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2015-16 Budget
Committee Meeting
March 16, 2015
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Mission-Focused Budgeting
All students are provided the opportunity and necessary support to engage in relevant, challenging work which contributes to their academic and social growth and developmentAll staff, teachers, and administrators are part of a larger learning community working together to build collective capacity in order to provide a high-quality, relevant, equitable education for all
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Tonight’s Agenda
Equipment – Schedule C (revised 3/16/15) Overview Custodial Maintenance Transportation Information Technology
Leasing of Technology – Schedule C-1
Revenue Budget including updated Tax Cap Levy – Revenue/Fund Balance (revised 3/13/15)
Planned Use of Fund Balance in 2015-16 Review of Fund Balance
As of June 30, 2014 Audit and Projected 6/30/15 & 6/30/16
Equipment Overview
Schedule C
Custodial Department
Custodial Equipment - $9,850 Electric Pallet Jack for SHS $4,500 Snowblower for Loudonville $1,750 Wet-Dry Vac/Squeegee $1,200 Burnishers for SG and SHS $2,400
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Maintenance
Maintenance Department Equipment 21 Service, Van, Dump or Pick-up Truck Vehicles 12 Plows 7 Commercial Mowers 6 Equipment Trailers 3 Field Tractors 2 Backhoes (Large & Small) Over 25 Specialized Pieces of Equipment and Attachments
Including….Field Grader, Ride on Paint Machine, Deep Tyne Aerator, Forklift, Thatcher, Spreader, Core and Deep Tyne Aerator, Field Rollers, Aerovator, Top Dresser, Turf Vehicle, etc.
Maintenance Department Equipment Budget Requests2011-12 to 2015-16
Maintenance DepartmentEquipment Budget Request 2015-16
(2) Service Vehicles with Plows (Replace)
(1) Dual Axle Trailer (Replace)
(1) Genie Lift (Replace)
(1) Infield Grader (Replace)
(1) Cutting Blade Kit for Big Plow (Replace)
$129,000 Request
Examples of Equipment Proposed
to be Replaced
Examples of Vehicles Examples of Vehicles Proposed to be Proposed to be
ReplacedReplaced
Maintenance Department Equipment Replacement Plan (in binder)
MAINTENANCE DEPARTMENT
WHEELED EQUIPMENT AND ATTACHMENTS REPLACEMENT PLAN
MAKE BODY YEAR COND.REPLACE
YEAR TYPE 2015-16 2016-17 2017-18 2018-19 2019-20
Howe Dual Axle Trailer 2000 Fair/Good 2015-16 Grounds Equipment $ 7,500
Genie Lift 1995 Poor 2015-16 District-wide $ 12,500
Smithco Superstar Infield Grader 2001 Fair/Good 2015-16 Grounds Equipment $ 8,000
Replacement blade Big plow 2013 Worn 2015-16 Grounds Equipment $ 1,000
Kubota Tractor-Large 2002 Good 2016-17 Grounds Equipment $ 45,000
Master Tow Field Utility Trailer 2002 Good 2016-17 Grounds Equipment $ 5,000
Toro Groundsmaster Mower 2004 Fair/Good 2017-18 Grounds Equipment $ 50,000
Steiner Attachment Snow Blower 1999 Good 2018-19 Grounds Equipment $ 6,500
Steiner Box Rake 2005 Good 2018-19 Grounds Equipment $ 5,000
Steiner Leaf Blower 2005 Good 2018-19 Grounds Equipment $ 4,500
Steiner 430 Max Mower 2006 Good 2018-19 Grounds Equipment $ 7,000
Toro Grounds Master Mower 2008 Very Good 2018-19 Grounds Equipment $ 40,000
Kubota Turf Vehicle 2005 Very Good 2018-19 Grounds Equipment $ 15,000
Haulin Campus Trailer 2001 Fair 2018-19 Grounds Equipment $ 2,500
Pioneer Walk - paint machine 2008 Excellent 2018-19 Grounds Equipment $ 7,000 Jacobson Mower (Spare) 1988 Fair 2018-19 Grounds Equipment
Textron/Ryan Sod Cutter 2003 Very Good 2019-20 Grounds Equipment $ 2,500 Yale Forklift 1993 Good-Fair 2019-20 Shop Equipment $30,000Howe Mowing Trailer-Dist. 2003 Good 2019-20 Grounds Equipment $7,500Toro Groundsmaster Mower 2009 Very Good 2019-20 Grounds Equipment $35,000
