hp://ctm.uca.edu.au The Uning Church in Australia Synod of Victoria and Tasmania Uning Church Theological College 2013 Handbook

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The Uniting Church in Australia

Synod of Victoria and Tasmania

Uniting Church Theological College

2013 Handbook

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Uniting Church Theological College

Centre for Theology & Ministry29 College CrescentParkville Vic 3052

Tel: 03 9340 8800Fax: 03 9340 8801Email: [email protected]: http://www.ctm.uca.edu.au

Office hours:Monday to Friday 9.00 am - 5.00 pm

Photos taken by Merryn Gray

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Diary Dates for 2013 ....................................................................................... 2Formation for Ministry in the Uniting Church An Inviting time for candidature .......................................................... 3 What is formation for Ministry? .......................................................... 6 Formation Processes ............................................................................ 8 Goals in Formation ............................................................................. 15 Formation Coordinator ...................................................................... 20 Friday Community Formation Day ..................................................... 20 Formation journal .............................................................................. 23 Other important information about Formation ................................ 24 Study ...................................................................................................26 Field Education ...................................................................................30 Formation Committee ........................................................................ 32 Continuing Education ......................................................................... 34 Independent & Transition students ................................................... 35 A Final Comment ................................................................................36General Information ..................................................................................... 37Uniting Church Candidates’ Association ....................................................... 40Dalton McCaughey Library ........................................................................... 42United Faculty of Theology ........................................................................... 43Melbourne College of Divinity ...................................................................... 44UCTC Faculty ................................................................................................. 45Commitment to candidates and students .................................................... 49Appendix 1 Communication with students in relation to Formation Issues ........ 50Appendix 2 College Privacy Policy ......................................................................... 53Commonly used abbreviations ..................................................................... 56

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Diary Dates for 2013(Refer to the UFT handbook and website: www.uft.edu.au for information on the UFT study timetable.)

UCTC Commencement Event (at CTM) 21-22 February UFT Commencement Day & Lecture (TCTS) 21 February

Last day for first semester enrolments 14 February

First Semester Classes Begin 25 February Non-teaching weeks 23 March - 7 April Formation panels for all candidates 29 April - 3 May Joint UFT Formation Day 17 May End of first Semester 31 May Uniting Church Studies 12-21 June

Last day for second semester enrolments 15 July

Second Semester Classes Begin 29 July Non-teaching weeks 23 Sept - 6 Oct UFT Valedictory 25 October End of second semester 1 Nov UCTC Valedictory 15 November Formation panels for continuing candidates 11-15 November

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An Inviting Time for CandidatureWelcome into the community of the Uniting Church Theological College of the Synod of Victoria and Tasmania for 2013. We welcome especially the new candidates as well as those who are continuing the process of formation. The welcome is offered also into the wider Centre for Theology and Ministry, to the United Faculty of Theology, and to the MCD University of Divinity. You will get to know more about these interconnected communities as time unfolds.

You will be a participant in the life of the College community at a time of energetic transition and development in formation for the church’s ministries. In the year, 2010, a review of Education for Ministry was carried out by the Board of the Centre for Theology and Ministry, resulting in important decisions about how the Synod might best take up the challenges facing the leadership needs of the church. These decisions are now being implemented and are having concrete implications for the life of the College community. It is valuable then to say something about the main elements of this report and its accompanying decisions.

The umbrella commitment which now governs the College community is described as ‘Personal formation for Ministry in a multi-cultural Church’. Each word has been deliberately chosen.

� ‘Personal’ recognizes the importance of the individual’s context, background and learning, and the need for formation to focus the personhood of this individual. It assumes too that this forming of personhood is not individual in the sense of isolation but belongs and takes place in the context of community - the community of learning and the community of the church. Thus the word ‘personal’ is used rather than the word ‘individual’.

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� ‘Formation’ recognizes that the whole person is being formed, shaped, equipped. This term is used in preference to the less adequate expressions, ‘training’ or ‘education’. It is assumed here that areas of knowledge, learning of skills and aspects of individual development, are all part of ‘personal formation’. Crucially, we affirm that formation is the work of God for which we can make room and to which we can contribute but over which we have no final control. It is God, the Father of Jesus Christ, who, through the Holy Spirit, forms people for ministry. In this sense the term ‘spiritual formation’ as ‘formation in and by the Spirit’, can be appropriately used.

� ‘Ministry’ establishes the purpose of the person’s formation and recognizes that the person is responding to a call from God, discerned by the church, to give leadership in the service of the Gospel, and to equip others in the ministry of Jesus Christ.

