A Year in Review: 2018

Membership:

This year The Parry Sound Area Chamber of Commerce has seen huge growth. We have been very active in the community and have increased our membership by 16.9% over all. We are continuously showing value to our members and incorporating new ways to educate, network and advocate. We began with 230 members in January 2018. Forty new businesses have joined the chamber of commerce and we continue to see increased interest. Last year’s support from The Township of McKellar has been a vital part of that growth. We are continuing to work diligently to include more businesses in McKellar into our membership data-base so we can service the main industry that affects them. We continue to work on open dialogue between our organizations and plan on increasing frequency of meetings with council of all municipalities in the year to come. McKellar’s businesses have been very receptive to sharing ideas in support of the municipality, with the chamber as a tool to do so. This year we ask for continued representation of the membership in Seguin through board participation. If representation is not possible, we ask that the open communication continue through out the upcoming year in the form of monthly reports to our board of directors. This ensures that your municipality is being heard at the monthly meetings of the Chamber of Commerce. Please take the time to read on about our community involvement, advocacy and events that our members have participated in through this year. We wish to continue to offer these types of services, however we can not do it with out your support. Thank you for being a vital part of the Parry Sound Area Chamber of Commerce, and for supporting the area’s businesses.

Community involvement:

The Chamber has been heavily involved in community projects this year. We increased our social media presence to a following of nearly 900 people up from 160 previous followers in January 2018. We share community events on 3 different platforms on social media as well as in our weekly newsletter. We currently have 379 subscribers to our newsletter and it grows weekly. We implemented a “subscribe now” button on our web page to encourage people to stay connected with the chamber weather they are members or not. We have our newsletter subscribers divided into categories to ensure the proper message is getting out to the public and our membership.

The Chamber has engaged in the planning of an economic summit and forged strong bonds with both the Town of Parry Sound and the Regional Economic Development Officers. The Familiarization tour entitled “own the Space” was a project endorsed by the Community Business and Development Centre, which saw 26 potential new businesses interested in our area. We ended the day with a collaborative event aboard the Island Queen in conjunction with our End of Season Celebration Cruise. It was a huge success. We are currently working on a Spring tour and making the cruise an annual event.

The Parry Sound Muskoka Community Network has been involved in our area more, which has seen engagement from surrounding areas and excitement for the District of West Parry Sound. The Chamber is strongly connected with PMCN and has engaged in innovative initiatives through out the year including hosting the regional innovative strategy group meeting on October 9th, a Robotics Expo through their connection with Inspire Tech on November 10th, and the implementation of downtown wifi through the town crier app and in connection with the DBA of Parry Sound.

We have forged a relationship with the Downtown Business Association and have been collaborating on events and promoting and supporting our downtown core through out the year. We had a food drive for the Harvest Share food bank until Christmas and saw donation boxes were set in our area’s businesses for collection. When the Downtown thrives, the entire Parry Sound district benefits.

Currently we are working closely with the surrounding chambers to gain clarity on strategies that have been tried and tested, as well as possibilities for future collaborative events to benefit all areas. The executive Directors of all surrounding chambers in the Muskoka and Parry Sound areas meet quarterly to discuss strategy. We feel this is a great way to build comradery in the communities, as well as support our communities with ideas that we may not have had ourselves.

Advocacy:

This year has been successful on the advocacy pillar of our strategic plan. We attended Queens Park in February 2018, where chambers from across Ontario met with ministers of varying distinctions to discuss key topics for our areas. We met with the Minister of Housing, and the Minister of Health and long-term care. They were well-aware of the crisis in Northern Ontario surrounding both subjects, however the chamber was able to bring specific examples to the table with hard facts to support the need for more support here in the Parry Sound Area.

We had an unfortunate media experience surrounding the “Parry Sound #33-Fire” by which a media station made a false report regarding the evacuation of the Town of Parry Sound. This affected tourism to the area immediately before a long weekend, and our business community was impacted heavily by this report. The Chamber took immediate action less than 12 hours after the report was aired, however the damage was done. The news station was met with a phone call from the Executive Director and followed up with a written request for a formal apology to the Parry Sound area’s businesses.

In response to outcry from our businesses the station did a follow up report where they interviewed a few businesses on camera for their morning show. MP Tony Clement sprung into action as well, and the Chamber immediately sent a formal letter thanking him for his involvement as well.

One of our members has struggled with red tape surrounding their business for the past 15 years. They were on the brink of closing their doors and met with the Executive Director of the chamber on several occasions regarding strategy. We assisted in writing a letter for them in-order to secure a hearing for the MNR, we involved this business in networking events, and suggested they begin a petition to their customers who adore their product and do not want to see them go out of business due to the restrictions being put on them at a government level. These actions worked. Not only did the business see significant growth, but they have secured a hearing with the request to lift restrictions on their business to keep up with demand.

We nominated one of our members for the Ontario Business Awards in excellence to community involvement for persons with disabilities.

We are in touch with the OCC and keep our members up to date with the latest policies that come from provincial and federal government as they pertain to business. We hold memberships with both the OCC and the CCC and communicate often.

We have been involved in polling the public towards the Cannabis distribution decision, and for the repeal of Bill 148. This information was relayed back to the townships and the OCC.

Events:

In the past year, our events have been structured around creating value for membership and therefore we did not seek to turn a large profit as far as fundraising was concerned. Our members were only charged for events if it was a large cost to the chamber, and with the aid of community and private sponsorships we were able to keep the costing to a minimum. Our events this year were valuable for networking, gaining new membership and education. Below is a list of the events we coordinated for 2018.

January: AGM February-business After Hours Meg Wallace Photography March- Business After Hours: Mary Street Centre April- Business Awards Gala at Seguin Valley Golf Club May- Peter Lane “How to Market You” educational seminar May provincial all candidate’s meeting May Kawartha Credit Union appreciation lunch June- Business After Hours: B.Lepage June Lunch and learn: Tony Gilchrist and Savvy Cards Summer break for events September: Fly and Buy at the Airport, The Golf Social and End of Season Celebration in collaboration with Own the Space Tour. October- Lunch and Learn: “Show me a sign” small business week presentation at the business centre November 3rd Peter Lane All day digital and Video marketing workshop- Attracting high level clients November 13th Gift Certificate workshop with Andrew Ryeland Nov-Dec Food Drive for the Harvest Share food Bank. December 6th One Kids Place Christmas Luncheon Jan 9th 2019 AGM Breakfast

We have been involved in other organization’s events and ensured a great presence in our community to support them. Events we were present at include: Women’s day celebration, Impact awards, Robotics Expo, Home Town Hockey, The Girlfriends weekend, The Business Centre’s many workshops and events, The CEO winter conference in Toronto, Smart community’s block chain meeting, Snow Birds show, Regional Innovation Strategy Meetings.

