Family Handbook

Lincoln Summer Camp2020

WWW.LINCOLNsummercamp.COM

WelcOMEThe year 2020 has brought many changes in the lead up to the camp season. The world is currently in a unique situation and we at Lincoln Summer Camp have worked diligently to accommodate the present needs of the camp community. Please visit www.lincolnsummercamp.com to read and view more about the changes to the camp program this season. You are highly encouraged to watch the video by the camp directors on the home page to get a good glimpse into what the summer has in store!

The Lincoln Summer Camp is a recreational camp that promotes the developmental, social, and emotional well being of campers entering grades 2 – 9 by providing a safe, fun, and structured environment. Campers entering grades 2, 3, and 4 in the fall will participate in our Lower Camp. Campers entering grades 5, 6, 7, 8, and 9 in the fall will participate in our Upper Camp.

Your child’s profile in CampDoc must be 100% complete before they will be allowed to attend camp. Before each session your camper is enrolled in, you will receive an email with screening information, updates, and reminders. Please do not hesitate to contact us at any time with questions.

For the most up to date information about camp please visit our website and blog at www.lincolnsummercamp.com.

This camp must comply with regulations of the Massachusetts Department of Public Health and be licensed by the local board of health. Participants may request copies of background check, healthcare and discipline

policies as well as procedures for filing grievances.

CAMP BASICS • Please call the Parks & Recreation Office (781) 259-0784 if your camper will be absent or late • Campers will spend all of their time outdoors – therefore you should send your child to camp

with sunscreen already applied in the morning. Counselors will instruct campers to reapply periodically throughout the day so please pack extra in their bags.

• While most of our outdoor play occurs in open fields; hikes, nature walks, and our proximity to wooded areas make regularly applying bug spray a good idea. We also recommend light colored clothing and high socks due to the prevalence of ticks.

• Please send your camper with a filled water bottle everyday that can be refilled throughout day.

• Please send your camper with several clean face coverings daily. We suggest putting them in a ziplock bag with their name on it in their backpack. Due to the hot weather, we recommend disposable surgical masks as they are more breathable.

• You and your camper must wear face coverings before beginning the daily screening process to enter camp.

• Each day please provide your child with a snack. There is no opportunity to purchase a snack on campus. The snack should be easy for your camper to open on their own.

• Please send your child with a bathing suit and towel daily for water games. • Please send your child to camp with sneakers or closed-toed shoes with backs. Closed-toed

shoes provide the safety necessary to participate in athletic activities and are required for such participation.

• Do not send your child with cell phones, toys, radios, or similar items! This includes card games (playing, fantasy, trading or others).

• Please label all your child’s belongings so that we can return them in the event they get lost or misplaced.

Please note, given that we are acting in response to a public health crisis; any new information that suggests negative trends, either locally or statewide, is grounds for the closure of camp immediately. In this event, refunds or credits will be given.

REGISTRATION POLICIES • Registration Period - This is the period from the day online registration opens on Wednesday

June 17th at 9:00am until Wednesday June 24th at 5:00pm. • There are limited spots available for camp this summer. • Groups will be created based on registration numbers.

o For example if 19 second graders enroll in lower camp it is likely we will create 2 second grade groups. If 8 second graders and 12 third graders register, we will create 2 second/third grade combined groups.

• Joining the waitlist is extremely important! o We will be using the waitlist to create full age appropriate groups. So in our previously

example if there were 19 second graders we would look to the waitlist for 1 more second grader to create two complete groups.

o We are looking to respond to demand. If there is more demand for lower or upper camp, and less for the other, it is possible we would run a lower camp group in the afternoon, or an upper camp group in the morning.

• All registrations will be considered final this summer, unless health circumstances cause a change.

FRIEND REQUESTS Multiple groups are created for each program as enrollment dictates. You must submit any friend requests by stating the friend(s) names in the notes section during registration. You may list as many friends as you would like when making your requests. Given the small groups sizes this summer, we would love to guarantee your child has a friend in their group, so we welcome your requests greatly. If your request cannot be honored for some reason, we will contact you.

GROUPS • Each group will contain 10 campers and 2 counselors • Campers will travel in their group cohorts almost exclusively. They will act as a “family unit” • Each group will remain social distant from other groups. • Within the group, campers will have maintain social distance from each other or the counselors • When social distancing is not possible, campers will be required to wear face coverings.