� ‘Multi-cultural’ recognizes that the context for ministry is diverse in its cultural character and that all ministry takes place both within a specific cultural context and within a broader multi-cultural context. It is misleading to suggest that only those congregations with non-Anglo membership are multi-cultural. At the same time, there is growing diversity of cultural and linguistic backgrounds within the Australian church and the Australian society.In fulfilling the above aspirations, deliberate attention is being given to integration across the disciplines of learning, to the integration of classroom learning with the practice of ministry, to flexibility in the way people progress through the core phase (phase two) of Ministry formation, and to forms of pedagogy. The newly constructed Bachelor of Theology programme is one outcome of this. It includes the Introduction to Theological Studies intensive and the Ministry Studies set of units. The former gives an inviting ‘toe-in-the-water’ exposure to theological studies from the perspectives of biblical studies, theology and church history. The latter unites a student’s learning in field placement and classroom studies in fields of worship, preaching, mission, pastoral care, teaching, leadership and community building. All of these are supplemented with the development of spiritual disciplines and communal reflection on ministry.

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At the moment, all this may seem somewhat theoretical to you. For those of us who are involved in the nurture of future leaders of the church, it offers exciting possibilities which are grounded in past experience and present awareness of the challenges and changes facing the church.

This introductory welcome cannot conclude without a particular welcome to two new members of the formation community. Sue Withers began as Field Education Coordinator (0.5) in November 2012. Sue brings with her a wide experience in, and knowledge of the life of the Uniting Church, with a background in education. Geoff Thompson will take up the role of Professor of Systematic Theology from July 2013; he replaces the Rev Professor Chris Mostert. Geoff comes to Melbourne after serving in the Theological College in Queensland for twelve years, the latter three years as Principal.

Randall Prior (Principal)

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What is Formation for Ministry?At the CTM we have adopted the term “Personal Formation for Ministry in a Multi-cultural Church” for our formation programme. In the very broadest of terms the formation task given to us is for our candidates to be ready for ordained ministry. Every Christian is undergoing a process of formation in the faith; ministers (including those on faculty) with long experience in ministry are still in formation; but for those recognised by the church as candidates for one of the ordained ministries, the Ministry of the Word (MoW) or the Ministry of Deacon (MoD), the process of formation takes on a particular nature.

This formation is intentional, intensive, and integrative. At UCTC formation is intentional as each candidate’s background and future calling are addressed in developing and continuing to shape a programme for them. Candidates for each of the two distinct ministries (MoW and MoD) continue to discern their ministerial call and explore their ministerial identity in the formation programme. They are encouraged to develop practices that will sustain them in a life of ministry, to acquire the knowledge and skills necessary for ministry, and to refine and extend the knowledge and skills they already have.

Formation is intensive as in community, in study, in pastoral experiences, candidates are required to reflect on the questions and challenges that arise and constantly need to be explored and resolved. Formation also involves the integration of the knowledge and skills acquired (in the biblical, doctrinal, historical, pastoral, educational and liturgical traditions of the church) with Christian faith and life experience.

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It involves understanding who we are and embracing the process of becoming whom we are called by God to be. At the same time as we try to identify and facilitate formation, we also stay aware that formation is a mystery under the Spirit of God.

We have identified five broad areas of understanding how formation is taking place. These areas are referred to throughout this handbook.

� A deepening, passionate, informed relationship with God through Jesus Christ

� Fostering the capacity for thinking theologically � The development of professional and ministry skills for

mission and leadership in our 21st century context, along with the development of a personal ministerial identity.

� Becoming increasingly mature in developing and holding relationships

� Being self-aware and self-reflective

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Formation ProcessesA number of different processes are used to bring different voices to bear on each person’s formation.

Formation for each candidate is overseen by formation panels, which may set strategic directions. A personal formation plan is put in place, which is revisited and refined throughout the period of formation. This personal formation plan for each candidate is further strengthened by the development of formation goals. Formation Advisors mentor and aid in more specific goal-setting. The Formation Coordinator facilitates these processes.

Formation PlanIn setting up personal formation plans the College seeks to be as flexible and adaptable as possible within the prescriptions and guidelines laid down by the UCA Assembly as interpreted by the Faculty. It also seeks to take into account the candidate’s past experience, their specific strengths and weaknesses, and the demands and nature of the ministry for which the person candidates. The formation plan is progressively shaped by the candidate’s movement though formation. Final approval for all formation plans is by the Faculty through the Formation Committee.

The formation plan includes an academic theological study aspect, field education opportunities that shape and broaden skills and calling, and other requirements related to MEC requirements not covered by theological study or practical experience, and aspects more broadly related to the candidates’ holistic formation.

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Formation PanelsEach candidate has a formation panel. Formation panels provide a platform for serious engaged assessment of a candidate’s formation and encourage and inspire them to ongoing readiness for ministry. Formation panels bring together the candidate, the Presbytery, and the UCTC where the progress of Phase Two requirements in formation for Ministry can be explored in an open and cooperative environment. They are a complementary system of the UCTC and Presbytery working together in candidate formation.

The first Formation Panel meets after the Selection Conference at which the candidate’s application is approved. At the panel, the candidate’s formation for ministry is discussed, taking into account their situation and any recommendations or points raised by the Selection Conference. One or two members of the Selection Conference may also attend this first panel meeting.