Total Wheeled Equipment & Attachments to be replaced in next five years $ 39,000 $ 50,000 $ 50,000 $ 87,500 $75,000
Maintenance Department Vehicle Replacement Plan (in binder)
VEH. # MAKE BODY YEAR MODEL NOTESREPLACEMENT
YEAR CONDITION 2015-16 2016-17 2017-18 2018-19 2019-20
T-59 Ford Pickup 2003 F350 Svc. Pickup w/ Plow 2015-16 Fair- Body Rust $ 45,000
T-61 Ford Pickup 2003 F350 Svc. Pickup w/ Plow 2015-16 Fair- Body Rust $ 45,000
T-65 Ford Pickup 2004 F350 Svc. Pickup w/ Plow 2016-17 Good- Body Rust $ 45,500
T-66 Ford Pickup 2004 F350 Pickup w/ Plow 2016-17 Good-Fender Rust $ 45,500 T-64 Ford Pickup 2004 F350 Svc. Pickup w/ Plow 2016-17 Good- Body Rust $ 46,000
T-68 Ford Pickup 2006 F350 Pickup w/ Plow 2017-18 Good-Fender Rust $ 46,000
T-62 Ford Dump 2003 F350 Sm. Dump/Plow/Salter 2018-19 Good- Body Rust $65,000 T-73 Ford Pickup 2008 F250 Pickup w/ Plow 2019-20 Good $47,000T-74 Ford Pickup 2008 F350 Svc. Pickup w/Plow 2019-20 Good $47,000T-77 Ford Van 2010 E350 Van 2020-21 Good T-63 Intrn'l Dump 2003 DT466 Lg. Dump/Salter/Plow 2021-22 Good T-69 Ford Step van 2006 E350 Step van 2021-22 Good T-75 Ford Pickup 2008 F250 Pickup w/ Plow 2021-22 Excellent-Good T-76 Ford Pickup 2009 F350 Svc. Pickup w/ Plow 2021-22 Excellent-Good T-78 Ford Van 2011 E350 Van 2021-22 Excellent-Good T-79 Ford Van 2012 E350 Van 2022-23 Excellent T-72 Ford Step van 2008 E350 Step van 2023-24 Excellent-Good T-71 Ford Pickup 2008 Ranger Pickup 2023-24 Good T-80 Ford Pickup 2012 F350 Svc. Pickup w/ Plow 2023-24 Excellent T-81 Ford Pickup 2014 F250 Svc. Pickup w/ Plow 2024-25 Excellent T-82 Ford Pickup 2015 F250 Svc. Pickup w/ Plow 2025-26 Excellent
Total Vehicle (Trucks) $ 90,000 $ 91,000 $ 92,000 $65,000 $94,000
Total Wheeled Equipment & Attachments $ 39,000 $ 50,000 $ 50,000 $87,500 $75,000
Grand Total $ 129,000 $ 141,000 $142,000 $152,500 $169,000
Maintenance Department Anticipated Equipment Budget Requests 2015-16 to 2019-20
Transportation Department
Equipment Requests for 2015-16
Transportation Department
823,045 miles in 2013-14 4,890 public school students assigned to be transported each day 125 special needs students on 10 routes 532 non-public students transported on 20 buses to 32 different
schools
General Information
Comparison of North Colonie with Other Local Districts(Routes/Total Buses)
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Suburban Council Districts
Public School Enrollment*
Sq. Miles of District
# Bus Routes # of Buses
North Colonie 5347 30.4 55 74A 4702 45.8 89 120B 4925 47.9 75 116C 9734 74.9 155 201
*- Per NYSED.gov Public School Enrollment 2013-14
Bus Replacement Schedule
Currently purchasing 6-8 buses per year, for an average 11 year lifespan
Purchased 7 buses in 2014-15, for a total cost of $754,000
For 2015-16, propose purchasing 7 buses at a cost of $837,000
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Bus Before Repair
Bus After Completed Body Work
Bus Purchases 2015-16
Body Type Body Capacity Cost PurchaseAdults/ Replacing: Bus# Year Mileage Children 2/1/15
Conventional Thomas 49/74 $118,000 10 2003 152,279
Conventional Thomas 49/74 $118,000 11 * 2003 134,883
Conventional Thomas 49/74 $118,000 12 * 2003 132,009
Conventional Thomas 49/74 $118,000 26** 2006 90,236
Conventional Thomas 49/74 $118,000 27** 2006 92,450
Conventional Thomas 49/74 $118,000 28** 2006 92,017
Conventional Thomas 26/16/2WC $129,000 30 2006 83,268
Total # buses: 7 Total: $837,000 * Retained to service Full-Day K needs
** Caterpillar engines 23
Transportation Department Equipment Purchases ($6,000)
Heavy Duty Shop Laptop ($3,280) Used to connect diagnostic software to buses
Impact Wrenches (4) ($2,720) To replace worn out wrenches
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Information Technology
Equipment Requests for 2015-16
Video to be inserted.