TYPICAL DAY Example of a Lower Camp Schedule: Example of an Upper Camp Schedule: - Block 1 - Arts & Crafts or Music & Drama - Block 1 - Sports & Games or Arts & Crafts - Block 2 - Snack & Story - Block 2 - Group Scavenger Hunt - Block 3 - STEM or Sports & Games - Block 3 - Epic Adventures - Block 4 - Academic Games - Block 4 - Snack & Academic Games - Block 5 - Epic Adventures - Block 5 - Music & Drama or STEM - Block 6 - Closing Meeting - Block 6 - Closing Meeting

ARRIVAL AND DISMISSAL PROCEDURES The same member of your household is required drop off and pick up your camper on a daily basis.

Given the required screening process, it will take some time for the line to move; you must be patient as we work to welcome campers safely. Your camper must be sitting on the passenger side of the vehicle to allow for the screening process to happen. Once you enter the drop off line you must remain in your vehicle at all times. Once campers have completed the screening process, staff will walk them to their respective groups.

• Completing this screening will take time so we are moving to a staggered arrival and dismissal model. You will be assigned a window based on your camper’s group. That group assignment will be emailed to you during the week of June 29th. You must drop off your camper during the allotted window or they will not be permitted to come to camp that day:

• Please note that due to this screening process, all campers must be dropped off at camp by an adult in their household. We cannot permit campers to arrive alone.

Prior to the start of each camp day, you will be sent a self-screening tool to complete at home. Daily, you will have to complete a form for each of your campers individually. This self-screening will include checking temperature (temperatures of100.0°F or above is considered a fever), and checking for symptoms including fever, cough, shortness of breath, gastrointestinal symptoms, new loss of taste/smell, muscle aches, or any other symptoms that feel like a cold. Anyone with a fever of 100.0°F or above or any other signs of illness will not be permitted to enter camp. The form will also ask you to verify if your camper has been in contact with anyone with COVID-19 symptoms or if you have given your camper medicine to lower a fever. If, while completing the screening questionnaire, you identify any symptoms or contacts, you should keep your camper home and contact your healthcare provider for further guidance. You will be required to digitally sign the form to ensure authenticity. If the screening questionnaire is not complete, your camper will not be permitted to come to camp.

When arriving at camp, staff will direct you to enter the camp screening and drop off line in the Hartwell Parking Lot. Due to necessary health screenings taking place each morning, we cannot allow parents to park and walk their camper in. Please keep your vehicle’s windows closed until a health care supervisor or the camp nurse confirms that all occupants have face coverings on. Once this is confirmed, you will be instructed to lower your window for the screening process to begin. There will be a verbal screening for each camper by the camp nurse or health care supervisor. This verbal screening will follow a similar structure as the self-screening tool.

If your camper has a temperature over 100.0°F or does not pass the screening questions, you will be asked to pull your vehicle into the modular school parking lot for a second screening with the camp nurse. If the camp nurse determines that your camper is COVID Suspect, you will be asked to return home and contact your healthcare provider.

Dismissal will take place at the Camp Tent located on Center Field. Wear your face covering and display your Camp Car Card on the passenger’s side dashboard – this will allow our staff to quickly identify you and we will have your child ready to go when you enter the pick up line. In the event of an emergency or unforeseen circumstance where the typical household member cannot pick up your

Camp Group Arrival/Screening Window Camp Start Dismissal

Lower Camp - Groups A and B 8:20-8:40am9:00am 12:00pm

Lower Camp - Groups C and D 8:40-9:00am

Upper Camp - Groups A and B 11:50-12:10pm12:30pm 3:30pm

Upper Camp - Groups C and D 12:10-12:30pm

camper, please make sure any persons you wish to authorize to pick up your camper are listed on the Camper Release form in CampDoc. They must be able to provide photo identification if requested. If this occurs, you must call the office to let us know of this change.

Only campers in the Upper Camp (entering grades 5-9) will be allowed to self-dismiss this summer. If you plan to have your camper self-dismiss, we must have their dismissal plan in writing from you before the start of their camp session. Campers will not be allowed to self-dismiss without written permission and you will be called to come pick them up.

*If you need to pick your child up before the dismissal time, you must make arrangements with the Camp Directors in advance by emailing them at directors@lincolnsummercamp.com.

*Repeated violations of any of these procedures will be grounds for dismissal from the camp program for the summer.

BEHAVIORAL AND DISCIPLINE EXPECTATIONS The behavior policies below are part of a contract that you and your camper signed and agreed to as part of your registration – please review these expectations with your camper prior to their first week of camp:

Camper Behavioral Expectations: 1) Campers will conduct themselves in a safe and respectful manner at all times. They will follow

the directions of the camp staff at all times. 2) Campers will not participate in any form of violent behavior.

