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ASBA Zone 5 Meeting April 6, 2018
Rocky View Schools Education Centre 2651 Chinook Winds Drive SW
Airdrie, AB
Chair: Fiona Gilbert Vice-Chair: Jenn Kristiansen Rocky View School Division Foothills School Division Cell :403-200-8968 Cell: 403-302-9156Email: [email protected] Email : [email protected] Secretary/Treasurer: Larry Paul Rocky View Schools (403) 945-4008 (Business) Email: [email protected]
Zone 5 Secretary: Lisa Wine (403) 999-4916 E-mail: [email protected]
Zone 5 Website http://asbazone5.org RVSD Wireless Access Network: RVS-GUEST2 Username: See Lisa Password: See Lisa
Future Meeting Dates: Meeting dates have been set; the first Friday of each month September – June: May 4, Jun 1 Important Dates: Edwin Parr Banquet (May 24), ASBA SGM (Jun 3-5), MLA Stampede Event (Jul 5), ASBA Summer Leadership Conference Aug 24-25
Zone 5 Boards
Calgary RCSSD No. 1 Myra D’Souza
Calgary School District No. 19 Julie Hrdlicka
Canadian Rockies Public Schools Arlene Rheume
Christ the Redeemer CSRD No. 3 Joanne Van Donzel
Foothills School Division No. 38 Jenn Kristiansen
Golden Hills School Division No. 75 Rob Pirie
Conseil FrancoSud Paul Bourassa
Prairie Land Regional Div. No. 25 Gwen Hampton
Rocky View Schools Shali Baziuk
AGENDA – April 6, 2018
9:00 Coffee & Conversation
9:30 Work Session - Zone 5 Representatives
12:00 Lunch Time & Networking
12:30 Regular Meeting Agenda
Call to Order
• Approval of Meeting Agenda
• Approval of Meeting Minutes from March 2, 2018
• Action Items from Minutes
Chair Report
Review of Proposed Policy Positions for FGM (submitted by member Boards)
Proposed Emergent Policy Positions for SGM (submitted by member Boards)
ASBA Budget & Bylaws Bulletin
Reports (please submit written reports to Zone 5 Secretary)
• ASBA Zone Director Marsha Tkach
• ASBA Executive Mary Martin
• Alberta Education ABEd Rep
• Networking Group Shali Basiuk
• Edwin Parr Committee Jenn K, Shali B, Rob P
• Field Experience Policy Advisory Joanne Van Donzel
• Calgary Regional Consortium Ron Schreiber
• Health Promoting Schools Ron Schreiber
• Second Language Caucus Myra D’Souza
• Ad Hoc Professional Learning Jennifer M, Ron S
• Ad Hoc Budget Gwen H, Joanne V
In- Camera (if needed)
Adjournment
Alberta School Boards Association – Zone 5
MINUTES
Friday March 2, 2018
In Attendance:
Jennifer Mertz Golden Hills School Division
Mary Martin ASBA
Ron Schreiber Christ the Redeemer
Joanne Van Donzel Christ the Redeemer
Fiona Gilbert Rocky View Schools
Jenn Kristiansen Foothills School Division
Paul Bourassa Conseil FrancoSud
Rob Pirie Golden Hills School Division
Marsha Tkach Prairie Land Regional
Shali Baziuk Rocky View Schools
Myra D’Souza RCSSD
Arlene Rheaume Canadian Rockies Public Schools
Julie Hrdlicka CBE
Marilyn Dennis CBE
Leta Youck-McGowan Alberta Education
Lisa Wine Recording Secretary
Absent:
Gwen Hampton Prairie Land Regional
Call to Order:
Fiona Gilbert called the meeting to order at 12:30 a.m.
Introductions:
Introductions were done during our presentation.
Approval of Agenda:
Joanne Van Donzel motioned that the Agenda for the March 2, 2018 meeting be approved.
Carried
Approval of the Minutes:
Rob Pirie motioned that the Minutes of the January 2, 2018 meeting be approved.
Carried
Action Items from the Minutes:
None
Chair Report:
Teleconference zone chair meeting. Discussion around policy and processes.
With Jenn Kristiansen as our Vice Chair she can no longer sit as alternate director. We will need
to elect a new alternate director.
Correspondence:
Superintendent salary review.
