APRIL 20, 2012 POLICY COMMITTEE MEETING

STW Recycling District

April 20, 2012

1. Roll Call2. Approve Agenda of the April 20, 2012

Policy Committee Meeting3. Approve Minutes of the October 21, 20

11 Policy Committee Meeting4. Election of 2012 Officers

• Chairperson• Vice-Chairperson• Secretary

5. Finance Director’s Report6. Executive Director’s Report7. Annual District Report (ADR) Survey Up

date8. Legislation Update9. Other Business10. Adjournment

Board of Director’s

STARKThomas Bernabei

Janet Weir CreightonDr. Peter Ferguson

TUSCARAWASChris Abbuhl

Jim SeldenrightKerry Metzger

WAYNEJim CarmichaelAnn Obrecht

Scott Wiggam

Agenda

October 21, 2011 Policy Committee Minutes

Election of 2012 Officers

Election of 2012 Officers

Current Officers

ChairpersonKarl Stroh

Vice-Chairperson

Mark Nussbaum

SecretaryChristi Allen

Chairperson

Vice-Chairperson

Secretary

Finance Director’s Report

Cash Position (as of March 31, 2012)

BeginningYear

Balance

Year-to-DateActual

Receipts

Year-to-DateExpenditures/

Expenses

UnexpendedBalance

OutstandingEncumbrances

UnencumberedBalance

101 GENERAL FUND $1,053,865.48 $1,322.85 $13,038.00 * $1,042,150.33 $124,714.07 $917,436.26

501 TIPPING FEES 2,583,591.82 805,188.51 808,917.41 2,579,862.92 1,384,363.93 1,195,498.99

TOTAL ALL FUNDS $3,637,457.30 $806,511.36 $821,955.41 $3,622,013.25 $1,509,078.00 $2,112,935.25

GENERAL (INTEREST) FUNDYear-to-date Net Gain/(Loss) (11,715.15) Outstanding Funding Items:

* 1,042,150.33 Current General Fund BalanceTIPPING FUND (125,000.00)Year-to-date Net Gain/(Loss) ($3,728.90)

$917,150.33 Revised General Fund BalanceGRAND TOTAL ALL FUNDSYear-to-date Net Gain/(Loss) ($15,444.05)

ODNR Pass-Through Grants Received But Not Yet Expended

Revenues versus Expenses(As of March 31, 2012

EstimatedRevenue

Year-to-DateActual

Revenue

Last YearYear-to-Date

RevenueCollected Percent

101 GENERAL FUND Interest Earned $6,000.00 $1,322.85 $1,401.16 22.05%GENERAL FUND TOTAL 6,000.00 1,322.85 1,401.16 22.05%

501 TIPPING FEE FUND Tipping Fees 2,800,000.00 727,673.44 563,478.91 25.99% Recycling Revenue 300,000.00 72,818.71 71,102.51 24.27% Miscellaneous Revenue 0.00 4,696.36 0.00 0.00%TIPPING FEE FUND TOTAL 3,100,000.00 805,188.51 634,581.42 25.97%

TOTAL REVENUE ALL FUNDS $3,106,000.00 $806,511.36 $635,982.58 25.97%

CombinedAppropriations

CombinedYear-to-Date

Expenses

Last YearYear-to-Date

Expenses

CombinedExpendedPercent

101 GENERAL FUNDSupplies & Materials 15,400.00 - 5,345.29 0.00%Legal Services 129,012.07 13,038.00 132,882.90 10.11%GENERAL FUND TOTAL 144,412.07 13,038.00 138,228.19 9.03%

501 TIPPING FEE FUNDDistrict Administration Total 520,915.90 113,821.17 119,001.59 21.85%STW-02 Drop-Off Recycling 906,749.75 164,002.12 365,190.39 18.09%STW-06 Scrap Tire Collection 58,196.97 7,270.28 5,165.88 12.49%STW-19 Recycling Makes Sense 605,020.95 127,488.95 94,740.05 21.07%STW-24 Manning Groups 68,500.00 15,450.00 3,500.00 22.55%STW-25 Sheriff Department Grants 258,000.00 245,000.00 246,000.00 94.96%STW-26 Health Department Grants 285,000.00 71,250.00 71,250.00 25.00%

Recycling/County Program Total 3,017,678.84 695,096.24 1,087,688.19 23.03%

TIPPING FEE FUND TOTAL 3,538,594.74 808,917.41 1,206,689.78 22.86%

TOTAL EXPENSES ALL FUNDS 3,683,006.81$ 821,955.41$ 1,344,917.97$ 22.32%

REVENUES OVER/(UNDER) EXPENSES ($15,444.05) ($708,935.39)TOTAL FUND BALANCE AT BEGINNING OF YEAR $3,637,457.30

REMAINING FUND BALANCE AT END OF PERIOD $3,622,013.25

Total Tipping Fee Revenue

2004 2005 2006 2007 2008 2009 2010 2011 2012$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

Projected

Tipping Fee Revenue Update

District Landfills 2011 2012 % Change

American Landfill 195,640.65 215,479.28 10.14%

Countywide RDF 71,679.05 78,104.05 8.96%

Kimble Landfill & Disposal 106,681.63 123,927.45 16.17%

Totals $374,001.33 $417,510.78 11.63%

Estimated Revenue $2,700,000.00 $2,800,000.00 3.70%

January - February

Using the first 2 months of revenue, we can project an annual tipping fee revenue of approximately $3,200,000 based on 13% of actual annual revenue was collected during this time period over the last 2 years.