Dear Mayor and Council: Please consider this letter a request to Council to make provision in the 2019 Budget to support the activities of the Parry Sound Area Chamber of Commerce. The Parry Sound Area Chamber of Commerce is the independent, consolidated voice of business for the entire district, and the channel for our collective commercial success. Your support allows us to focus on our mandate to support local businesses through advocacy, education, connections and access to services and benefits, rather than focus on revenue-generating activities. In the past year we have grown substantially as an organization. Advocacy, membership and community involvement have been at the forefront of our daily operations. The Chamber has also been forging economic relationships in efforts to attract new business to the area and support them upon establishment in the Parry Sound district. Our programs and services directly benefit not only the businesses located in the township of McKellar, but in the surrounding municipalities that have a direct impact on your area. We have increased our membership this year, while retaining 100% of last year’s participants in your municipality. This is a good stride in the confidence that our organization exudes for this municipality, and the surrounding. It is often difficult for municipalities to determine what level of financial commitment they can justify to organizations. We have a proposal for you to consider that takes into account the level of assessment of each of the seven municipalities as well as the permanent population and the amount of chamber members in each respective municipality. If we take formulae of 1/3, 1/3, 1/3 of the previous mentioned criteria we can achieve a proportional funding from each municipally. Total funding request from all seven municipalities is $19,500.00. This is just 16% of our annual operating budget. The majority of our operating funds are raised through membership dues, events and commissions. Please see attached proposed funding formula. Several municipalities have, in past, contributed more than we are asking of them and for that we thank them and if the wish to continue that level of commitment we will be able to offer more programs and services than we have budgeted for this up coming year. Those municipalities that have not previously met these funding levels may be able to use these fairness formulae to justify additional funds. We are confident that the businesses within the Archipelago would benefit greatly by your contributions to allow the chamber to continue to be the voice of, and support for, local business in the Parry Sound Area. We thank you for your past and continued support and look forward to working with the Township of McKellar in our 122nd year of service to the community. Sincerely, Gail Burrows, President

Fairness Funding Formulae Weighted Assessment Amount of Support Archipelago 2,011,334,659 23% $1495.00 Carling 988,881,620 11% $715.00 McDougall 703,101,785 8% $520.00 McKellar 620,845,155 7% $455.00 Parry Sound 812,347,635 9% $585.00 Seguin 3,233,891,756 36% $2340.00 Whitestone 551,257,468 6% $390.00 Members Amount of Support Archipelago 8 3% $195.00 Carling 5 1% $65.00 McDougall 23 5% $325.00 McKellar 4 2% $130.00 Parry Sound 170 65% $4225.00 Seguin 52 24% $1560.00 Whitestone 0 0% $0.00 Permanent Population Amount of Support Archipelago 548 4% $260.00 Carling 1063 7% $455.00 McDougall 2405 15% $975.00 McKellar 930 6% $390.00 Parry Sound 6191 39% $2535.00 Seguin 3340 22% $1430.00 Whitestone 1030 7% $455.00 Using the above formula the totals for each respective municipality are as follows: Archipelago $1950.00 Carling $1235.00 McDougall $1820.00 McKellar $975.00 Parry Sound $7345.00 Seguin $5330.00 Whitestone $845.00 For a total of $19500.00

Township of McKellarP.O. Box 69. McK€llsr. Ontario POG 1C0 Phone: (705) 389-2842

Fax: (705) 389-1244Rcquest for D€legation/Deputation before Council

Pursurnt to By-la$ No.2009-24 as.mended, any person wishing to make a deputation bcfore Council shall submita request in writing to the Clerk no later than l:00 p.m. on the Wednesdayprior to the meeting at which they wishto bc heard. The written request shall be a detailed written subrirission which clearly outlines the mafter that thedcpulationwishes to prcscnt to Council including thc naturc ofthebusiness to bc discusscd and the person(s) namedto make the deputation. The detailed written submission, together with this form, shall be circulated with theCouncil agenda. Pleasc notc that Deputations are limit€d to l0 minutes in length.

PLEASE PRINT

Reminder: A signed dctailed written submission must be provided to the Clerk's Oflice by l:00 p.m. on th€Wednesday prior to the meeting . Failure to provide r signed detriled written submission by the Wednesdry priorto the Council meeting will rcsult in the deputation not b€ing pl.ced otr Council's agenda.

I)ecorum dict.tes respect for all opinions and itrdividusls sre reminded there is z€ro tolerence for coarse lsnguagernd inappropriat€ behaviour. By submitting this Form you have indicated agreement with this requirement.

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West Parry Sound District Museum Updated 2018 attendance numbers

January 78

Total Admission Sales: $7,582.27

Total Gift Shop Sales: $6,694.30

Total Revenue from Rentals: $4,978.73

The Museum's New Facebook 'likes' for 2018

total 91 (total likes 994)

February 63

March 406

April 296

May 361

June 715

July 1421

August 1651

September 755

October 805

November 279

December N/A

TOTAL ATTENDANCE 6,830

2019 Temporary Exhibits

What's New 2019

January 9, 2019 to March 3, 2019

This exhibition is a chance to display all the new acquisitions from 2018 and thank the donors

for their contributions to the Museum.

Forgotten Communities: The Commercial Fishing Villages of Parry Sound

March 6, 2019 to December 21, 2019

Commercial fishing established villages on Georgian Bay and their own success led to their

demise.

From Vimy to Juno

March 27, 2019 to April 26, 2019

Exploring visual parallels between the First and Second World Wars, illustrating how Canadian

soldiers aided the allied forces.

Fashion Exhibit

May 8, 2019 to October 20, 2019

Social and economic factors impact fashion trends, drastically changing the way women dress.

An Artisans Christmas

November 12, 2019 to December 21, 2019

A collection of small works of art by local artists that can be purchased by the general public.

The Ottawa, Arnprior, and Parry Sound Railway In the fall of 2019 a model lovingly created by Graham McDonald over 15 years will find a new

home in the West Parry Sound District Museum’s E Roy Smith Gallery.

West Parry Sound Economic Development Collaborative

Terms of Reference

September 26, 2017

Vision

To drive collaborative economic development in West Parry Sound by building on

strengths and pursuing opportunities.

Structure

The West Parry Sound Economic Development Collaborative is comprised of a Board of

Stakeholder Municipalities, Partners to the Board, Steering Committee, Core Group of

Advisors and the EDO.

Funding

The West Parry Sound Economic Development Collaborative will be funded by the

Stakeholder Municipalities who will provide their full annual financial contribution based

on the following formula and the annual approved budget:

Carling Township 11%

McKellar Township 11%

Municipality of McDougall 11%

Seguin Township 22%

Town of Parry Sound 22%

Township of The Archipelago 11%

Whitestone Township 11%

*If not supported by all West Parry Sound Area municipalities, proportionate budget

adjustments will be made.

Municipal Stakeholders Board

a) The Municipal Stakeholders Board are elected officials comprised of the heads of

Council, or designate, for the municipalities of Carling Township, McKellar

Township, Municipality of McDougall, Seguin Township, Town of Parry Sound,

Township of The Archipelago, Whitestone Township.

b) The Municipal Stakeholders Board members shall be appointed through

Resolution by their Respective Councils for the term of Council.

c) The Municipal Stakeholder Board members are voting members.

d) A Board Chair and Co-Chair shall be appointed by the voting Board members.

e) The Municipal Stakeholders Board is supported by Partners to the Board –

FedNor and NOHFC. These representatives are non-voting, resource members.

f) The Municipal Stakeholders Board shall meet twice/year and meetings will be

agenda driven.

g) The Board Chair shall set the agenda and preside over meetings.

h) The Board Chair may call a Special Meeting which will not be open to the non-

voting members.

i) The proposed West Parry Sound Economic Development Collaborative will be a

“joint municipal service board” established by the participating municipalities.

Although each individual municipality is, itself, authorized by the Municipal Act,

2001 to undertake “economic development services” (which is a defined term

in the Act), Council of the participating municipalities have determined that there is

mutual benefit to promoting economic development in the West Parry Sound Area

as a collective rather than as individual municipalities.

