need to focus on, so as not to overwhelm them with irrelevant information and ensuring they get the most out every session.

ExtensibilitySAP Business One has been cleverly designed so that all approved developers can create extensions to add to the core SAP Business One system in the same software development kit. This means that if customers want dedicated solutions to advance aspects of the core system, they will upgrade easily with new versions of SAP Business One as and when they are released. Ascarii only works with proven global extensions to SAP Business One, ensuring all customers remain well-supported at all times.

committed to working alongside youWhat we do

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Boyum IT – Boyum has created a wide range of products, under the heading of The Boyum Pack, which will enable you to effortlessly customise and automate your SAP Business One solution, giving it new depth and versatility, and ensuring a flawless user experience.

Their award-winning B1 Usability Pack (B1UP) is a high-quality add-on that enables you to customise SAP Business One with ease, and make it perfectly suited for organisations of every variety. A broad feature set offers unlimited possibilities for tailoring and automation, even for non-technical professionals. B1UP can be used with ease and speed to adapt SAP Business One to a variety of scenarios, improving end-to-end system utilisation, boosting user experience and dramatically increasing return on investment. B1UP is a must-have solution for companies seeking to unleash the full power of SAP Business One, elevating it to a strategic platform for success in this age of Digital Transformation.

B1 Print & Delivery is an advanced Crystal Report integration that enables users to email marketing documents and account statements directly from SAP Business One via Outlook. It enables you to create, save, print and email any document type from within SAP Business One with just one click of your mouse, automating processes, and saving time and money. Customisable templates of each of these documents can be created so that they are all branded with your company logo and corporate layout.

Codeless Platforms – The Business Process Automation (BPA) Platform enables you to quickly and easily build automated processes unique to your organisation through an intuitive drag and drop graphical user interface. By taking the complexity out of business process automation, organisations can add an unrivalled level of agility to their operations. As business processes change, automated processes can be adapted or completely rewritten to meet new conditions. BPA Platform enables you to add functionality covering notifications and alerts, report and document automation, data integration and synchronisation, and workflow and human interaction.

Say hello to the members of the Ascarii Partner Marketplace:

Enhance your SAP Business One SystemSAP Business One provides a comprehensive solution to cover almost every aspect of your business, but sometimes customers want further expertise in particular areas. Over 500 extensions have been developed for SAP Business One, including eCommerce, advanced manufacturing etc, which enable customers to optimise their solution to perfectly fit their company requirements. These partners are all accredited SAP partners and develop their solutions within the SAP Business One Software Development Kit, meaning upgrades are simpler and user-uptake is quicker, as many of them work within the core SAP Business One product.

Ascarii Partner Marketplace

Synantix – iDocuments transforms the way businesses work by streamlining, automating and simplifying purchasing, expenses and workforce processes across the entire organisation. Real-time integration to your company’s ERP and accounting system gives the workforce access to all the data they need to automate their business processes and reduce manual administration. iDocuments enables companies to automate processes to stay competitive, deliver faster and more consistent services to their business and customers, gain insights into the business for strategic planning and be more responsive to changing requirements in the business environment.

committed to working alongside youAscarii Partner Marketplace

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Give our team of experts a call:

+44 (0)1789 777466 | [email protected]

www.ascarii.com