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Appendix C

Adult Social Care - Conditional Grants

Grant ArrangementPurpose of grant

The conditional grant fund has been aligned to the Adult Soc ial Care commissioning

strategies and the development of the local voluntary sec tor to provide innovative

models of service which focus on the key commissioning priorities and the

Personalisation Programme.

The grant is aimed at fac ilitating organisations to develop flexible and responsive

services which will offer choice to service users and carers to purchase services upon

the implementation of Individual Budgets. The Council has already been through acommissioning process in relation to overarching service provision for information

and advice, advocacy, support brokerage, direct payments support service, carers

services and day opportunities. The successful organisations were selected during a

competitive bid procurement exercise and were evaluated using a price/quality

model.

The grant is intended to provide organisations with short-term funding that will assist

in the development and implementation of services. This funding will be particularly

relevant to smaller organisations to ensure their sustained existence in the coming

year and to enable them to work with other voluntary sector Providers to formulatepartnerships and soc ial enterprises.

Criteria for award

A. Eligibility criteria

All voluntary sector organisations will be eligible to apply for conditional grant

funding.

B. Determination

The allocation of funding will be based upon evidence that the proposed service

model meets the joint commissioning priorities which are outlined in the Adult Social

Care commissioning strategies. It will also be a requirement that organisations can

demonstrate that they have consulted with service users and carers in receipt of

services and that the outcome has influenced the funding application. A panel will

be convened consisting of the lead portfolio holder, commissioners, care

management and service user representation to evaluate each organisations

application. A scoring matrix will be adopted to provide an audit trail for the award

of grants. Organisations will be eligible to apply for funding to the maximum value of

75,000.

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Process outline and timeline

February 2011 - Voluntary sec tor organisations will be notified of the grant

March 2011- Dissemination of information to the wider voluntary sec tor on the

conditional grant application process.

April 2011 - Funding will be allocated up to a maximum of 75,000

May 2011 - 50% of payment will be made to organisations

Length of award

The length of the award will be for 11 months in 2011/12 which takes into account

the extension of voluntary sec tor contracts until the 30th April 2011.

Additional in year funding may become available as attrition from block contracts

as a consequence of the implementation of Individual Budgets is realised. Awards

of funding and assoc iated timelines will be apportioned to the remainder of the

financial year.

Application

A short form and method statement will need to be completed. This will require

applicants to outline the service proposal and evidence how it meets the strategic

commissioning priorities and the Personalisation Programme. Evidence will also berequired to demonstrate service user and carer consultation and how this has

influenced the application. Organisations will be required to provide a breakdown

of how the funding will be allocated to the service inclusive of running costs and

staff and volunteer expenses and to declare any sources and amounts of grant

funding or other funding that they are in receipt of.

Those organisations that did not submit a tender in the recent commissioning

programme they will be required to evidence that they have an Equalities Policy

and a constitution and provide a recent bank statement.

Payment arrangements:

50% of the grant aid will be paid on 1st May 2011

The remaining 50% of the grant will be paid on 1st October once evidence of how

the initial 50% has been spent has been submitted.

Part year funding will be apportioned accordingly.

Organisations will be expected to submit invoices with supporting evidence in line

with the spend profile submitted with the application.

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Failure to supply this information will result in a commensurate reduction in the final

payment.

Funding allocation

The total budget available to support the conditional grant aid arrangement is200,000. Additional funding may be available in year as attrition from block

contracts is rea lised.

The funding allocation is intended to develop the voluntary sector market to meet

the requirements of the Personalisation Programme and to contribute to the

provision of services to meet the strategic commissioning priorities not captured

within the overarching voluntary sec tor services.

Monitoring Process

Monitoring of the grants will be proportionate with the level of funding provided.

The following monitoring thresholds will be applied:-

5,000 - 10,000 monitoring against the method statement, mid year return and

end of year return

10,000 - 75,000 full quarterly monitoring process based on the balanced

scorecard methodology.