CITRUS COMMUNITY COLLEGE DISTRICT AGENDA OF … Meeting Agendas/2012 Agendas...Sep 11, 2012 · their comments with regard to the GANN Appropriation Limit Calculation. (Page 6) 9/11/2012

9/11/2012 P. 1

CITRUS COMMUNITY COLLEGE DISTRICT

AGENDA OF REGULAR MEETING OF THE BOARD OF TRUSTEES

MEETING: Regular Meeting in September DATE: Tuesday, September 11, 2012 TIME: 4:15 p.m. PLACE: Community Room, CI 159 1000 West Foothill Boulevard, Glendora, California 91741-1899 AGENDA: A. PLEDGE OF ALLEGIANCE B. BOARD OF TRUSTEES

Joanne Montgomery, President Susan M. Keith, Vice President Gary L. Woods, Clerk/Secretary Edward C. Ortell, Member Patricia Rasmussen, Member Crescencio Calderon, Student Trustee

C. COMMENTS: MEMBERS OF THE AUDIENCE

Members of the public may request the opportunity to address the Board regarding items on and not on the agenda. To do so, please complete the “Request to Address Board of Trustees” form and give it to the Recording Secretary of the Board (Christine Link). Public input is limited to five (5) minutes per person, so that everyone who wishes to speak to the Board has an opportunity to speak, and so that the Board can conduct its business in an efficient manner. The Brown Act prohibits the Board from discussing or taking action in response to any public comments that do not address an agenda item.

D. REPORTS

Geraldine M. Perri, Superintendent/President Irene Malmgren, Vice President of Academic Affairs Arvid Spor, Vice President of Student Services Robert Sammis, Director of Human Resources Carol Horton, Vice President of Finance and Administrative Services James Woolum, Academic Senate President Steve Siegel, Classified Employees Crescencio Calderon, Student Trustee Members of the Board of Trustees

9/11/2012 P. 2

E. MINUTES

1. Approval of the Regular Meeting Minutes of August 24, 2012 F. CLOSED SESSION PER THE FOLLOWING SECTIONS OF THE

GOVERNMENT CODE: 1. Per Section 54957.6: Conference with Labor Negotiator, Robert

Sammis, District Chief Negotiator- Employee Organizations: Citrus College Faculty Association CTA/NEA (CCFA);

2. Per Section 54957.6: Conference with Labor Negotiator, Robert

Sammis, District Chief Negotiator- Employee Organizations: Citrus College Adjunct Faculty Federation, (CCAFF) Local 6352; and,

3. Per Section 54957.6: Conference with Labor Negotiator, Robert

Sammis, District Chief Negotiator- Employee Organizations: California School Employees Association (CSEA) Citrus College Chapter Local 101.

4. Per Section 54957: Public Employee Discipline/Dismissal/Release. 5. Per Section 54956.9 Conference with legal Counsel-Anticipated

Litigation:

(A) Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: Two Potential Cases-

(1) Pursuant to 54956.9(b)(1) and (3)(B) and (C): Demand for

Cure and Correction from G. Aguirre regarding alleged Brown Act violations concerning approval of salary and contract amendments to the Superintend/President’s employment contract.

(2) Pursuant to 54956.9(b)(1) and (3)(A)

6. Per Section 54957: PUBLIC EMPLOYEE PERFORMANCE

EVALUATION: Superintendent/President (Goals)

G. HEARINGS 1. Open a public hearing and invite members of the audience to present

their comments with regard to the GANN Appropriation Limit Calculation. (Page 6)

9/11/2012 P. 3

2. Open a public hearing and invite members of the audience to present their comments with regard to the 2012-2013 District Budget. (Page 7)

H. INFORMATION AND DISCUSSION

1. 2012-2013 District Budget PowerPoint Presentation – Carol R. Horton,

Vice President of Finance and Administrative Services (Page 8)

I. ACTION ITEMS 1. Consent Items

Routine items of business placed on the consent agenda already have been carefully screened by members of the staff and reviewed in advance by Board members. Upon request of any Board member, an item on the consent agenda may be considered separately at its location on the meeting's agenda.

Recommendation: Moved by and seconded by to approve the CONSENT ITEMS as listed (with the following exceptions): Remove from consent list: , , , , , Business Services a. Authorization is requested to approve the attached list of

independent contractor/consultant agreements as submitted. (Page 9)

b. Authorization is requested to approve facility rentals and usage.

(Page 11) c. Authorization is requested to approve A & B Warrants for August

2012. (Page 13) d. Authorization is requested to approve Change Order Number One

in the amount of $15,067.86 and add zero days to the time for completion for project #01-1112, Library and Reprographics Roofing. (Page 15)

e. Authorization is requested to approve Change Order Number Two

in the amount of $11,236.47 and add zero days to the time for completion for project #01-1112, Library and Reprographics Roofing. (Page 19)

9/11/2012 P. 4

f. Authorization is requested to accept Project #01-1112, Library and

Reprographics Roofing project as complete and authorize staff to file the required Notice of Completion with the County of Los Angeles. The final contract amount is $218,833.30. (Page 22)

g. Authorization is requested to accept Project #08-1112, Little

Theater Project as complete and authorize staff to file the required Notice of Completion with the County of Los Angeles. The final contract amount is $96,558.00. (Page 23)

h. Authorization is requested to accept Project #09-1112, Golf Range

Netting Project as complete and authorize staff to file the required Notice of Completion with the County of Los Angeles. The final contract amount is $127,500.00. (Page 24)

Personnel Recommendations i. Authorization is requested to approve the personnel actions with

regard to the employment, change of status, and/or separation of academic employees. (Page 25)

j. Authorization is requested to approve the personnel actions with

regard to the employment, change of status, and/or separation of classified employees. (Page 30)

k. Authorization is requested to approve the employment of short-

term, hourly, substitutes, volunteers, and professional experts. (Page 33)

General l. The Superintendent/President recommends that the Board of

Trustees adopt Resolution #2012-13-01 authorizing payment to Trustee Edward C. Ortell for the August 24, 2012 meeting of the Board of Trustees. (Page 39)

m. The Superintendent/President recommends that the Board of

Trustees adopt Resolution #2012-13-02 authorizing payment to Trustee Gary L. Woods for the August 24, 2012 meeting of the Board of Trustees. (Page 41)

9/11/2012 P. 5

I. ACTION (continued) Fiscal Services 2. Authorization is requested to adopt Resolution 2012-13-03 to establish the

District’s GANN Appropriation Limit of $75,807,727 for the 2012-2013 fiscal year. (Page 43)

3. Authorization is requested to approve the Quarterly Financial Status

Report for the fiscal quarter ended June 30, 2012, and authorizing the forwarding of this report to the Chancellor’s Office and the Office of the Los Angeles County Superintendent of Schools. (Page 46)

4. Authorization is requested to approve the attached budget for all District

funds for the 2011-2012 fiscal year. (Page 51) 5. Authorization is requested to approve the Citrus College Sustainability

Plan. (Page 96) At this time, the board may adjourn to closed session to discuss Item No. F.

J. BOARD OF TRUSTEES GOAL SETTING WORKSHOP K. ADJOURNMENT Dates to Remember: October 2, 2012 Board of Trustees Meeting October 16, 2012 Board of Trustees Meeting November 1, 2012 7th Annual Saluting Our Veterans November 12, 2012 HOLIDAY - Veteran's Day


TO: BOARD OF TRUSTEES Action

DATE September 11, 2012 Resolution

SUBJECT: Public Hearing – GANN Appropriation Limit

Information X

Enclosure(s) X

BACKGROUND At the September 11, 2012, meeting, the Board will be presented with a GANN Appropriation Limit Calculation Resolution. The GANN Appropriation Limit Calculation has been available for review at the five public libraries in the Citrus College service area, at the Citrus College library, and in the Superintendent/President’s office. A public hearing at a regularly scheduled Board of Trustees meeting is required for the purpose of hearing comments and opinions from staff and the community. This hearing must take place prior to Board action on the GANN Appropriation Limit Calculation Resolution. This item was prepared by Rosalinda Buchwald, Director of Fiscal Services. RECOMMENDATION Open a public hearing and invite members of the audience to present their comments with regard to the GANN Appropriation Limit Calculation.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. G.1.




SUBJECT: Public Hearing – 2012-2013 - District Budget

Information X

Enclosure(s)

BACKGROUND At the September 11, 2012, meeting, the Board will be presented with 2012-2013 District Budget. The 2012-2013 District budget has been available for review at the office of the Vice President of Finance and Administrative Services. A public hearing at a regularly scheduled Board of Trustees meeting is required for the purpose of hearing comments and opinions from staff and the community. This hearing must take place prior to Board action on the 2012-2013 District Budget. This item was prepared by Carol Cone, Budget Supervisor. RECOMMENDATION Open a public hearing and invite members of the audience to present their comments with regard to the 2012-2013 District Budget.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. G.2.




SUBJECT: 2012-2013 District Budget PowerPoint Presentation

Information X

Enclosure(s)

BACKGROUND Carol Horton, Vice President of Finance and Administrative Services will present a PowerPoint regarding the 2012-2013 District Budget. A similar PowerPoint was presented to the campus community on Thursday, August 30, 2012, at a Budget Forum. This item was prepared by Judy Rojas, Administrative Assistant. RECOMMENDATION Information only; no action required.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. H.1. _____


TO: BOARD OF TRUSTEES Action X


SUBJECT: Independent Contractor/Consultant Agreements

Information

Enclosure(s) X

BACKGROUND Independent contractor/consultant agreements within budget. This item was prepared by Judy Rojas, Administrative Assistant, Administrative Services. RECOMMENDATION Authorization is requested to approve the attached list of independent contractor/consultant agreements as submitted.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.a.

Item No. I.1.a. – Page 1 of 1

INDEPENDENT CONTRACTOR AGREEMENT Board of Trustees Meeting – September 11, 2012

CONTRACTOR RATE FUNDING PERIOD SERVICE CONSULTANT/ SOURCE DEPARTMENT ADMINISTRATIVE SERVICES Adolph Ziemba, AIA & Associates, Inc. $34,000.00max District 7/1/12-12/31/12 Architectural & Engineering Revision Services for Little Theatre R2A Architecture $15,000.00max District 4/4/12-12/31/12 Campus Standards Book Revision R2A Architecture $438,800.00 Bond 9/12/12 through Architectural Services for the Project Completion Campus Center Renovation CAREER TECHNICAL EDUCATION The Brad Pollak Company $13,000.00max Grant 9/12/12-6/30/13 Workshop & Coaching for CTE Students COMMUNITY EDUCATION Ingersoll, Juliann 40% of fees Fees 6/28/12-8/2/12 Beginning Spanish I Revision HEALTH SCIENCES Brethren Hillcrest Homes no fee no fee 8/21/12-8/20/13 Clinical Education SUPERINTENDENT/PRESIDENT’S OFFICE Marsh, Brian Y. $3,500.00max District 8/1/12-12/31/12 Promotional Video TECHNOLOGY AND COMPUTER SERVICES Strata Information Group $88,529.91max Grant 7/1/11-6/30/12 Consulting Services Revision Winovitch, Dan $5,000.00max District 8/15/12-6/30/13 Repair/Replace AV Equipment Note: A standard District agreement for Independent Contractor/Consultant will be completed for each consultant




SUBJECT: Facility Usage/Rentals Information

Enclosure(s) X

BACKGROUND Facility usage agreements that have been prepared and are being submitted to the Board for their approval for the rental and/or use of various campus facilities. This item was prepared by Judy Rojas, Administrative Assistant, Administrative Services. RECOMMENDATION Authorization is requested to approve facility rentals and usage.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.b.

Use of FacilitiesSeptember 11, 2012

ORGANIZATION FACILITY ACTIVITY DATE(S) CHARGE

Mount San Antonio College

Recording Arts Studio

Basic Tracking 7/2, 7/3, 8/22 and 8/23/12

$2,000.00

TELACU Recording Arts Studio

Basic Tracking 7/24, 7/25, 7/26, 8/7 and 8/21/12

$1,600.00

Listen Films, LLC LH102, MA127, PC215/230 & Exteriors

Film Shoot 8/20 & 8/21/12 $2,200.00 plus additional labor if required

I Want To Be Famous

Recording Arts Studio

Vocal Overdubbing

8/25/2012 $1,000.00

Music Teachers Association of California, San Gabriel Valley Branch

PA133 Piano Recital 9/15/2012 $125.00 plus additional labor if required

Metropolitan Educational Theatre Network

Performing Arts Center

Children's Theatre

9/25/12 through 9/29/12

$6,000.00 plus additional labor if required

Azusa Pacific University

Stadium Intramural Flag Football Games

9/26, 10/3, 10/10, 10/17, 10/24 & 10/31/12

$5,737.50 plus additional labor if required

ITT Technical Institute


Graduation Ceremony

9/28 and 12/13/12 $4,000.00 plus additional labor if required

Gladstone High School

Campus Center

Homecoming Dance

10/12/2012 $950.00 plus additional labor if required

Red Dragon Karate

Gym Martial Arts Tournament

10/14/2012 $1,466.25 plus additional labor if required

Bishop Amat High School

Stadium, Field Events Area and Practice Field

Track Meet 2/23/2013 $2,150.00 plus additional labor if required

Filipino Cursillos in Christianity


Fundraiser Show


Sharp International

Gym Cheer and Dance Competition


Item No. I.1.b. - Page 1 of 1




SUBJECT: A & B Warrants Information

Enclosure(s) X

BACKGROUND A & B Warrants for August 2012. “A” warrants provide payment for employees. “B” warrants provide payments to vendors. This item was prepared by Lucia Blades, Accounting Supervisor. RECOMMENDATION Authorization is requested to approve A & B Warrants for August 2012.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.c.

B WARRANT AMOUNT PAID TO VENDORS $2,404,973.28GRANT AMOUNT PAID TO STUDENTS $226,594.04

NUMBER OF A WARRANTS ISSUED TO EMPLOYEES REGISTER NUMBER AMOUNT44 C1A-C $409,282.027 213-C $12,775.446 213-N $3,360.62

159 V2C-C $615,927.636 V2C-N $14,628.5455 214-C $94,951.745 216-C $15,577.8013 C3A-C $18,238.18

282 C3A-N $183,686.782 226-C $1,869.405 226-N $18,463.624 230-C $14,952.842 230-N $491.041 C2B-C $2,993.00

295 C2B-N $1,315,662.30886 $2,722,860.95

ske

9/5/2012

August, 2012APPROVAL OF A & B WARRANTS


Item No. I.1.c. - Page 1 of 1




SUBJECT: Approval of Change Order Number One for Project #01-1112, Library and Reprographics Roofing

Information

Enclosure(s) X

BACKGROUND At its meeting of April 3, 2012, the Board of Trustees awarded project #01-1112, Library and Reprographics Roofing to E. Avico, Inc. of Arcadia, California. During the course of construction the District has identified some additional requirements. They are enumerated in the enclosed Change Order Request that is part of Change Order Number One. The increase is $15,067.86 The revised total of the contract after Change Order Number One is $207,596.90. The change will add zero days to the construction time. This item was prepared by Robert Iverson, Director of Purchasing and Warehouse. RECOMMENDATION Authorization is requested to approve Change Order Number One in the amount of $15,067.86 and add zero days to the time for completion for project #01-1112, Library and Reprographics Roofing.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.d.

