SAU 55 PROVIDES ADMINISTRATIVE SERVICES TO BOTH THE HAMPSTEAD SCHOOL DISTRICT AND THE TIMBERLANE REGIONAL SCHOOL DISTRICT

AAAGGGEEENNNDDDAAA SAU BOARD MEETING October 3, 2018 SAU Office 7:00 p.m. 30 Greenough Road Plaistow, NH 03865

Jason Cipriano, Chair Dr. Earl Metzler, Superintendent Dr. Roxanne Wilson, Asst. Superintendent

7:00 pm 1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Election of Vice Chair

5. Approval of May 9th Public and Nonpublic Minutes

6. Federal Funding Authorization

7. Preliminary Budget & Process

8. Superintendent’s Goals

9. HealthTrust Delegate

10. Correspondence

11. Administrator’s Report

12. Adjournment

UPCOMING MEETINGS

DATE MEETING TYPE LOCATION TIME

October 17 Budget work session SAU 7:00 pm

November 14 Public Hearing on Budget SAU 7:00 pm

TBD at Nov. 15 mtg Spring Re-Organizational SAU 7:00 pm

AGENDA INFORMATION SHEET October 3, 2018

1-3. OPEN MEETING

Self explanatory.

4. ELECTION OF VICE CHAIR – ACTION

Chairman Cipriano to solicit nominations from the board for a new vice chair. ACTION

5. APPROVAL OF MINUTES – ACTION

Recommendation to accept the minutes of the May 9th meeting, both public and nonpublic sessions. ACTION

6. FEDERAL FUNDING AUTHORIZATION – ACTION

Each year the board must authorize the Superintendent, Assistant Superintendent and Business Administrator to apply for and received, on behalf of the SAU, federal and state grants/funding. ACTION

Ex: …motion to authorize the Superintendent, Assistant Superintendent, and Business Administrator to apply for and receive on behalf of the District federal and state grants and funding and to file such authorization with the NH Department of Education.

7. PRELIMINARY BUDGET & PROCESS – INFORMATION/ACTION

Atty. Dowd and Dr. Metzler to present a preliminary 2019-20 budget as well as outline the budget process. Note: a budget work session is scheduled for October 17th.

8. SUPERINTENDENT’S GOALS – ACTION

Dr. Metzler to present his goals for school year 2018-19 for both Hampstead and Timberlane school districts.

9. HEALTHTRUST DELEGATE – ACTION

Dr. Metzler to recommend the board authorize Nancy Louiselle to serve as voting delegate for SAU55 in the upcoming HealthTrust annual meeting and board elections.

10. CORRESPONDENCE

Board to recognize the correspondence folder.

11. ADMINISTRATOR’S REPORT

Dr. Metzler to update the board on SAU initiatives.

12. ADJOURNMENT

SAU 55 PROVIDES ADMINISTRATIVE SERVICES TO BOTH THE HAMPSTEAD SCHOOL DISTRICT AND THE TIMBERLANE REGIONAL SCHOOL DISTRICT

FFFUUUTTTUUURRREEE AAAGGGEEENNNDDDAAA IIITTTEEEMMMSSS SAU BOARD Dr. Earl Metzler, Superintendent Dr. Roxanne Wilson, Asst. Superintendent