3) Campers will not participate in any hazing, bullying, intimidation, threats of violence, harassment or any form of inappropriate controlling, either verbal or physical.

4) Campers are not to leave or separate themselves from the group or camp activity at any time, unless approved to do so by camp staff.

5) Campers will not take anything, without permission, that does not belong to them. 6) Campers will not damage or deface any property. Families will be held responsible for any

monetary reimbursements due to property owners. 7) Campers will not bring objects that are deemed dangerous or disruptive to the program, (pocket

knives, fireworks, lighters, matches, projectile devices, etc.) and subsequently will not possess or use any illegal objects. Use of personal entertainment devices are solely at the discretion of the staff.

8) Tobacco, alcohol, and all illegal substances are prohibited on all Parks and Recreation Department and Lincoln Summer Camp activities.

9) Participants will not use verbally inappropriate or abusive language or physically inappropriate or abusive actions at any time during a Parks and Recreation Department activity.

10)Campers will not bring cell phones with them during the camp day. If a camper needs a cell phone after camp, they can leave it in the Camp Director’s office until the end of the camp day.

These expectations are not intended to be all-inclusive, and any action deemed unsuitable or unsafe by the camp staff may be subject to the disciplinary actions outlined below:

Lincoln Summer Camp / Parks and Recreation Department Disciplinary Procedures: No child shall be subjected to abuse or neglect, cruel, unusual, severe, or corporal punishment including: any type of physical hitting inflicted in any manner upon the body including spanking; punishments which subject the child to verbal abuse, ridicule, or humiliation; denial of food, rest, or bathroom facilities; force feeding; punishment for soiling, wetting or not using the toilet or forcing a child to remain in soiled clothing or remain on the toilet, or using any other unusual or excessive practices for toileting; or punishment related to eating or not eating.

Depending on the severity of the offense, the following actions may be taken: 1) The camper will be warned against future infractions. 2) The camper may be removed from the situation and asked to sit with staff. A parent will be

notified of the situation. 3) If damages are involved, the camper will be responsible for their repair. A parent or guardian is

ultimately responsible for any damages incurred by their camper. 4) A parent may be notified and asked to come and remove the camper from the program. In these

cases, a parent/child conference with the Camp Directors and Parks and Recreation Director is mandatory before the participant can return to camp or any Department activity.

5) In the interests of program safety, the Camp Directors and Parks and Recreation Director reserve the right to withhold a camper from any Parks and Recreation Department activity until the necessary parent/child conferences have been completed. In extreme or repeated cases, the Parks and Recreation Director may suspend a participant’s enrollment or expel a participant from any and all Department activities.

6) In the interests of program safety, the Camp Directors and Parks and Recreation Director reserve the right to review with any camper past infractions that may pertain to the overall safety of the camp program. Past infractions will be taken into account when determining appropriate disciplinary measures.

HEALTH CARE POLICIES AND MEDICATIONS All campers must be up to date with their immunizations. Immunization records must be uploaded to CampDoc.

All campers must have a signed doctor’s note indicating that they are healthy enough to attend camp given the risks of COVID-19.

Bring all medications in a properly labeled medication container and their Medication Order Form in a plastic zip-lock bag clearly labeled with your child’s name, grade and phone number. Make sure the form is completed and signed on CampDoc. Use a separate form for each medication.

A “properly labeled” medication container must be a pharmacy or manufacturer container that is labeled with the following: 1. Name of medication 2. Dosage 3. Time(s) medication should be given 4. Child’s name 5. Physician’s name 6. Name of dispensing pharmacy

Parents wishing to discuss a particular medical concern with the Camp Directors should to do so before their child’s first day of camp.

If your child uses an inhaler or requires an Epi-Pen, please be sure to send two so that one can accompany your child and one can remain in the health office.

Health Care Consultant Name: Dr. JoEllen Altschaefl, MD

Hospital Utilized for Emergencies Name: Emerson Hospital Telephone: (978) 369-1400 Address: Concord, MA 01742

Emergency Procedures If a child is in need of immediate advanced medical attention, staff will administer first aid, contact a Camp Director and/or Parks and Recreation Department Director, and contact Emergency Medical Services. They will then contact a parent, and bring the child’s Emergency Information Form and Parent/Guardian Authorization Form to the hospital.

On campus, one staff member will return to the health center with the injured child if the child is able to walk. If the child is not able to walk, one staff member will remain and administer first aid while another staff member goes for help.

If the parent(s) cannot be reached, we will try the emergency contact. If no one can be reached and the child needs to be transported to the hospital, a staff member will accompany the child to the hospital while the camp continues trying both parents and emergency contact.