DATE:

CHANGE ORDER #:

DESCRIPTION OF CHANGE:

MATERIAL LABOR

ITEM DESCRIPTION QUANTITY UNIT COST EXTENSION QUANTITY RATE EXTENSION QUANTITY UNIT COST EXTENSION

10 ' metal stud 45 $8.36 $376.20 $0.00 $0.00

metal track 24 $8.76 $210.24 $0.00 $0.00

dens deck primed 5/8 19 $67.26 $1,277.94 $0.00 $0.00

fastners 3 $137.14 $411.42 $0.00 $0.00

labor $0.00 78 $68.42 $5,336.76 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

SUBTOTALS: $2,275.80 $5,336.76 $0.00

MATERIALSSALES TAX 8.75 % LABOR

EQUIPMENT/SUBCONTRACTOR

SUBTOTAL DIRECT COSTS

OVERHEAD ON DIRECT COSTS 10 %

SUBTOTAL

BOND 2 %

TOTAL

APPROVED BY:

PROJECT NAME: Citrus Library

7.09.12

1

Building of a metal framed wall and dens deck backer to encapsulate windows on north and east wall

PROPOSED CHANGE ORDER

11735 Goldring Rd. * Arcadia, CA * 91006 * Phone: (626)357-9070 * Fax (626)357-9570

$2,275.80$199.13

$5,336.76

$0.00


$7,811.69$781.17

$8,592.86

$171.86

$8,764.72

Name/Date:

Item No. I.1.d. ‐ Page 1 of 3

DATE:

CHANGE ORDER #:


MATERIAL LABOR


dens deck primed 10 $67.25 $672.50 $0.00 $0.00

Fastners 2 $225.00 $450.00 $0.00 $0.00

labor $0.00 24 $68.42 $1,642.08 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

SUBTOTALS: $1,122.50 $1,642.08 $0.00





SUBTOTAL

BOND 2 %

TOTAL

APPROVED BY:


$1,122.50$98.22

$1,642.08

$0.00


$2,862.80$286.28

$3,149.08

$62.98

$3,212.06

Name/Date:


7.10.12

2

Installing of a wood nailer on the south and west side of the library



DATE:

CHANGE ORDER #:


MATERIAL LABOR


dens deck primed 10 $67.25 $672.50 $0.00 $0.00

Fastners 1 $225.00 $225.00 $0.00 $0.00

labor $0.00 26 $68.42 $1,778.92 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

SUBTOTALS: $897.50 $1,778.92 $0.00





SUBTOTAL

BOND 2 %

TOTAL

APPROVED BY:


$897.50$78.53

$1,778.92

$0.00


$2,754.95$275.50

$3,030.45

$60.61

$3,091.06

Name/Date:

roof was removed

PROJECT NAME: Citrus Reprographics

7.11.12

3

Replace damaged dens glass with dens deck prime on north and east wall where existing foam






SUBJECT: Approval of Change Order Number Two for Project #01-1112, Library and Reprographics Roofing

Information

Enclosure(s) X

BACKGROUND At its meeting of April 3, 2012, the Board of Trustees awarded project #01-1112, Library and Reprographics Roofing to E. Avico, Inc. of Arcadia, California. During the course of construction the District has identified some additional requirements. They are enumerated in the enclosed Change Order Request that is part of Change Order Number Two. The increase is $11,236.47. The revised total of the contract after Change Order Number Two is $218,833.30. The change will add zero days to the construction time. This item was prepared by Robert Iverson, Director of Purchasing and Warehouse. RECOMMENDATION Authorization is requested to approve Change Order Number Two in the amount of $11,236.47 and add zero days to the time for completion for project #01-1112, Library and Reprographics Roofing.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.e.

DATE:

CHANGE ORDER #:


MATERIAL LABOR


acrylic mastic 8 $91.36 $730.88 $0.00 $0.00

polyester 2 $89.47 $178.94 $0.00 $0.00

acidtone 4 $23.62 $94.48 $0.00 $0.00

labor $0.00 64 $68.42 $4,378.88 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

SUBTOTALS: $1,004.30 $4,378.88 $0.00





SUBTOTAL

BOND 2 %

TOTAL

APPROVED BY:


$1,004.30$87.88

$4,378.88

$0.00


$5,471.06$547.11

$6,018.16

$120.36

$6,138.53

Name/Date:


8.6.12

4

price for resealing all duct in the library well


Item No. I.1.e. ‐ Page 1 of 2

DATE:

CHANGE ORDER #:


MATERIAL LABOR


metal flashing 3 $95.00 $285.00 $0.00 $0.00

acrylic mastic 2 $89.47 $178.94 $0.00 $0.00

acetone 1 $23.62 $23.62 $0.00 $0.00

siplast para pro 2 $335.28 $670.56 $0.00 $0.00

labor $0.00 48 $68.42 $3,284.16 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

SUBTOTALS: $1,158.12 $3,284.16 $0.00





SUBTOTAL

BOND 2 %

TOTAL

APPROVED BY:

joint duct


8.7.12

5

install new curb metal with a slope to divert water off existing curb and installed metal on flex



$1,158.12$101.34

$3,284.16

$0.00


$4,543.62$454.36

$4,997.98

$99.96

$5,097.94

Name/Date:

Item No. I.1.e. ‐ Page 2 of 2




SUBJECT: Notice of Completion, Project #01-1112, Library and Reprographics Roofing project

Information

Enclosure(s)

BACKGROUND At its meeting of April 3, 2012, the Board of Trustees approved award of a contract for Project #01-1112, Library and Reprographics Roofing project, to reroof the Library and Reprographics buildings. Quotes were solicited and a contract was awarded to Commercial Roofing Systems of Arcadia, California in the amount of $192,529.00. The project has now been completed with two change orders. The final contract amount is $218,833.30. California Civil Code Section 3117 requires the owner of a construction project to file a Notice of Completion in the county in which the project is located within ten days of the acceptance of the project. This item was prepared by Robert Iverson, Director of Purchasing and Warehouse. RECOMMENDATION Authorization is requested to accept Project #01-1112, Library and Reprographics Roofing project as complete and authorize staff to file the required Notice of Completion with the County of Los Angeles. The final contract amount is $218,833.30.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.f.




SUBJECT: Notice of Completion, Project #08-1112, Little Theater Project

Information

Enclosure(s)

BACKGROUND At its meeting of May 5, 2012, the Board of Trustees approved award of a contract for Project #08-1112, Little Theater Project, to modify the Little Theater. Quotes were solicited and a contract was awarded to E. Avico, Inc. of Los Angeles, California in the amount of $96,558.00. The project has now been completed with no change orders. The final contract amount is $96,558.00. California Civil Code Section 3117 requires the owner of a construction project to file a Notice of Completion in the county in which the project is located within ten days of the acceptance of the project. This item was prepared by Robert Iverson, Director of Purchasing and Warehouse. RECOMMENDATION Authorization is requested to accept Project #08-1112, Little Theater Project as complete and authorize staff to file the required Notice of Completion with the County of Los Angeles. The final contract amount is $96,558.00.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.g.




SUBJECT: Notice of Completion, Project #09-1112, Golf Range Netting Project

Information

Enclosure(s)

BACKGROUND At its meeting of June 19, 2012, the Board of Trustees approved award of a contract for Project #09-1112, Golf Range Netting Project, to replace netting at the Golf Range. Quotes were solicited and a contract was awarded to Judge Netting, Inc. of Costa Mesa, California in the amount of $127,500.00. The project has now been completed with no change orders. The final contract amount is $127,500.00. California Civil Code Section 3117 requires the owner of a construction project to file a Notice of Completion in the county in which the project is located within ten days of the acceptance of the project. This item was prepared by Robert Iverson, Director of Purchasing and Warehouse. RECOMMENDATION Authorization is requested to accept Project #09-1112, Golf Range Netting Project as complete and authorize staff to file the required Notice of Completion with the County of Los Angeles. The final contract amount is $127,500.00.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.h.




SUBJECT: Academic Employees Information

Enclosure(s) X

BACKGROUND Enclosed are personnel actions with regard to the employment, change of status, and/or separation of academic employees approved by the Director responsible for the supervision of the specific area. This item was prepared by Linda Hughes, Human Resources Technician II, Human Resources. RECOMMENDATION Authorization is requested to approve the personnel actions with regard to the employment, change of status, and/or separation of academic employees.

Robert Sammis Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.i.

ACADEMIC EMPLOYEES - FULL-TIME EXTRA DUTY, STIPEND ASSIGNMENTS

SEPTEMBER 11, 2012

NAME DESCRIPTION ASSIGNMENT BEGIN END RATE

Shrope, Douglas Stage Director, Christmas Is . . . 2012 / Music

Stipend 10/17/12 12/16/12 $3,500.00/tl.

Item No. I.1.i. - Page 1 of 4

ACADEMIC EMPLOYEES - FULL TIMESEPARATIONS

SEPTEMBER 11, 2012

Name Classification Department Reason Date(s) of Separation

Gregg, Judy Instructor Behavioral and Social Sciences

Retirement 06/15/13


ACADEMIC EMPLOYEES - ADJUNCT EXTRA DUTY, HOURLY, STIPEND ASSIGNMENTS

SEPTEMBER 11, 2012

NAME DESCRIPTION ASSIGNMENT BEGIN END RATE

Gamma Babcock, Corina

Instructor / Photography Hourly as needed

08/27/12 12/31/12 $44.90/hr.

Nelson, Maurene Instructor / Speech Hourly as needed

08/24/12 12/31/12 $44.90/hr.

Sin, Eileen Counselor / Health Sciences

Hourly as needed

07/01/12 12/31/12 $44.90/hr.


ACADEMIC EMPLOYEES - ADJUNCTFALL 2012 ADJUNCTSEPTEMBER 11, 2012

Name Department/Discipline Placement LHE Rate

Gamma Babcock, Corina Photography 1-1 $1,025





SUBJECT: Classified Employees Information

Enclosure(s) X

BACKGROUND Enclosed are personnel actions with regard to the employment, change of status, and/or separation of classified employees approved by the Director responsible for the supervision of the specific area. This item was prepared by Kai Wattree-Jackson, Human Resources Technician II. RECOMMENDATION Authorization is requested to approve the personnel actions with regard to the employment, change of status, and/or separation of classified employees.

Robert Sammis Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.j.

CLASSIFIED EMPLOYEESEMPLOYMENT/CHANGE OF STATUS

SEPTEMBER 11, 2012

NAME CLASS/DEPT/PRCT. REASON/MOS. BEGN/END RANGE & STEP MONTHLY RATE

Burruel, James

Custodial Supervisor Temporary Upgrade while

supervisor is on leave

7/23/12 thru 9/28/12

8-1 (7-1+1A) $4648/mo.

Colindres, David

Warehouse Coordinator

Employment 12mo

9/12/12 29-1 $3054.01/mo

De Los Santos, Berta

Administrative Clerk III

Temporary working out of classification

5/1/12 thru 8/9/12

26-4 $1,608.65

Hawkins, Phil Maintenance Supervisor

Temporary Upgrade while

supervisor is on leave

8/27/12 thru 8/31/12

10-3 (9-3+1A) $5649/mo

Martinez, Julie Financial Aid Coordinator

Temporary working out of classification

1/1/12 thru 8/31/12

40-7 $5,369.92

Michel, Frank Food Service Supervisor

Temporary Upgrade

9/12/12 thru 10/3/12

9-1 (8-1+1A) $4,878.00

CLASSIFIED EMPLOYEES SEPARATIONS/LEAVES

SEPTEMBER 11, 2012

Name Classification/Reason Date(s)/Department

Billiet, Toni Educational Advisor Retirement

1/7/13 (CalWorks)

Gamboa, Robert Educational Advisor Resignation

8/23/2012 (Counseling)

Pounds, Teresa Library Media Tech Resignation

8/15/12 (Library)

Redding, Eric Account Clerk/Cashier Resignation

9/1/12 (Student Business Office)

Tabata, Teresa Custodian Retirement

10/18/12 (Facilities)

Zarate, Cecil Gardener I Retirement

9/4/12 (Grounds)

Item No. I.1.j. - Page 2 of 2




SUBJECT: Short-Term, Hourly, Substitutes, Volunteers, and Professional Experts

Information

Enclosure(s) X

BACKGROUND Enclosed are personnel actions with regard to the employment of short-term, hourly, substitutes, volunteers, and professional experts approved by the director responsible for the supervision of the specific area. This item was prepared by Kai Wattree-Jackson, Human Resources Technician II and Sandra Coon, Administrative Assistant. RECOMMENDATION Authorization is requested to approve the employment of short-term, hourly, substitutes, volunteers, and professional experts.

Robert Sammis Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.k.

CLASSIFIED SUBSTITUTESSEPTEMBER 11, 2012

NAME CLASS/DEPT/PRCT. REASON/MOS. BEGN/END RANGE & STEP MONTHLY RATE

Medley, Tara Christine

Account Clerk/Cashier Substitute for employee while

on leave

9/17/2012 thru 11/9/12

29-1 17.62/hr.

Anguiano, German

Food Services Team Leader

Substitute for employee while

on leave

9/12/12 thru 6/28/12

27-1 16.77/hr.

STIPENDS STRS NON-CREDITABLESEPTEMBER 11, 2012

NAME CATEGORY DESCRIPTION HOURLY RATE/TOTAL

BEGIN/END

Gutierrez, Jesus Stipend FIG participant $400/tl. 9/12/12 thru 12/14/12

Hoehne, William Stipend Instrumental Services for "Christmas Is"/

Conductor for Orchestra Recordings

$1100/tl. 10/15/12 thru

10/24/12

Hoehne, William Stipend Instrumental Services for "Christmas Is"/

Conductor for Performances

$3000/tl. 11/27/12 thru

12/16/12

Munoz, Gino Stipend Instrumental Services/ Orchestra for "Christmas Is…."

$750/tl. 11/27/12 thru

12/16/12

Rudd, Becky Stipend Bridges to Success Grant Project Director

$8000/tl. 7/1/12 thru 8/23/12

Item No. I.1.k. - Page 2 of 5

VOLUNTEERS, NON-ACADEMICSEPTEMBER 11, 2012

DEPARTMENT VOLUNTEER NAME BEGIN DATE END DATECommunity Education Briones, Art 08/26/12 12/09/12


VOLUNTEER COACHES 2012/2013

Volunteer Coaches SPORT DATE

Clark, Phillip M Basketball 9/12/12 thru 3/30/13

Prado, James Baseball 9/12/12 thru 6/15/13

Scott, Phillip M Basketball 9/12/12 thru 3/30/13

Worthy, Terrence M Basketball 9/12/12 thru 3/30/13


PROFESSIONAL EXPERTSeptember 11, 2012

NAME DESCRIPTION DEPARTMENT RATE BEGIN/END

Lofthouse, Peter Football Program Assistant

Kinesiology up to $11,964.00/Ttl.

08/01/12 to 06/15/13

Wellman, Richard "Joey"

Men's Basketball Program Assistant

Kinesiology up to $4,418.00/Ttl.

08/25/12 to 06/10/13

Megerdichian, Natalie Interpreter I DSP&S $23.81/hr. 08/27/12 to 12/30/12




DATE September 11, 2012 Resolution X

SUBJECT: Excused Absence Information

Enclosure(s) X

BACKGROUND Board Policy 2725 provides “A member of the Board of Trustees may be paid for a meeting when absent if the Board, by resolution, finds that at the time of the meeting the member either was performing services outside the meeting for the District, was ill, was on jury duty, or the absence was due to a hardship deemed acceptable by the Board. In addition, Education Code section 72024(d) provides that “A member (of the Board of Trustees) may be paid for any meeting when absent if the board, by resolution duly adopted and included in its minutes, finds that, at the time of the meeting, he or she is performing services outside the meeting for the community college district, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board. This compensation shall be a charge against the funds of the district.” Status: Trustee Edward C. Ortell was absent from the August 24, 2012 meeting of the Board of Trustees due to illness. This item was prepared by Christine Link, Executive Assistant, Superintendent/President’s Office. RECOMMENDATION The Superintendent/President recommends that the Board of Trustees adopt Resolution #2012-13-01 authorizing payment to Trustee Edward C. Ortell for the August 24, 2012 meeting of the Board of Trustees.

Geraldine M. Perri, Ph.D. Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.l.

Item No. I.1.l. – Page 1 of 1

CITRUS COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

RESOLUTION AUTHORIZING PAYMENT TO TRUSTEE ABSENT FROM BOARD MEETING

RESOLUTION NO. 2012-13-01 WHEREAS, Board Policy 2725 provides “A member of the Board of Trustees may be paid for a meeting when absent if the Board, by resolution, finds that at the time of the meeting the member either was performing services outside the meeting for the District, was ill, was on jury duty, or the absence was due to a hardship deemed acceptable by the Board. And Education Code Section 72024(d) provides that “A member (of the Board of Trustees) may be paid for any meeting when absent if the board, by resolution duly adopted and included in its minutes, finds that, at the time of the meeting, he or she is performing services outside the meeting for the community college district, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board. This compensation shall be a charge against the funds of the district;” and

WHEREAS, on August 24, 2012, the Board of Trustees of the Citrus Community College District held a meeting; and WHEREAS, Trustee Edward C. Ortell could not be present at the meeting; and WHEREAS, it was determined that Trustee Edward C. Ortell’s absence was due to an illness and; NOW, THEREFORE, BE IT RESOLVED that Trustee Edward C. Ortell shall be paid at the regular rate of compensation for the meeting of the Board of Trustees held on August 24, 2012.