The participating municipalities can rely upon the authority set out in the Act (section

202) to create a joint board to direct the group’s economic development efforts and to

retain an employee(s) for that purpose. The Board will be delegated specific

responsibilities through an agreement signed by all participating municipalities. Once

established, the Board is a separate corporate entity. Its funding will come from the

participating municipalities through a formula established in the agreement and from

any provincial/federal funding opportunities. It would be required hold open meetings

and be subject to the same provisions of the Municipal Act, 2001 that apply to the

conduct of municipal council meetings and the operations of Council in general.

j) The role of the Board is to:

➢ Focus on the ‘big’ picture.

➢ Set Strategic Direction and focus.

➢ Approve policies.

➢ Annual Budget approval.

➢ Appoint the Core Group of Advisors members based on a skills matrix.

Partners to the Board

a) Representatives from FedNor and NOHFC will support the Board by

attending the bi-annual meetings.

b) The role of the Partners to the Board is to provide advice on both federal and

provincial priorities, trends and funding/partnership opportunities.

c) Partners to the Board will be resource members and will not carry a vote.

Steering Committee

a) The Steering Committee will be comprised of municipal staff appointed by

their respective Councils of the municipalities who have provided their full

annual financial contribution. In addition, the CBDC Board will appoint a

Board representative through to the end of the CiiNO/FedNor funding

agreement term.

b) Steering Committee members shall be appointed by Resolution of their

respective Councils for a four-year term to coincide with the term of Council.

c) The role of the Steering Committee is to:

- review and revise as necessary the West Parry Sound Economic

Development Collaborative’s Terms of Reference;

- provide the EDO with operational direction to advance/implement priorities

of the Board;

- receive and review input from the Core Group of Advisors;

- review and approve the EDO’s workplans;

- approve budget allocations;

- EDO’s performance review;

- development of selection criteria and areas of expertise for the Core

Group of Advisors members;

- oversight of all operational matters related to the West Parry Sound

Economic Development Collaborative.

- recommend an annual budget to the Municipal Stakeholder Board.

- make policy recommendations to the Municipal Stakeholder Board.

- provide regular performance reporting to the Board with respect to the

Board’s Strategic direction and focus.

d) The Steering Committee will meet monthly at the EDO’s office. Meetings to

be held on the 4th Thursday of every month from 9:30 am – 12 noon, subject

to change.

e) Meeting dates and schedules will be established by the Committee.

f) A Chair and Co-chair will be appointed by the Steering Committee members.

g) The Chair will meet with the EDO to set the agenda based on input of the

Core Group of Advisors per Section ‘C’ above.

h) Agendas are to be circulated to Steering Committee members one week prior

to the meeting date based on input of the Core Group of advisors per Section

‘C’ below.

i) Minutes of each meeting shall be taken and circulated to the Committee

members and Stakeholder board representatives.

j) Committee members may attend meetings via conference call or skype.

k) A simply majority of members attending shall constitute a quorum.

l) Committee members will be responsible for regular reporting/updates to their

respective Councils.

Core Group of Advisors

a) The Core Group of Advisors will be comprised of private, public and non-profit

sector members.

b) The Core Group of Advisors will be appointed for a four-year term by the Board

based on selection criteria and areas of expertise. Term is to coincide with the

term of Council.

c) The Core Group of Advisors representative shall provide the Steering Committee

Chair with a list of items for the monthly agenda. These items are to be received

by the 3rd Monday of each month, summer months excepted, for inclusion on the

monthly Steering Committee agenda.

d) Once the agenda has been set, the Core Group of Advisors are to select

representatives to attend the meeting who can speak to the items on the agenda.

Core Group of Advisors are welcome to attend the monthly meetings and identify

a spokesperson for items they have brought forward to the agenda.

e) Monthly Steering Committee meetings with the Core Group of Advisors will be in

a round-table/working meeting format and agenda-based. This meeting will

adjourn to a Steering Committee meeting of staff.

f) The role of the Core Group of Advisors is to provide support to the Steering

Committee and the EDO in the capacity of mentorship, advisors, ‘think-tank’, and

sounding board.

g) The Core Group of Advisors are encouraged to meet freely throughout the year.

Rules of Procedure

a) A quorum for a meeting will be considered the majority of appointed Steering

Committee members.

b) The following voting procedures will be observed:

i) Only appointed members of the Advisory Committee in attendance can

vote;

ii) Each member shall be entitled to one vote on each decision/question

arising at any regular or special meeting of the Steering Committee;

iii) The Chair of the Steering Committee votes as any regular member;

iv) Voting shall be indicated by a show of hands;

v) The Core Group of Advisors members have no voting rights.

c) Every member of the Steering Committee, all support staff and every specially

invited person attending any meeting of the Steering Committee, shall respect

the confidentiality of all matters brought before the Steering Committee and shall

not release any information regarding these matters without the approval of the

Steering Committee members, as dictated by the Municipal Act.

d) All regular members of the Steering Committee are subject to the requirements

of the Municipal Conflict of Interest Act, 1990.

e) Approval to amend the Terms of Reference will require approval by the majority

of the Steering Committee members present. Proposed amendments to the

Terms of Reference will be submitted to each of the Municipal Councils for

approval and will take effect upon the approval of the Municipal Stakeholder

Board.

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2018’s - BYLAW / MLEO’s 0PERATIONS OVERVIEW REPORT

The following is provided-not as a commercial; rather as a profile of what the undersigned feels is Relevant to - profiling / overviewing the ever changing scenarios taking place in the field 24/7; and as a flag, per the importance of identifying & staying ‘ahead’ of the challenges per “Public Safety” needs. Responsibility Overview

*As with all Federal /Provincial/ Municipal agencies; the primary role and objective is to provide adequate and professional resources which enhance and provide services which benefit and assist ALL ratepayers and visitors to Safely, and Peacefully enjoy their time and use of property in the respective jurisdictions. *Municipally- these support services are funded, (in whole or in a large part) via property taxes). These support services include (but are not limited) to: Road’s Construction and maintenance- Waste control-,-Water quality- Fire Protection & Prevention-Environmental protection and Peace and Serenity of persons -while travelling to/through, or residing at their property or destination within the Townships jurisdiction; *To implement and maintain the above Provincial & Municipal goals, it is NOT any 1 person or agency, it is a blended interface of all sectors, (per Federal /Provincial benchmarks) from:- Council members, via Administration & their team (per guidelines and oversight), through to the individual Departments and staff therein! *THERIN it IS a ‘TEAM Effort! Why is Bylaws role and objective, set up to compliment the above? *It is based on the above ‘same’ objectives: “The Safety and Well Being”- of ALL who pass through, or spend time (short term or long term) in the Township’s super jurisdiction. *Subsequently, there is ‘IN Place’ appropriate Provincial (Regulations & Acts) / Municipal rules (Bylaws) and benchmarks, interfaced & structured to reinforce said objectives. These include Bylaw sectors / items, such as: Fire /Fireworks Safety – Disturbing others per- type/level of Noise Emissions – Traffic flow safety on all Municipal & Provincial roads and water recreational use transportation safety within the Twp.- this also includes; Parking in an unsafe location or manner, as well as depositing of snow or waste materials on the roadways, and adhering to posted speed benchmarks; plus water contamination and water travel safety benchmarks. (see below) *Protection of the environment is obviously also a key objective-highlighted by the sectors extensive waterways and natural terrain; therein –be it septic waste benchmarks / Waste disposal violations / Badly deteriorated/unsafe structures/ docks ‘and’ accumulation of waste materials in various residential areas or similar property creating value deterioration issues-the bottom line is: Federal/ Provincial/Municipal regulatory benchmarks: Are THERE FOR THE HEALTH & SAFETY OF ALL!! ( pg. 2)