Email from ASBA President re: Legal Services
REPORTS
ASBA Zone Director’s Report - Marsha Tkach
Marsha will defer the report to Mary Martin.
She is open to hearing concerns from Boards and if there are questions, please do not hesitate
to contact her.
ASBA President – Mary Martin
Mary provided a written and verbal report of ongoing work within ASBA. Written report
attached to these minutes.
Alberta Education Report – Leta Youck-McGowan
There is a new structure to Field Services that is focused on serving the field and enhancing
collaboration. The new branches include:
o North Services Branch, home branch of the Francophone Field Services team
o Central Services Branch
o South Services Branch
o First Nations, Métis and Inuit Services Branch
o Education Technology Leadership Branch
Staff and secondment positions will be posted for the South Services Branch.
There will be continuing engagement for the development of the School Transportation
Regulation for implementation in 2019/20.
Conversations are occurring to address concerns raised about communication ie. “In the
Loop.”
Thank you to all the jurisdictions participating in the field testing for the Pan-Canadian
Assessment Program (PCAP). Participation is voluntary and helps to develop valid and reliable
assessment instruments.
Thank you to all those who participated in the Assurance in K-12 Education engagement
session on February 13, 2018.
A reminder of the Rural Education Symposium March 4-6, 2018.
Julie asked for an update on Curriculum.
Networking - Shali Baziuk, Arlene Rheaume
Nothing to report.
Edwin Parr – Jenn Kristiansen, Rob Pirie, Shali Baziuk, Mark Chung (alternate)
Save the Date has been distributed for May 24, 2018. Please ensure all superintendents receive
a copy.
March 16th is the deadline for nominations.
Bells from last year’s nominees are ready for distribution. Trustees please ensure that the
recipient receives their bell delivered in person.
Field Experiences Policy Advisory – Joanne Van Donzel
Nothing to report
Calgary Regional Consortium – Ron Schreiber
Ron provided a written report as follows:
Calgary Regional Consortium – meeting held Monday, February 26; items of interest included: -
a reminder that CRC curriculum implementation dollars must be spent in priority areas as
identified in the Alberta Education business plan (hence the importance for Boards to be
involved as much as possible in the lead-up to the business plan formulation!); for sessions not
seen as reflecting this priority, it is important to know that they are undertaken on a cost-
recovery basis – this does cause some misunderstandings at times; it is all a priority that these
sessions are unique to the situation involved with an example being that in a spread-out Division
such as Prairie Land, it is often best to use e-learning or Smarttalk Collaborative technologies to
deliver the sessions; their Designers of Professional Learning have been very busy delivering 142
sessions for 4,032 participants up to December 31
-CRC has a big presence at both the Calgary and Palliser conventions setting up a welcome booth
and delivering multiple sessions; their presence there often brings about numerous request for
further service as awareness of who they are and what they can do, is increased
-regarding Curriculum Development in the province, the expectation is that the 6 subject areas
of K-4 curriculum will be ready for validation engagements in the spring; implementation would
follow this but no dates or framework have been set; the resource framework for new
curriculum is still very early in process; there is a bit of a battle going on as the ATA would like
total control of all professional learning related to this; however, Alberta Education still sees a
role for the provincial consortia in this; curriculum development will continue throughout the
election process; assessment is a big concern as it includes a transformation to assess big picture
understanding from content understanding
-in partnership with Corwin Publishing, CRC is presenting a conference on Visible Learning with
keynotes John Hattie and Ainsley Rose on August 23/24 in Calgary
-CRC is presenting an FNMI Think Indigenous – Culture Camp at Blackfoot Crossing at Siksika on
May 31/June 1 to increase awareness and build foundational knowledge about Treaty 6,7, and 8
Indigenous people as well as create a strong connection to Metis and Inuit perspectives in
Alberta; this event is open to all, including trustees
Health Promoting School Collaborative – Ron Schreiber
Ron provided a written report as follows:
Health Promoting Schools Collaborative Report – next meeting Monday, March 5; one item of
interest to report following a reminder from ASBA of a new website with information pertaining
to this, being set up by AHS https://www.albertahealthservices.ca/info/Page7124.aspx -this
is a comprehensive school health website to support development and implementation of
healthy school policy with topics including healthy eating, physical activity, guidelines for best
practices, etc.
Second Language Caucus – Myra D’Souza
Myra submitted a written report as follows:
The Committee had a long and productive meeting and are in the process of making plans on
engagement. The committee would like to make presentations at the zone meetings.