Passed and Adopted by the Board of Trustees of Citrus Community College District this 11th day of September 2012, by the following vote: Ayes: Noes: Abstain: Absent: _______________________ Date: September 11, 2012 Joanne Montgomery President Board of Trustees




SUBJECT: Excused Absence Information

Enclosure(s) X

BACKGROUND Board Policy 2725 provides “A member of the Board of Trustees may be paid for a meeting when absent if the Board, by resolution, finds that at the time of the meeting the member either was performing services outside the meeting for the District, was ill, was on jury duty, or the absence was due to a hardship deemed acceptable by the Board. In addition, Education Code section 72024(d) provides that “A member (of the Board of Trustees) may be paid for any meeting when absent if the board, by resolution duly adopted and included in its minutes, finds that, at the time of the meeting, he or she is performing services outside the meeting for the community college district, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board. This compensation shall be a charge against the funds of the district.” Status: Trustee Gary L. Woods was absent from the August 24, 2012 meeting of the Board of Trustees due to an unavailability in his schedule. This item was prepared by Christine Link, Executive Assistant, Superintendent/President’s Office. RECOMMENDATION The Superintendent/President recommends that the Board of Trustees adopt Resolution #2012-13-02 authorizing payment to Trustee Gary L. Woods for the August 24, 2012 meeting of the Board of Trustees.

Geraldine M. Perri, Ph.D. Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.1.m.

Item No. I.1.m. – Page 1 of 1

CITRUS COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES

RESOLUTION AUTHORIZING PAYMENT TO TRUSTEE ABSENT FROM BOARD MEETING

RESOLUTION NO. 2012-13-02 WHEREAS, Board Policy 2725 provides “A member of the Board of Trustees may be paid for a meeting when absent if the Board, by resolution, finds that at the time of the meeting the member either was performing services outside the meeting for the District, was ill, was on jury duty, or the absence was due to a hardship deemed acceptable by the Board. And Education Code Section 72024(d) provides that “A member (of the Board of Trustees) may be paid for any meeting when absent if the board, by resolution duly adopted and included in its minutes, finds that, at the time of the meeting, he or she is performing services outside the meeting for the community college district, he or she was ill or on jury duty, or the absence was due to a hardship deemed acceptable by the board. This compensation shall be a charge against the funds of the district;” and

WHEREAS, on August 24, 2012, the Board of Trustees of the Citrus Community

College District held a meeting; and WHEREAS, Trustee Gary L. Woods could not be present at the meeting due to the

rescheduling of the regular Board of Trustees meeting from August 21, 2012 to August 24, 2012; and

WHEREAS, it was determined that Trustee Gary L. Woods absence was due to a

hardship acceptable to the Board of Trustees and; NOW, THEREFORE, BE IT RESOLVED that Trustee Gary L. Woods shall be paid at the regular rate of compensation for the meeting of the Board of Trustees held on August 24, 2012.

Passed and Adopted by the Board of Trustees of Citrus Community College District this 11th day of September 2012, by the following vote: Ayes: Noes: Abstain: Absent: _______________________ Date: September 11, 2012 Joanne Montgomery President Board of Trustees




SUBJECT: District’s GANN Appropriation Limit Information

Enclosure(s) X

BACKGROUND Article XIII B of the Constitution of the State of California, as approved by the voters in November 1979, requires the establishment of Appropriation Limits on “Proceeds of Taxes” revenues for public agencies, including community college districts, beginning with the 1980-81 fiscal year. Each district is required to determine and adopt such an Appropriation Limit for the 2012-2013 fiscal year, as a legislative act. This item was prepared by Rosalinda Buchwald, Director of Fiscal Services. RECOMMENDATION Authorization is requested to adopt Resolution 2012-13-03 to establish the District’s GANN Appropriation Limit of $75,807,727 for the 2012-2013 fiscal year.

Carol R. Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.2.

Item No. I.2. – Page 1 of 2

CALIFORNIA COMMUNITY COLLEGES GANN LIMIT WORKSHEET

2012-13 DISTRICT NAME: Citrus Community College District DATE: August 31, 2012

I. 2012-13 APPROPRIATIONS LIMIT:

A. 2011-12 Appropriations Limit $78,476,320

B. 2012-13 Price Factor: 1.0377

C. Population factor:

1. 2010-11 Second Period Actual FTES 11,668.48 2. 2011-12 Second Period Actual FTES 10,861.71 3. 2012-13 Population change factor .9309 (line C.2. divided by line C.1.)

D. 2011-12 Limit adjusted by inflation and population factors $75,807,727 (line A multiplied by line B and line C.3.)

E. Adjustments to increase limit:

1. Transfers in of financial responsibility $ ...................... 2. Temporary voter approved increases ___________ 3. Total adjustments - increase ____________

Sub-Total $75,807,727

F. Adjustments to decrease limit:

1. Transfers out of financial responsibility $ ...................... 2. Lapses of voter approved increases ___________ 3. Total adjustments - decrease < >

G. 2012-13 Appropriations Limit $75,807,727

II. 2012-13 APPROPRIATIONS SUBJECT TO LIMIT:

A. State Aid (General Apportionment, Apprenticeship

Allowance, Basic Skills, and Partnership for Excellence) $41,021,709

B. State Subventions (Home Owners Property Tax Relief, Timber Yield tax, etc.) 34,452

C. Local Property taxes 3,877,305

D. Estimated excess Debt Service taxes .........................

E. Estimated Parcel taxes, Square Foot taxes, etc. .........................

F. Interest on proceeds of taxes .........................

G. Local appropriations from taxes for unreimbursed State, court, and federal mandates < 1,486,928>

H. 2012-13 Appropriations Subject to Limit $43,446,538

Item No. I.2. – Page 2 of 2


RESOLUTION 2012-13-03

APPROPRIATION LIMIT FOR 2012-2013

WHEREAS, Article XIII B of the Constitution of the State of California, as approved by the voters in November of 1979, requires the establishment of Appropriation Limits on “Proceeds of Taxes” revenues for public agencies, including community college districts, beginning with the 1980-81 fiscal year, and WHEREAS, each district is required to determine and adopt such an Appropriation Limit for the 2010-2011 fiscal year, as a legislative act, and WHEREAS, this community college Appropriation Limits have been calculated in accordance with Article XIII B of the State Constitution and Division 9 of Title I of the Government Code, BE IT THEREFORE RESOLVED, as a legislative act of this governing board, that for the purposes of Article XIII B, there is hereby established this district’s “Appropriation Limit” of $75,807,727 for the 2012-2013 fiscal year. Passed and Adopted by the Board of Trustees of Citrus Community College District this 11th day of September 2012, by the following vote: Ayes: Noes: Abstain: Absent: _______________________ Date: September 11, 2012 Joanne Montgomery, President Board of Trustees




SUBJECT: California Community Colleges Quarterly Financial Report, CCFS-311Q

Information

Enclosure(s) X

BACKGROUND In accordance with Title 5 of the California Code of Regulations, section 58310, Report on District’s Financial Condition, the chief executive officer or other designee of the governing board of each district shall regularly report in detail to the governing board of the district the district’s financial condition and shall submit reports showing the financial and budgetary conditions of the district, including outstanding obligations, to the governing board at least once every three months. The chief executive officer or other designee shall also prepare a quarterly report on forms provided by the Chancellor no later than forty five days following the completion of each quarter. The certified report shall be reviewed by the district governing board at a regularly scheduled meeting and entered into the minutes of the meetings. This item was prepared by Carol Cone, Budget Supervisor. RECOMMENDATION Authorization is requested to approve the Quarterly Financial Status Report for the fiscal quarter ended June 30, 2012, and authorizing the forwarding of this report to the Chancellor’s Office and the Office of the Los Angeles County Superintendent of Schools.

Carol Horton Recommended by / Moved Seconded Approved for Submittal Aye Nay Abstained Item No. I.3.

Fiscal Year: 2011-2012

District: (820) CITRUS Quarter Ended: (Q4) Jun 30, 2012

Line Description

As of June 30 for the fiscal year specified

Actual

2008-09 Actual

2009-10 Actual

2010-11 Projected 2011-2012

I. Unrestricted General Fund Revenue, Expenditure and Fund Balance:

A. Revenues:

A.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 61,098,914 59,266,083 60,295,769 55,752,164

A.2 Other Financing Sources (Object 8900) 443,916 197,484 137,691 126,779

A.3 Total Unrestricted Revenue (A.1 + A.2) 61,542,830 59,463,567 60,433,460 55,878,943

B. Expenditures:

B.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 59,141,288 55,829,236 56,014,795 55,831,889

B.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 1,611,193 2,702,452 2,538,184 2,044,570

B.3 Total Unrestricted Expenditures (B.1 + B.2) 60,752,481 58,531,688 58,552,979 57,876,459

C. Revenues Over(Under) Expenditures (A.3 - B.3) 790,349 931,879 1,880,481 -1,997,516

D. Fund Balance, Beginning 6,776,762 7,567,111 8,498,990 10,379,471

D.1 Prior Year Adjustments + (-) 0 0 0 0

D.2 Adjusted Fund Balance, Beginning (D + D.1) 6,776,762 7,567,111 8,498,990 10,379,471

E. Fund Balance, Ending (C. + D.2) 7,567,111 8,498,990 10,379,471 8,381,955

F.1 Percentage of GF Fund Balance to GF Expenditures (E. / B.3) 12.5% 14.5% 17.7% 14.5%

II. Annualized Attendance FTES:

G.1 Annualized FTES (excluding apprentice and non-resident) 12,952 11,444 11,639 10,684

III. Total General Fund Cash Balance (Unrestricted and Restricted) As of the specified quarter ended for each fiscal year

2008-09 2009-10 2010-11 2011-2012

H.1 Cash, excluding borrowed funds 10,334,638 9,594,297 4,426,123

H.2 Cash, borrowed funds only 0 0 0

H.3 Total Cash (H.1+ H.2) 10,188,492 10,334,638 9,594,297 4,426,123

IV. Unrestricted General Fund Revenue, Expenditure and Fund Balance:

Line Description

Adopted Budget (Col. 1)

Annual Current Budget (Col. 2)

Year-to-Date Actuals (Col. 3)

Percentage

(Col. 3/Col. 2)

I. Revenues:

I.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 55,408,147 55,546,425 55,752,164 100.4%

I.2 Other Financing Sources (Object 8900) 116,008 127,084 126,779 99.8%

I.3 Total Unrestricted Revenue (I.1 + I.2) 55,524,155 55,673,509 55,878,943 100.4%

J. Expenditures:

J.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 58,142,896 58,341,752 55,831,889 95.7%

J.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 1,867,538 2,044,570 2,044,570 100%

J.3 Total Unrestricted Expenditures (J.1 + J.2) 60,010,434 60,386,322 57,876,459 95.8%

K. Revenues Over(Under) Expenditures (I.3 - J.3) -4,486,279 -4,712,813 -1,997,516

L Adjusted Fund Balance, Beginning 10,379,471 10,379,471 10,379,471

L.1 Fund Balance, Ending (C. + L.2) 5,893,192 5,666,658 8,381,955

M Percentage of GF Fund Balance to GF Expenditures (L.1 / J.3) 9.8% 9.4%

V. Has the district settled any employee contracts during this quarter? YES If yes, complete the following: (If multi-year settlement, provide information for all years covered.)

Contract Period Settled Management Academic Classified

(Specify) Permanent Temporary

YYYY-YY Total Cost Increase

Total Cost Increase

Total Cost Increase

Total Cost Increase

% * % * % * % *

a. SALARIES:

Year 1: 2012-04 355,0052%

Year 2:

Year 3:

b. BENEFITS:

Year 1:

Year 2:

Year 3:

* As specified in Collective Bargaining Agreement or other Employment Contract

c. Provide an explanation on how the district intends to fund the salary and benefit increases, and also identify the revenue source/object code. The district plans to fund the increases from the general fund ending balance

VI. Did the district have significant events for the quarter (include incurrence of long-term debt, settlement of audit findings or legal

suits, significant differences in budgeted revenues or expenditures, borrowing of funds (TRANs), issuance of COPs, etc.)? NO

If yes, list events and their financial ramifications. (Enter explanation below, include additional pages if needed.) VII. Does the district have significant fiscal problems that must be addressed? This year? NO Next year? NO If yes, what are the problems and what actions will be taken? (Enter explanation below, include additional pages if needed.)

Fiscal Year: 2011-2012

District: (820) CITRUS Quarter Ended: (Q4) Jun 30, 2012

Chief Business Officer District Contact Person

CBO Name: Carol R. Horton Name: Carol Cone

CBO Phone: 626-914-8886 Title: Budget Supervisor

CBO Signature:

Date Signed:

_____________________________

_____________________________ Telephone:

626-914-8885

Chief Executive Officer Name: Geraldine M. Perri, Ph.D. Fax: 626-914-8604

CEO Signature:

Date Signed:

_____________________________

_____________________________ E-Mail: [email protected]

Electronic Cert Date: 08/29/2012

California Community Colleges, Chancellor's Office

Fiscal Services Unit 1102 Q Street, Suite 4554

Sacramento, California 95814-6511

Send questions to: Christine Atalig (916)327-5772 [email protected] or Tracy Britten (916)323-6899 [email protected]

© 2007 State of California. All Rights Reserved.




SUBJECT: Adopted Budget 2012-2013 Information

Enclosure(s) X

BACKGROUND In accordance with Title 5 of the California Code of Regulations, Section 58300, requirement to prepare and file annual statement, the chief executive officer or other designee of the governing board of each district shall prepare and keep on file for public inspection a statement of all receipts and expenditures of the district for the preceding fiscal year and a statement of the estimated total expenses for the district for the current fiscal year. This item was prepared by Carol Cone, Budget Supervisor. RECOMMENDATION Authorization is requested to approve the attached budget for all District funds for the 2011-2012 fiscal year.





SUBJECT: Approval of the Citrus College Sustainability Plan

Information

Enclosure(s) X

BACKGROUND The Citrus College Sustainability Committee together with Newcomb, Anderson & McCormick created a sustainability template to be used in creating the Citrus College Sustainability Plan. Carol Horton will provide a synopsis on the activities of the Sustainability Committee and of the Citrus College Sustainability Plan. This item was prepared by Judy Rojas, Administrative Assistant, Administrative Services. RECOMMENDATION Authorization is requested to approve the Citrus College Sustainability Plan.


Item No. I.5. – 1 of 49

CITRUS COMMUNITY COLLEGE DISTRICT Office of the Vice President of Finance and Administrative Services 1000 West Foothill Blvd., Glendora, CA 91741-1899 Date: August 13, 2012 To: Geraldine M. Perri, Ph.D. From: Carol Horton – Vice President of Finance and Admistrative Services Subject: Citrus College Sustainability Plan Executive Summary Collaborating with the Chancellor’s Office, the California Energy Commission and the Investor Owned Utilities, Citrus College was empowered with the opportunity to partner in the development of a Sustainability Template, which could be utilized as a planning aid or “roadmap” to help guide any one of the California Community College Districts toward a sustainable future by addressing technical issues, behavioral trends and developing strategies for affective leadership in sustainability and social responsibility. Solidifying the aim of a sustainable future, on April 3, 2012, the Citrus Community College District Board of Trustees committed to further improving college sustainability by adopting the Sustainability Mission Statement, as evidenced by Resolution No. 2011-12-09. Commensurate with the Board’s action, a Sustainability Committee was established in accordance with the governance process and was comprised of esteemed members of faculty, staff, students and industry professionals including representatives from Southern California Edison, Sempra Utilities and the Chancellor’s Office. On average, approximately twenty-eight individuals served on the Sustainability Committee, which is a sub-committee of the Physical Resources Committee. Throughout the development process, six collaboration meetings were organized, the first of which transpired in March of 2012, in order to discuss and formulate a Sustainability Plan for the college by using the process outlined in the California Community Colleges Sustainability Template. Furthering the collaboration process, an All-College Forum was held in the Campus Center on April 24, 2012 for the purpose of sharing and garnering information from the college community, which resulted in forthright communication, audience engagement and the recruiting of additional student members to the Sustainability Committee. Meeting bi-monthly, the Sustainability Committee will be implementing the Sustainability Plan objectives through various responsibility centers or departments as outlined in the Plan. Providing regular progress reports to the Board of Trustees, in committee and to the college community is a top priority and will be accomplished on a continued basis. Encompassing twelve Sustainability Plan goals including Economic Return on Investment, Energy Efficiency, The Built Environment, Technology Utilization, Leadership and Champions, Solid Waste Management, Transportation, Communication & Education, Campus & Community Involvement, Curriculum, Continuous Improvement and Greenhouse Gas Reduction, the Sustainability Plan is broad in concept yet specific in goals. Harnessing the use of new technologies in lighting and energy usage,

MEMO

Item No. I.5. – 2 of 49

encouraging a sustainable culture, implementing green purchasing and procurement programs, and identifying campus community members who will be enthusiastic and help lead the campus in its sustainability efforts are some examples of how these goals will be achieved. Likewise, the college will continue to improve upon the recycling/waste reduction strategies and green practices already being implemented on campus. Culminating the Sustainability Plan will be a focus on behavioral change and the introduction of programs that require little to minor economic investment in order to capture a sustainable return. Remaining cognitive of our fiscal, social and environmental responsibility is a campus duty and fiduciary obligation of the Citrus College Sustainability Plan.