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Locally- Our Elected Officials and Municipal Admin staff & Department Supervisors, take the lead: * Therein oversee / monitor / adjust – the content & implementation & enforcement of the Bylaws which are in place. * Via monitoring the periodic changes in Regional /Provincial benchmarks AND changes in our areas Population Growth and Property Usage, plus “Environmental” changes; they are able to effectively adjust /update the resources needed to meet the common goal- ‘Public Safety’! How does the Municipality’s Bylaw Dept.’s role assist in this area’s Enforcement Obligations? *1st- It IS NOT JUST the Bylaw Officers who work daily to reinforce ‘Public safety’; it is a combination of the area’s: OPP, Fire Services/ MNR, EMS, Mattawa Conservation, along with other Gov. support sectors. When blended with various volunteer organizations, be it -rate payer groups / our numerous super community groups- PLUS input & SUPPORT from ‘ratepayers themselves’ who CAN & DO make the difference!! How DOES / HAS the input / support from “ratepayer’s” make a huge /beneficial difference? - This past summer, and it’s very high risk FIRE / FIRE-FIREWORKS BAN conditions ‘validated’ the vital role that ratepayers did and can make in ‘PREVENTION / REPORTING OF’ violations: - As profiled on the attached stats of 2018’s Bylaw Enforcement primary occurrence’s, you will see that: The Townships 2018 ‘Fire Safety Violations’ were at the highest they have been in MANY/MANY years. - Had it not been those “Calls to Bylaw” from ratepayers to Bylaw and/or the Fire Dept.; a number of the Fire/Fireworks violations may have gone (because of location) unreported until it was too late ; therein could have / would have SPREAD to nearby structures AND TO grass/brush areas, therein spread even further/faster = more structures burned down!! • ‘Parry Sound ‘33’ Fire, as well as this areas ‘Ardbeg’ fire and it also- requiring both land and Arial

suppression teams - validates this climatically changing reality. • Unfortunately- ‘per Environment Canada’s’ -forecast for the upcoming and beyond -‘climate’

conditions; this area IS in for more (possibly worse) Fire Risk conditions, as we move into 2019-2020 etc.!

• Another “reality” is now that the use of Marijuana (on privately owned property) has been legalized-IT WILL-bring with it-issues /occurrence’s which will likely increase violations of our- in place & future regulation’s via part time (guests/occupants) of our MANY recreational sector property’s.

• Per our increasing property use observations over the last 9 yrs. - these multi use sites are in the 100++ range! Therein based on our occurrence stats-‘OUR VIOLATIONS’ (noise/fire/fireworks/illegal waste disposal will likely increase (summer);-and our (Winter)–Illegal parking (blocking snow removal by Roads Dept.) will continue to increase.

• A flag of this reality was validated in late Spring/Summer of 2018, wherein both occurrence’s and call outs by both Bylaw & Fire Dept. sectors were up 20 to 30%.

Please see the attached (Pg.’s 3-4 ) Bylaw occurrence’s summary Respectfully Gary Joice, MLEO, Twp. of McKellar. ( pg. 3)

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Bylaw Occurrence’s for 2018 (1 Year) 01 Dec.2018 to 30 Nov.2018 The following #’s breakdowns/summary- profiles the type/scope of our violation occurrences’ and Include those reported by citizen callers / FD calls / & those observed on patrols . 37-FIRES- 9- FIREWORKS- 10-NOISE-

25- PROPERTY STANDARDS / ILLEGAL STRUCTERS /ILLEGAL TRAILERs

26-PARKING or ILLEGAL SNOW REMOVAL

8-ILLEGAL WASTE DISPOSAL

8-K9 ISSUES (per noise or @ large or aggressive)

5-SKI DOO or ATV violations

14- MISCELLANEOUS (damage road allowance / reckless boating / gun violations /missing ____ Person / suspicious vehicle /septic overflow) 142 - 1 YEAR (2018) TOTAL Occurrence’s v/s (2017’s ,1 year occurrences that were 86) i.e.- 39% over projected- therein, approx. 25% were Fire Ban related, balance were- Prop Std.’s / Parking issues (mainly winter ‘guests’) • On average, each of the above “formal-paper/video validated” occurrence’s required a

minimum of 4 hrs of Officer’s time- i.e.= 568 hrs -plus** some situations (around 15) – took 8 to 12 hrs labor to complete & close file =,+ 100hrs min –

• therein 2018 TOTAL labour was 668 hr. (this does not include approx. 30 hrs PR @ Market days/fair/ and other PR related events)- the above in turn definitely increased overhead cost-(such as mileage /report-evidence back up filing etc.) FYI – Every occurrence needs a full paper & video trail, in order to validate (for future) re-occurring sites –therein being legally positioned for the Township to take appropriate ‘cost recovery’ actions against site owner-when same site re-occurrence’s take place!

• SPECIAL NOTE: ‘Yes’ the above 2018 stats ‘are higher’ than my –(Sept. 2018 submitted) – stats report!-WHY?- Candidly!- My oversight, in that the June-August 2018 periods were literally “GO” 24/7 on calls-therefore transfer of field/occurrence notes/scene video’s got behind and (had not yet been formally transferred to my ‘computer tracking records’), when I tallied ,said Sept interim report to Council! Finally- Oct/Nov I am ‘catching up on said paper trials; and can fully backup the enclosed stats! *****************

( pg. 4)

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ACTION’s TAKEN ON THE ABOVE PROFILED OCCURENCES: Per, benchmarks established by Canada & Ontario’s Court Evidence benchmarks-mixed with the application of “Common Sense” enforcement; each and every investigated occurrence is dealt with accordingly. Parallel with that is the “key”- Public Safety & Prevention of a RE-Occurrence! Therein for EVERY OCCURRENCE we use the following benchmarks: • *** Validating that- there has actually been a violation of a Bylaw or Twp. jurisdiction

Provincial Offense. • IS there ‘Court acceptable’ EVIDENCE to confirm the situation? (e.g.) Confirmed by

Officer on arrival @ scene & video recorded, and/or reliable witness’s (who are prepared to testify in Court); therein does the Officer have or the witness have- either photo(s) or video to validate their observation of the violation?

• IF so: Does the type/severity of the ‘confirmed situation WARRANT a “POA Charge” OR: does the Officer feel that- a written or verbal NOV (Notice Of Violation) is appropriate given the circumstances & the content within the violated Regulation or Bylaw. ALSO- Has there been a previous ‘on file’ similar caliber violation at the site OR by the same person(s)

• Another ‘key’ consideration (particularly for Fire/Fire Works violations) is: did the ‘current” violation occur during a “well posted Fire Ban” ?

• Rounding out the on scene assessment is- the level of / type of “sincere” concern’ / regret BY the identified violator(s)

• OR- does the situation require /warrant a ‘follow up investigation’ by the Officer-BEFORE – a decision is determined per said charges or documented warning “is issued” NOTE: Under the POA benchmarks- we are allowed 6 mo’s from the date of the violation, within which a ‘post-incident charge’ can be laid.

