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Appendix C
Adult Social Care - Conditional Grants
Grant ArrangementPurpose of grant
The conditional grant fund has been aligned to the Adult Soc ial Care commissioning
strategies and the development of the local voluntary sec tor to provide innovative
models of service which focus on the key commissioning priorities and the
Personalisation Programme.
The grant is aimed at fac ilitating organisations to develop flexible and responsive
services which will offer choice to service users and carers to purchase services upon
the implementation of Individual Budgets. The Council has already been through acommissioning process in relation to overarching service provision for information
and advice, advocacy, support brokerage, direct payments support service, carers
services and day opportunities. The successful organisations were selected during a
competitive bid procurement exercise and were evaluated using a price/quality
model.
The grant is intended to provide organisations with short-term funding that will assist
in the development and implementation of services. This funding will be particularly
relevant to smaller organisations to ensure their sustained existence in the coming
year and to enable them to work with other voluntary sector Providers to formulatepartnerships and soc ial enterprises.
Criteria for award
A. Eligibility criteria
All voluntary sector organisations will be eligible to apply for conditional grant
funding.
B. Determination
The allocation of funding will be based upon evidence that the proposed service
model meets the joint commissioning priorities which are outlined in the Adult Social
Care commissioning strategies. It will also be a requirement that organisations can
demonstrate that they have consulted with service users and carers in receipt of
services and that the outcome has influenced the funding application. A panel will
be convened consisting of the lead portfolio holder, commissioners, care
management and service user representation to evaluate each organisations
application. A scoring matrix will be adopted to provide an audit trail for the award
of grants. Organisations will be eligible to apply for funding to the maximum value of
75,000.
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Process outline and timeline
February 2011 - Voluntary sec tor organisations will be notified of the grant
March 2011- Dissemination of information to the wider voluntary sec tor on the
conditional grant application process.
April 2011 - Funding will be allocated up to a maximum of 75,000
May 2011 - 50% of payment will be made to organisations
Length of award
The length of the award will be for 11 months in 2011/12 which takes into account
the extension of voluntary sec tor contracts until the 30th April 2011.
Additional in year funding may become available as attrition from block contracts
as a consequence of the implementation of Individual Budgets is realised. Awards
of funding and assoc iated timelines will be apportioned to the remainder of the
financial year.
Application
A short form and method statement will need to be completed. This will require
applicants to outline the service proposal and evidence how it meets the strategic
commissioning priorities and the Personalisation Programme. Evidence will also berequired to demonstrate service user and carer consultation and how this has
influenced the application. Organisations will be required to provide a breakdown
of how the funding will be allocated to the service inclusive of running costs and
staff and volunteer expenses and to declare any sources and amounts of grant
funding or other funding that they are in receipt of.
Those organisations that did not submit a tender in the recent commissioning
programme they will be required to evidence that they have an Equalities Policy
and a constitution and provide a recent bank statement.
Payment arrangements:
50% of the grant aid will be paid on 1st May 2011
The remaining 50% of the grant will be paid on 1st October once evidence of how
the initial 50% has been spent has been submitted.
Part year funding will be apportioned accordingly.
Organisations will be expected to submit invoices with supporting evidence in line
with the spend profile submitted with the application.
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Failure to supply this information will result in a commensurate reduction in the final
payment.
Funding allocation
The total budget available to support the conditional grant aid arrangement is200,000. Additional funding may be available in year as attrition from block
contracts is rea lised.
The funding allocation is intended to develop the voluntary sector market to meet
the requirements of the Personalisation Programme and to contribute to the
provision of services to meet the strategic commissioning priorities not captured
within the overarching voluntary sec tor services.
Monitoring Process
Monitoring of the grants will be proportionate with the level of funding provided.
The following monitoring thresholds will be applied:-
5,000 - 10,000 monitoring against the method statement, mid year return and
end of year return
10,000 - 75,000 full quarterly monitoring process based on the balanced
scorecard methodology.