Citrus Community College Sustainability Plan

Produced by the

Citrus College Sustainability Committee

August 2012


ACKNOWLEDGMENTS The authors of this plan would like to acknowledge the following individuals for their efforts and support in the creation of the Citrus College Sustainability Plan.

Citrus Community College Citrus CCD Board of Trustees

Mrs. Joanne Montgomery – President Mrs. Susan M. Keith – Vice President Dr. Gary L. Woods – Clerk/Secretary Dr. Edward C. Ortell – Member Dr. Patricia Rasmussen – Member Mr. Crescencio Calderon – Student Representative

Citrus CCD Superintendent/President Geraldine M. Perri, Ph.D.

Carol Horton, Vice President Finance and Administrative Services

Citrus College Sustainability Committee Robert Bradshaw, Chair – Citrus College Construction Program Manager Carol Horton – Vice President of Finance and Administrative Services Robert Iverson – Director of Purchasing and Warehouse Jeff Eichler – Environmental Health and Safety Program Supervisor Eric Rabitoy – Dean of Physical and Natural Sciences Robert Goodman, Christine Goedhart – Faculty Fred Diamond – Director of Facilities and Construction Martha McDonald ‐ Dean of Students Jody Wise ‐ Dean of Kinesiology, Health & Athletics Marti DeYoung ‐ Career Technical Education Programs Supervisor Lori Amato ‐ Administrative Secretary II Leigh Buchwald ‐ Network & Telecommunications Systems Supervisor Paula Green ‐ Director of Communications Adrienne Thompson ‐ Student Life and Leadership Development Supervisor Brandon Han, Luke Vogel, Kyle Marcano, Charity Muraya Karungari – DEEP Interns Deeptika Patel – DEEP Program Manager Art Corral, Andrea Zapata – Student Volunteer Corps Brandon Mac Donald, Norma Saldana – At‐Large Students Lisa Hannaman – Southern California Edison Matt Sullivan, PE – Newcomb Anderson McCormick Steven Clarke – Newcomb Anderson McCormick Ann McCormick, PE – Newcomb Anderson McCormick

CCC Chancellor’s Office Fred Harris, Assistant Vice Chancellor College Finance & Facilities Planning

Dan Estrada, Energy Specialist

Other Contributors Amir Ehyai – California Energy Commission


TABLE OF CONTENTS

SECTION 1. EXECUTIVE SUMMARY ............................................................................ 1

SECTION 2. BACKGROUND ......................................................................................... 2 2.1 HISTORY OF SUSTAINABILITY EFFORTS TO DATE ......................................................... 2 2.2 CREATION OF THE SUSTAINABILITY PLAN .................................................................... 2 2.3 THE POLICY CONTEXT OF SUSTAINIBILITY PLANNING .................................................. 3 2.4 CAMPUS SUSTAINABILITY COMMITTEE ....................................................................... 5

SECTION 3. MISSION STATEMENT, GOALS, AND PRIORITIES ..................................... 6

SECTION 4. PROGRAMS AND PROJECTS FOR IMPLEMENTATION ............................. 8 7.1 MANAGEMENT AND ORGANIZATIONAL STRUCTURE .................................................. 8 7.2 ENERGY EFFICIENCY ..................................................................................................... 9 7.3 FACILITIES OPERATION ............................................................................................... 10 7.4 SUSTAINABLE BUILDING PRACTICES .......................................................................... 11 7.6 TRANSPORTATION, COMMUTING, AND CAMPUS FLEET & TRAVEL .......................... 12 7.7 WATER, WASTEWATER, AND SUSTAINABLE LANDSCAPING ...................................... 13 7.8 SOLID WASTE REDUCTION AND MANAGEMENT ....................................................... 14 7.9 GREEN PURCHASING .................................................................................................. 15 7.10 STUDENT AND CURRICULUM DEVELOPMENT ........................................................... 15 7.11 CAMPUS AND COMMUNITY OUTREACH & AWARENESS ........................................... 16

SECTION 5. MEASURE AND REPORT PERFORMANCE .............................................. 18 5.1 MEASURING PERFORMANCE ..................................................................................... 18 5.2 REPORTING PERFORMANCE ....................................................................................... 21

SECTION 6. APPENDICES .......................................................................................... 22 6.1 APPENDIX 1: CITRUS COLLEGE SUSTAINABILITY COMMITTEE ................................... 23 6.2 APPENDIX 2: IMPLEMENTATION PROGRAMS AND PLANS CHECKLIST ...................... 24

Citrus College Sustainability Plan 1

Sustainability Mission Statement

Citrus College will promote an active learning and participatory environment, where students, faculty and staff are immersed in quality education and collaborate with peers and industry professionals to encourage and create sustainability awareness and social responsibility, thereby fostering the advancement of sustainable practices and conservation of resources for the college proper, community and nation as a whole.

SECTION 1. EXECUTIVE SUMMARY As with many public sector agencies, Citrus Community College recognizes the environmental, economic, and social benefits of resource efficiency and sustainability. The passage of the California Global Warming Solutions Act (AB‐32) in 2006 and the establishment of a Sustainability Policy by the CCC Board of Governors have made it imperative for California Community Colleges to develop an organized, comprehensive approach that incorporates the elements of sustainability, satisfies state regulations, takes advantage of available resources and complimentary programs, and adopts the Best Practices of others who are further along this path. To meet these challenges, Citrus College has participated in the development of the California Community Colleges Sustainability Template. The culmination of the project is the Pilot Demonstration of the Template at Citrus College and the development of this campus‐specific Sustainability Plan. Sustainability is defined as “meeting the needs of the present without compromising the ability of future generations to meet their own needs.” The purpose of this Sustainability Plan is to prepare Citrus Community College for the anticipated environmental and regulatory challenges of the 21st century, to guide the campus towards becoming a more sustainable institution, and to prepare students for the green economy. The following Sustainability Plan articulates the mission and goals established by the College for sustainability, as well as the strategies to meet these goals. This Plan has been developed by the Citrus College Sustainability Committee, which includes students, faculty, and staff. The Committee has developed this Sustainability Plan in coordination with the many different campus stakeholders to ensure that the plan meets the different needs of the College. For questions or comments to this plan, please contact:

Matt Sullivan, P.E. Principal Newcomb Anderson McCormick (415) 896‐0300 [email protected]

2 Citrus College Sustainability Plan

SECTION 2. BACKGROUND

2.1 HISTORY OF SUSTAINABILITY EFFORTS TO DATE Citrus College has been at the forefront of sustainability since the mid 1990’s and has made significant strides in energy efficiency. As new technologies are developed, the College has installed energy efficient lighting, installed and maintained Heating Ventilation and Air Conditioning (HVAC) and lighting Energy Management Systems, installed lighting motion sensors throughout the campus, installed lighting control systems in classrooms, implemented server and desktop virtualization, designed all new buildings to a U.S. Green Building Council Leadership in Energy and Environmental Design (LEED) Silver equivalent rating, constructed a new central plant with chilled water storage to be used during peak hours for heating and cooling, installed energy efficient boilers, and connected existing buildings to the central plant. Citrus College continues to identify new sustainable technologies for the built environment and promotes sustainable practices with students, faculty and staff. While the primary focus of campus efforts have been in energy conservation, there are many other areas of sustainability where active programs are being implemented. With the assistance of a state grant, Citrus College has also developed a sophisticated recycling program and constructed a materials recycling facility on campus to sort recyclables from the campus waste stream. The College has implemented water conservation strategies and storm water pollution prevention measures, and has adopted a green purchasing program for cleaning and custodial supplies. Finally, the Citrus College administration has been involved with the Los Angeles Metropolitan Transportation Agency (MTA) in the advance planning of the Gold Line light rail extension and a station adjacent to the college which will provide the opportunity to significantly reduce single occupancy vehicle commutes by students, faculty, and staff. For a complete listing and description of existing Citrus College sustainability efforts see the Implementation Programs and Plans Checklist, which is in Appendix 2.

2.2 CREATION OF THE SUSTAINABILITY PLAN To create this Sustainability Plan, Citrus College followed the process and utilized the tools provided in the California Community Colleges Sustainability Template. The process is illustrated in the flow chart above. The

Commitment from Campus Administration

Define Vision, Goals, Criteria, and Timelines

Establish a Campus Sustainability Committee

Select and Prioritize Implementation Programs

Create and Execute Action Plans

Monitor and Regularly Report Progress to

Campus


implementation of the sustainability planning process and the resulting Sustainability Plan are described in the following chapters.

2.3 THE POLICY CONTEXT OF SUSTAINABILITY PLANNING Sustainability can provide environmental, economic, and social benefits to campuses. However, there are other motivations for Citrus College to pursue these practices. The State of California has been active in establishing aggressive policies and standards for environmental protection and reducing greenhouse gas (GHG) emissions that contribute to global warming. In 1970, the State adopted the California Environmental Quality Act (CEQA) with the goal to inform governments and the public about potential environmental impacts of projects. From 2005 onward, legislation has been passed to directly regulate GHG emissions by utilizing incentive mechanisms, cap‐and‐trade programs, and mandatory reporting while encouraging voluntary activities such as purchasing emissions offsets and offering renewable energy certificates (RECs). Compliance with state policies and regulations regarding these issues are an important factor for consideration by Citrus College. The following sections outline the numerous policy and regulatory drivers that contributed to the creation of this Plan.

2.3.1 CCC BOARD OF GOVERNORS ENERGY AND SUSTAINABILITY POLICY To encourage the CCCs to pursue a more sustainable future, the CCC Board of Governors approved the Energy and Sustainability Policy in January 2008, which puts forth goals for each campus to reduce their energy consumption from its 2001‐02 baseline by 15 percent by 2011‐12. It also sets goals for minimum efficiency standards of new construction and renovation projects and provides an incentive of 2 percent of construction cost for new construction projects and 3 percent of construction cost for modernization projects. The policy also sets goals for energy independence through the purchase and generation of renewable power and energy conservation through the pursuit of energy efficiency projects, sustainable building practices, and physical plant management. The CCC Board of Governors Energy and Sustainability Policy can be found here: http://www.cccco.edu/Portals/4/Executive/Board/2008_agendas/january/3‐1_Attachment_CCC%20Energy%20and%20Sustainability%20Policy%2011‐9‐07%20FINAL.pdf

2.3.2 CALIFORNIA STATE CLIMATE REGULATIONS 2.3.2.1 State of California Executive Order S‐3‐05 Executive Order S‐3‐05 was signed by the Governor of California in 2005, thereby identifying the California Environmental Protection Agency (Cal/EPA) as the primary state agency responsible for establishing climate change emission reduction targets throughout the state. The Climate Action Team, a multi‐agency group comprised of various state agencies, was formed to implement the Executive Order S‐3‐05. Shortly thereafter in 2006, the team introduced GHG emission reduction strategies and practices to reduce global warming. These measures are aimed at meeting the Executive Order’s long term goal of reducing GHG emission to 80 percent below 1990 levels by 2050.


2.3.2.2 Global Warming Solutions Act of 2006 (AB‐32) The Global Warming Solutions Act, or Assembly Bill 32 (AB‐32) adopted in 2006, establishes two key requirements in regard to climate change reduction measures. The first requires that California GHG emissions be capped at 1990 levels by 2020, and the second establishes an enforcement mechanism for the GHG emissions reduction program with monitoring and reporting implemented by the California Air Resources Board (CARB). In 2008, the Assembly Bill 32 Scoping Plan was released by CARB which describes measures to implement the requirements set by AB‐32. In addition to partnering with local governments to encourage the establishment of regional emission reduction goals and community regulations, the Scoping Plan uses various mechanisms to reduce emissions state‐wide, including incentives, direct regulation, and compliance mechanisms. 2.3.2.3 Assembly Bill 1493 (The Pavley Bill) Assembly Bill 1493, widely known as “The Pavley Bill”, was passed in 2002 and authorizes CARB to establish regulations to reduce the GHG emissions from passenger cars and light trucks by 18 percent by 2020 and 27 percent by 2030 from 2002 levels. This aggressive bill was temporarily blocked by the US EPA in March 2008 and later received a waiver of approval for implementation throughout California in June 2009. 2.3.2.4 Low Carbon Fuel Standard (LCFS) The Low Carbon Fuel Standard (LCFS) was established in January 2007 by Executive Order S‐01‐07 and requires California fuel providers to decrease lifecycle fuel carbon intensity of transportation fuels by 10 percent from 2007 levels by 2020. 2.3.2.5 California Renewables Portfolio Standard The California Renewables Portfolio Standard (RPS) was established in 2002 under Senate Bill 1078 and mandated that electrical corporations increase its total procurement of eligible renewable resources by at least 1 percent a year to reach a goal of 20 percent electricity generation from renewable resources. These goals were accelerated in 2006 under Senate Bill 107, which mandated that at least 20 percent of the total electricity sold be generated from renewable resources by the end of 2010. The RPS was further extended in 2008 by Executive Order S‐14‐08, which requires that 33 percent of total electricity sales be generated from renewable resources by 2020. 2.3.2.6 Senate Bill 97 Senate Bill 97, passed in 2007, required the Governor’s Office of Planning and Research (OPR) to develop and recommend amendments to CEQA Guidelines for addressing GHG emissions related to land use planning. The amendments to CEQA were approved and became effective in March 2010, thereafter requiring all CEQA documentation to include and comply with the new amendments established for addressing greenhouse gas emissions.


2.3.2.7 Senate Bill 375 Senate Bill 375 was passed in 2008 to reduce GHG emissions caused indirectly by urban sprawl throughout California. The bill offers incentives for local governments to execute planned growth and development patterns around public transportation in addition to revitalizing existing communities. Metropolitan Planning Organizations (MPOs) will work with CARB to reduce vehicle miles traveled by creating sustainable urban plans with a comprehensive focus on housing, transportation, and land use. Urban projects consistent with the MPO’s Sustainable Community Strategy (SCS) can bypass the CEQA’s GHG emission environmental review. This provides developers with an incentive to comply with local planning strategies which support the State’s greater effort for overall emission reduction in the land use and transportation sector. 2.3.2.8 Regional Air Pollution Control Districts (APCD) and Air Quality Management Districts (AQMD) In 1947, the California Air Pollution Control Act was passed and authorized the creation of Air Pollution Control Districts (APCDs) and Air Quality Management Districts (AQMDs) in every county. APCDs and AQMDs are tasked with meeting federal and state air pollution requirements set by the Clean Air Act and can develop regulations to achieve the necessary public health standards, though these regulations need approval from CARB and the US EPA. APCDs and AQMDs have jurisdiction over businesses and stationary sources of emissions and can offer varying levels of outreach, grants, and CEQA review and technical assistance to interested public and private parties. The APCDs and AQMDs do not have the authority to regulate mobile air pollution sources, which is the responsibility of CARB, and must defer to state or federal regulations provided by the California Air Resources Board and the U.S. Environmental Protection Agency.

2.4 CAMPUS SUSTAINABILITY COMMITTEE In order to manage the process and to develop this Sustainability Plan, the campus established the Citrus College Sustainability Committee, consisting of faculty from the Physical and Natural Science Department, Career Technical and Continuing Education Department, Student Services, staff from college administration, the Facilities Department, and students from the Earth Club, Volunteer Corps and the DEEP intern program to provide representation from the different campus stakeholders. The Committee will be responsible for developing and implementing the sustainability programs and projects described in this Plan to achieve the sustainability goals.


SECTION 3. MISSION STATEMENT, GOALS, AND PRIORITIES The Campus Sustainability Committee has developed the following Sustainability Mission Statement to guide Citrus College in its Sustainability Planning efforts.