Based on the above, the following breakdowns apply (in whole or in part) to the following actions taken on the Page 3- 2018 ‘occurrence’s breakdowns’ SUMMARY

In 2018, per the enclosed occurrence’s – 24 POA charges were laid –primarily Fire violations. 45-NOV”s were served to violator or site owner

36-Verbal Warns (with site location/ notation put on file 37- The Balance- are either under 2019 follow up monitor and/or needing Bylaw upgrade’s to effectively enforce (eg- 10 Property Standards issues) + 5 had insufficient validation to enforce- OR violator not ID’d 142 IN CLOSING *Bylaw-would like and appreciate-Council formally “Thanking” the McKellar Fire Dept/Chief Bier and his amazing crew for their huge support/patrols/assist during the Fire Ban! Not only did they flag a number of unreported violations-their patrol presence definitely improved compliance by the public * A salute also to 2018’s Council for their assist/co-op/support to the Bylaw operation; we look forward to continuing input/support in 2019 fwd-in our common goal of PUBLIC SAFETY. Respectfully, Gary Joice MLEO

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Ail

Recommendation That Council receive this report and provide direction to staff on whether or not it wishes to opt out of having cannabis retail stores in the Township. Background Municipalities in Ontario are being given a one-time opportunity to prohibit cannabis retail stores from being located in their municipality. The “Opt out” must be passed by a Council by way of a resolution by January 22, 2019. If a municipality opts out, the Alcohol and Gaming Commission of Ontario (AGCO) would automatically refuse any applications for a proposed cannabis retail store in that municipality. A municipality that has opted out can later opt back in, but that decision is then final. The Province has committed to provide $40 million dollars in funding over two years to help municipalities with the costs of recreational cannabis legalization. Municipalities will receive funding on a household basis of at least $5,000 in early January. After January 22, 2019, the Province will provide another similar payment to municipalities which have not opted out. Only those municipalities that have opted in will receive a second payment of $5,000. These monies must be used to address the implementation costs that are directly related to cannabis legislation. This would include such matters as increased EMS/Fire Services. The Province has indicated that the location of cannabis retailing will remain subject to compliance with municipal zoning by-laws and the Ontario Building Code. A cannabis retail store could be permitted in a zone that allows other forms of retail. The Province will not allow a cannabis store within 150 metres of a school. Municipalities have no licensing authority for cannabis retailing and will not be able to regulate or prohibit the retail sale of cannabis from a provincially licensed store. The authority to license rests with the AGCO. A municipality that chooses to opt in will receive notice from the AGCO on applications for specific cannabis retail store sites. The province will establish a 15 day period for public and municipal comments. AMO has prepared a draft policy statement template that could be used to assist municipalities in communicating if the location of a store is in the public interest. This could include stating that proximity to other potentially sensitive uses is not desirable. These types of uses or places

Township of McKellar Council Report

Date: December 10, 2018 Subject: Cannabis Retail Stores Manager: Tammy Wylie, Clerk Administrator Attachment: None

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could include places of worship, parks and recreational facilities, libraries and day cares. It could also include proximity to already licensed cannabis retailers. Options 1) Opt-in to allow cannabis retailers in the Township. If this option is chosen there is no action required by the Council. 2) Opt-out to not allow cannabis retailers in the Township by passing a resolution by the January 22, 2019 deadline. 3) Opt-out to allow time for consultation amongst Council and the public with regard to allowing cannabis retailers in the Township of McKellar. Council has the ability to ‘opt-out’ by passing a resolution by the January 22, 2019 deadline should they wish to solicit more information or undertake public engagement prior to making a decision. Municipalities that have opted out, always retain the right to pass a resolution to ‘opt in’ and permit cannabis retail stores within their jurisdiction at a later date.

Respectfully submitted by:

____________________________________

Tammy Wylie, Clerk Administrator

From: AMO CommunicationsTo: clerk@township.mckellar.on.caSubject: AMO WatchFile - December 6, 2018Date: December 6, 2018 10:06:27 AM

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December 6, 2018

In This Issue- Consultation on Provincial Housing Supply Action Plan.- ROMA Conference Program at a Glance now available.- As a member of Council what you need to know!- Land Use Planning: Beyond the Basics.- Communications 101 for Elected Officials.- Countdown to Conference has begun.- Showcase at the AMO Conference - August 2019.- LAS Blog: Electric Trucks - 2018 update.- ONE Investment HISA holiday closure.- FCM scholarships deadline extended.- Green Municipal Fund capital project funding available: Apply today! - Careers with AMO, Simcoe County and Kingston.

Provincial MattersThe provincial government is consulting the public, including municipal governments, about how toincrease the supply of housing in Ontario. Visit Increasing Housing Supply in Ontario to learn more andparticipate. Submissions will be accepted until January 25, 2019. Ideas can also be provided to AMO whowill be formally responding to the consultation on behalf of its municipal members.

Eye on EventsRegistration for the 2019 ROMA Conference is still available - review the Program at a Glance for alleducational opportunities. Deadline to submit requests for delegations to the Ministry is Monday,December 10.

As a member of Council what do you need to know? The ABC’s of municipal government; limiting yourrisk; budgeting; planning; impacts of new legislation and so much more. Learn what it takes to be aneffective team member and a municipal leader at this full day session in 2019. Space is limited, registertoday.

The Land Use Planning: Beyond the Basics half day workshop will reinforce the central role thatmunicipalities play in implementing and managing the land use policy framework in Ontario. It will includea review of the relevant elements of the Ontario Planning Act as well as a run-down of the key planningtools and how they are applied in the municipal context. Register today and receive access to the newLand Use Planning: The Basics online course for free (launching January 2019).

Elected officials live in the spotlight. The rise of social media and decline of local news have changed thecommunications landscape. This half-day workshop will help you learn how to promote good news,manage issues professionally, and to leverage traditional and social media. Most of all, this session willhelp elected officials communicate effectively and sleep soundly. Click here for more details and to

register.

The 2019 AMO AGM and Annual Conference will be held in Ottawa from August 18 - 21, 2019. AMO hasnegotiated Conference rates at eight hotels. In order to ensure the booking process goes smoothly pleaseread the details in full and make note of all deposit and cancellation policies for the individual properties.Call-in numbers and online reservation links will be posted in late December, as reservations made beforeJanuary 9, 2019 will not be honoured.

Showcase your product or service at the 2019 AMO AGM and Annual Conference in August. Are you amunicipal supplier or vendor? Do you have a product or service that would benefit the municipal sector?Then register today for the AMO Annual Conference Exhibit Hall. Early bird offer available until January30, 2019 - download the exhibitor application today.

LAS The EV truck market has grown a lot in 2018. Check out the LAS Blog for an update on the modelscurrently available and coming soon.

To all ONE Investment HISA investors, please note that the last day to request HISA deposit orredemption transactions prior to year-end is noon on December 21st, 2018. Staff will be back in the officeon January 2, 2019.

Municipal Wire*FCM's Andrée P. Boucher Memorial Scholarship and Canadian Women in Municipal GovernmentScholarship aim to support young women who demonstrate leadership and interest in local government,and to encourage others to get involved in their community. The scholarships are part of an initiative toreach parity in municipal councils across Canada. To apply for any of the scholarships or to take a look atthe eligibility requirements, visit FCM’s website or reach out to Amanda Delorey. The deadline forapplications is extended to January 15, 2019.

The next deadline to apply for FCM’s Green Municipal Fund (GMF) capital project funding is March 1,2019. Loans of up to $5 million combined with grants for capital projects related to: energy efficiency andrecovery; water quality and conservation; transportation and fuel efficiency; waste management anddiversion. Contact an FCM advisor at 1-877-997-9926 or by email for more information.

CareersSpecial Events Coordinator - AMO. Reporting to the Director of the Membership Centre, the Coordinatorplays a key role in the delivery of conferences, member training events, workshops, seminars and e-learning opportunities for AMO’s members. The role involves extensive negotiation and liaison with a widevariety of suppliers and vendors, tradeshow exhibitors, sponsors and host communities. Responsibilitiesinclude graphic design and print/web communications and the promotion and marketing of events andmember services. Please apply in confidence to hr@amo.on.ca by December 14.