Ad Hoc Professional Learning
Open discussion about the value of the Impact 8 presentation. How will the Zone be proceeding?
Reviewing the Handbook and bylaws first with the possibility of bringing Bill back to help navigate the
direction at that point.
Ad Hoc Budget
Nothing to report
No In-Camera
Adjournment
Meeting Adjourned at 2:30
Future Meeting Dates
April 6, 2018, May 4, 2018 (Antelope Room).
Important Dates:
Edwin Parr May 24, 2018; July 5, 2018 Networking Event
Field Experience Policy Advisory Council March 19, 2018
-I attended the Field Experience Policy Advisory Council meeting on March 19 as an ASBA Zone 5
representative on behalf of fellow trustee Joanne Van Donzel, who was unable to attend
-highlights included a report that pointed out that as part of dealing with high anxiety levels regarding
future employment for new teachers a number of initiatives were being used this year including the
creation of an e-portfolio tied to the TQS (Teacher Qualification Standards) which can also provide
growth plan ideas, large amounts of self-evaluation opportunities including knowledge around exemplar
schools and ELL benchmarks, CSH(Comprehensive School Health) with participation of AHS, Ever-Active
Schools, Sheldon Kennedy Centre, etc., indigenous education awareness including participation by
elders and visits to indigenous schools, and remote rural support for community-based schools including
bursaries from the affected school division to support student teachers and the development of a
bridging pathway for education degree to allow conditional admittance to the University’s education
program for those lacking the normal admission courses which is sometimes due to their non-availability
in the rural area
-regarding ELL preparation, it was noted that ELL education is a component of every course with
emphasis on benchmarks, dealing with other cultures, inclusivity, and parental communications
-discussion regarding graduates and job prospects showed that on average there are 450-475 education
grads annually but this year due to the introduction of extra pathways to the degree, there will be 600
grads; normally, for entry into the education program with 450 positions there are 3600 applications
received; BC this year is in a large hiring mode and they are looking for interested candidates to fill their
3500 vacancies; it is estimated that they have filled about 2000 positions thus far; a large number of U of
C grads will be accepting these jobs; in an average year, about 90% of the grads have assured
employment by June
-a report was provided regarding a Field Experience Association meeting with representation from ATA,
Boards, Universities, administrators, principals, and AE from throughout the province to discuss some
issues involving pre-service teachers and mentors – existing mentors would like to see better
recognition of their voluntary mentorship by the ATA and administrators (including principals) as this
demonstrates substantial leadership initiative; likewise, the pre-service teachers would appreciate some
recognition for their contributions perhaps through deeper assessments based on the TQS; it was noted
that some universities supply a small honorarium to the pre-service teachers to help offset some of their
teaching costs although it is largely symbolic only; there is a need for better communications with pre-
service teachers; and concerns exist regarding the wellness of pre-service teachers
-discussion regarding increasing incidence of clashes of differing worldviews in classrooms highlighted
the importance of delicate handling of these situations; baby steps is key as well as the concept of a
community as a collection of diverse interests that is still overall inclusive; it was noted that students can
often teach this to their parents!
Ron Schreiber
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Health Promoting Schools Collaborative Meeting Minutes
March 5, 2018 1:30 – 3:30 pm Host: South Health Campus, Auditorium 280020B (2nd Floor)
Attendees: Astrid Kendrick, Nannette Gropp, Ron Schreiber, Theresa McIsaac, Holley Thomas, Terri Dauter, Anne Daniel, Christine Vokins, Christina Hoover, Minutes: Theresa McIsaac Facilitator: Astrid Kendrick Guests: Chris Fenlon-MacDonald (EAS), Regrets: Christine McKernan, Amber Arnold, Loriann Salmon, Chris Pawluk, Kate Belford, Kerri Murray, Barb Duncan, Jason Kupery, Karla Gustafson, Al Davidson, Leah Yardley,
AGENDA ITEM DISCUSSION ACTION / DECISION
1. Welcome & Acknowledgments
Territorial acknowledgment, welcome, introductions
2. Review and approval of minutes from Jan 15, 2018
Available: https://drive.google.com/open?id=1bM0mTcX4ZloWKpHLrxak_hIcJMVdAvdF
Approved by Ron Schreiber
3. Approval of the agenda
No changes Approved by Theresa McIsaac
4. Housekeeping Items
Member survey: Online survey will be sent out in April, what day/time is preferred? May 7th meeting about cannabis legalization: Are there any specific topics or questions you would like our speakers to address? - Question to PHNs – medical prescription for cannabis, could a student use it on a
school site or where would they use it? Ingested vs. inhaled? Is it covered under current medication policies? CBE – Cannabis is illegal for minors; this would be covered with current policies regarding illegal substances.
