Embed Size (px)
Citation preview
P R O S P E C T U S
A D E L A I D E S H O W G R O U N D5 - 7 O C T O B E R 2 0 1 2
A D E L A I D E S H O W G R O U N D
5 - 7 O C T O B E R 2 0 1 2
Taking place between 5-7 October, the Show combines a first-class Boat & Fishing Show with an exciting 4WD & Adventure Show, delivering two shows for the price of one. The “Two Shows in One” concept was launched in 2010, and has really taken off - 13,000 people attended the 2011 Show, a 22% increase on 2010.
The Show brings together boats, boating accessories, trailers, electronics, fishing tackle, water skis and wakeboards, diving gear and jet skis; as well as new release vehicles, 4WD accessories, caravans and camper trailers, and camping accessories.
The Club Marine SA Boat & Fishing Show has received the endorsement of the BIASA as a “complementary industry event”, showing its importance to the boating industry. Having the support and endorsement of the BIASA helps assure the Show’s longevity and gives it a great boost for further growth and development.
The 4WD & Adventure Show is part of a national group, including Shows in Perth and Sydney. Pooled resources means the Show can attract national media attention, with recognition as one of Australia’s largest groups of 4WD Shows.
The Show is held in October each year, ideal timing for visitors who are gearing up for the spring/summer season. In addition to Adelaide’s biggest and best exhibits, the 2012 Show will feature:
� Live fishing demonstrations in the Supertank � Cooking demos with Club Marine chef Bart Beek � Engel Bush Camp stage featuring camp oven cooking demos,
presentations and special guests � 4x4 Extreme Show � 4 wheel drive test track � Wakeboard demonstrations � Fashion parades � Kid’s activities and daily prizes
Booking has been made easier, with exhibitors now able to access all event documents online, after confirmation of registration. For more information, contact Ian Digby on (08) 8379 4785 or email [email protected]. More show information can be found at www.saboatshow.com.au or www.4wdshow.com.au
LOCATIONThe 2012 Club Marine SA Boat & Fishing Show, and 4WD & Adventure Show will be held at the Adelaide Showground.
SHOW HOURS Friday 5 October, 10am – 6pmSaturday 6 October, 10am – 6pmSunday 7 October, 10am – 5pm
MOVE IN:Tuesday 2 October, 9am – 8pmWednesday 3 October, 8am – 8pmThursday 4 October, 8am – 8pm
MOVE OUT:Sunday 7 October, 5:30pm – 10pmMonday 8 October, 8am – 6pm
EXHIBITORS PLEASE NOTE � Security is provided throughout the show, however, please be
aware that all goods are displayed at your own risk and must be adequately insured
� Additional exhibitor pass requirements must be submitted at least 7 days prior to the start of the show
� Public Liability Insurance: payment of $120 + GST (refer application form) does not apply if you supply a current copy of your “certificate of currency” which clearly provides coverage for the duration of the Show, including all move in/out days.
� A non-refundable administration fee of $200 + GST is charged on all bookings
� All displays must be in place by 8pm on the Thursday before the start of the show, no access will be available after 8pm
� All stands must be manned until the close of the show each day � On receipt of the Exhibitors’ Kit, be sure to advise preferred
move in and out times/dates - otherwise a fixed time and date will be allocated.
� Exhibitors will receive an allocation of free on-site car parks relative to site size
� Payment for space must be received in full by 10 August 2012 � Cancellation of space – see terms and conditions
ADELAIDE’S BIGGEST OUTDOOR LEISURE EVENT IS ON AGAIN!