Policy Intern - AMO. Assisting senior advisors and the Director of Policy, the successful candidate willsupport AMO’s policy development process. The job will require research, analysis, report writing, projectplanning and coordination. The Intern will help identify issues of importance to municipal government andhelp demonstrate impacts of the issues and appropriate responses. Please apply in confidence to:hr@amo.on.ca by Friday, January 11, 2019, 12 noon.

Manager, 911 & Emergency Planning - County of Simcoe. Employment Status: Permanent Full-Time.Closing Date: December 14, 2018. Reports to: General Manager, Health & Emergency Services. To viewthe job description and submit your application, please visit County of Simcoe Jobs.

Manager, Development Approvals - City of Kingston. Reports to: Director of Planning, Building &Licensing Services. Job Type: Full Time. Closing Date: January 14, 2019. Please apply to CareerOpportunities at City of Kingston Careers. Your resumé must clearly demonstrate how you meet therequirements of the position.

About AMOAMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMOsupports strong and effective municipal government in Ontario and promotes the value of municipalgovernment as a vital and essential component of Ontario's and Canada's political system. Follow@AMOPolicy on Twitter!

AMO ContactsAMO Watch File, Tel: 416.971.9856Conferences/EventsPolicy and Funding ProgramsLAS Local Authority ServicesMEPCO Municipal Employer Pension Centre of OntarioMedia Inquiries, Tel: 416.729.5425Municipal Wire, Career/Employment and Council Resolution Distributions

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completenessof third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

Please consider the environmentbefore printing this.

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From: AMO CommunicationsTo: clerk@township.mckellar.on.caSubject: AMO WatchFile - December 13, 2018Date: December 13, 2018 10:04:42 AM

AMO Watch File not displaying correctly? View the online version | Send to a friendAdd Communicate@amo.on.ca to your safe list

December 13, 2018

In This Issue- Updated telecommunications and rights-of-way handbook for municipalities.- As a member of Council what you need to know!- Land Use Planning: Beyond the Basics.- Communications 101 for Elected Officials.- Countdown to AMO Conference has begun.- Showcase at the AMO Conference - August 2019.- LAS Blog: Canada's Federal Carbon Pricing System. - ONE Investment principal protected notes webinar video recording.- ONE Investment HISA holiday closure.- Career with AMO.

Federal MattersFCM has published the second edition of its Telecommunications and rights-of-way: A handbook formunicipalities. It is a significant update to the one first released in 2009. Share this tool with yourengineers, technical experts and lawyers—especially those working in the areas of rights-of-way, utilities,land or transportation.

Eye on EventsAs a member of Council what do you need to know? The ABC’s of municipal government; limiting yourrisk; budgeting; planning; impacts of new legislation and much more. Learn what it takes to be an effectiveteam member and a municipal leader at this full day session in 2019. Space is limited, register today.

The Land Use Planning: Beyond the Basics workshop will reinforce the central role that municipalities playin implementing and managing the land use policy framework in Ontario. It will include a review of therelevant elements of the Ontario Planning Act as well as a run-down of key planning tools and how theyare applied in the municipal context. Register today and receive access to the new Land Use Planning:The Basics online course for free (launching January 2019).

Elected officials live in the spotlight. The rise of social media and decline of local news have changed thecommunications landscape. This workshop will help you learn how to promote good news, manage issuesprofessionally, and leverage traditional and social media. Most of all, this session will help elected officialscommunicate effectively and sleep soundly. Click here for more details and to register.

The 2019 AMO AGM and Annual Conference will be held in Ottawa from August 18 - 21, 2019. AMO hasnegotiated Conference rates at eight hotels. In order to ensure the booking process goes smoothly pleaseread the details in full and make note of all deposit and cancellation policies for the individual properties.Call-in numbers and online reservation links will be posted in late December, as reservations made beforeJanuary 9, 2019 will not be honoured.

Showcase your product or service at the 2019 AMO AGM and Annual Conference in August. Are you amunicipal supplier or vendor? Do you have a product or service that would benefit the municipal sector?Then register today for the AMO Annual Conference Exhibit Hall. Early bird offer available until January30, 2019 - download the exhibitor application today.

LAS LAS Blog: Carbon pricing in Ontario is changing. Check out the LAS Blog to learn how this will impact yourmunicipal energy costs.

Last week, ONE Investment hosted a webinar on the subject of principal protected notes and demystifiedthe complexities behind it. If you missed it or want to review the concepts, you can now watch the videorecording on our website.

To all ONE Investment HISA investors, please note that the last day to request HISA deposit orredemption transactions prior to year-end is noon on December 21st, 2018. Staff will be back in the officeon January 2, 2019.

CareersSpecial Events Coordinator - AMO. Reporting to the Director of the Membership Centre, the Coordinatorplays a key role in the delivery of conferences, member training events, workshops, seminars and e-learning opportunities for AMO’s members. The role involves extensive negotiation and liaison with a widevariety of suppliers and vendors, tradeshow exhibitors, sponsors and host communities. Responsibilitiesinclude graphic design and print/web communications and the promotion and marketing of events andmember services. Please apply in confidence to hr@amo.on.ca by December 14.

About AMOAMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMOsupports strong and effective municipal government in Ontario and promotes the value of municipalgovernment as a vital and essential component of Ontario's and Canada's political system. Follow@AMOPolicy on Twitter!

AMO ContactsAMO Watch File, Tel: 416.971.9856Conferences/EventsPolicy and Funding ProgramsLAS Local Authority ServicesMEPCO Municipal Employer Pension Centre of OntarioMedia Inquiries, Tel: 416.729.5425Municipal Wire, Career/Employment and Council Resolution Distributions

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completenessof third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

Please consider the environmentbefore printing this.

Association of Municipalities of Ontario200 University Ave. Suite 801,Toronto ON Canada M5H 3C6

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CORPORATION OF THE TOWNSHIP OF MCKELLAR

BY-LAW NO. 2018-54

Being a By-law to Provide for the Payment of Remuneration to Members of Council

WHEREAS Section 283 of the Municipal Act, 2001, S.S. 2001, as amended, provides that Council may establish by by-law the remuneration for Members of Council; and AND WHEREAS the Federal Government eliminated the one-third tax free exemption for municipal elected officials beginning in 2019, which will result in a reduction in the remuneration for all elected officials on Council; and AND WHEREAS the Council of the Corporation of the Township of McKellar at a public meeting on December 17, 2018, reviewed the Remuneration of Members of Council; and AND WHEREAS Council deems it necessary and expedient to establish a current reasonable rate of Council remuneration; NOW THEREFORE the Council of the Corporation of the Township of McKellar hereby enacts as follows: 1. DEFINITIONS 1.1 “Local Board” means a local board as defined in the Municipal Affairs Act, R.S.O. 1990. 1.2 “Council” means the Council of the Municipality. 1.3 “Municipality” means the Corporation of the Township of McKellar. 1.4 “Remuneration” means any salary, indemnity, or allowance, shall be deemed to be for expenses incident to the discharge of duties as a member of Council. 1.5 “Special Meeting” means a meeting called by the Head of Council or a majority of the members of Council. 2. PROVISIONS 2.1 That remuneration and expenses to members of Council on Municipal business shall be in accordance with the rates set out in Schedule ‘A”, which is attached to and forms part of this By-law. 2.2 That this by-law shall be reviewed at least once during the four-year period corresponding to the term of office of its members after a regular election. 3. That By-law No. 2011-12 and any and all by-laws or parts thereof, contrary hereto or inconsistent herewith, be and the same are hereby repealed. 4. That this by-law shall come into force and take effect upon third and final reading. READ a FIRST and SECOND time this 17th day of December, 2018. ______________________________ ______________________________ Reeve Clerk READ a THIRD time and PASSED in OPEN Council this day of , 2018. ______________________________ Reeve ______________________________ Clerk