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5. Shaping the Future recap and sharing
Recap: EAS # of overall delegates- 524
Education: 431 Recreation/Active Living: 19 Health: 50 Research: 16 Other: 6
330 Delegates were attending STF for the first time # of Exhibitors: 17 # of school jurisdictions represented: 60 # of First Nation School Authorities: 5 # of out-of-province delegates: 24
- Initial survey completed, data shows that delegates agree that the conference is valuable
- Comments heard from delegates of other provinces that Alberta is ahead in coordinating school health provincially
Key session highlights - Nannette attended Cannabis session; connection was made to AHS speakers for
next meeting
6. Teacher’s Convention recap and sharing
Recap: EAS https://everactive.org/eas-at-teachers-conventions/
- Health and wellness symposiums offered at 8/10 AB Teachers’ Convention. EAS invites partners to provide sessions including Be Fit for Life, AHS, ASEBP.
- Will continue offering the symposiums and brief break out sessions - Best attendance was Thursday morning compared to Friday sessions - AHS offered Positive Mental Health - Partners are encouraged to continue to submit their own sessions for longer
session times as well as through EAS for 30 min time spots.
Were there any key sessions or speakers to invite to future HPSC meetings? - Tim Fox – through Calgary Foundation here in Calgary. EAS can help make the
connection
7. Discussion: Wellness Fund Grants
Christ the Redeemer – has invested money in staff training in the fall which has not been covered. Received wellness fund grant for 4-5 years; focused on Social, Emotional Learning. Wellness is a priority in the division and this will continue. Without the funding some momentum will be lost.
School jurisdictions can write a letter to ministers of health and education
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Foothills School Division – concern raised by superintendent, suggestion to write a letter to the minister of health and education
CBE – has cancelled some work. Teacher release time is not available which has slowed down the work
Lack of communication has been frustrating. Wellness Fund has communicated through two emails that state they don’t know anything.
New playground funding from the government has not been released either
Opportunities – evaluate the impact of the wellness fund on teaching staff and students. Articulate what gaps and activities are missing without the funding
How will the timeline be altered if the funding does get released in the Spring? Will there be an extension into the next school year?
8. Energizer/Break Wellness on a Dime activity – Pool Noodle Poppers
https://www.jmu.edu/kinesiology/hpainstitute/documents/POPPERS%20101.pdf
9. Opportunities for sharing and collaboration
AHS Policy Resources The Healthy Children and Youth are often asked to support school jurisdictions with policy in a variety of ways including developing new policies or reviewing existing policies. To support this work we have developed 4 new resources that can be used to guide school jurisdictions in developing strong policies related to wellness. The first resource is Developing and Implementing Effective Healthy School Policy. This resource was based on a rapid review on characteristics of strong school and health policies, policy development and evaluation along with a review of existing policies in Alberta. This guide describes the key components of an effectively written school health policy. It also includes a conversations starters section that allows the user to consider how they are applying the recommended better practices to their development process, the written policy and the implementation of the policy. The Healthy Eating in Schools and Physical Activity in Schools Policy Recommendations documents provide school jurisdictions recommended strategies that can be used to support the writing stage of policies. The majority of the recommended strategies also provide additional resources to support the implementation of the strategy.
Access the AHS Policy Resources: https://www.albertahealthservices.ca/info/Page7124.aspx
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With evaluation being one of the key elements of an effective policy and it also often being identified as a challenge for schools and school jurisdictions, the Introduction to Policy Evaluation provides background information on policy evaluation as well as a framework for the policy developers to consider when planning a policy evaluation. These resources have been developed with the relevant content departments particularly Nutrition Services and the Knowledge Translation and Evaluation team and have been vetted through our partners at Alberta Health and Alberta Education. They are housed on the CSH resources webpage under the Healthy School Policy section. https://www.albertahealthservices.ca/info/Page7124.aspx
Some language discussed – the AHS documents are meant to cover all documents including board policy, administrative procedure and regulations. School board policy is trustee driven, administrative regulation is driven by superintendent and trustees are a second set of eyes.