EXHIBITOR INFORMATION
T W O G R E A T S H O W SF O R T H E P R I C E
O F O N E
G12
169m2
G17
78m2G20
Demo area
G16195m2
G9
169m2
G4
480m2
G7
225m2
G6
210m2
G2
282m2
G1
300m2
D1
D2
212223242526272829303132
9101112141516171819
33
384037
4546
44
43
42
3941
363435
87 6
13
23 145
20
J7
D372m2
J6
120m2
J5
120m2
J4
300m2
J11
312m2J14
225m2
J13
165m2
J12
210m2
J10
168m2
J9
200m2
100m2
J16
4WD Access
H6
384m2
H15
132m2
H14
96m2
H12
H19 H18 H13
228m2
H10
255m2
H9
300m2
H8
120m2
H7
180m2
H11
250m2H17
96m2
H16
128m2
H4
216m2 H1
H2H3H20
308m2H5
216m2
J28
200m2
J29J30
110m2
J23
81m2
J32
54m2
J31J33
96m2
J20
72m2
J17
63m2
J24
90m2
J21
80m2
J18
70m2
J3
216m2
J2
180m2
D2 45m2
D3 36m2
J7 42m2
J27 36m2
J30 49m2
J33 24m2
H2 64m2
H20 16m2
H13 36m2
H18 30m2
H19 48m2J8
98m2
J15
540m2J26
J27
408m2
J34
800m2
J25
90m2
J22
80m2
J19
70m2
G11
348m2
G15
696m2
G18
ClubMarine
G14
210m2
G13
150m2
G10
135m2
G5
270m2
G19
496m2
G8
64m2
ENGEL BUSHCAMP STAGEFISHING
STAGE
4WD track
Grandstand
Entry toPavilions
Show entry from
Rose Terrace
FERRISWHEEL
Show entry from Showground carpark
MezzanineExhibitor Lounge
Show entry from Goodwood Rd
Entry toPavilions
Entry toPavilion
Boats and marine
accesories
4WDvehicles
4WDaccessories
Campertrailers
(Grassed)
General exhibition
space
KEY
ZONES
TOILETS
TICKET BOOTH
SHOW OFFICE
CAFE
FOOD COURT
ADELAIDE SHOWGROUND
SITE MAP
� All sites are subject to a non-refundable $200 booking fee, $120 public liability cover under Organiser’s blanket policy if ‘Certificate of Currency’ not received at time of issuing final balance invoice. Your cover note must clearly state coverage is for the full period including move-in and out.
� All figures quoted are subject to GST.
� Minimum Booking Fee of $650 applies regardless of site size.
INDOOR DISPLAYSGoyder (Fully carpeted, Boat & Vehicle exhibition zones)
Up to 199sqm $40sqm
200-399sqm $38sqm
Over 400sqm $36sqm
Jubilee (Cement floor, Boat, Fishing & 4WD Accessory zones)
Up to 199sqm $34sqm
200-399sqm $32sqm
Over 400sqm $30sqm
BOOTHSAll booths come complete with carpeted walling, carpet floor, name fascia, 1 x 4amp power outlet and 2 x 150amp spotlights – double the power and lighting for 3m x 6m module.
3m x 3m (9sqm) $1100 Corner site $1265
3m x 6m (18sqm) $1900 Corner site $2200
3m x 9m (27sqm) $2850 Corner site $3300
OUTDOOR DISPLAYS � Outdoor display areas include grassed, paved and combination
sites as detailed in the floor plan layout.
� Hamilton Boulevard (Ideal for Camper Trailers, Camping and related products) $21sqm
� Marquees can be provided POA
BOOKING YOUR SPACE
SPACE RATES AND SIZES EXHIBITOR CHECKLIST
1
2
3
Complete the “Application to
Exhibit” Form
Attach payment for 30% deposit, plus
$200 administration, plus GST.
Payable by cheque (to Roadshow
Adventures), direct debit or credit card.
Post your booking form and payment to:
Roadshow Adventures
PO Box 422
GLENSIDE, SA 5065
or fax to (08) 8338 5798, or email to
ADDITIONAL COSTS YOU MAY HAVE:�� Electrical bookings: Power and lighting does not come with
floor sites. If either or both are required they must be booked using the Electrical Booking Form included as part of the Exhibitors Kit mailed on acceptance of registration. (Booth exhibitors receive an all-inclusive package including power and lighting)
�� Flooring and walling. Booths include flooring and walling; other exhibitors must book their requirements separately
�� Furniture Hire: AB Exhibition Services (08 8241 7210), Adelaide Expo Hire (08 8350 2300) or Rennicks (08 8292 3950) can assist with all furniture and display equipment requirements.