SCHEDULE ‘A’ to BY-LAW NO. 2018-54 1. Annual Remuneration – Members of Council Reeve $19,188.48 Councillor $15,469.32 2. Remuneration for Area and Special Council meetings Reeve $206.98 Councillors $206.98 3. Committee/Board meetings (maximum 1 meeting/committee/month remuneration) Reeve $206.98 Councillors $206.98 4. The above remuneration shall be increased in January 2020 and in subsequent years by the annual October Consumer Price Index for Ontario. 5. Council member shall only receive remuneration from the municipality where compensation is not paid by another organization. 6. Remuneration for travel expenses while on authorized municipal business: Automobile: As per mileage rate set by the Canada Revenue Agency Air, Train, Bus: Actual costs (receipts must be submitted to the Treasurer) 7. Accommodation, meals and miscellaneous costs such as tips and taxis while on authorized municipal business: Actual costs (receipts must be submitted to the Treasurer for reimbursement) 8. The above rates for Area and Special Council meetings shall apply to Council approved Special Meetings that Councillors may wish to attend (other than Board/Committee meetings).

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Terms of Reference for Business, Economic Development and Tourism Adhoc Committee PURPOSE: 1. To determine how to retain and improve our local businesses. 2. To collaborate with area economic development and tourism organizations. 3. To create a viable economic, business and tourism development plan which will retain, sustain and create a healthy business, economic and tourism environment. 4. To engage the public at large through public meetings. 5. To advise and make recommendations to Council on matters pertaining to creating jobs and creating opportunities for new business to start and flourish in McKellar and area. COMPOSITION: 1. The Committee shall be composed of 7 to 11 members who are residents or ratepayers or representatives of local businesses of the Township of McKellar. No member of the committee shall be an employee or officer of the Township other than the appointed Council member(s), nor a relative of the Council representative(s). Relative is defined as any person who is a spouse, child, sibling, niece, nephew, parent or grandparent, in-laws, and person’s whose relationship is similar to that or persons who are family members or are related by marriage. 2. A quorum of the Committee shall constitute more than 50% of the membership and each member shall have one vote. 3. The officers of the Committee shall be a Chair, Vice Chair, and a Secretary. The Committee shall elect a Chair, Vice Chair and Secretary who shall be chosen from amongst the members of the Committee. The officers shall be elected by ballot, except in the case of acclamation, and shall hold office until their successors have been elected. 4. Council shall appoint member(s) to the Committee for the present term of Council or until Committees mandate has been fulfilled. 5. Council shall have the power to remove any member(s) of the Committee at any time. 6. Each member of the committee shall have one open vote, with the exception of the Chair who shall only vote in the case of a tie. 7. Meetings shall be held on a regular monthly basis as determined by the Chair. Meetings schedule to be submitted to Council for approval.

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8. Public meetings shall be held as determined by the Committee. A minimum of 21 days’ notice of public meetings shall be given. 9. Minutes shall be kept of the proceedings and decisions of each meeting and shall be provided to the Clerk in a timely manner for distribution to the Reeve and Council. 10. Robert’s Rules of Order, latest edition, shall be the parliamentary guide for all business sessions. DUTIES OF OFFICERS: 1. The Chair shall preside at all meetings of the Committee. If the Chair is absent, the Vice- Chair shall assume his/her duties. The Chair, in discussion with the Secretary, shall prepare the Agenda for each regularly scheduled meeting, copies of which will be available prior to each meeting. 2. The Secretary shall record minutes of each meeting of the Committee and shall distribute said minutes to each Committee member prior to the next meeting of the Committee. 3. The Chair shall only vote in the case of a tie. BUDGET: 1. It is not anticipated that the Committee will incur any financial costs. The Committee may have access to the Township facilities and assistance of the Township staff for Council approved meetings and projects. Requests for staff assistance shall be made in the form of a recommendation to Council for approval. The use of such is to be considered an “in kind” contribution from the Township. THE COMMITTEE: - shall prioritize items of concern for Council’s approval - shall make recommendations to Council within one year or as determined - shall involve interested expertise from the community - shall provide Council with written reports detailing the Committee’s suggestions in an ongoing and timely manner - recognize that Council will only act on suggestions in the form of a written report adopted by resolution of the Committee and forwarded to Council through the Clerk - recognize that Council ultimately has the discretion of approving, amending or defeating a suggestion

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SOME ITEMS TO BE ADDRESSED:

• How to help, promote, retain and start new local businesses • Reduced advertising costs on municipal signs and booklets • Tourism destination • Rentals • Commercial land acquisition • New commercial services • Hold trade shows at the Ridge – spring • Email list of businesses – directory/market input • Cottage industries – Health & Wellness

NOTES: (i) The Business, Economic Development & Tourism Adhoc Committee shall, by resolution of Council, exist and operate as a Committee of the Council of the Township of McKellar. (ii) The Business, Economic Development & Tourism Adhoc Committee members shall be appointed by resolution of Council. December 17, 2018

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Terms of Reference for Road Services Review Adhoc Committee PURPOSE: 1. To advise and make suggestions to Council on matters pertaining to the Township of McKellar’s road network. 2. To meet with various road associations to obtain history, input and suggestions. 3. To engage the public at large through public meetings. 4. To prioritize issues and concerns. 5. To review existing road reports, documents, resolutions and by-laws and develop a service plan for presentation to staff and council within one year. COMPOSITION: 1. The Committee shall be composed of 7 to 11 members who are residents or ratepayers or representatives of local groups of the Township of McKellar. No member of the committee shall be an employee or officer of the Township other than the appointed Council member(s), nor a relative of the Council representative(s). Relative is defined as any person who is a spouse, child, sibling, niece, nephew, parent or grandparent, in-laws, and person’s whose relationship is similar to that or persons who are family members or are related by marriage. 2. A quorum of the Committee shall constitute more than 50% of the membership and each member shall have one vote. 3. The officers of the Committee shall be a Chair, Vice Chair, and a Secretary. The Committee shall elect a Chair, Vice Chair and Secretary who shall be chosen from amongst the members of the Committee. The officers shall be elected by ballot, except in the case of acclamation, and shall hold office until their successors have been elected. 4. Council shall appoint member(s) to the Committee for the present term of Council or until Committee’s mandate has been fulfilled. 5. Council shall have the power to remove any member(s) of the Committee at any time. 6. Each member of the committee shall have one open vote, with the exception of the Chair who shall only vote in the case of a tie. 7. Meetings shall be held on a regular monthly basis as determined by the Chair. Meetings schedule to be submitted to Council for approval. 8. Public meetings shall be held as determined by the Committee. A minimum of 21 days’ notice of public meetings shall be given.