Citrus College will promote an active learning and participatory environment, where students, faculty and staff are immersed in quality education and collaborate with peers and industry professionals to encourage and create sustainability awareness and social responsibility, thereby fostering the advancement of sustainable practices and conservation of resources for the college proper, community and nation as a whole.

On April 3, 2012, the Citrus Community College Board Of Trustees made a commitment to improve college sustainability by adopting the Sustainability Mission Statement by Resolution No. 2011‐12‐08. To realize this Mission Statement, the Sustainability Committee has defined the following sustainability goals and priorities. The goals and priorities for the Sustainability Plan reflect campus needs, interests, and available resources. The Goals listed are not necessarily ranked by priority. Priorities for all goals and implementation programs are contained in the Implementation Programs and Plans Checklist contained in Exhibit 2.

Sustainability Plan Goals and Criteria

Goal Number

Area of Sustainability Established Goal

1 Economic Return on Investment Evaluate the return on investment of capital improvements in sustainability based on life‐cycle Net Present Value (NPV).

2 Energy Efficiency

Reduce overall campus energy consumption by 6 percent within two years. Establish new reduction goals after two years based on planned activities and additional opportunities.

3 The Built Environment

Construct all major capital projects to meet LEED Silver “equivalent” standard, with goals to reduce energy and water use, wastewater discharges, and sustainable landscaping practices.

4 Technology Utilization Continue to take advantage of new technologies in all areas of waste reduction, energy usage and sustainable culture.

5 Leadership and Champions

Identify campus community members who will be enthusiastic, involved, reasonable, and responsible to lead the campus in its sustainability efforts and to set the example for generations to come.


Goal Number

Area of Sustainability Established Goal

6 Solid Waste Management

Continue to implement the recycling program, expand it to include all sectors of recycling and waste reduction to landfills, comply with recycling program requirements of AB‐341, and strive to meet the statewide landfill diversion goal of 75 percent by 2020.

7 Transportation

Reduce the reliance of students, faculty and staff on single occupancy vehicle commutes by 5 percent within the next five years. Encourage the utilization of public bus and rail transportation, car pooling, and bicycling to campus.

8 Communication and Education

Develop and implement a program to raise awareness in the campus community to inspire behavioral changes to enhance sustainability. Program will be initiated by the fall 2013 semester.

9 Campus and Community Involvement

Increase community awareness and support of the College sustainability efforts through the use of targeted media. Program will be initiated by the fall 2013 semester.

10 Curriculum

When appropriate to a program of study, encourage the inclusion of sustainability content (social responsibility, sustainable development strategies, and carbon management) into curriculum and/or instructional material.

11 Continuous Improvement

Citrus College will improve existing sustainability efforts by analyzing and auditing current activities to identify changes to processes and to increase effectiveness and to develop future goals. Analysis of energy and water usage and solid waste management programs will be completed by January 2014.

12 Greenhouse Gas Reduction

Continue to reduce Greenhouse Gas emissions through the implementation of the Citrus College Sustainability Plan. Consider a future Climate Action Planning process to meet AB‐32 requirements.

The goals and criteria established for the Sustainability Plan will be monitored during Plan implementation as described in Section 5, “Monitor and Report Performance”.


SECTION 4. PROGRAMS AND PROJECTS FOR IMPLEMENTATION Based on the goals and priorities described in Section 3, the Sustainability Committee has selected the following programs and projects for implementation to actively improve campus sustainability. These programs and projects are also reflected in the Implementation Programs and Plans Checklist, located in Appendix 2, which outlines the details of each action item, its priorities, responsibility for implementation, schedules, and estimated cost of each program or project. The Checklist will be used by the Sustainability Committee to manage the implementation process. These key actions were selected from a menu of suggested programs and projects from Section 7 of the California Community College Sustainability Template. As a result, the major headings and individual programs and projects are numbered to reflect the numbering system outlined in the Template and Implementation Planning Checklist.

7.1 MANAGEMENT AND ORGANIZATIONAL STRUCTURE In order to implement an effective Sustainability Plan, it will be important for Citrus College to have a policy mandate for sustainability, the institutional structure required to manage the process, and the financial and programmatic expertise to accomplish Plan goals. The College will implement the following programs to meet this requirement.

7.1.2.1 ADOPT A DISTRICT SUSTAINABILITY POLICY

The Citrus CCD Board of Trustees adopted a Sustainability Mission Statement and expressed its support for the development of this Sustainbility Plan by passing Resolution No. 2011‐12‐08 at its April 3, 2012 meeting. This provides the policy mandate for the Sustainability Committee and the College at large to create and implement the Citrus College Sustainbility Plan.

7.1.2.3 APPOINT A CAMPUS SUSTAINABILITY COMMITTEE

The Campus Sustainability Committee, consisting of students, faculty, and staff was established in March 2012 to develop the Sustainability Plan and to manage and track its implementation. The Committee will meet bi‐monthly for the foreseeable future to implement the Plan and to report progress to the college community. A complete listing of committee members is included in Appendix 1.

7.1.2.5 EMPLOY SUSTAINABILITY PROFESSIONALS, AS REQUIRED

Many of the programs and projects that will be implemented as part of the Sustainability Plan will require expertise that the college does not possess. As needed, the Sustainability Committee will recommend to college administration if specialized professional assistance is required to accomplish the goals of the Plan.


7.1.2.7 INTEGRATE SUSTAINABILITY PLANNING INTO CAMPUS MASTER PLAN The Educational and Facilities Master Plan and sustainability planning should be integrated and simultaneous. As the Educational and Facilities Master Plan is reviewed and revised, elements of the Sustainability Plan will be incorporated to ensure that the college goals for sustainability are reflected in this over‐arching planning document.

7.2 ENERGY EFFICIENCY

Energy efficiency is one of the most cost effective ways to reduce campus energy use and its carbon footprint. When implemented properly, efficiency measures can decrease energy use without compromising comfort and can improve indoor air quality and enhance student, faculty, and staff performance. Energy efficiency will be a higher priority than renewable or other on‐site energy generation due to more favorable economics and to avoid over‐sizing renewable energy systems. The following energy efficiency programs and projects will be implemented at Citrus College.

7.2.2.1 SET ENERGY EFFICIENCY GOALS

It is important to set goals for the reduction of any resource in order to define success. During the development of the Sustainability Plan, one of the key goals established by the Sustainability Committee was to “Reduce overall campus energy consumption by 6 percent within two years. Establish new reduction goals after two years based on planned activities and additional opportunities”. The College’s Director of Facilities and Construction will be responsible for the implementation and monitoring of this goal.

7.2.2.2 EVALUATE MECHANISMS FOR THE IMPLEMENTATION OF ENERGY EFFICIENCY PROJECTS

Citrus College will evaluate various mechanisms for the identification and implementation of energy efficiency projects and programs, including the use of in‐house staff, engineering consultants, and contractors. The College has already been successful in leveraging expertise and resources from Southern California Edison and the CCC/IOU Energy Efficiency Partnership for the identification of energy savings projects on the campus.

7.2.2.3 CONDUCT A FACILITY PRIORITIZATION SURVEY

The College’s Director of Facilities and Construction is currently performing a Facility Prioritization Survey of the campus. The survey will be used to establish priorities for conducting comprehensive facility energy audits, which are currently planned by Southern California Edison. Buildings will be prioritized based on energy use intensity (EUI) (i.e. electricity and natural gas use per gross square foot per year), with buildings with the highest energy use intensity given highest priority. Where metered data does not exist, those buildings that are believed to be high energy users by college staff will be targeted first.


7.2.2.4 CONDUCT COMPREHENSIVE FACILITY ENERGY AUDITS

As described above, plans are in place to perform comprehensive energy audits at targeted facilities on campus in the very near future. These audits will be performed by Southern California Edison (SCE) and the CCC/IOU Energy Efficiency Partnership. An audit report will be issued by SCE and will identify low cost and no cost energy efficiency improvements, as well as retrofit and capital improvement project opportunities with detailed energy savings and economic calculations.

7.2.2.5 IMPLEMENT NEW AND EXISTING AUDIT RECOMMENDATION

Based upon the results of the audits and available resources, the College will initiate implementation of the audit recommendations. Priorities will be determined by current energy usage, return on the investment, and available resources.

7.2.2.8 IDENTIFY AND TAKE ADVANTAGE OF GRANT AND INCENTIVE PROGRAMS

The College has been and continues to be an active participant in the CCC/IOU Energy Efficiency Partnership incentive program, SCE Savings by Design program, and actively explores and takes advantage of grants where appropriate.

7.2.2.2.9.2 EFFICIENT LIGHTING AND LIGHTING CONTROLS

Citrus College has performed a variety of energy efficient lighting retrofit projects in recent years, including state‐of‐the art classroom and office lighting. The College is currently working with the CCC/IOU Partnership on an advanced LED exterior lighting pilot project which will result in a “piggy‐back” RFP that can be used by any CCC campus.

7.3 FACILITIES OPERATION In addition to installing energy efficient equipment, Citrus College strives to operate high‐performing facilities, buildings, and energy infrastructure systems that are optimized for inhabitant comfort, productivity, and energy and resource efficiency. Current and planned activities in this area are described below.

7.3.2.1 ENCOURAGE AND SUPPORT ENERGY EFFICIENCY TRAINING OF STAFF As part of the personnel development program, Citrus College continues to train and keep facilities staff abreast of the latest in energy saving maintenance measures and technologies.

7.3.2.2 INSTALL ENERGY MANAGEMENT SYSTEMS Citrus College has installed a computerized Energy Management System (EMS) to provide centralized reporting and control of campus energy related activities. Campus staff strives to achieve optimum efficiency in the use of natural gas, electricity, or other energy resources to meet the heating, cooling, and lighting needs of the


buildings and facilities. The existing EMS system that controls lighting and HVAC was installed many years ago and is continually maintained and updated as necessary. The long term plan when resources become available is to expand and upgrade the EMS system.

7.3.2.5 OPTIMIZE HVAC EQUIPMENT SCHEDULING Citrus College employs a scheduled maintenance and operations plan for the HVAC equipment and building occupancy scheduling to avoid cooling and heating spaces when unnecessary. The planned Retro‐commissioning (RCx) project for the central plant chilled water and hot water systems will further improve optimization of HVAC systems.

7.3.2.6 ACTIVATE ENERGY-SAVING FEATURES FOR APPLIANCES AND COMPUTERS The College activates energy‐saving features on all appliances and computer equipment, such as power‐saving modes on PCs, copiers, printers, and other office equipment. Citrus College has installed server and desktop virtualization and PC power management systems to reduce computer energy use. The college has also installed plug load occupancy sensor strips at work stations to further reduce energy use of office and classroom equipment.

7.3.2.7 PURSUE MONITORING-BASED COMMISSIONING (MBCX)/RETRO-COMMISSIONING (RCX)

Citrus College is participating in a Southern California Edison Retro‐commissioning (RCx) pilot program to improve central plant operations. RCx is a process that identifies individual energy efficiency measures to improve the control of the system to reduce energy use.

At a future time the College may consider an MBCx program for buildings. MBCx is a process that optimizes building performance for comfort and energy use through the use of permanent whole‐building metering and energy monitoring.

7.4 SUSTAINABLE BUILDING PRACTICES Construction and renovation of new and existing facilities provides a significant opportunity to reduce the environmental impacts of the built environment through sustainable building practices. Citrus College incorporates energy and resource efficient “Green Building” practices in the design and construction of all new and renovated facilities.

7.4.2.1 ESTABLISH A GREEN BUILDING STANDARD Citrus College has established the U.S. Green Building Council Leadership in Energy and Environmental Design (LEED) Silver “equivalent” rating as their building standard. All architect and engineering contracts incorporate this design standard requirement. The LEED rating system is an industry “Best Practice” and is commonly used in higher education and commercial building construction.


7.4.2.2 IMPLEMENT SUSTAINABLE DESIGN PRACTICES All campus new construction, renovation, maintenance, and repair projects are designed with consideration of College sustainability goals and all applicable energy codes and regulations. Energy efficiency and sustainable design is addressed early in the project planning and design phases to maximize cost effectiveness. Citrus College takes full advantage of the SCE Savings by Design program, which provides technical expertise and incentives to incorporate sustainable design practices in all new construction and building renovation projects.

7.4.2.3 USE AN INTEGRATED SYSTEMS APPROACH IN BUILDING DESIGN Sustainable building goals are evaluated in a cost effective manner by identifying economic and environmental performance criteria, evaluating life cycle savings, and adopting an integrated systems approach. Such an approach treats the entire building as one system and recognizes that individual building features, such as lighting, windows, heating and cooling systems, should be evaluated and designed as interactive systems. This integrated approach to sustainable design is a feature of the SCE Savings by Design “Whole Building” process employed at the College.

7.6 TRANSPORTATION, COMMUTING, AND CAMPUS FLEET & TRAVEL Citrus College will strive to reduce Vehicle Miles Traveled (VMT) for students, faculty, and staff commuting to the campus in an effort to reduce greenhouse gas emissions and minimize the infrastructure costs related to parking. The following programs will be implemented.

7.6.2.1 UNDERSTAND COMMUTE AND TRAVEL PATTERNS A first step for improving commute and travel patterns at Citrus College will be to get a better understanding of how students, faculty, and staff get to the campus. This will be done through commuter surveys, which will be made quick and easy to fill out in order to maximize the number of responses received. In the past, faculty and staff surveys were attempted with limited success. A stepped up effort will be made in this area to include students. Incentives may be offered to improve participation.

7.6.2.2 ENCOURAGE AND ENHANCE PUBLIC TRANSPORTATION AND RIDESHARING OPTIONS

Public transportation is an important strategy to reduce VMT’s and resulting greenhouse gases. The Los Angeles Metropolitan Transit Agency (MTA) is planning a Gold Line Light Rail stop adjacent to the College with its planned extension in 2015. Citrus College has been in discussion with the MTA about this project, and the College has purchased the property across the street from the campus where the station will be located. This station will greatly enhance public transportation options for students, faculty, and staff commuting to the College. For more information on this light rail extension go to: www.foothillextension.org.

Citrus College will also evaluate programs offered by the MTA to encourage bus ridership to the campus in the near term.


7.6.2.3 ENCOURAGE AND ENHANCE BICYCLING OPTIONS The College will work to improve bicycle commuting options at the campus as well as bicycle circulation throughout campus. Plans will be developed to provide secure storage for bikes and additional bike racks on campus. Outreach and education to help commuters overcome obstacles related to bicycling will be implemented, for example, to encourage commuters to utilize existing shower facilities and changing rooms for those who bike to campus.

7.6.2.5 ENHANCE STUDENT DISTANCE LEARNING Citrus College will explore additional distance learning classes via the internet, which cuts down travel to and from campus and will explore increasing accessibility of courses to more student demographics. Faculty members of the Sustainability Committee will evaluate opportunities for Distance Learning and bring them back to the full committee for discussion.

7.7 WATER, WASTEWATER, AND SUSTAINABLE LANDSCAPING Water conservation is an important component of sustainability and is aggressively pursued by Citrus College. The college strives to reduce potable water use as well as waste water discharges to both the sewer and storm water systems. In addition, the college reduces waste water pollution by minimizing chemical fertilizers and pesticide use in association with landscaping practices.

7.7.2.2 IMPLEMENT WATER CONSERVATION STRATEGIES The College has made water conservation a priority for environmental purposes as well as to avoid penalties for excessive water use from the local water and wastewater utilities. Citrus College has installed artificial turf on football fields, softball fields and the driving range. In addition to eliminating the need for irrigation, the need for air polluting lawn mowers, chemical pesticides and fertilizers, and maintenance labor have been reduced.

7.7.2.3 REDUCE STORM WATER, SEWER DISCHARGES, AND WATER POLLUTION Storm water discharges are a prime source of pollutants entering the environment and place the college at risk for fines or other regulatory penalties. The artificial turf installed at Citrus College provides storm water retention features that allow run‐off to percolate into the ground. In addition, the college has constructed subsurface retention basins under the parking lots to reduce storm drain discharges and utilizes sand bags when needed to reduce storm water pollution.


7.7.2.4 ADOPT SUSTAINABLE LANDSCAPING PRACTICES Sustainable landscaping practices not only conserve water, but can contribute to achieving many other goals for sustainability. All new and replanted landscaping on campus is required to be water conserving and drought tolerant.