Continuing Formation Panel meetings during candidature are an arena for the candidate to discuss their own issues of formation in a setting that is safe yet stretching. There are elements of assessment, of reflection on formation goals, of refining the formation plan, and of future ministry preparation. A panel might:

� review progress in formation with a recommendation for the formation committee/ faculty (assessment related);

� reflect on how ministerial identity is being formed, with focus on all aspects of that formation (formation goals);

� monitor and make recommendations for refining the most appropriate formation plan for the candidate (formation plan related)

� discuss growing ideas about call and aspects of ministry practice and what the future might be (future ministry related)

Formation Panel membership: The panel members are sourced from Presbytery, faculty, and the wider Synod. Presbytery is repre-sented by the candidate’s mentor and a Presbytery representative.

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The Presbyteries are requested to provide representatives who are models of best contemporary practice (not representative of pres-bytery but of best practice); these representatives would serve on more than one panel, so that they would gain greater insight and then advise more fittingly. Faculty is represented by the candidate’s Formation Advisor and the Formation Coordinator. Additional mem-bers might include the Field Education Coordinator if the candidate’s current or future placement is to be discussed, STFE supervisor if the candidate is on placement, a multi-cultural advisor from Synod when appropriate, or an expert practitioner appointed by faculty.

Frequency: Formation Panels normally meet twice a year. The first meeting is held when the first semester is well underway, after Easter/ semester break. This is a chance to review the formation plan and goals set for the year and assess progress. The second panel meeting is held at the end of the second semester (early-mid Nov). This panel discusses the progress over the year and makes a recommendation regarding progress. If deemed necessary panels may also be held at other times to discuss the candidate’s progress in formation and to identify any issues that need to be addressed.

Annual Reports: For the end of year formation panel candidates will prepare a one page report on how they see their own progress in formation. The report should build on specific goals the candidate sets at the beginning of the year, with the Formation Advisor and Formation Coordinator. Candidates should structure their reports in terms of the college’s areas of formation. Reference should likely be made to the Friday Reflection Journal (see page 23). Comment on academic progress should be included. These reports help candidates assess their own formation, and prepare them for discussion with their Formation Panel. The report will only be seen by those immediately involved in these discussions. This report is prepared in discussion with the Formation Advisor and should be submitted by the end of October.

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Panel resourcing: In order to engage meaningfully, the panel needs to know clearly the candidate’s growth areas and challenges, and how the candidate deals with them. The major resource for the end of year panel is the candidate’s annual report (as above). Apart from the candidate’s report, other resources might include academic transcripts, field placement supervisor’s report, and the formation plan, which will be sent to the panel members one week before the November formation panel meets.

Formation Panel Report: Following formation panel meetings the candidate’s Formation Advisor writes a report including how the candidate’s sense of call is being shaped and nurtured, where the candidate has made progress, the areas of growth that need to be addressed, recommendations on how the current formation plan may be adapted, and how areas of particular concern are being addressed. The report may mention any special needs, issues or recommendations that arise in discussion including comment on academic progress. The report will also note any action that needs to be taken by faculty and by the Presbytery. Any specific concerns must be discussed within the panel before drafting the report. The panel’s report resources the wider discernment of the faculty and the Presbytery, and is used in the candidate’s ongoing support and consideration of progress.

The report is agreed to by all panel members present and signed by the candidate, and by the Formation Adviser, on behalf of the panel. The candidate’s signature indicates that they have seen the report. If the candidate has a strong disagreement with the report they have the opportunity to indicate this in writing to the Formation Committee before the meeting at which their report will be received. The final report for the year, once signed, is submitted to the Formation Committee for consideration at its November meeting.

The Formation Committee will then make a recommendation to the Faculty on the candidate’s progress. If progress is satisfactory this will be communicated to the candidate’s Presbytery. If any serious

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concerns are raised in the report, these will be discussed further with the candidate before any communication with the Presbytery. Reports are available to faculty to enable them to support candidates’ progress.

Note: All documents pertaining to a candidate’s formation will be handled in accordance with the College’s Privacy Policy.

Exit candidates: when candidates are approaching their final semester or year an ‘exit panel’ will be held, normally in their penultimate semester. Prior to the panel the candidate will submit a report on their formation and their readiness to exit. The panel discussion will represent the natural culmination of the formation process over the candidate’s time at UCTC. It is normal that matters discussed will have been raised already in conversation with the panel and/or Formation Adviser. Where appropriate the Formation Panel’s report should state that the candidate has demonstrated good progress in ministerial formation and, subject to satisfactory completion of their ordinand course, the panel anticipates that the candidate will be ready to enter a placement from a given date. If Faculty endorse the panel’s report, then that will form part of the basis for Faculty’s recommendation to the MEC that the candidate has satisfactorily completed Phase Two of Ministry Formation.

Exit candidates will continue to meet with their Formation Advisers for the remainder of their time in College and have a further panel in the final semester. Discussion will normally include some consideration of the placement process and appropriate planning for the next phase. The Formation Adviser will submit a very brief report to the Formation Committee at the end of candidate’s time in college confirming continued progress in formation.