To help prevent accidents, staff members check the campus daily for hazards. If any hazards are identified, the area is marked-off and reported to the Camp Directors. If the Directors cannot fix the hazard, it is reported to the School Maintenance Coordinator and Parks and Recreation Director.

Staff will inform parents if their child receives a minor injury. Minor injuries are entered into our

logbook, and parents receive a verbal report on the incident. All major injuries are documented on the injury report form and placed in the child’s file as well as a copy given to the parent. If the injury is related to the condition of the school grounds, a written report is also given to the School Business Manager.

In the event of fire or natural disaster, parents will be notified and the camp area will be closed until the problem is corrected. If a long-term solution is needed, we will ask the school committee to supply temporary space until the camp space becomes available again. In the event of loss of power, heat, or water, parents will be notified and the camp area will close. We will move to another building on campus if possible.

Allergies All camper and staff allergies are posted. Children are kept away from any situations that might aggravate their condition. Medication is given as prescribed by physician and parent.

Illness and COVID-19 Protocols All parents are notified in writing if a child has any contagious or reportable disease. Each camper is self-screened by families before arrival at camp each day. This includes a temperature screening, checking for symptoms including fever, cough, shortness of breath, gastrointestinal symptoms, new loss of taste/smell, muscle aches, or any other symptoms that feel like a cold, as well as questions about recent contact with anyone who is COVID-Suspect or if fever-reducing medicines have been taken. This screening must be documented and electronically signed by families. See sample of the form below:

To view the form online, please follow this link: https://forms.gle/DrA4RYXi9BK9AW8G9

6/5/20, 7:19 PMLincoln Summer Camp Daily Health Screening Form

Page 1 of 4https://docs.google.com/forms/u/0/d/1_vgYKqaOntRGfc0El8jW8DiMOJMv0EN4Mm9aMIk1zXQ/printform

1.

2.

3.

Example: January 7, 2019

4.

Lincoln Summer Camp Daily Health ScreeningForm* Required

Name of Adult completing this Form *

Name of Camper *

Date *

What is the Campers temperature today? *

6/5/20, 7:19 PMLincoln Summer Camp Daily Health Screening Form

Page 2 of 4https://docs.google.com/forms/u/0/d/1_vgYKqaOntRGfc0El8jW8DiMOJMv0EN4Mm9aMIk1zXQ/printform

5.

Check all that apply.

Fever (temperature of 100.0 degrees or above)?

Felt feverish, but no actual fever?

Had chills?

Cough?

Sore throat?

DiHculty breathing?

Diarrhea?

Nausea?

Vomiting?

Abdominal pain?

Unexplained rash?

Fatigue?

Headache?

New loss of smell/taste?

New muscle aches?

Any other signs of illness?

6.

Mark only one oval.

Yes

No

Today or in the past 24 hours, have you or any household members had any of the followingsymptoms (check if yes): *

In the past 14 days, has the camper had close contact with a person known to be infected withthe novel coronavirus (COVID-19)? *

Upon arrival at camp, each camper will be screened again by the Camp Nurse or one of the Health Care Supervisors (trained by the Health Care Consultant). These screenings will take place in the drop off line in the Hartwell Parking Lot. Campers and the adult dropping them off must stay in their vehicles with face coverings on during the screening process. The on-site screening will be the same questions as the self-screening tool, delivered verbally. A second on-site screening will be completed by the Camp Nurse if anything comes up during the on-site screening or discrepancies between the self-screening and on-site screening results are observed.

All camp staff will be trained to recognize the possible symptoms of COVID-19. If a camper displays any signs of possible symptoms including fever, cough, shortness of breath, gastrointestinal symptoms, new loss of taste/smell, muscle aches, or any other symptoms that feel like a cold during the camp day, they will immediately be removed from the group, given any necessary personal protective equipment (i.e. a face covering) and brought to the identified isolation area in Hartwell B-Pod with the Camp Nurse who will also have personal protective equipment. In the event a second isolation space is needed, that will be located in the back of the small activity room on the north end of Hartwell A-Pod. The nurse will then complete a thorough check of the camper including a temperature screening and checking for all possible symptoms (fever, cough, shortness of breath, gastrointestinal symptoms, new loss of taste/smell, muscle aches, or any other symptoms that feel like a cold). If the nurse notices any symptom, the camper’s family will be contacted by phone to come pick up their camper and seek further medical attention from their personal health care provider. The Camp Directors will attempt to contact all listed Emergency Contacts for the camper if the parent/guardian cannot be reached first. If, in case that a parent/guardian is unable to come pick up their child, Lincoln EMS will be contacted for transportation to Emerson Hospital.