�� Additional entry passes. Free passes are allocated on the basis of stand size as follows: Up to 12sqm 2 passes 13 – 49sqm 3 passes 50 – 99sqm 4 passes 100 – 149sqm 5 passes 150 – 249sqm 6 passes 250 – 400sqm 8 passes Every additional 50sqm over 400sqm and up to 600sqm = 1 additional pass. NB: Exhibitor pass allocation will also include a distribution of free on-site car park passes, these passes to be displayed on the vehicle dashboard at all times.
Company name (for invoicing) .................................................................................................................................................................. ABN
Stand name (Booth fascia) ...................................................................................................................................................................................................................................
Address .....................................................................................................................................................................................................................................................................
....................................................................................................................................................................................................................... Postcode ..........................................
Show contact ................................................................................................................................................... Mobile ....................................................................................
Email .................................................................................................................................................................. Phone ......................................................................................
Fax ................................................................................... Website ..........................................................................................................................................................................
Signature of responsible officer ............................................................................................................... Date .........................................................................................
APPLICATION TO EXHIBIT
EXHIBITOR CATEGORY
SPACE REQUIREMENT
COST CALCULATION
CALCULATING YOUR DEPOSIT
PAYMENT OPTIONSDIRECT DEBITI/we have direct debited the amount of $____________ to your nominated bank account
ACCOUNT NAME – Roadshow Adventures BSB – 085-458 ACCOUNT NUMBER – 169216712
These funds have been direct debited on ___ / ___ / ___ from the account in the name of ______________________________
CREDIT CARD
Card No: Exp Date: /
Amount to be charged to Credit Card: $................................... Credit Card Visa Mastercard (Amex and Diners not accepted)
Cardholder’s Name: (as appears on card) ................................................................................................Cardholders Signature: ......................................................
Post to: Roadshow Adventures, P.O. Box 422, Glenside, SA 5065;Fax to: (08) 8338 5798; or email to [email protected]
Total m2
Non-refundableAdmin fee $200 $120
$/m2 (as per schedule)X
+
Space total Admin fee GST Deposit
30% X + + =
Insurance (delete if supplying copy of own PL insurance)
= Space subtotal
= Additions
GST
TOTAL
4WD Accessories 4WD Vehicles Boating Marine Accessories Camper Trailers
Camping Fishing General Other(please specify)_________________________________
Frontage to aisle Depth Total area
Goyder Jubilee Duncan Site number
3x3m 6x3m Corner booth (15% loading - subject to availability)
Hardstand Grass
Indoor floor space
Space cost
Additions
Booths
Outdoor space
Preferred size m m m2
A $120 + GST insurance charge will be added to your balance invoice if a correct copy of PL insurance
certificate has not been received by the due date
GENERALThe exhibitor shall indemnify and keep the organisers indemnified against all losses, claims, demands, actions, proceedings, damages, costs or expenses or other liability arising in any way from the use of the Site by the exhibitor except to the extent that the same is caused or contributed to/by the negligence of the organisers.
PAYMENT OF BOOKING Full payment of your booking must be made by the exhibiting company no later than Friday 10 August 2012. Failure of payment by this date will result in cancellation of space. For refund policy, please see Cancellation of Space.
Payment schedule: 30% deposit - with booking 60% of total - due 15 June 2012 Balance - due 10 August 2012
LEGAL REQUIREMENTSExhibitors must comply with all applicable laws, industrial agreements, industrial awards, occupational health and safety and consumer protection practices.