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Mission and Planning
Following our Mission…..Technology is a means for our entire educational community to participate in learning experiences that are interactive, visual, differentiated, and experiential-based, and that foster higher level thinking skills.
Following our Mission…..Technology is a means for our entire educational community to participate in learning experiences that are interactive, visual, differentiated, and experiential-based, and that foster higher level thinking skills.
Hardware categories
Essential elements to implement our instructional technology vision: Technology that students can use in all instructional settings and independently. Support for teachers to link the right technology resources to support the curriculum.Easy-to-use tools for teachers to share their ideas and best practices.Comprehensive maintenance and upgrades so that existing equipment supports new initiatives.Program-driven equipment needs to match the best available technology to the program goals.
Instructional Technology
Sustaining our investment in instructionTechnology matched to curricular prioritiesStudent focused, teacher driven, direct classroom support
Technology in the hands of our students-blending equipment and supplies
Class sets of Chromebooks for up to 25 classrooms
Class and project sets of i-Pads for art, special education and other student and program priorities
Supplies that complete the classroom
Projectors Document Cameras New options for interactive
whiteboards and cameras Classroom printers
Hardware for InstructionMaintaining the replacement cycle
Location Program Need How many?
Estimated Cost
Shaker High School
Special Education Classrooms: replace aging workstations with laptops for student use
70 $50,000
Library- replacement for older iMacs for student use
20 $20,000
Technology Ed: replacing workstations in the CAD classrooms to meet current software requirements
47 $24,000
Art department: completing the replacement of laptops for art classrooms
55 $50,000
Computer classrooms- replacement of older workstations with laptops
62 $60,500
Location Program Need How many?
Estimated Cost
Shaker Junior High
Computer classrooms- replace aging workstations with laptops
62 $60,500
Video Studio- replace professional camcorder
1 $1,500
District-wide Wall-mounted (short throw) projectors 18 $18,000
Chromebook and laptop carts 24 $35,500
Teacher laptops to replace five and six year old machines
154 $130,000
Administrative support and infrastructure needsharnessing federal e-rate funding
Administrative and support workstations and laptops replacement cycle- $25,000
New e-rate rules allow us to upgrade the network in 15-16, with e-rate offset funding for 40% of the project
Upgrades to be purchased across two fiscal years-$165,000 for network equipment in 2015-16, and a similar expense for 2016-17
Bringing our network up to speed
Network Closets
Replace oldest switches to increase speeds
Wireless Systems
Complete the wireless project with an additional controller and up to 100 additional wireless access points
Internet Use: increase in bandwidth means reliable access to resources
Wireless access- high use, high reliability
2015-16 IT Equipment Totals
$450,000
$165,000
$25,000 $13,000
Equipment EstimatesInstruction
Network
Admin
NonPublic
5 Year Trends: IT Equipment
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Instructional Network Admin Nonpublic
2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
Financing Plan for IT Equipment & Certain Supplies
See Schedule C-1
Summary of ExpendituresIn Base Budget:
Administrative IT supplies for smaller technology units valued at less than $500 each 75,000 Administrative IT supplies 75,000
Instructional IT supplies for smaller technology units valued at less than $500 each 312,086 Subtotal 462,086
Not in Base Budget:Administrative IT equipment 25,000 Instructional Technology equipment 450,000 Subtotal 475,000 Total 937,086
Included on Schedule C:Network Hardware 165,000 Non-public Hardware 13,000 Total 178,000