DATE MEETING TYPE/AGENDA ITEMS

October 3 Budget

October 17 Budget Work Session

November 14 Public hearing on budget

Spring Meetings Re-organizational Meeting

Auditor’s Report

Superintendent’s Evaluation

S.A.U. NO. 55

Timberlane / Hampstead School Districts

30 GREENOUGH ROADPLAISTOW, NEW HAMPSHIRE 03865

S.A.U. NO. 55 BUDGET

BUDGETED ACTUAL BUDGETED BUDGETED2017-2018 2017-2018 2018-2019 2019-2020

SALARIES 1,001,079 1,053,356 1,087,615 1,120,445

OPERATING EXPENSES

2317 330 AUDIT 9,000 7,078 10,000 10,0002319 310 SCHOOL BOARD EXP 200 152 600 6002320 580 CONF & TRAVEL EXPENSE 20,000 19,538 20,000 20,0002390 270 COURSE REIMB 5,000 3,015 5,000 5,0002390 360 TECHNOLOGY SERVICES 106,330 106,330 125,268 157,9322390 390 LEGAL SERVICES 40,000 29,838 40,000 40,0002390 440 MAINT OF EQUIP 200 0 200 2002390 451 OFFICE RENTAL 42,250 42,250 42,250 42,2502390 452 CONTRACTED SERVICES 47,440 46,191 50,500 34,8792390 521 LIABILITY INSURANCE 3,600 3,532 3,600 3,9702390 531 TELEPHONE 9,250 9,250 9,250 9,2502390 532 POSTAGE 4,000 4,000 4,000 4,0002390 580 IN DISTRICT TRAVEL 5,400 7,800 5,400 5,4002390 610 SUPPLIES 8,500 8,163 8,500 8,5002390 741 NEW EQUIPMENT 0 0 9,250 02390 742 REPLACE EQUIP 0 0 0 02390 810 DUES AND FEES 9,538 11,009 9,608 11,7782620 433 CUSTODIAL SERVICE 7,000 7,000 7,000 7,0002620 441 MAINTENANCE 0 0 0 02620 610 CUSTODIAL SUPPLIES 300 300 300 300

10/2/2018 DRAFT 1 of 3

S.A.U. NO. 55 BUDGET

BUDGETED ACTUAL BUDGETED BUDGETED2017-2018 2017-2018 2018-2019 2019-2020

OPERATING EXPENSES (cont'd)

2620 652 ELECTRICITY 7,500 7,500 7,500 7,5002620 653 NATURAL GAS 3,000 3,000 3,000 3,0002900 211 EMP. INSURANCE 375,749 322,830 396,800 416,6402900 225 SICK LEAVE REDEMPTION 4,500 4,671 4,500 4,7002900 221 EMP. RETIREMENT 112,323 117,679 121,223 126,2712900 230 SOCIAL SECURITY 76,927 80,117 82,737 86,4792900 250 UNEMPLOYMENT COMP. 700 0 700 7002900 260 WORKERS' COMPENSATION 2,600 2,920 2,600 4,0772900 290 OTH EMPLOYEE BENEFITS 114,678 47,663 115,069 115,0695220 880 FEDERAL PROJECTS 1 0 1 1

TOTAL EXPENSE 1,015,986 891,825 1,084,856 1,125,495

EXPENDITURE SUMMARY

SALARIES 1,001,079 1,053,356 1,087,615 1,120,445OPERATING EXPENSE 1,015,986 891,825 1,084,856 1,125,495

TOTALS 2,017,065 1,945,181 2,172,471 2,245,940

10/2/2018 DRAFT 2 of 3

S.A.U. NO. 55 BUDGET

BUDGETED ACTUAL BUDGETED BUDGETED2017-2018 2017-2018 2018-2019 2019-2020

RECEIPTS BEGINNING FUND BALANCE 25,000 66,683 25,000 25,000 DISTRICT SUPPORT 1,992,064 1,992,064 2,147,469 2,220,938 OTHER INCOME 1 1 1 1 FEDERAL PROJECTS 1 1 1 1

TOTALS 2,017,066 2,058,749 2,172,471 2,245,940

ALLOCATIONEqualized A.D.M. Percentage Percentage Distr. Share

DISTRICT Valuation 2017 2016-2017 2018-2019 2019-2020 2019-2020

Hampstead $1,248,788,229 865.04 23.55% 23.83% 529,308

Timberlane $3,290,664,189 3,426.77 76.45% 76.17% 1,691,630

Total $4,539,452,418 4,291.81 100.00% 100.00% $2,220,938

DISTRICT 2018-2019 2019-2020 DIFFERENCE

HAMPSTEAD 505,777 529,308 23,531TIMBERLANE 1,641,692 1,691,630 49,938

2,147,469 2,220,938 73,469

10/2/2018 DRAFT 3 of 3

SUPERINTENDENT’S GOALS FOR 2018 -19 Timberlane Regional and Hampstead School Districts

1 ACAD EMICS , P ROG RAMS and P RACTICES

T I M B E R L A N E

Work to improve academic rigor resulting in increased student achievement by way of the following district and building level initiatives:

a. Block Schedule - Monitor second year implementation of the 90 minute block schedule at TRHS and TRMS with specific attention to the personalization of student learning.

b. Response to Intervention - Monitor implementation of district-wide 3-tier RtI model to meet the individual needs of students in the areas of academics, behavior, and social-emotional learning.

c. Curriculum - Continue the writing of UbD Stages 2 and Stage 3 curriculum, focused on assessment and the design of instructional lessons that foster a deep understanding of topics and the application of learning to new tasks.

d. Science Technology Engineering Arts and Math (STEAM) - Continue to expand Pre-K-12 STEAM opportunities and technology implementation that promote the development of 21st Century Skills such as collaboration, problem-solving, and creativity for students at all levels.

e. Grading and Reporting - Continue to develop a hybrid model for secondary grading and reporting that reflects both a traditional grade and information on student competency acquisition with regard to both curricula and Work Study Practices.