INSURANCEIf the Exhibitor chooses to provide their own Public Liability insurance, then the Exhibitor must produce to the organisers a Certificate of Currency for Public Liability Insurance with minimum coverage of ten million Australian dollars (AUD $10,000,000) endorsed for the duration of the Show Tuesday 2 to Monday 8 October, which includes move in/out days.
The Exhibitor shall be responsible for the insurance of all property brought by the Exhibitor onto the Show Site.
The Exhibitor must hold adequate workers compensation coverage for staff working on stands.
CONDUCT OF EXHIBITORThe Exhibitor shall ensure that their stand is open to view and staffed by competent representatives during the official opening hours of the Show.
The Exhibitor shall not exhibit its products or conduct its business from any other than their allocated space.
The Exhibitor shall not conduct or permit to be conducted any auction, lottery, raffle, guessing competition, or other game of chance, whether for charity or otherwise, at the Show without written consent from the organisers.
The Exhibitor shall ensure that the aisles, passageways and walkways on or adjacent to their space are kept completely free from obstruction during the Show.
Sound levels caused by the Exhibitors use of display equipment such as videos and televisions shall not be intrusive to other Exhibitors. The organisers reserve the right to terminate the use of such equipment on the basis of unacceptable sound levels.
Exhibitors shall not use individual public address systems in the Show site unless written permission has been obtained by the organisers. Where such permission is obtained the PA system must comply with the above guidelines.
ELECTRICAL INSTALLATIONAll electrical work required to be performed on the Show site can only be undertaken by Adelaide Showground electrical staff.
FOOD, DRINK, TOBACCOThe Exhibitor shall not sell, distribute or give away any item of food, drink or tobacco on the Show site without prior written consent of the organisers and compliance with venue regulations on food/drink samples. No BYO alcohol is to be brought onto the site.
STEPS AND STAGINGAny steps, staging or landings that rise to 1m or more off the ground need to have continuous balustrades. This applies to platforms 1m high or more and steps that lead to a platform 1m high or more. Steps need tobe between 280mm and 355mm and rises should be between 115mm and 180mm.
SUB-LETTINGThe Exhibitor shall not sub-let or share booked space with another party without the prior written consent of the organisers.
ANIMALSNo dogs or other animals are permitted in the Show except for working animals accompanying a disabled person.
REMOVAL OF GOODS AND EXHIBITSBY EXHIBITORSThe Exhibitor shall not dismantle or remove any part of its stand goods or exhibits until the official closure of the Show on Sunday 7 October 2012 at 5pm unless written permission is obtained from the organisers.
All goods and exhibits must be removed from the Show site by Monday 8 October 2012 at 6pm.
All sites must be left clean and all rubbish must be removed.
ALTERATIONS TO THE SPACE BYSHOW MANAGEMENTThe organisers reserve the right at any time to make such alterations to the space as they consider necessary in the best interest of the Show, including, altering the size, shape or position of the space.
POSTPONEMENT, ABANDONMENT OR CANCELLATIONIf, for any cause beyond the reasonable control of the organisers, the holding of the Show is postponed or abandoned or the Show site becomes wholly or partially unavailable for the holding of the Show, the organisers may at their discretion cancel the Show and return such portion of the sums paid to it by the Exhibitor in respect of the Show as it shall determine.
In any case, the organisers shall not be liable, and is hereby released from liability, for any damage, loss (including consequential loss) or expense incurred by the Exhibitor as a result of the postponement, abandonment or cancellation.
CANCELLATION OF SPACECancellations must be advised in writing.
� Written cancellation of booking received prior to 15 June 2012, organiser retains administration fee ($200 + GST)
� Written cancellation received in the period 15 June to 10 August 2012, exhibitor forfeits their 30% deposit including the non-refundable administration fee ($200 + GST).
� Written cancellation after 10 August will only be accepted if a suitable exhibitor is found to fill the allocated space.
TERMS & CONDITIONS
For further information
tel : 08 8379 4785
mob: 0407 185 475
email : [email protected]
www.saboatshow.com.auwww.4wdshow.com.au