Recommended IT Funding PlanAdministrative IT supplies 75,000 Maintain Base Budget request
For equipment and smaller technology units, fund them over three years through installment leases:
Administrative IT supplies for smaller technology units valued at less than $500 each 75,000 Reduce Base Budget $75,000
Instructional IT supplies for smaller technology units valued at less than $500 each 312,086 Reduce Base Budget $312,086
Administrative IT equipment 25,000
Instructional Technology equipment 450,000
Total of items to be leased 862,086 Divided by three years /3
Estimated annual principal payment 287,362
Estimated interest on lease 2,638
290,000 Increase Debt Service Budget $290,000
Proposed Revenue Budget and Revised Tax Cap Levy
See Handouts
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Proposed Revenue BudgetReal Property Taxes (at Tax Cap, as revised) 78,613,884
State Aid, including BOCES Aid and Full Day Kindergarten Aid (Current Law + 1.75% increase) 18,708,726
Day School Tuition (Menands) 1,400,000
Special Ed Services – Other Districts (6 privates/21 districts/ 65 children) 500,000
Health Services - Other Districts (37 districts/805 students) 400,000
Rental of Real Property (Achievements/daycares) 287,000
Payment in Lieu of Taxes (Shaker Pointe) 103,000
All Other Revenues 998,000
Total Revenue Budget 101,010,610
Summary of Draft Proposed Budget for 2015-16 (as revised 3/13/15)
Estimated Revenue Budget $ 101,010,610
Appropriated Fund Balance to balance budget
2,412,279
Total Estimated Revenues and Fund Balance $ 103,422,889
Total Appropriations Budget $ 103,422,889
Proposed Use of Fund Balance
Unassigned Fund Balance $ 1,962,279
Reserve for Retirement Contributions (ERS) 350,000
Reserve for Compensated Absences 100,000
Total Proposed Use of Fund Balance $ 2,412,279
Fund Balance as of June 30, 2014
Fund Balance: Non-spendable, Restricted, Assigned & Unassigned as of June 30, 2014
Total Fund Balance$12,679,297
Non-spendable$11,292
(Items that are pre-paid
expenditures)
Restricted$6,272,521
(Reserved for variouspurposes & includes $470,000* Approp.
for 14-15)
Assigned$3,042,684
($2,685,116* Appropriated for
14-15, plus $357,568encumbrances)
Unassigned$3,352,800
(Limited to 4 percent
of next year’s budget)
* Totals $3,155,116 appropriated for 14-15 budget.
Restricted Fund Balance (Reserves) as of June 30, 2014
Name of Reserve
Balance 6/30/14 Purpose Notes
Workers Compensation
$310,284 To fund unplanned self-insured WC claims
$847,153 in claims at 6/30/14
Unemployment $41,291 To fund self-insured UE claims To cover potential UE claims
Retirement Contributions
$2,514,181 To stabilize the ERS contribution payment
Budgeted to use $320,000 in 14-15 and $350,000 in15-16
Tax Certiorari $750,750 To fund tax certiorari claims $1.558 million in potential claims at 6/2014
Employee Benefits & Accrued Liabilities
$1,455,192 To fund sick and vacation payouts for retiring staff
$3.83 million in total liability at 6/2014, $1.70 million fundable from reserve. Budgeted to use $50,000 in 14-15 & $100,000 in 15-16
Debt $1,200,823 To fund debt service principal and interest
$28.3 million in outstanding principal & interest at 6/2014
Total Restricted Fund Balance
$6,272,521 Restricted for the purposes noted
Projected Fund Balance as of June 30, 2016
Projected Fund Balance as of 6/30/16 as of today
Total Fund Balance at 7/1/14 12.7 million
Projected Loss for 2014-15 - 3.0 million
Projected Total Fund Balance at 6/30/15 = 9.7 million
Budgeted Loss for 2015-16 per Sch. A - 2.4 million
Projected Total Fund Balance at 6/30/16 per current budget proposal = 7.3 million
What’s next?
Budget committee current schedule: March 2: Preliminary Budget OverviewMarch 5: Maintenance & Interfund TransfersMarch 9: Debt Service, EnrollmentMarch 16: Equipment, Technology, Revenue, Fund Balance
March 19: (*Shaker High School Media Center) New programs and initiatives, including Full Day Kindergarten and ENL, Summer Curriculum
March 26: Staffing Changes, Contingency Budget
March 30: Voting by Board of Education
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