Exit programme: In anticipation of a candidate exiting in readiness for ordination, the candidate will be included in the exit programme, which involves seminars and other opportunities needed to prepare the candidate

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for the transition to a placement. The exit programme is linked and embedded in the Friday Community Formation Day, although on occasion such candidates will also be required to meet at another time of the week.

Formation Advisors

A Formation Advisor from the faculty is allocated to a candidate each year. A candidate and their advisor meet at least twice each semester to discuss the candidate’s progress in formation. At the beginning of the year time will be given to developing and refining formation goals, keeping in mind strategies and recommendations given by the Formation Panel. Later meetings will discuss progress and review goals, and when appropriate discuss the candidate’s academic progress. Toward the end of the year the Formation Advisor will also discuss with the candidate issues relevant to candidate’s annual report (see below). The Formation Advisor will also ensure that the candidate follows up on any recommendation for spiritual direction.

While it is the intention to keep the membership of a candidate’s Formation Panel as consistent as possible and to have continuity of Formation Advisor, there will inevitably be times when this cannot be the case. Study leave schedules and other matters beyond the Formation Committee’s control will, from time to time, necessitate a change of adviser from first to second semester or a change on the panel. Every effort is made to ensure that such transfers interrupt the candidate’s formation plan as little as possible.

If the candidate or the Formation Advisor believes that the conversations are not proving fruitful, either one can discuss the matter/s with the Formation Coordinator or the Principal. If the matter(s) cannot be resolved satisfactorily, the Formation Committee may allocate the candidate to another Formation Advisor.

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Goals in formationThe college uses a framework of goal-setting to recognise areas of intentional progress for each student. The goals should take into account the focus and nature of the ministry for which the person is a candidate. They may reflect the particular ministry focus of a candidate, or identified areas needing special attention.

Goals might be quite specific or more general, but the candidate should be able to articulate why it is a goal, and how achievement of the goal will be able to be perceived at the end of the year.

Goals should be made in each of the areas of formation, outlined in more detail below, with at least one in each area. Candidates may select a particular item noted below, or isolate something more personally particular. Each personal goal should be accompanied by strategies for meeting the goal. These goals will be the ones set and addressed in any field placement.

Goal setting: is a prayerful and reflective process. The candidate will formulate their goals from their own self-reflection, guided by aspects that their formation panel and/ or their formation advisor has recognised.

When the candidate has formulated their goals they will be discussed and refined with their formation advisor. By the end of March the candidate should take the goals to the Formation Coordinator to dis-cuss them and the on-going development of their formation plan.

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Formation areas and potential goals

i. A passiontate deepening informed relationship with God though Jesus Christ

A candidate’s relationship with God would develop in response to study, experience, and reflection, becoming increasingly a personally owned faith. This involves

� Nurturing a vibrant spirituality

� A continued practice of personal prayer

� Participation in corporate worship

� A relationship that is lived out in context and responds to the world around

ii. Fostering the capacity for thinking theologically

A candidate’s ability to think theologically is based on broad theological study and the ability to reflect, interpret and discern through developing more complex ways of thinking.

Thinking theologically requires a sound theological foundation including knowledge of the

� history, development, major themes and texts of the Bible

� major Christian doctrines, their historical development, and understanding in contemporary theology

� Church’s theology of ministry and sacrament, and liturgical practice

� history of the Christian community, and of the origins and polity of the Uniting Church in Australia

� central tasks of ministry: preaching and leadership of worship, pastoral care, social justice, Christian education, administration

� contemporary society, especially social and cultural dynamics as they relate to faith, theology and ministry

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Thinking theologically also encapsulates the capacity to

� critically read theological texts within their historical context

� integrate the disciplines within theological study

� reflect, interpret and discern in order to make theological judgements

� deal with conflicting ideas and evidence to come to conclusions Thinking theologically is lived out into action and in response to the other formation areas

iii. The development of professional and ministry skills for mission and leadership in our 21st century context, along with the development of a personal ministerial identity.

Professional and ministry skills include the capacity to

� interpret and preach the Bible in relationship to contemporary life

� teach and transmit the Christian faith to God’s people

� call people into Christian discipleship � foster community prayer and worship � care for, listen to and guide Christian

people and their resources with Christian vision

� resource continuing education in Christian faith

� administer organizations and their resources with a sense of Christian stewardship

� manage change in a church and time of rapid change

� lead communities of faith in just response to social issues

� relate to bodies and institutions outside the church

� minister beyond one’s own primary culture

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� appreciate expressions of faith, spirituality, worship, and relationship in multiple cultures. These capacities are developed alongside the on-going articulation of a call to ministry and fostering of the individual’s ministerial identity, within a contextual understanding of church, world, mission, & leadership.

iv. Becoming increasingly mature in developing and holding relationships

The ability to relate out of an authentic sense of self that welcomes other viewpoints yet maintains independent identity is vital for the maintenance of mature relationships with individuals, groups, and councils. This will be demonstrated by

� participation in and accountability to the communal life of the church and its councils, including adherence to the Basis of Union