EAS –
Live Active Summit in Edmonton, October 17,18
Resiliency Summit will happen, date not set, may be moved to the Spring
EAS will not have a summer institute this year
CBE –
Phys Ed and Health Forum, April 20 – Focus on physical education, outdoor education, risky play, land based learning, Indigenous traditional games
Safety and wellness expo, May 18. Variety of PD offering available. High school wellness is a priority. Health focus e.g. Alberta Wellness Initiative, design thinking from UofC for career development
CTR –
Brooks high school dual credit partnership with medicine hat college
Grant for a Foothills regional mental health hub for adolescents, 1st phase was approved Key needs identified include access to resources and support for parents. Attended a
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meeting with other AB community mental health hubs. Foothills mental health hub will be run through a partnership between the PCN and AHS.
Relationships in a digital age is emerging as a priority for the division. Outcomes: students will be able to manage technology, staff will have the capacity to manage technology in the classroom level, and parents will be supported. How do we manage technology appropriately so that it does not negatively impact relationships?
Through a two year grant from AB Red Cross, three mental health therapists have been hired to work in High River with both CTR and Foothills to address post-flood mental health concerns. Hired by AHS, 12 month funding, working in schools during the school year and AHS facility during the summer.
ASBA – Okotoks concerns with cell towers, cell phone use in schools, wifi in schools. Groups have been approaching the trustees for support in preventing cell towers. Concerns have been brought up in CBE parent councils as well. Evidence does not support the removal of wifi from schools
AHS Public Health Nursing –
Sexual and reproductive health resources – recommend teachingsexualhealth.ca. How do nurses support teachers? They are no longer able to go in and teach in classrooms, but will support teachers to build capacity and comfort.
Opiod crisis – Naloxone kits. If schools get questions about accessing a naloxone kit: Kits are available at urgent care facilities, pharmacies, sexual and reproductive health clinics. Pharmacies will provide kits and brief training for free. AHS website has a map of locations which provide free Naloxone kits
Would schools equip staff with a kit and some training? E.g. at outreach schools. PHNs would not provide training. Training would be provided at the time of kit distribution (from pharmacy). School boards will need to develop policy for using the kit. AHS does not currently have school specific resources. Concern expressed about what responsibility and liability we are asking educators to take on.
Golden Hills – Working with the Calgary Regional Consortium on implementing Working Together to Support Mental Health in Alberta Schools. Hosted three half days sessions that administrators, consultants, and partners attended. Will continue to developing a framework for the division to support mental health.
Nalaxone kit maps: https://albertahealthservices.ca/info/Page15586.aspx
Register for Calgary Networking for
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The Calgary Regional Consortium is hosting a networking for mental health in schools meeting in Calgary on March 9 facilitated by Andrew Baxter.
Werklund School of Education – CSH course is completed now. Course will continue next year; block week structure will be similar, more choice may be offered (Jan 7,8,9 2019). Improvements will be made based on student and instructor feedback from this year. E.g. Messaging for the block week portion of the course (not back early); more choice for students based on level of prior health knowledge (some students needed to set the foundation, for others the content was perceived as quite basic). Students appreciated content on why CSH is important, but they needed more examples of how they can support this as a classroom teacher. What does this look like in our districts?
Mental Health in Schools event here: https://crcpd.ab.ca/program/2270
Please send examples of CSH in action (photos, videos) to Astrid
10. Closing Next meeting: Monday, May 7th, 1:30 – 3:30pm Topic: Cannabis Legalization: Overview and Implications for Schools Tentative speakers: Michelle Fry, AHS Program Consultant, Addiction Prevention; Michelle Kilborn, AHS Cannabis Project Coordinator Host location: South Health Campus, Auditorium 280020B (2nd floor) Videoconference locations: Alberta Children’s Hospital – B4-010 Canmore General Hospital – Nakoda Rm Cochrane CHC – Room 2111 Golden Hills Division Office 2 – 3016 Audio line: 1-866-236-8306, participant code 9791093
For technical assistance during the meeting, please call 310-8822 (no area code needed). You can connect with Nannette for minor troubleshooting during the meeting: email [email protected] or text 403-473-8920
Please contact [email protected] to add or change a videoconference site