H A M P S T E A D

Work with Directors and Administrators to:

a. Research and present a plan for Foreign Language Elementary Schools (FLES) program.

b. Refine homework policy, procedures and practices and evaluate its first year implementation.

c. Monitor the Universal Design for Learning training and implementation plan.

d. Maintain a focus on student performance data review at monthly H-Team meetings.

e. Support integrated lessons, STEAM activities and opportunities where student demonstrate creativity and innovation.

f. Implement competency-based performance assessments.

g. Maintain curriculum, instruction items as part of the Monthly H-Team agenda items.

2 CLIMATE, CULTURE and PUBLIC RELATIONS

T I M B E R L A N E

Work to improve the climate and culture through a variety of district and building level initiatives:

a. Evaluate current systems, and develop new/revised practices for providing a systemic program of job-embedded, on-going, training that supports educator development, collaborative practices, educator empowerment, and teacher retention.

b. Continue efforts to improved curb appeal to inspire unity and learning and instill civic pride.

Superintendent’s Goals for 2018-19 Page 2 of 3

c. Increase capacity for understanding and responding to adverse childhood experiences, social-emotional well-being, and addiction through professional learning opportunities, and collaboration with community resources and law enforcement.

d. Implement a comprehensive anti-bullying intervention program to address student bullying and harassment.

H A M P S T E A D

Work with Directors and Administrators to:

a. Deliver press releases and messages to our staff and community on important educational topics affecting Hampstead School District.

b. Monitor and report twice a year on the progress of the yearly action steps toward the long term goals of the School District’s Strategic Plan.

c. Deliver seven policies per month to the Policy Committee for review and action.

d. Emphasize safe and secure buildings and grounds by implementing new security practices and resources.

e. Successfully implement the use of new positions: a School Resources Officer and a Social Worker.

f. Lead efforts in creating an action plan to improve the Hampstead’s System of Care with a district-wide team.

3 FACIL IT IES and TECH NOLOG Y IMP ROVEMENTS

T I M B E R L A N E

Collaborate with appropriate committees, boards and departments to:

a. Conduct a facilities needs assessment that can be used to assist in determining future facility improvements.

b. Develop a facilities improvement plan consistent with the Strategic Plan in the areas of safety and security, athletic and sport’s needs, and space and program needs.

c. Continue to support the district’s Capital Improvement and Technology plans by providing the necessary information to keep these plans updated, and the necessary staffing to ensure the implementation of these plans.

d. Implement online payment and web form system for parents and guardians to be able to sign up for and/or pay for district products and services to replace using paper copies and checks.

e. Upgrade and migrate the time attendance and accountability system to be securely cloud hosted and increase compatibility with the district’s financial system.

f. Improve performance and stability for Internet connections at all schools to support online learning resources.

H A M P S T E A D

Work with Directors and Administrators to:

a. Collaborate with the School Board in identifying the facilities plan for meeting the educational needs of the students, including the Hampstead Central School Renovation and Improvement Plan.

b. Support the Board goals of recycling and energy efficiency.

c. Assist in developing a Comprehensive Facilities Plan with Board priorities.

Superintendent’s Goals for 2018-19 Page 3 of 3

4 BUSINESS and BUD GETING

T I M B E R L A N E

a. Implement recommendations of outside consultant on staffing and workflow to achieve better analytical review and control over the finance function, provide better end user response and support, and enhance internal controls.

b. Implement new time recording and tracking system that integrate seamlessly with the districts’ enterprise system, Infinite Visions, and enhances security and better meets the needs of the district.

c. Provide Support to Budget Committee and School Board in budget development and default budget development by working with budget owners to identify needs and opportunities in the budgeting process, providing and working within a timeline for budget development with the respective boards, and providing the necessary documentation and support to move forward on those budgets.

H A M P S T E A D

Work with Directors and Administrators to:

a. Implement new time recording and tracking system that integrate seamlessly with the districts’ enterprise system, Infinite Visions, and enhances security and better meets the needs of the district.

b. Develop the 2019-20 budget for the school district that supports a culture of continued improvement, factors student academic requirements, and a bottom line that is acceptable to the Board.

c. Create a collaborative process with School Board liaisons for budget preparation.

d. Liaise with Pinkerton Academy for budget preparation, programs, and sending school agenda items.