� Christian dignity and witness, including the ethics of ministry

� respect for people from other religious faiths, life-styles and cultures

� knowledge of and respect for minority cultures within the UCA

� the capacity to negotiate and resolve conflict

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v. Self-awareness and self-reflectivity

Candidates should be self-aware and reflective, aware of socio-cultural and personal factors, in their past and ongoing, which influence their own formation. They would know their own strengths and weaknesses and know how to use them and compensate for them. Candidates would demonstrate a

� developing capacity for self-reflection leading to a pro-active orientation to ongoing formation

� continued development of self-knowledge and emotional awareness

� appropriate self-care, including responsible management of time

A word to candidates about achieving your goals: As you have prayerfully and reflectively developed your goals, keep them in your prayer and reflection throughout the year. Keep your goals in mind in your study, your field experience, and in your day to day activities. Have your goals in front of you as you reflect on your week and write your formation journal every Friday. Be ready to discuss your goals with your formation advisor and in your formation panel. Let these goals guide the writing of your annual report.

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Formation CoordinatorThe College Formation Coordinator oversees the formation of each candidate throughout the period of their formation in the College. In matters relating to individual students, the Formation Coordinator discusses formation goals, formation plans and study arrangements with candidates, organises student enrolments, arranges and chairs formation panels, and gives leadership to the College community formation days. If you have questions about your study, goals, or any matter regarding your formation approach Christine for further guidance.

Friday Community Formation DayA central feature of formation is involvement in the community formation day every Friday during semester. The Friday programme picks up selected aspects of the overall formation areas, giving special attention to those aspects not covered in academic study and field education.

Worship: to worship in a way that energises for the work ahead short and long term; and to become comfortable in a range of worshipping styles. Worshipping together is a central part of formation including

� morning prayer � space to experiment in various ways of worship � use of media and understandings of spirituality in forming


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� planning for worship together with other candidates and faculty � learning to reflect on worship, give and receive feedback � afternoon worship (weekly) with Eucharist bi-weekly � Worship together will give expression to each individual’s growing

relationship with God.

Community: Fridays give space for relationships that forge collegiality by

� Sharing meals and breaks together � not having the whole day programmed � increasing maturity of relationships would impact on how

community is developed

Integration: a place for the learning going on in classroom, placement, and more broadly to be brought together in space for reflection

� theological reflection in peer groups, all together, year groups, journal etc

� integrational activities � self-reflectivity and all formation areas are integrated in this

Personal spirituality: to deepen and give expression to a broader way of expressing and shaping spirituality

� Elements of prayer and spirituality � Integration with art/ drama/ whole body/ poetry/ icon/ etc. � Retreat space � A growing relationship with God, call to ministry, understanding

of world and community will shape new expressions of spirituality.

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Identity for ministry: for candidates to develop their own voice and identity as ministers

� For developing the UCA ethos in that voice � Practice, experimentation, reflection, conversation � Ongoing articulation of call and ministry identity to be explored


Ministry life and skills: enabling candidates to engage with the world and community

� generic ministry resourcing: rural, conflict, � beyond ministry skills not just to do but how to be; � Seminars, one day and short courses � Visiting practitioners � Visits to a variety of ministries � Continuing understanding and articulation of how their own

ministry relates to a broader picture of world and community

The general timetable for Fridays is

9.30 – 10.00 Morning prayer 10.00-10.30 Morning tea/ notices 10.30 – 12.30 Seminar 12.30 – 2.00 Lunch break 2.00 – 3.15 Theological reflection 3.30 – 4.30 Community Worship

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Formation JournalCandidates will be expected to keep a journal for reflection on their formation; this formation journal will be the only requirement of Friday formation (apart from mandated attendance). The formation journal will be for the candidate alone but it will feed into advisor and panel discussions. There would be an expectation that the annual report will make reference to the journal , and the journal should be brought to formation panels so the candidate can reference it for any specific questions on ongoing formation issues.

The Journal may be written or pictorial, digital or hard copy, whatever format most makes sense for the candidate.

Time at the end of the long lunch break is set aside for journal reflection time.

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Other important information about Formation

Flexibility Decisions about the length of a particular candidate’s time in the College are taken by the Faculty (on recommendation of the Formation Committee) in consultation with the candidate concerned and their Formation Panel. Three years equivalent full time in College is normally required for formation purposes regardless of prior study. Arrangements can be made for a candidate to undertake their formation programme on a part-time basis if family, personal or financial needs require. The faculty is currently drafting a more extended policy on flexibility.

Formation and Your PresbyteryFormation is a collective process in which the whole church, congregations, Presbyteries and the Ministerial Education Commission (MEC) at the Assembly level, are involved. Each candidate participates in the life of the church and in specific educational and formative experiences within the church.

The Presbytery is particularly involved from an initial point of PoD mentoring and selection. During candidature Presbytery involvement in Formation Panels strengthens knowledge of the candidate, enables Presbytery involvement in the candidate’s formation journey, and assists the Presbytery in determining a candidate’s readiness for Ordination. More generally formation panels help establish a closer partnership between the Presbyteries and the UCTC, with input from ministers in placement which grounds formation in current practice and the contemporary needs of the church.