7.8 SOLID WASTE REDUCTION AND MANAGEMENT Citrus College already has a very successful recycling program that reduces greenhouse gas emissions and landfill deposits. The measures identified in the Sustainability Plan are intended to improve this program and expand efforts into source‐separated recycling and green waste/food waste compositing. If designed effectively, minimizing solid waste can save the college money and create revenue streams that can be reinvested in the campus. The college will employ the principles of Reduce, Reuse, and Recycle in its solid waste reduction program.

7.8.2.1 CREATE WASTE REDUCTION GOALS The college will develop goals to reduce the waste stream and increase the waste diversion of readily recyclable and compostable materials. Citrus College currently diverts roughly 50 percent of its waste stream from the landfill and would like to increase this diversion rate by employing additional waste reduction strategies. The Sustainability Committee has adopted the following diversion goal for this Plan: Continue to implement the recycling program, expand it to include all sectors of recycling and waste reduction to landfills, comply with recycling program requirements of AB‐341, and strive to meet the statewide landfill diversion goal of 75 percent by 2020. This will require the college to regularly measure the amount and type of waste being land filled, recycled and composted.

7.8.2.2 MAXIMIZE PROGRAMS OFFERED BY CONTRACTED WASTE HAULER Citrus College will maximize programs offered by its contracted waste hauler. These may include recycling programs, and green waste (such as yard trimmings) or food waste composting. The college already performs construction and demolition (C&D) recycling. Since there may be variations in programs offered by different haulers, Citrus College will evaluate the services offered by all available haulers to best meet the sustainability goals of the campus and contract with a hauler that provides the desired services at favorable economics. It may be necessary for the College to employ multiple waste haulers in order to receive all of the different desired services.

7.8.2.4 IMPROVE EXISTING RECYCLING PROGRAMS As stated above, Citrus College has a very successful recycling program in place resulting in an approximately 50 percent diversion rate. The current program is based on sorting of recyclables at the central Materials Recycling Facility (MRF) on campus. This rate could be increased by implementing a “source‐separated” program by providing separate bins around campus to facilitate source separation of paper, plastic, bottles, cans, and hazardous waste like batteries to improve diversion rates and proper disposal. A source‐separated program will


be evaluated for implementation by the Sustainability Committee.

7.8.2.6 GREEN WASTE AND FOOD WASTE COMPOSITING Citrus College can further reduce its waste stream by implementing green waste and food waste composting. This can be done through on‐site composting or by using services provided by a local waste hauler. The Sustainability Committee will explore alternatives for both on‐site composting, potentially managed by students, or third party services through a waste hauler.

7.9 GREEN PURCHASING Citrus College has adopted purchasing policies to meet the goals of environmental, economic, and social sustainability and to use its market power to influence suppliers to be more sustainable, as described below.

7.9.2.2 GREEN PURCHASING PRACTICES Citrus College strives to purchase materials and equipment that is recyclable, packaged in recycled materials, and is sustainable. Standards have been established for the purchasing of cleaning materials and other chemicals on campus, and custodians use biodegradable cleaning materials and reduce the use of chemicals that may be harmful to the environment and the health of those who are exposed to those chemicals.

7.10 STUDENT AND CURRICULUM DEVELOPMENT The mission of Citrus College is to deliver high quality instruction to students both within and beyond traditional geographical boundaries and to provide an open and welcoming culture that supports student completion and success. With the economics of environmental sustainability becoming increasingly important in all facets of society, the College has a responsibility to play a role in moving current and future generations toward a sustainable future. By demonstrating social responsibility, sustainable development strategies and carbon management through the implementation of the Sustainability Plan, and encouraging the inclusion of sustainability content in courses, the college can play a key role in realizing the goals of this plan. Use of the campus wide sustainable infrastructure as a pedagogical tool, amplification of holistic or systems thinking, and integration of sustainability into coursework when relevant will advance the academic community toward desired educational outcomes for sustainable development. Citrus College will strive to create learning opportunities for student involvement and encourage active sharing of current and evolving content to support implementation of the plan. Through the Sustainability Plan initiatives, faculty, staff, administrators, and students will have opportunities to collaborate, participate and serve as effective agents for positive change.


7.10.2.3 UTILIZE DIFFERENT PATHWAYS TO INTEGRATE SUSTAINABILITY INTO THE CURRICULUM The Sustainability Plan will influence the inclusion of sustainable topics in many campus venues. It is anticipated that the dialogue within and across instructional programs will result in the exploration and implementation of a variety of approaches, i.e., use of supplemental materials, assignments, work experience, service learning or, in some cases, curriculum integration. As actualization of sustainability content permeates the campus, it is anticipated that many new and innovative methods, not yet considered, will emerge. Some areas of study, such as economics, the sciences, sociology and career technical education may present clear links to sustainability, while others may have less obvious connections but would still benefit from the inclusion of sustainability, such as ethics and political science. It is believed that examples of sustainability and ecology in literature and mathematics can enrich the respective courses, and assignments or projects in a course can have a sustainability theme to add another dimension. Citrus College science faculty are exploring the use of this approach to incorporate sustainability practices in their curriculum design. As they realize success, their outcomes will be shared to encourage broader participation of colleagues as they explore approaches customized to their discipline.

7.10.2.5 TRAINING OPPORTUNITIES FOR STUDENTS Students can enhance classroom learning with hands‐on experience by applying what they have learned to the real world. Citrus College is currently one of three community colleges participating in the Southern California Edison Developing Energy Efficiency Professionals (DEEP) student internship program. DEEP is an employment development program that trains and educates California Community College students in the areas of energy efficiency and demand side reduction through classroom learning, projects, and outreach within the campus community. Along with preparing students for green careers, the program will produce reductions in operational costs for the college by promoting the understanding of electricity demand response, resource conservation, and carbon emission reduction. There were four DEEP interns at Citrus College for the 2011‐2012 academic year, and all four participated in the development of the Citrus College Sustainability Plan.

7.11 CAMPUS AND COMMUNITY OUTREACH & AWARENESS The sustainability of a college is highly dependent on the actions of individual students, faculty, and staff. While having energy efficient equipment, installing low flow water devices, and providing separate bins for source separation of waste can make a District more sustainable, behavioral changes can have a large impact on the effectiveness of these projects. Additionally, it is important to maintain transparency and keep the campus and local community informed of the District’s progress with sustainability plan implementation. This is hard work and contributions to the District’s sustainability should be recognized. Citrus College will implement the following programs related to campus and community outreach and awareness.


7.11.2.1 CREATE A WEBSITE DEDICATED TO CAMPUS SUSTAINABILITY

Citrus College will create a page on the college website dedicated to spreading information about sustainability practices and the implementation of the Sustainability Plan. The website will serve as a publicity tool for sustainability events and student groups and as a coordination tool for conveying information to the local community about sustainability programs. This will be managed by student members of the Sustainability Committee with college administration oversight and will be kept up to date with the latest campus developments and links to any public reports about campus sustainability efforts.

7.11.2.2 HOLD WORKSHOPS AND PRESENTATIONS The Sustainability Committee will hold open workshops or presentations to allow members of the campus and community to stay informed about sustainability activities, ask questions, and participate in decisions. Workshops and presentations will be well publicized and open to all, and they will be led by individuals who can knowledgably field questions from the audience and efficiently facilitate the workshop process. The model for the workshops will be the successful Campus Sustainability Forum held on April 24, 2012.


SECTION 5. MEASURE AND REPORT PERFORMANCE As with any successful program, the ongoing progress and performance of sustainability plan activities will be monitored and compared to goals and criteria. This will require continuous participation of the Sustainability Committee, and other participants in the process. To communicate results and ensure transparency and accountability, the results of the Sustainability Plan activities will be communicated to the larger campus community on a regular basis. The following section describes the process for measuring and reporting sustainability activities and achievements.

5.1 MEASURING PERFORMANCE In order to monitor Citrus College’s progress towards its sustainability goals, the Campus Sustainability Committee plans to collect information on the following key metrics at regular intervals as described below. Metrics for progress measurement will be tied to the criteria defined for each goal established in Section 3 of the Sustainability Plan.

Goal Number

Area of Sustainability Performance Metric Measurement Frequency

1 Economic Return on Investment

Evaluate the return on investment of capital improvements in sustainability based on life‐cycle Net Present Value (NPV). For each proposed capital improvement project, the college will perform a Net Present Value calculation that accounts for initial costs, any financing costs, cost savings, appropriate discount rate, and effective life of improvement. Projects with a positive NPV will be given priority for implementation.

With each proposed Capital Improvement Project

2 Energy Efficiency

Reduce overall campus energy consumption by 6 percent within two years. Monitor total annual electricity and natural gas at the college master meters. Establish a baseline from 2012 usage. Establish new reduction goals after two years based on planned activities and additional opportunities.

Establish baseline with 2012 usage. Monitor annually.


Goal Number


3 The Built Environment

Construct all major capital projects to meet LEED Silver “equivalent” standard, with goals to reduce energy and water use, wastewater discharges, and sustainable landscaping practices. Require this standard with all design and construction contracts. Require project architect to complete LEED checklist that demonstrates Silver rating and to verify that selected measures are implemented. This requirement does not mandate registration or project certification by the USGBC or LEED, but uses that process as an “equivalent” self‐certification of projects.

With each major Capital Improvement Project

4 Technology Utilization

Continue to take advantage of new technologies in all areas of waste reduction, energy usage and sustainable culture. The Citrus College Sustainability Committee will review new technology options for campus construction projects, operations and maintenance as it relates to sustainability. The staff will enlist assistance for this effort from SCE and SCG and the CCC/IOU Energy Efficiency Partnership.

Initial evaluation in 2013. Review annually.

5 Leadership and Champions

Identify campus community members who will be enthusiastic, involved, reasonable, and responsible to lead the campus in its sustainability efforts and to set the example for generations to come. This will be accomplished by establishing the Citrus College Sustainability Committee as a permanent sub‐committee of the Physical Resources Committee and by actively recruiting interested and motivated students, faculty, and staff into its membership.

Ongoing

6 Solid Waste Management

Continue to improve the recycling program, expand it to include all sectors of recycling and waste reduction to landfills, comply with recycling program requirements of AB‐341, and strive to meet the statewide landfill diversion goal of 75 percent by 2020. Establish 2012 as a baseline year for diversion measurement, and monitor annually to achieve goal by 2020.

Baseline measurement at end of 2012. Monitor annually until 2020.


Goal Number


7 Transportation

Reduce the reliance of students, faculty and staff on single occupancy vehicle commutes by 5 percent within the next five years. Encourage the utilization of public bus and rail transportation, car pooling, and bicycling to campus. Conduct annual surveys to determine total Vehicle Miles Traveled reduced/single occupancy vehicles reduced.

Baseline measurement at end of 2012. Monitor annually for five years.

8 Communication and Education

Develop and implement a program to raise awareness in the campus community to inspire behavioral changes to enhance sustainability.

Program initiation by Fall Semester 2013.

9 Campus and Community Involvement

Increase community awareness and support of the College sustainability efforts through the use of targeted media.

Program initiation by Fall Semester 2013.

10 Curriculum Develop an Implementation Plan to achieve Curriculum Goals as described in Section 3 by the Fall Semester of 2013.

Implementation Plan developed by Fall Semester 2013.

11 Continuous Improvement

Citrus College will improve existing sustainability efforts by analyzing and auditing current activities to identify changes to processes and to increase effectiveness and to develop future goals. Analysis of energy and water usage and solid waste management programs will be completed by January 2014.

Continuous improvement analysis to be complete by January 2014.

12 Greenhouse Gas Reduction

Continue to reduce Greenhouse Gas emissions through the implementation of the Citrus College Sustainability Plan. Consider a future Climate Action Planning process to meet AB‐32 requirements.

Consider the implementation of a Climate Action Plan to meet AB‐32 within five years of Sustainability Plan adoption.


5.2 REPORTING PERFORMANCE In order to keep the campus community informed of the progress of the Sustainability Plan activities, the Campus Sustainability Committee will create a webpage dedicated to sustainability on the Citrus College website. The Sustainability website will be developed by the Committee and maintained by the Office of the Vice President of Finance and Administrative Services. The Campus Sustainability Committee will continue to meet bi‐monthly to review progress with Plan implementation and to discuss changes or new initiatives.

5.2.1 CAMPUS WORKSHOPS The Campus Sustainability Committee will hold periodic workshops open to all campus members throughout the implementation phases of the Plan. This will be designed to encourage a two‐way dialogue where information is provided to the campus community and feedback is solicited and incorporated into the plan. These workshops will be patterned after the Sustainability Forum held on campus in April 2012.


SECTION 6. APPENDICES

APPENDIX 1: CITRUS COLLEGE SUSTAINABILITY COMMITTEE APPENDIX 2: IMPLEMENTATION PROGRAMS AND PLANS CHECKLIST


APPENDIX 1 CITRUS COLLEGE SUSTAINABILITY COMMITTEE

Robert Bradshaw, Chair – Citrus College Construction Program Manager Carol Horton – Vice President of Finance and Administrative Services Robert Iverson – Director of Purchasing and Warehouse Jeff Eichler – Environmental Health and Safety Program Supervisor Eric Rabitoy – Dean of Physical and Natural Sciences Robert Goodman, Christine Goedhart – Faculty Fred Diamond – Director of Facilities and Construction Martha McDonald ‐ Dean of Students Jody Wise ‐ Dean of Kinesiology, Health & Athletics Marti DeYoung ‐ Career Technical Education Programs Supervisor Lori Amato ‐ Administrative Secretary II Leigh Buchwald ‐ Network & Telecommunications Systems Supervisor Paula Green ‐ Director of Communications Adrienne Thompson ‐ Student Life and Leadership Development Supervisor Brandon Han, Luke Vogel, Kyle Marcano, Charity Muraya Karungari – DEEP Interns Deeptika Patel – DEEP Program Manager Art Corral, Andrea Zapata – Student Volunteer Corps Brandon Mac Donald, Norma Saldana – At‐Large Students Lisa Hannaman – Southern California Edison Dan Estrada – CCC Chancellor’s Office Matt Sullivan, PE – Newcomb Anderson McCormick Steven Clarke – Newcomb Anderson McCormick Ann McCormick, PE – Newcomb Anderson McCormick


APPENDIX 2

IMPLEMENTATION PROGRAMS AND PLANS CHECKLIST The completed Implementation Programs and Planning Checklist is attached. The checklist reflects the Programs and Projects identified in Section 4 of the Sustainability Plan. For each selected program or project, the priority, current status, associated plan goal, target completion date, and responsibility assignments is indicated on the Checklist Summary Report. The estimated cost for each program or project is to be determined based on additional work by the Sustainability Committee. The Implementation Programs and Plans Checklist will be used by the Citrus College Sustainability Committee to manage the implementation of the Sustainability Plan.

District: Citrus CCD

Campus: Citrus College

Project: Programs & Plans Checklist v3

Date: 6/21/2012

Plan Section Template Plan Section Description # of Programs

Available

# of Programs

Selected

# of Selected

Programs

Completed

7.1 Management and Organizational Structure 7 3 1

7.2 Energy Efficiency 13 10 2

7.3 Facilities Operation 7 5 3

7.4 Sustainable Building Practices 5 3 3

7.5 On‐Site Generation and Renewable Energy 5 0 0

7 6 Transportation Commuting and Campus Fleet & Travel 5 4 0

Sustainability Template Plan Summary

Implementation Programs and Checklist

Click Here to go to Output Tab

Printed: 8/31/2012, 10:12 AM Newcomb | Anderson | McCormick Page 1 of 20

7.6 Transportation, Commuting, and Campus Fleet & Travel 5 4 0

7.7 Water, Wastewater, and Sustainable Landscaping 4 3 2

7.8 Solid Waste Reduction and Management 7 7 3

7.9 Green Purchasing 3 1 1

7.10 Student and Curriculum Development 5 2 0

7.11 Campus and Community Outreach & Awareness 5 3 0

7.12 Create a Climate Action Plan 4 0 0

7.13 Other Programs and Projects for Implementation 0 0 0

Totals 70 41 15





Date: 6/21/2012

Sustainability Template Programs Chart

2

4

6

8

10

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14

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# of Programs Selected

# of Selected Programs Completed


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Date: 6/21/2012

Priority Implementation Plans Indicated Below

Selected Programs and Plans for Implementation are Summarized Below

Section 7.1 MANAGEMENT AND ORGANIZATIONAL STRUCTURE Comments

FALSE

7.1.2.1

FALSE

7.1.2.2

TRUE

7.1.2.3 Appointed with 3/2/12 Pilot Demonstration Kick‐off. Bob

Bradshaw, Chair.

