Amadeus Hotel BillbackThe easy way to pay hotels

Help your corporate customers to control their hotel spend

and quickly reconcile payments with Amadeus Hotel Billback

Hotel billback is a way of allowing a business traveller to stay at a hotel without having to pay their hotel bill on departure. Instead, the hotel bills the traveller’s Travel Management Company (TMC) or corporation.

Until now, hotel billback has followed a time-consuming, manual process, leading to inevitable delays in reconciling client travel expenses. Recognising the need to address these challenges, Amadeus Hotel Billback offers a more reliable and efficient billback solution for business travel agencies and TMCs to offer their clients.

What is Amadeus Hotel Bill back? Amadeus Hotel Billback enables you to send a payment to a hotel, to ensure the end-traveller is not charged upon checkout, by providing a secure virtual card number as payment.

Amadeus Hotel Billback works with your own virtual cards as well as cards provided by your corporate customers, and automates the process of generating a virtual card number, sending a payment confirmation to the hotel and then reconciling the payment when the guest checks-out.

Amadeus Hotel Billback is compatible with Amadeus virtual card solutions, such as the Amadeus AirPlus Travel Agency Card, as well as with a wide range of card providers, including Visa, MasterCard, American Express and Barclaycard. The fully automated process simplifies the payment for travellers’ accommodation and saves valuable time for business travel managers.

How can Amadeus Hotel Billback help your business?Automation of the booking, payment and reconciliation process for hotel stays reduces administration time and room for error, ultimately saving you money. The use of virtual cards reduces exposure to fraud and makes the reconciliation of individual payment transactions much more efficient.

Amadeus Hotel Billback gives TMCs the opportunity to settle client transactions using a virtual cards, which provides a comprehensive audit trail that eliminates billing disputes and streamlines the hotel billback and credit card reconciliation process.

A simple process from purchase to paymentAmadeus Hotel Billback can be accessed through Amadeus Web Services, Amadeus e-Travel Management and with cryptic functionality in Amadeus Selling Platform and Amadeus Selling Platform Connect. The reservation process is easy and fully integrated in the booking flow, with no need for any software upgrades or installations. Our two hour training can get you started immediately!

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Let’s shape the future of travel Amadeus provides solutions which facilitate the entire travel journey, improving the traveller’s experience whilst helping airlines manage their own business more effectively. We are at the heart of the global travel industry, working with our customers and partners to shape the future of travel.

Find out more For further information, visit amadeus.com or speak to your Amadeus Account Manager today.

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Key features and benefits of Amadeus Hotel Billback_ Quickly reconcile hotel bookings that your agency has paid for on behalf of your clients

_ Help your corporate customers control their travel spend by setting a spending limit on the virtual card

_ Reduce the manual effort involved in booking and paying for hotels on behalf of your corporate clients

_ Minimise the risk of fraud on your agency or corporate client’s cards

A simple, secure, automated process from purchase to payment

Make a hotel booking Agents can book through

Amadeus Selling Platform, Amadeus Selling Platform Connect, Amadeus e-Travel Management or

Amadeus Web Services

AmadeusSelling Platform

AmadeusSelling Platform

Connect

Amadeuse-Travel

ManagementAmadeus

Web Services

Customised fax A customised fax containing a

complete overview of the guest stay and payment instructions is

automatically sent directly to the hotel

Easy check-outWhen the traveller checks out, the hotel debits the virtual card on the fax and sends the invoice

back to the agent

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Single-use virtual card A single-use virtual card is generated, automatically inserted in the booking and included in the traveller itinerary