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9. Minutes shall be kept of the proceedings and decisions of each meeting and shall be provided to the Clerk in a timely manner for distribution to the Reeve and Council. 10. Robert’s Rules of Order, latest edition, shall be the parliamentary guide for all business sessions. DUTIES OF OFFICERS: 1. The Chair shall preside at all meetings of the Committee. If the Chair is absent, the Vice- Chair shall assume his/her duties. The Chair, in discussion with the Secretary, shall prepare the Agenda for each regularly scheduled meeting, copies of which will be available prior to each meeting. 2. The Secretary shall record minutes of each meeting of the Committee and shall distribute said minutes to each Committee member prior to the next meeting of the Committee. 3. The Chair shall only vote in the case of a tie. BUDGET: 1. It is not anticipated that the Committee will incur any financial costs. The Committee may have access to the Township facilities and assistance of the Township staff for Council approved meetings and projects. Requests for staff assistance shall be made in the form of a recommendation to Council for approval. The use of such is to be considered an “in kind” contribution from the Township. THE COMMITTEE: - shall set out a specific list of realistic goals and objectives for Council’s approval - shall involve interested expertise from the community - shall provide Council with written reports detailing the Committee’s suggestions pertaining to road initiatives in an ongoing and timely manner. The first report shall be submitted to Council by April 30, 2019 - shall recognize that Council will only act on suggestions in the form of a written report adopted by resolution of the Committee and forwarded to Council through the Clerk - shall recognize that Council ultimately has the discretion of approving, amending or defeating a suggestion COUNCIL: - may refer the Road Services Review Adhoc Committee’s written reports to the Roads Committee for comment

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ITEMS TO BE ADDRESSED:

• Provide advice on aspects of road safety, services and maintenance • Servicing un-assumed roads for emergency services • Benefits of servicing roads • Review of current road standards and criteria for year-round maintenance by Township • Review of other municipalities policies in regards to un-assumed roads • Consider options to enhance support and/or service provision for un-assumed roads

NOTES: (i) The Road Services Review Adhoc Committee shall, by resolution of Council, exist and operate as a Committee of the Council of the Township of McKellar (ii) The Road Services Review Adhoc Committee members shall be appointed by resolution of Council. December 17, 2018

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Terms of Reference for Stewardship and Environmental Adhoc Committee PURPOSE: 1. To ensure we preserve our #1 priority – the quality of our lakes and the beauty of our surroundings. 2. To investigate ways and means of resolving water quality issues and preserving the nature environment. 3. To review the Township’s Official Plan, existing municipal documents and stewardship plans, and the Biosphere’s State of the Bay Report. 4. To engage the public at large through public meetings. 5. To advise and make recommendations to Council on matters pertaining to water quality and preserving the beauty of our surroundings within one year. COMPOSITION: 1. The Committee shall be composed of 7 to 11 members who are residents or ratepayers or representatives of local businesses of the Township of McKellar, and environmental experts, MNR&F, MLCA, MCA, North Bay Mattawa Conservation Authority and FOCA. No member of the committee shall be an employee or officer of the Township other than the appointed Council member(s), nor a relative of the Council representative(s). Relative is defined as any person who is a spouse, child, sibling, niece, nephew, parent or grandparent, in-laws, and person’s whose relationship is similar to that or persons who are family members or are related by marriage. 2. A quorum of the Committee shall constitute more than 50% of the membership and each member shall have one vote. 3. The officers of the Committee shall be a Chair, Vice Chair, and a Secretary. The Committee shall elect a Chair, Vice Chair and Secretary who shall be chosen from amongst the members of the Committee. The officers shall be elected by ballot, except in the case of acclamation, and shall hold office until their successors have been elected. 4. Council shall appoint member(s) to the Committee for the present term of Council or until Committees mandate has been fulfilled. 5. Council shall have the power to remove any member(s) of the Committee at any time. 6. Each member of the committee shall have one open vote, with the exception of the Chair who shall only vote in the case of a tie.

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7. Meetings shall be held on a regular monthly basis as determined by the Chair. Meetings schedule to be submitted to Council for approval. 8. Public meetings shall be held as determined by the Committee. A minimum of 21 days’ notice of public meetings shall be given. 9. Minutes shall be kept of the proceedings and decisions of each meeting and shall be provided to the Clerk in a timely manner for distribution to the Reeve and Council. 10. Robert’s Rules of Order, latest edition, shall be the parliamentary guide for all business sessions. DUTIES OF OFFICERS: 1. The Chair shall preside at all meetings of the Committee. If the Chair is absent, the Vice- Chair shall assume his/her duties. The Chair, in discussion with the Secretary, shall prepare the Agenda for each regularly scheduled meeting, copies of which will be available prior to each meeting. 2. The Secretary shall record minutes of each meeting of the Committee and shall distribute said minutes to each Committee member prior to the next meeting of the Committee. 3. The Chair shall only vote in the case of a tie. BUDGET: 1. It is not anticipated that the Committee will incur any financial costs. The Committee may have access to the Township facilities and assistance of the Township staff for Council approved meetings and projects. Requests for staff assistance shall be made in the form of a recommendation to Council for approval. The use of such is to be considered an “in kind” contribution from the Township. THE COMMITTEE: - shall set out a specific list of realistic goals and objectives for Council’s approval - should involve interested expertise from the community - shall provide Council with written reports detailing the Committee’s suggestions in an ongoing and timely manner - recognize that Council will only act on suggestions in the form of a written report adopted by resolution of the Committee and forwarded to Council through the Clerk - recognize that Council ultimately has the discretion of approving, amending or defeating a suggestion

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ISSUES TO BE ADDRESSED:

• Fish habitat and stocking of lakes • Water Levels • Boater Safety – speed, wakes, policing • Renters • Pesticides • Water testing • Logging • Septic Systems • Lack of loons • Geese • Wild Rice

NOTES: (i) The Stewardship & Environmental Adhoc Committee shall, by resolution of Council, exist and operate as a Committee of the Council of the Township of McKellar. (ii) The Stewardship & Environmental Adhoc Committee members shall be appointed by resolution of Council. December 17, 2018

CORPORATION OF THE TOWNSHIP OF MCKELLAR

BY-LAW NO. 2018-55

Being a By-law to Confirm the Proceeding of Council of the Township of McKellar

WHEREAS Section 5 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that the powers of a municipality shall be exercised by its Council; and WHEREAS Section 9 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purposes of exercising its authority under the Municipal Act or any other Act; and WHEREAS Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, provides that a municipal power, including a municipality’s capacity rights, powers and privileges under Section 9 of the Municipal Act, 2001, S.O. 2001, c 25 as amended, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; and WHEREAS it is deemed expedient that the proceedings of the Council of the Corporation of the Township of McKellar at this Session be confirmed and adopted by By-law. NOW THEREFORE the Council of the Corporation of the Township of McKellar hereby enacts as follows: 1. THAT the actions of the Council of the Corporation of the Township of McKellar at its

meeting held on December 17, 2018 in respect to each resolution and each action passed and taken by Council at the meeting, are, except where the prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed as if the same were expressly embodied in this By-law.

2. THAT the Reeve, or in his/her absence the Acting Reeve, and the proper officials of the

Corporation of the Township of McKellar are hereby authorized and directed to do all things necessary to give effect to the said action of the Council of the Corporation of the Township of McKellar during the said meeting referred to in Section 1 of this By-law.

3. THAT the Reeve, or in his/her absence the Acting Reeve, and the proper officials of the

Corporation of the Township of McKellar are hereby authorized and directed to execute all documents necessary to the action taken by this Council as described in Section 1 of this By-law and to affix the Corporate Seal of the Corporation of the Township of McKellar to all documents referred to in said Section 1.

READ a FIRST and SECOND time this 17th day of December, 2018. _________________________________ __________________________________ Reeve Clerk READ a THIRD time and PASSED in OPEN COUNCIL this 17th day of December, 2018. _________________________________ Reeve _________________________________ Clerk