FALSE

7.1.2.4

TRUE

7.1.2.5

FALSE

7.1.2.6

7.1.2.7 By means of Energy Conservation Master PlanIntegrate Sustainability Planning into Campus

Master Plan

Funding and Resources to Support

Sustainability Activities

Employ Sustainability Professionals, as required

Consider Sustainability in Endowment

Investments

Sustainability Template Plan

Implementation Programs and Plans Checklist

Adopt a District Sustainability Policy

Appoint a Sustainability Coordinator, Establish

an Office of Sustainability

Appoint a Campus Sustainability Committee

Programs Plans Checklist with updates after 6‐21‐12 mtg with expanded cells_v3.xlsm

Section 7.1 Page 3 of 20 Newcomb | Anderson | McCormick

TRUE

FALSE

7.1.3.1

FALSE

7.1.3.2

See Sustainability Template Plan Section 7.1 for Details of Implementation Plans.

Back to Summary Tab

Enter Other Program and Project 2, text will

change color


change color






Date: 6/21/2012



Section 7.2 ENERGY EFFICIENCY Comments

TRUE 7.2.2.1 New

TRUE 7.2.2.2

TRUE 7.2.2.3 Existing

TRUE 7.2.2.4 Through CCC/IOU Energy Efficiency Partnership

TRUE 7.2.2.5 See attached CC/IOU list. As feasible

FALSE 7.2.2.6

FALSE 7.2.2.7

TRUE 7.2.2.8 CCC/IOU EE Partnership

Conduct Comprehensive Facility Energy Audits

Implement New and Existing Audit

Recommendations

Implement Ongoing Energy Monitoring

Participate in Demand Response Programs

Identify and Take Advantage of Grant and Incentive



Set Energy Efficiency Goals

Evaluate Mechanisms for the Implementation of

Energy Efficiency Projects

Conduct Facility Prioritization Survey



TRUE 7.2.2.8 CCC/IOU EE Partnership

CEC Grant for Sustainbility Template

FALSE 7.2.2.9.1

TRUE 7.2.2.9.2 See attached CCC/IOU list.

TRUE 7.2.2.9.3 See attached CCC/IOU list.

TRUE 7.2.3.1 Central Plant provides more energy efficienct HVAC operations

and reducing peak electricty demand

TRUE 7.2.3.2 Some building already have cool roofing installed. Evalution

underway for additional buildings.


Back to Summary tab

Establish a Purchasing Policy

Efficient Lighting and Lighting Controls

Install Energy Efficient HVAC Systems

Construct Chilled Water Central Plant

Cool Roofing


Programs






Date: 6/21/2012



Section 7.3 FACILITIES OPERATION Comments

TRUE 7.3.2.1 NEW

TRUE 7.3.2.2 Campus HVAC systems controlled by EMS. Evaluate expanding to

lighting and other controls.

FALSE

7.3.2.3

FALSE

7.3.2.4

TRUE

7.3.2.5 Existing

TRUE

7.3.2.6 Existing. Get more info from IT

TRUE

7.3.2.7 Pilot RCx for Central Plant thorugh CCC/IOU EE Partnership.

FALSE 7.3.3.1

Optimize Building Occupancy Scheduling

Optimize HVAC Equipment Scheduling

Activate Energy‐Saving Features for Appliances and

Computers

Pursue Monitoring‐Based(MBCx)/Retro‐

Commissioning (RCx)




Encourage and Support Energy Efficiency Training

of Staff

Install Energy Management Systems

Adjust Temperature Set Points and Schedule

Operating Times



FALSE 7.3.3.2


Back to Summary tab


change color

change color






Date: 6/21/2012



Section 7.4 SUSTAINABLE BUILDING PRACTICES Comments

TRUE 7.4.2.1 LEED Silver equivilant

TRUE 7.4.2.2 SCE Savings by Design program employed on all new

construction/renovation projects.

TRUE

7.4.2.3 Through Savings by Design.

FALSE

7.4.2.4

FALSE

7.4.2.5

FALSE 7.4.3.1

FALSE 7.4.3.2

Hire Sustainable Building Design Professionals

Commission New Buildings


change color


change color



Establish a Green Building Standard

Implement Sustainable Design Practices

Use an Integrated Systems Approach in Building

Design




Back to Summary tab






Date: 6/21/2012



Section 7.5 ON‐SITE GENERATION AND RENEWABLE ENERGY Comments

FALSE 7.5.2.1

FALSE 7.5.2.2

FALSE

7.5.2.3

FALSE

7.5.2.4

FALSE

7.5.2.5

FALSE 7.5.3.1

FALSE 7.5.3.2

Evaluate Participation in Community Choice

Aggregation

Identify and Take Advantage of Grant and

Incentive Programs


change color


change color



Evaluate Clean Cogeneration and Renewable

Energy Generation

Evaluate Load Shifting Technologies

Minimize Greenhouse Gas Intensity of

Purchased Electricity




Back to Summary tab






Date: 6/21/2012



Section 7.6 TRANSPORTATION, COMMUTING, AND CAMPUS FLEET & TRAVEL Comments

TRUE 7.6.2.1 Some existing

TRUE 7.6.2.2 Maximize use of future Gold Line light rail station adjacent to college.

Examine other programs form MTA. Student led?

TRUE

7.6.2.3 Bike racks?

FALSE

7.6.2.4

TRUE

7.6.2.5 On line classes. Study. Draw in curiclum and faculty. Bobby

FALSE 7.6.3.1

FALSE 7.6.3.2


Improve Campus Fleet & Travel

Enhance Student Distance Learning

Enter Other Program and Project 1, text will change

color


color



Understand Commute and Travel Patterns

Encourage and Enhance Public Transportation and

Ridesharing Options

Encourage and Enhance Bicycling Options



Back to Summary tab






Date: 6/21/2012



Section 7.7 WATER, WASTEWATER, AND SUSTAINABLE LANDSCAPING Comments

FALSE 7.7.2.1

TRUE 7.7.2.2 Maxicom irrigation system, restroom modernization using

water saving features, mulching lawnmowers, synthetic turf

on sports fields.

TRUE

7.7.2.3 Sysntetic fields, stormwater retention

TRUE

7.7.2.4 IPM program, Eco‐Friendly Gardens, Sustainable Landscaping

Program.

FALSE 7.7.3.1

FALSE 7.7.3.2


Adopt Sustainable Landscaping Practices


color


color



Establish Water Conservation Goals

Implement Water Conservation Strategies

Reduce Storm Water, Sewer Discharges, and Water

Pollution



Back to Summary tab






Date: 6/21/2012



Section 7.8 SOLID WASTE REDUCTION AND MANAGEMENT Comments

TRUE 7.8.2.1 New. Jeff to write

TRUE 7.8.2.2 New. Jeff to explore. Look at food waste

TRUE

7.8.2.3 Campus recycling program

TRUE

7.8.2.4 New. Need to improve limited source seperated existing

program. Bobby and Jeff.

TRUE

7.8.2.5 Currently sell electronic, furnature, metal, other material.

Current recycling center activities.

TRUE

7.8.2.6 New. Student run progarm tied to curiculum. Wildland

resources and forestry. Bobby and Jeff.

TRUE

7.8.2.7 Existing.

FALSE 7.8.3.1

Improve Existing Recycling Programs

Collect and Sell All Recyclable Material

Green Waste and Food Waste Composting

Adopt Construction and Demolition (C&D) Recycling




Create Waste Reduction Goals

Maximize Programs Offered by Contracted Waste

Hauler

Reduce Waste Stream to the Landfill



FALSE 7.8.3.1

FALSE 7.8.3.2


Back to Summary tab


color


color






Date: 6/21/2012



Section 7.9 GREEN PURCHASING Comments

FALSE 7.9.2.1

TRUE 7.9.2.2 Custodial services green purchasing program includes chemicals,

eco‐friendly paper, and cleaning equipment.

FALSE

7.9.2.3

FALSE 7.9.3.1

FALSE 7.9.3.2


Back to Summary tab


color


color



Sustainable Food Purchasing

Green Purchasing Practices

Socially Responsible Purchasing


Section 7.9 Page 11 of 20 Newcomb | Anderson | McCormickPrograms Plans Checklist with updates after 6‐21‐12 mtg with expanded cells_v3.xlsm





Date: 6/21/2012



Section 7.10 STUDENT AND CURRICULUM DEVELOPMENT Comments

FALSE 7.10.2.1

FALSE 7.10.2.2

TRUE

7.10.2.3 Existing. Expand

FALSE

7.10.2.4

TRUE

7.10.2.5 Particpate in SCE DEEP Program. Expand

FALSE 7.10.3.1

FALSE 7.10.3.2

Advocate for Change at the Statewide Level

Training Opportunities for Students


color


color



Create a Sub‐Committee in the Academic Senate

Devoted to Sustainability

Provide Professional Development and Create a

Faculty Forum

Utilize Different Pathways to Integrate Sustainability

in the Curriculum




Back to Summary tab






Date: 6/21/2012



Section 7.11 CAMPUS AND COMMUNITY OUTREACH & AWARENESS Comments

TRUE 7.11.2.1 NEW

TRUE 7.11.2.2 First campus‐wide Sustainability Presentation at 4/24/12 Earth

Day Event. Other to follow.

FALSE

7.11.2.3

TRUE

7.11.2.4 NEW Through Campus Sustainbility Committee.

FALSE

7.11.2.5

FALSE 7.11.3.1

FALSE 7.11.3.2

Campus Specific Outreach & Awareness

Community Specific Outreach & Awareness


color


color



Create a Website Dedicated to Campus Sustainability

Hold Workshops and Presentations

Sustainability Events




Back to Summary tab






Date: 6/21/2012



Section 7.12 CREATE A CLIMATE ACTION PLAN Comments

FALSE 7.12.5

FALSE 7.12.6

FALSE

7.12.7

FALSE

7.12.8

FALSE 7.12.9.1

FALSE 7.12.9.2

See Sustainability Template Plan Section 7 12 for Details of Implementation Plans

Regularly Monitor and Report Progress to Campus


color


color



Make a Commitment to Reduce Greenhouse gas

Emissions

Perform a Campus Greenhouse Gas Inventory

Create and Execute a Climate Action Plan with Prioritized

Greenhouse Gas Reduction Measures



See Sustainability Template Plan Section 7.12 for Details of Implementation Plans

Back to Summary tab






Date: 6/21/2012



Section 7.13 OTHER PROGRAMS AND PROJECTS FOR IMPLEMENTATION Comments

FALSE

7.13.1

FALSE

7.13.2

FALSE

7.13.3

FALSE

7.13.4


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Section 7.13 Page 15 of 20 Newcomb | Anderson | McCormickPrograms Plans Checklist with updates after 6‐21‐12 mtg with expanded cells_v3.xlsm





Date: 6/21/2012

Back to Summary Tab


Section 7.1 MANAGEMENT AND ORGANIZATIONAL STRUCTURE

Section Selected Program or Project Action Items/NotesPriority

(select)Status (select) Cost ($)

Associated

GOAL(s)

Target Completion

DateAssigned To

7.1.2.3 High Complete 5

7.1.2.5 Low In‐Process 5 Ongoing V.P. Finance &

Administrative Services

7.1.2.7 High In‐Process 1,3,11 Short Term V.P. Finance &


Section 7.2 ENERGY EFFICIENCY



Associated

GOAL(s)

Target Completion

DateAssigned To

7.2.2.1 High Planned 2 Short Term Director of Facilities &

C i

Employ Sustainability Professionals, as required

Set Energy Efficiency Goals

Integrate Sustainability Planning into Campus Master

Plan

Appoint a Campus Sustainability Committee



Construction

7.2.2.2 High In‐Process 2 Short Term Director of Facilities &

Construction


Construction


Construction

7.2.2.5 Med In‐Process 2 Medium to Long

Term

Director of Facilities &

Construction 7.2.2.8 High In‐Process 2 Ongoing Director of Facilities &

Construction

7.2.2.9.2 High In‐Process 2 Short Term Director of Facilities &

Construction

7.2.2.9.3 Complete 2

7.2.3.1 Complete 2

7.2.3.2


Programs

Efficient Lighting and Lighting Controls

Install Energy Efficient HVAC Systems

Construct Chilled Water Central Plant

Cool Roofing

Implement New and Existing Audit Recommendations

Evaluate Mechanisms for the Implementation of Energy

Efficiency Projects

Conduct Facility Prioritization Survey

Conduct Comprehensive Facility Energy Audits





Date: 6/21/2012

Back to Summary Tab




Section 7.3 FACILITIES OPERATION



Associated

GOAL(s)

Target Completion

DateAssigned To

7.3.2.1 Med Planned 5, 8,11 Medium Term Director of Facilities &

Construction 7.3.2.2 Consider expansion Med Complete 2,3,4 Long Term

7.3.2.5 Complete 2,3

7.3.2.6 Get more info from IT Complete 2,4

7.3.2.7 SCE RCx Pilot High Planned 2,4,11 Short Term Director of Facilities &

Construction

Section 7.4 SUSTAINABLE BUILDING PRACTICES

/Priority

( ) ($)Associated Target Completion

Pursue Monitoring‐Based(MBCx)/Retro‐Commissioning

(RCx)

Activate Energy‐Saving Features for Appliances and

Computers

Encourage and Support Energy Efficiency Training of Staff

Optimize HVAC Equipment Scheduling

Install Energy Management Systems



Associated

GOAL(s)

Target Completion

DateAssigned To

7.4.2.1 LEED Silver Equivilent Complete 3

7.4.2.2 SCE Savings by Design Complete 3

7.4.2.3 SCE Savings by Design Complete 3

Section 7.5 ON‐SITE GENERATION AND RENEWABLE ENERGY



Associated

GOAL(s)

Target Completion

DateAssigned To

Establish a Green Building Standard

Implement Sustainable Design Practices

Use an Integrated Systems Approach in Building Design





Date: 6/21/2012

Back to Summary Tab




Section 7.6 TRANSPORTATION, COMMUTING, AND CAMPUS FLEET & TRAVEL



Associated

GOAL(s)

Target Completion

DateAssigned To

7.6.2.1 Student, Faculty, Staff

Surveys

Med Planned 7 V.P. Finance &


and Student Affairs

7.6.2.2 Maximize use of future Gold

Line light rail station adjacent

to college. Examine other

programs from MTA. Student

led?

High Planned 7 Medium to Long

Term

V.P. Finance &


7.6.2.3 Install bike racks Med Planned 7 Medium Term Director of Facilities &

Construction

Understand Commute and Travel Patterns

Encourage and Enhance Public Transportation and

Ridesharing Options

Encourage and Enhance Bicycling Options

7.6.2.5 Led by Faculty Med Planned 7,10 Medium Term Academic Affairs

Section 7.7 WATER, WASTEWATER, AND SUSTAINABLE LANDSCAPING



Associated

GOAL(s)

Target Completion

DateAssigned To

7.7.2.2 Complete 3

7.7.2.3 Complete 3

7.7.2.4 Expand and enhance Med In‐Process 3,6 Director of Facilities &

Construction

Implement Water Conservation Strategies

Adopt Sustainable Landscaping Practices

Enhance Student Distance Learning

Reduce Storm Water, Sewer Discharges, and Water

Pollution





Date: 6/21/2012

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Section 7.8 SOLID WASTE REDUCTION AND MANAGEMENT



Associated

GOAL(s)

Target Completion

DateAssigned To

7.8.2.1 High Planned 6 Short Term Environmental Health

& Safety Supervisor

7.8.2.2 High Planned 6 Short Term Environmental Health

& Safety Supervisor and

Director of Purchasing

7.8.2.3 Existing recycling program Complete 6

7.8.2.4 Source‐seperated program High Planned 6 Environmental Health

Create Waste Reduction Goals

Reduce Waste Stream to the Landfill

Improve Existing Recycling Programs

Maximize Programs Offered by Contracted Waste Hauler

& Safety Supervisor

7.8.2.5 Complete 6

7.8.2.6 Student run program? Med Planned 6 Long Term Environmental Health

& Safety Supervisor

7.8.2.7 Complete 6

Section 7.9 GREEN PURCHASING



Associated

GOAL(s)

Target Completion

DateAssigned To

7.9.2.2 Custodial services green

purchasing program includes

chemicals, eco‐friendly paper,

and cleaning equipment.