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Once formation at the UCTC is completed the Presbytery provides support into Phase 3, the Orientation to Ministry Programme.

Spiritual DirectionCandidates in their first year of candidature, are expected to meet with a qualified and experienced Spiritual Director for at least four sessions over six consecutive months. Recommendations of suitable Spiritual Directors can be suggested by the candidate’s Formation Adviser or the Formation Coordinator. This is a vital part of the formation programme and the College covers the cost of the first four sessions.

Other aspects of FormationAlongside the basic BTheol or MDiv courses, candidates are expected to cover other areas required for preparation for ordination.

These include the Uniting Church Studies intensive and participation in the College Community’s Formation day held on Fridays. The Friday Program is compulsory and includes the community lunch, a programmed period of learning and the celebration of worship. The programmed period will vary from week to week and include peer group meetings and theological reflection on particular issues. Worship normally includes the Eucharist and is led on a rostered basis across Faculty members and groups of students.

In their exit year candidates undertake the ‘Exit Programme’ which focuses on some theological issues pertinent to the UCA, introduces candidates to particular aspects, people, agencies and programmes of the UCA, and discusses issues relevant to those beginning ordained ministry.

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StudyAs part of the formation programme, a course of study is set for each candidate. The specific details of this are worked out between the candidate and the Formation Coordinator, taking into account the recommendations of the candidate’s Formation Panel and the specific needs of the candidate.

A candidate may explore the possibility of doing part of his or her study and formation requirements within either another Theological College of the Uniting Church or an approved Theological College in Asia, the Pacific or elsewhere. UCTC has a memorandum of understanding specifically with Candler School of Theology, Emory University, Atlanta, Georgia, USA relating to the exchange of students. If a candidate wishes to consider being part of such an exchange for a semester or year they should see the Formation Coordinator for further details. Such an exchange would be part of the candidate’s formation programme. Some financial support may be available for approved study at a place other than UCTC.

Core Programme for CandidatesThe study requirements for preparation for ministry are normally fulfilled by working for one or more of the degrees or diplomas offered by the MCD through the UFT. While this study is an essential part of preparation for ministry, eligibility for ordination is neither dependent upon nor guaranteed by the completion of the awards within the period of candidature.

Candidates undertaking units offered within the UFT will need to enrol through the UFT office. However, this will be done only after consulting the Formation Coordinator at UCTC. Accepted candidates

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are not required to pay fees for classes at the UFT or UCTC. The candidate should keep the UCTC Formation Coordinator informed of the current state of their enrolment at all times and of any changes needed.

Enrolment in all UFT units must be completed in accordance with the regulations and practices of the UFT and MCD. Please consult the UFT Handbook and website (www.uft.edu.au) for further details of procedures, units and timetables available.

General and Cultural StudiesGeneral and Cultural Studies are required of candidates to enable them ‘to appreciate the world within which the Gospel is proclaimed’. These studies are often undertaken prior to entry into the core programme. If they are taken concurrently with the formation programme they should be completed as early in that programme as possible.

The General and Cultural Studies component may be satisfied by the completion of a course of studies within an Australian university or at another tertiary institution recognised by the CTM or by the successful completion of at least two years of study in an approved field of study within such an institution. It can also be satisfied by advancement in education, personal formation and standing within an Aboriginal or a particular ethnic culture to a level recognised by the CTM as having equivalent significance to the above within the culture and having taken such bridging studies as the College may require.

General and Cultural Studies for diaconal candidates should be in an area of study particularly relevant for preparation for diaconal ministry. General and Cultural Studies for diaconal candidates can also be met for by having successfully completed at least one academic year of post secondary studies and an extended field placement of up

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to one academic year in an area of particular relevance to preparation for diaconal ministry.

In exceptional circumstances the requirements for General and Cultural Studies can be reduced or waived by the MEC upon the recommendation of the Faculty.

BTheol, MDiv or other Degree Requirements for Candidates Candidates normally enrol full-time in the BTheol degree. The MDiv, as an alternative to the BTheol, is a first degree in theology available to those who have already graduated in another discipline. Eligible candidates must consult the Formation Coordinator before considering enrolment for this degree.

Candidates entering UCTC and who have already completed a theological degree or a considerable part of one, may be asked to enrol in another MCD graduate degree, e.g. MTS. This may be necessary to complete particular units of study required by the Assembly and/or the Faculty or to strengthen particular areas as part of the formation programme.

Bachelor of TheologyThe UFT handbook sets out MCD and UFT requirements for the BTheol. Within these general requirements UCTC has set requirements to satisfy the MoW and MoD ordinand courses. These include completing the following units:

� 1 unit in a biblical language, � 6 units in Biblical Studies (3 units in NT including 1 in Pauline

studies, and 3 units in OT), � 3 units in Church History (including 1 unit in reformation unit and

1 in Australian Church History),

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� 4 units in Systematic Theology (including Christology, Triune God and Ministry and Sacraments)

� and 5 units in Field D (including pastoral care, religious education, worship and ethics).Other elective units can be taken to build up additional majors and sub-majors.