Ohio Auditor of State Fraud Hotline

House Bill 66/ AOS Bulletin

2012-003

Makes Changes To

The Auditor of

State (AOS) Fraud

Hotline

Impacts All Public Employers Effective May 4, 2012 Requires Notice to Employees of

the Fraud-Reporting System Employees Must Confirm Receipt

of Information About the Reporting System Allows All Ohio Citizens, Including Public Employees, To Report Fraud

AOS Fraud Contact Information Telephone Number

1-866-FRAUD OH (1-866-372-8364)

US MailOhio Auditor of State’s officeSpecial Investigations Unit88 East Broad StreetP.O. Box 1140Columbus, Ohio 43215

Websitewww.ohioauditor.gov

Executive Director’s Report

2012 District Newsletter(Mailing – July 31, 2012)

The District will distribute

annually a newsletter throughout

the tri-county area

that summarizes

local recycling options for

residents and business in the District.

STW-29 Education and Awareness Program

Annual Teacher Workshop Wednesday, June 20, 2012

Solar Panel Newcomerstown

Elementary

Slesnick Recycling Tour

STW-29 Education and Awareness Program

Newcomerstown Landfill Cap Repair Update

AEP Damages

Newcomerstown Landfill Cap RepairsDamages Resulting from AEP Trucks Driving Across the Final Cap System Under Review

by the OEPA December 19, 2011

Ohio EPA (OEPA) requests American Electric Power (AEP) to prepare a work plan to repair damages

February 21, 2012 AEP submits proposed work plan to the OEPA

March 12, 2012 OEPA accepts work plan (to be completed

this summer)

STW-41 – Newcomerstown Landfill

Community Recycling ProgramSTW-29 Education and Awareness Program The overall objectives for targeted

education and awareness: Increase participation of recycling programs Increase participation of District operated

recycling programs Increase recyclable tonnage collected and

processed from all sectors in the District Decreasing contamination of collected

recyclables

Food WasteCompost Enhancement Program

The District will determine if any of the compost facilities are interested in applying for a license to begin processing food waste and fats, oils and greases

STW-4 Food Waste Management Program

Mailed letters to 36 District compost facilities on April 5 2012

Electronic Recycling Audit Program

Audit of District computer and electronic recyclers

STW-7 Computer/Electronics Recycling Program

Recycle

Me!

Mailed letters to 9 District computer/electronic recyclers on April 11 2012

Community Recycling Program The District will continue to work with

political subdivisions to transition the costs to the residents

The District has grant programs to help with political subdivision with funding

The District will help them transition their current recycling programs towards non-subscription curbside recycling or pay as you throw programs

STW-1 Curbside Recycling Program & STW-2 Drop-off Recycling Program

Mailed letters to 53 District cities and villages on April 10 2012

Pharmaceutical Collection

Increase participants’ knowledge of District programs and private sector service offerings and capabilities

Increase the use of District resources, information and technical assistance

STW-5 Household Hazardous Waste Collection & STW-29 Education and Awareness Program

Facility Tours

The District will target commercial businesses to conduct waste assessments and other forms of technical assistance to: Increase awareness Recycling Proper management of solid waste

STW-31 Industrial Technical Assistance

Plastic materials received

Shredded plastic

Styrofoam blocks for customer

orders

Hot wires cut the foam insulation

2011 Recycling Tonnages

RECYCLABLES

YARDWASTE

TIRES TOTAL

STARK COUNTY 14,125.15 29,173.90 297.93 43,569.98

TUSCARAWAS COUNTY

2,486.83 5,110.73 77.29 7,674.85

WAYNE COUNTY 4,202.07 3,093.04 48.45 7,343.56

20,814.05 37,377.67 423.67 58,588.39

Annual District Report (ADR) Survey Update

2011 Annual District Report (ADR) Mailed surveys to:

2,387 commercial businesses 1,429 industrial businesses

162 responders as of April 17, 2012 (65 new responders)

The District will follow up to ensure that previous responders complete the survey

ADR is due on June 1, 2012

Legislation Update

H.B. 592 Proposed Changes

Legislation that created Solid Waste Districts, how they operate and are funded

18-month review process by the Ohio EPA (began February 2012)

Commissioners Creighton and Ferguson and Director Held serve on the CCAO Review Committee

Presently under review

S.B. 290

Prohibits Solid Waste District from using funds to acquire or operate recycling equipment or facilities

CCAO opposes S.B. 290

Presently in committee

Other Business

Adjournment

Next Policy Committee Meeting: September 21, 2012 @ 9:30am