A camper must be temperature free (without the use of fever reducing medicine) and free of symptoms (fever, cough, shortness of breath, gastrointestinal symptoms, abdominal pain, unexplained rash, new loss of taste/smell, muscle aches, or any other symptoms that feel like a cold) for 72 hours before they can return to camp. This must be at least 10 days after the first sign of symptoms. They must also provide documentation from their health care provider that the child is ready to come back to camp.

The Park and Recreation Director or the Camp Directors will notify the Health Care Consultant and the local Board of Health about any possible COVID-Suspect cases for guidance on exposure risks and safety of the rest of the camp.

If a camper or staff becomes COVID-positive, the Board of Health, Health Care Consultant, all staff, and all camp families will be notified in writing immediately by the Park and Recreation Director or the Camp Directors. The Parks and Recreation Department and the Camp Directors, in coordination with the local Board of Health and Health Care Consultant, will develop a plan for moving forward that will be communicated via email.

Cleaning and Disinfecting Cleaning will take place frequently throughout every day of camp. 

A professional cleaning company has been hired to routinely clean the bathrooms and all surfaces and frequently touched objects within indoor facilities. This includes but is not limited to doorknobs/ handles, sinks, keyboards, and floors. The cleaners will be cleaning Hartwell A-Pod, Hartwell B-Pod, Hartwell C-Pod, and port-a-potty facilities nightly in addition to an hour between morning and afternoon camp sessions (11:30am-12:30pm). They will also be available to clean bathroom facilities more frequently as needed. In addition, the professional cleaning company will be cleaning the designated isolation space for COVID-suspect campers.

Camp staff and Health care supervisors will be cleaning surfaces in between every activity in camp and disinfecting any supplies used throughout specials. Specialist staff are given a 30 minute period between each group of campers to disinfect all equipment used throughout their activity before the next group arrives. This includes but is not limited to larger items such as tables and chairs, balls, hula-hoops, jump ropes, water blasters, buckets, etc and smaller items such as cups, paintbrushes, trays, etc. These blocks of time without campers give specialists adequate time outdoors to clean used objects with a soap/water solution then an EPA-registered disinfectant (or a bleach solution made in the last 24 hours) and adequate time for them to air dry completely without wiping before the next group of campers arrives. Specialists will be disinfecting equipment for a minimum of six, 30-minute blocks each day. See schedule below:

At the end of the camp day, gloved camp staff will disinfect each outdoor hand washing station, single use paper towel holder, soap dispensers, sink, and water coolers. The buckets used to catch water in the hand washing stations will be disposed of by gloved counselors daily (or more frequently if needed). All camp staff will wear gloves at all times while disinfecting with proper disposal and hand washing afterward. In addition, all staff will be provided with additional camp shirts that will each be laundered at the warmest temperature before being worn again.

Each camper will be provided with an individual bag of small supplies (such as scissors, markers, glue sticks, and colored pencils). These supplies will be stored in a ziplock plastic bag and will be sanitized by gloved counselors at the end of every morning and afternoon camp session using an EPA-registered disinfectant.

Daily Activity and Cleaning Schedule

9:00-9:30 Activity Group 1

9:30-10:00 Cleaning after Group 1

10:00-10:30 Activity Group 2

10:30-11:00 Cleaning after Group 2

11:00-11:30 Activity Group 3

11:30-12:00 Cleaning after Group 3

12:00-12:30 Counselor cleaning of individual camper supplies

12:30-1:00 Activity Group 4

1:00-1:30 Cleaning after Group 4

1:30-2:00 Activity Group 5

2:00-2:30 Cleaning after Group 5

2:30-3:00 Activity Group 6

3:00-3:30 Cleaning after Group 6

3:30-4:00 Counselor cleaning of individual camper supplies

The EPA-registered disinfectants and sanitizers will be stored in a locked cabinet and kept in their original containers away from campers at all times. 

In the event that a camper or staff member becomes COVID-exposed or COVID-suspect, the designated isolation area and associated bathroom will be closed off and cleaned after they have been ventilated for at least 24 hours. Any area or bathroom visited by the exposed camper/staff member will be closed off and then properly disinfected after the 24 hour period. The disinfecting process will focus especially on frequently touched surfaces. Any supplies utilized by the camper will be disposed of or properly cleaned with an EPA-registered disinfectant after 24 hours. Any newly exposed campers will use a second designated isolation place until the original area has been disinfected and given adequate time to dry.