Diaconate candidates will take the Diaconal Ministry intensive unit (offered every two years on a national basis) at the beginning of their second or third year of formation, as well as the unit ‘The Deacon in History’ offered currently through the Theological College in South Australia. These required units will replace two of the units listed above in the general framework. Diaconate candidates are not required to take a unit in a Biblical language.

Master of DivinityThe MDiv degree has a distinctive approach to theological education. It is only available to those who already have a first degree in a discipline other than theology. Candidates must consult the Formation Coordinator to seek approval to enrol in the MDiv. Units for the MDiv are taught at graduate level.

Candidates pursuing the MDiv should consult the UFT handbook for full details. In addition to MCD and UFT requirements for the course, the UCTC has prescribed certain units for purposes of ordination requirements. These include:

� 2 units in a biblical language � 3 units each in OT and NT (including one in Pauline studies) � Units in Christology, Triune God and Ministry and Sacraments; � Units in Reformation and Australian Church History; � Units in pastoral care, worship, religious education, and ethics)

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Field EducationField Education is an essential part of Ministerial Education and the candidate’s ongoing formation in ministry. All candidates are required to undertake Field Education (FE) as part of their core program. This normally consists of a minimum of two field placements.

In their first year candidates will enrol in DP1906 and DP1907 Supervised Theological Field Education which will introduce them to the processes of FE and provide opportunities for peer learning in a regular theological reflection seminar.

Concurrently with this classroom learning candidates will undertake a year long Field Education placement from the beginning of first semester. FE Placements for first year candidates will generally be in a congregation, agency or school and occasionally in other wider contexts, generally under the supervision of a Minister of the Word or Deacon. The FE placement will consist of at least 200 hours supervised ministry. Depending on the candidates workload and other factors a much more substantial placement could be required.

Subsequent to the Field Education placement candidates in their second year of Formation will enrol in DP 2906 Further Supervised Theological Field Education, and concurrently, will undertake another FE placement. This placement is of similar duration and structure but requires students to undertake ministry and theological reflection at a deeper and more advanced level than that required for DP1906.

Placement options include congregations, non-congregational placements, agencies or community ministries, chaplaincy, ecumenical placements, parish missions or cross cultural ministries.

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A Clinical Pastoral Education (CPE) course may also be undertaken by candidates, as part of the Field Education program, as a means to deepening ministry practice and overall formation in ministry.

All FE placements will be arranged by the Field Education Coordinator and in consultation with the candidate and the potential supervisor. Field Education with other academic classroom programs at the College. Thus it is generally expected that candidates will take DP 1906 or DP2906 concurrently with units in Ministry Studies - DP1200 and DP 1300 (first year) or DP2600 and DP2500 (second year).

FE placements for candidates for the MoD will have similar requirements as those outlined above.

Full details of the FE requirements and how they may be met are set out in the separate Field Education Handbook issued by the Field Education Coordinator.

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Formation CommitteeThe Formation Committee has overall oversight of the formation programmes at the College. It meets regularly to review individual candidate formation programmes, to receive reports from the Formation Panels and the academic results for candidates. It regularly reviews the overall formation programme. It brings its reports and recommendations to the Faculty.

The Formation Committee consists of the Formation Coordinator, the Principal, up to three other faculty members, up to three members from the UCCA, and two members drawn from Presbyteries.

The Formation Committee conversations and processes take into account the stage each candidate is at and the specific ministry for which he or she is preparing. Discussion will normally be guided by the general goals of formation, and include some review of the candidate’s growth in knowledge, capacities for ministry, and commitment to Christian maturity.

Processes in Communication with Candidates in relation to Formation IssuesIn the case where particular matters of concern need to be raised with a candidate, there are agreed processes which will be observed. These are documented in detail in appendix 1 of this handbook. Copies are also available from the UCTC office or from the Uniting Church Candidates Association (UCCA)

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Reception of Ministers StudentsAs well as candidates who come through the Selection Conference, UCTC also receives students through Synod’s Reception of Ministers Committee. Ordained ministers transferring to the UCA from other traditions who study in the College on the recommendation of the reception of ministers’ process, participate fully in the formation programme of the College.

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Continuing EducationBeing formed for ministry is a life-long task, which is why ordination is for life. A significant part of life-long formation is a commitment to ongoing learning and education in ministry. Continuing Education provides ministers with the opportunity to take regular time out to deepen knowledge, enhance skills, and reflect on practice.

Undertaking Continuing Education can also help you deepen your devotion to Christ; explore creative new scholarship, enhance your passion for ministry, be encouraged by colleagues, enrich the practice of ministry, help overcome the isolation of ministry and explore new directions for the church and ministry in a changed context.

All ministers are encouraged to develop a learning plan for the next few years that looks at gaps in knowledge and ways to enhance strengths. Learning agreements should both cover a broad range of topics, while allowing the minister to develop an area of deeper exploration.

Life-long learning is a disposition all ministers should seek to develop. Ministers are encouraged to undertake regular reading and reflection on ministry within the rhythm of a ministry placement as well as allocating time out to attend to ongoing learning.