Complete 3

Collect and Sell All Recyclable Material

Green Waste and Food Waste Composting

Adopt Construction and Demolition (C&D) Recycling

Green Purchasing Practices





Date: 6/21/2012

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Section 7.10 STUDENT AND CURRICULUM DEVELOPMENT



Associated

GOAL(s)

Target Completion

DateAssigned To

7.10.2.3 Expand and enhance High In‐Process 10 Medium Term Academic Affairs

7.10.2.5 SCE DEEP Program High In‐Process 10 Ongoing SCE and Academic

Affairs

Section 7.11 CAMPUS AND COMMUNITY OUTREACH & AWARENESS



Associated

GOAL(s)

Target Completion

DateAssigned To

7.11.2.1 High Planned 8,9 Medium Term V.P. Finance &


7.11.2.2 First campus‐wide

Sustainability Presentation at

High In‐Process 8,9 Short Term Sustainbility Committee

Utilize Different Pathways to Integrate Sustainability in

Training Opportunities for Students

Create a Website Dedicated to Campus Sustainability

Hold Workshops and Presentations

4/24/12 Earth Day Event.

Other to follow.

7.11.2.4 High Planned 8,9 Short Term Sustainbility Committee

Section 7.12 CREATE A CLIMATE ACTION PLAN



Associated

GOAL(s)

Target Completion

DateAssigned To

Section 7.13 OTHER PROGRAMS AND PROJECTS FOR IMPLEMENTATION



Associated

GOAL(s)

Target Completion

DateAssigned To

Campus Specific Outreach & Awareness


8/24/12 Board Meeting Minutes Page 1

UNAPPROVED MINUTES OF THE REGULAR MEETING

OF THE BOARD OF TRUSTEES CITRUS COMMUNITY COLLEGE DISTRICT

August 24, 2012

The Board of Trustees of the Citrus Community College District met for the regular meeting of Friday, August 24, 2012, in the Center for Innovation Community Room. Board President Montgomery called the meeting to order at 4:15 p.m. Student Trustee Calderon led the Pledge of Allegiance to the Flag. TRUSTEE ROLL CALL � Present: Susan M. Keith, Joanne Montgomery, Patricia Rasmussen, and Crescencio Calderon, Student Trustee. Absent: Edward C. Ortell and Gary L. Woods. RESOURCE PERSONNEL PRESENT: Geraldine M. Perri, Superintendent/President; Carol R. Horton, Vice President of Finance and Administrative Services; Irene Malmgren, Vice President of Academic Affairs; Arvid Spor, Vice President of Student Services; Robert Sammis, Director of Human Resources; James Woolum, Academic Senate President; Steve Siegel, CSEA President; and Christine Link, Recording Secretary. ADMINISTRATORS AND EMPLOYEES SIGNING THE VOLUNTARY SIGN-IN SHEET:

Management Team: Christina Garcia, Paula Green, Lan Hao, Robert Iverson, and Linda Welz Faculty: Margaret O’Neil and Jim Skalicky Supervisors/Confidential: Marti DeYoung, Marilyn Grinsdale, Eric Magallon, and D. Vanschoelandt Classified Employees: Clarence Cernal, Bernece Deck, Karen Giles, Rose Ann Manfre-Campillo, Sally Ramirez, and Karen Taulbee Adjunct Faculty: Cecil Brower, Linda Chan Students: Larissa Angulo, Nayiri Baghdassarian, Alma N. Castro, Art Corral, Alejandra Morales, Ramona Orvalas, and David Tate

VISITORS: Tom Gerfen and Chris Shevlin


GENERAL Item 1: Moved by Trustee Rasmussen and seconded by Trustee Keith to excuse

the absences of Trustee Ortell and Trustee Woods, per BP 2725 – Board Member Compensation. 3 Yes. 2 Absent.

Geraldine M. Perri, Ph.D., Superintendent/President, extended an official welcome to Dr. Arvid Spor, the college’s new Vice President of Student Services. Dr. Spor comes to Citrus College from El Camino College, where he was Dean of Enrollment Services and was responsible for overseeing student discipline and grievances, outreach and school relations, assessment and testing, financial aid, student development, first year experience/learning communities, job placement and foster care. Dr. Spor received his bachelor’s degree in business and psychology from Oregon State University and his master’s degree in counseling from California State University, Long Beach. He received his doctorate in educational leadership from the University of Southern California. Dr. Perri said Dr. Spor’s extensive knowledge and experience will be extremely valuable to Citrus College and the student’s we serve. Dr. Perri expressed appreciation to all those who helped to make Convocation a wonderful event. She thanked Ms. Philomena O’Shea, Cafeteria Supervisor, and her staff for the delicious food; Mr. Bruce Langford, Performing Arts instructor, for serving as master of ceremonies; and Mr. John Vaughan, Interim Director of the Haugh Performing Arts Center; Mrs. Christine Link, Executive Assistant; and Ms. Stacy Armstrong, Publications Specialist, for their efforts in coordinating the event. She also recognized Dr. Eric Rabitoy, Dean of Physical and Natural Sciences; Ms. Caroline Locke, Administrative Clerk III; Ms. Pam Sewell, CO Administrative Assistant; and the “FLEX Tones” for their contributions. Dr. Perri said she was pleased to launch the college’s new “College of Completion” theme. She thanked Ms. Lisa Telesca, Language Arts faculty and Phi Theta Kappa (PTK) advisor, and the PTK students for their leadership in that regard. Dr. Perri reported on several recent college events. Congresswoman Grace Napolitano requested the opportunity to attend the Veterans Orientation on August 21, 2012, and Dr. Perri was pleased to welcome her to the college. She thanked Dr. Rabitoy; Mr. Jim Lancaster, Dean of Career, Technical and Continuing Education; and Academic Senate President James Woolum for inviting her to welcome the new Citrus College faculty on August 22, 2012. She also thanked Dr. Rabitoy for coordinating the welcome event for the adjunct faculty who will be teaching in the fall semester. Special recognition breakfasts were held in honor of the Supervisor/Confidential team and the Management team. Dr. Perri thanked those who helped to coordinate them, including Mr. Eric Magallon, Bookstore Supervisor and Supervisor/Confidential team Vice President; Ms. Lucinda Over, Dean of Counseling; and Ms. O’Shea and her staff. Dr. Perri said the college will say farewell to Dr. John Baker on August 30, 2012, at 10:00 a.m. in SS 205. Dr. Baker has just concluded his service to the college as Interim Vice President of Student Services. Dr. Perri thanked him and said he had achieved much during his short time at Citrus College.


Dr. Perri welcomed everyone to the fall 2012 semester. Irene Malmgren, Ed.D., Vice President of Academic Affairs, reported that the college has received notice from the Chancellor’s Office that they have approved two new Citrus College transfer degrees, the history AA-T degree and the theater arts AA-T degree. This brings to 11 the total number of Citrus College transfer degrees that have been approved by the Chancellor’s Office. Dr. Malmgren said the Chancellor’s Office website indicates that there is only one college in the state that has more approved transfer degrees than Citrus College. Dr. Malmgren said the Cosmetology Department attended the 14th Annual Foothill Unity Back to School Event on August 16, 2012. This year, the Cosmetology students provided more than 1,300 manicures and haircuts to K-12 students from low-income families. Dr. Malmgren thanked the faculty and students, who were at the event all day. Dr. Malmgren introduced Mr. Lancaster who presented information on two pilot programs that took place at Citrus College over the summer. The 21 G-Tech was a one-week summer camp designed to encourage incoming 7th and 8th grade girls from Northview Intermediate School to think about the many STEM (science, technology, engineering and mathematics) career opportunities. The program included applied learning/lab activities, tablet and cloud computing technologies, classroom presentations by women who are successful in computer science and information technology industries and field trips to the University of Southern California. The other pilot program, Automotive Physics Engineering eXperience (APEX), aligns intermediate school math and science standards with the engineering of a car. Sixteen students from Northview Intermediate School applied principles of math and science to engineer and build go karts, which they raced at the culmination of the program. Both programs were funded by grants. Arvid Spor, Ed.D., Vice President of Student Services, reported that Student Services has been very busy over the summer. Admissions and Records processed more than 8,000 applications during summer session, following a busy spring where they processed 836 degrees, 232 certificates and 30 skill awards. Financial Aid prepared financial aid packages for 6,477 students. From mid-June through mid-August, Counseling faculty and staff provided workshops for 1,947 students, assisted 2,531 drop-in students and 4,847 students who had appointments, resulting in 9,325 student contacts during this period. Dr. Spor reported on other recent college activities, including active shooter training drills conducted on campus by the Glendora Police Department; the ASCC annual leadership retreat, which explored topics such as shared governance, legislative issues, District and ASCC budgets and stress/time management; and a student veteran orientation, where 60 new student veterans were provided services and information, including services from the VA Mobile unit. Dr. Spor added that by having the VA


Mobile unit on campus to expedite the filing of claim forms, student veterans saved about 238 hours of time in enrolling for benefits. Carol R. Horton, Vice President of Finance and Administrative Services, said the college has closed the books on the prior fiscal year, and the auditors are on campus. She announced that she and Dr. Perri would host a collegewide Budget Forum on August 30, 2012, at 2:45 p.m. in CI 159. Mrs. Horton spoke to the item related to the Five Year Construction Plan included on the agenda for approval. She said this is an annual report that is submitted to the Chancellor’s Office at the end of August each year. The Fiscal Resources Committee reviews and provides input on the list of projects. Crescencio Calderon, Student Trustee, thanked Ms. Christina Garcia, Director of Development and Alumni Relations; Dr. Martha McDonald, Dean of Students; Mr. Clarence Cernal, Administrative Assistant; and all those who helped coordinate the 2012 Scholarship Reception. He said the event encourages students to work hard and donors to invest in their futures. Student Trustee Calderon reported on the ASCC board retreat. The new group of high achieving ASCC leaders got to know one another and discuss ideas for enhancing the student experience at Citrus College. He thanked Dr. Perri, Dr. Spor, Dr. Baker, Dr. Malmgren, Dr. McDonald, Dr. Sam Lee, Dean of Language Arts and Enrollment Management; Ms. Marilyn Grinsdale, Protocol and Government Relations Officer; and everyone who presented workshops at the retreat for their advice and inspiration. Student Trustee Calderon said, as spokesperson for the California Dream Network (CDN), he recently appeared on television. He explained the goals of the CDN and said he will continue to serve as a leader for the organization. Student Trustee Calderon also thanked everyone who attended Convocation and signed the Completion Pledge. Patricia Rasmussen, Member, Board of Trustees, commented on Convocation, saying it was a wonderful morning. She praised the students for speaking eloquently about the Completion initiative and said she hoped the Board of Trustees would be involved. Trustee Rasmussen congratulated the recipients of the Shining Star Awards and longevity awards. She also commented on the latest edition of the publication “Citrus Rocks,” that was available at Convocation and online, and she added that she hoped everyone would work together to make it a great year. Susan M. Keith, Vice President, Board of Trustees, said Convocation was a good event and very inspirational. She recognized the efforts of Mrs. Link, who she said has worked so hard and done much to assist the Board over the years. Trustee Keith thanked her for her multi-tasking skills and all that she does for the college.


Board President Montgomery welcomed the college back for the fall semester and said it is going to be a wonderful year. Commenting on the Foothill Unity Back to School Event, Board President Montgomery thanked Mr. Albert Graciano, Cosmetology instructor; all of the Cosmetology faculty and students who participated; Ms. Debbie Vanschoelandt, Continuing Education Supervisor; Dr. Rabitoy and Mr. Jim McClain, Dean of Mathematics and Health Sciences, all of whom were instrumental in Citrus College’s participation. She said the haircuts and manicures provided by our students will help school children in our area start school on a positive note. GENERAL Item 2: Moved by Trustee Keith and seconded by Trustee Rasmussen to

postpone the closed session item regarding Superintendent/President performance evaluation and the Board of Trustees Goal Setting Workshop until all five Trustees are present. 3 Yes. 2 No.

MINUTES Item 3: Moved by Trustee Rasmussen and seconded by Trustee Keith to approve

the regular meeting minutes of July 17, 2012, as submitted. 3 Yes. 2 No. INFORMATION AND DISCUSSION

Administrative Procedure Revisions – Geraldine M. Perri, Superintendent/President Dr. Perri provided highlights regarding the Administrative Procedures submitted in their final form. Program Reviews: Commercial Music, Recording Technology, Disabled Students Program & Services – Irene Malmgren, Vice President of Academic Affairs Dr. Malmgren provided highlights of the Program Reviews for Commercial Music, Recording Technology and Disabled Students Programs and Services.

INDEPENDENT CONTRACTORS Item 4: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

the attached list of independent contractor/consultant agreements as submitted. 3 Yes. 2 Absent.

FACILITIES USE Item 5: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

facility rentals and usage. 3 Yes. 2 Absent.


BUDGET – WARRANTS – FINANCIAL STATEMENT, ETC. Item 6: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

A & B Warrants for July 2012. 3 Yes. 2 Absent. Item 7: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

purchase orders for July 2012. 3 Yes. 2 Absent. SURPLUS PROPERTY Item 8: Moved by Trustee Keith and seconded by Trustee Rasmussen to dispose

of the enclosed list of surplus items by exchange for value, private sale, sale at public auction or donation to another public entity or non-profit agency. 3 Yes. 2 Absent.

PERSONNEL RECOMMENDATIONS Item 9: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

the personnel actions with regard to the employment, change of status, and/or separation of academic employees. 3 Yes. 2 Absent.

Item 10: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

the personnel actions with regard to the employment, change of status, and/or separation of classified employees. 3 Yes. 2 Absent.

Item 11: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

the employment of short-term, hourly, substitutes, volunteers, and professional experts. 3 Yes. 2 Absent.

BUDGET – WARRANTS – FINANCIAL STATEMENT, ETC. Item 12: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

participation in the 2013 Chancellor’s Office Tax Offset Program (COTOP) program. 3 Yes. 2 Absent.

CONSTRUCTION – CAPITAL PROJECTS Item 13: Moved by Trustee Rasmussen and seconded by Trustee Keith to approve

the attached list of projects priorities included in the Five Year Construction Plan. 3 Yes. 2 Absent.

EMPLOYMENT – MANAGEMENT Item 14: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

the hiring of Dr. Gerald Sequeira, as the Dean of Admissions and Records, beginning September 4, 2012, at a salary placement of $10,226.00 per month (plus 2.5% additional for doctorate for a total of $10,482.00 per month), plus health and statutory benefits.

3 Yes. 2 Absent.


Item 15: Moved by Trustee Rasmussen and seconded by Trustee Keith to approve the hiring of Ms. Carol Thomas, as the Director of Financial Aid, beginning August 27, 2012, at a salary placement of $8,021.00.00 per month, plus health and statutory benefits. 3 Yes. 2 Absent.

BOARD POLICIES Item 16: Moved by Trustee Rasmussen and seconded by Trustee Keith to approve

the second reading of BP 1200, Mission. 3 Yes. 2 Absent. Item 17: Moved by Trustee Keith and seconded by Trustee Rasmussen to approve

the second read of the following Board Policies: BP 2100, Board Elections and BP 2745, Board Self-Evaluation. 3 Yes. 2 Absent.

Item 18: Moved by Trustee Rasmussen and seconded by Trustee Keith to approve

the second read of BP 3501, Campus Security and Access and BP 5510, Off-Campus Student Organizations. 3 Yes. 2 Absent.

CLOSED SESSION: At 4:56 p.m., Board President Montgomery adjourned the meeting to closed session per the following sections of the Government Code:

Per Section 54954.5(f) and 54957.6: CONFERENCE WITH LABOR NEGOTIATOR, ROBERT SAMMIS, DISTRICT CHIEF NEGOTIATOR — Employee Organization(s): Citrus College Faculty Association/CTA/NEA (CCFA); Citrus College Adjunct Faculty Federation, (CCAFF) Local 6352 of the American Federation of Teachers; and, California School Employees Association (CSEA) Citrus College Chapter Local 101. Per Section 54954.5(e) and 54957: PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE Per Section 54956.9: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION AND CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

RECONVENE OPEN SESSION: At 5:29 p.m., Board President Montgomery reconvened the meeting to open session with no action taken. ADJOURNMENT: At 5:30 p.m., it was moved by Trustee Keith and seconded by Trustee Rasmussen to adjourn the meeting. Date Gary L. Woods

Clerk/Secretary Board of Trustees

Documents

CITRUS COMMUNITY COLLEGE DISTRICT AGENDA OF … Meeting Agendas/2012 Agendas...Sep 11, 2012 · their comments with regard to the GANN Appropriation Limit Calculation. (Page 6) 9/11/2012