As you undertake the formation and learning programme as a candidate and then prepare to leave the college, try not to think that learning and formation end at that point. Rather, think that you are continuing this exciting journey of being formed for the ministry which you are called to and which will be a life-long work. If you do you’ll find your time in college as well as your future ministry are enhanced, that you will contribute to your self-care and that you will be energised for ministry.

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Independent and Transition StudentsPeople in leadership positions in the UCA who seek to further their understanding or develop their ministry and who are not candidates may be able to participate in aspects of the UCTC Formation program. These people may include: Transition students; those who are referred through the Reception of Ministers Committee of the Synod; any others who need particular support and learning to support them in their leadership role in the Christian community. For further information please contact the Formation Coordinator.

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A Final CommentIn any given year, candidates who are full-time in College can be involved in a number of activities. These include: units of study within the UFT, a Field Education placement, the Friday programme, as well as having conversations with their Formation Panel and Adviser. All this is part of the Formation Programme. It is important that in all aspects the normal requirements of attendance, active participation and completion of set tasks be fulfilled. If any difficulties are encountered candidates are encouraged to consult the lecturer(s) involved, their Faculty Adviser, or the Formation Coordinator as appropriate as soon as possible. The College Faculty members are there to support and encourage candidates in all aspects of their formation for Ministry.

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General Information

Financial assistanceCandidates are encouraged to find resources (e.g. AUSTUDY) to assist them during their time of formation. They should discuss any questions in relation to support with the Formation Coordinator or the Finance Officer. Candidates entitled to financial assistance from the Church should apply annually for the Educational Financial Assistance (EFA) grant from the UCTC on forms available from the Finance Officer. Applications for EFA are confidential. The grant, which is means tested, is tax-free and a statement to this effect is available from the Finance Officer for submission to the Deputy Commissioner of Taxation.

Further funds are available for housing support on application to the Finance Officer.

Centrelink/Family Allowance Supplement/Health Care CardFamilies whose income reduces significantly may be eligible for this benefit as well as for rental assistance. A candidate may also be entitled to a Health Care Card. Contact your local DSS office for further information. These benefits are only valid for a specified period and normally have to be applied for annually. Benefits of the Health Care Card are:

� discount on medical prescriptions � bulk billing by General Practitioners � discount for the winter quarter of gas and electricity bills, water

consumption for Melbourne water rates, vehicle registration fees

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� some picture theatres will accept it as a concession card � education assistance allowance (through your child’s school)

LoansEmergency loans are available through a Theological Students’ Assistance Fund. Candidates who have temporary financial difficulties or particular financial problems should contact the Finance Officer or Formation Coordinator in the first instance.

TaxationTaxation enquiries should be referred to the Finance Officer who will advise you about exemptions and eligibility for Government assistance such as AUSTUDY. A letter from the to UCTC can be provided if required.

InsuranceCandidates are provided with basic cover by the Synod for personal accidental death or injuries incurred while engaging in activities related to candidature free of charge. For further information, please contact the Synod Insurance Officer on 9251 5200.

Student accommodationAccommodation for single and married candidates attending UCTC is the responsibility of the candidate. Those who are not in their own homes or within commutable distance can arrange to speak to the Finance Officer or the Formation Coordinator should they require advice or assistance.

Commencement EventCandidates and staff of UCTC share in a two-day commencement event in February. In 2013 it is on February 21-22. In addition to times of reflection and meditation, it provides opportunity for new candidates to begin to integrate into the Theological College community.

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PhotocopyingA photocopier is available for student use in the Dalton McCaughey Library. Photocopier cards are available at the desk at a small fee per copy. Please observe the copyright laws.

Car ParkingParking is not available for candidates on campus. All day meter parking is available around College Crescent. Free all day parking is available in the car parks in Royal Park, (allow enough time for the brisk walk).

Travel ConcessionsTravel concessions are available for UFT Students. All enquiries should be directed to the UFT office, which issues the necessary documents.

Tertiary Student Concession CardThese cards allow you to travel 7 days a week on any tram, train or bus within the metropolitan area at around half the normal cost. Application forms are available from any train station, tram or bus depot. This form must be completed and accompanied by a recent photo of yourself before being stamped and signed at the UFT office.

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Uniting Church Candidates’ AssociationThe UCCA is the official student body of the Uniting Church Synod of Victoria & Tasmania. It provides:

� a peer support programme to assist new candidates, who will be introduced to their ‘peer support person’ (buddy) on new candidates’ day;

� a number of social activities during the year, including the Valedictory Dinner at the end of 2nd semester when we farewell the exit students. You are encouraged to participate in as many activities as possible.All candidates are eligible to be members, and students who are not candidates may become associate members. The UCCA’s three objectives are to:

� advance and represent the interests of members; � foster a Christian Community at UCTC; � support and join with other students of the UFT to further the

interests of members.

The UCCA meets at the commencement event and then on a Friday at least twice a year. The Executive meets regularly in the interim. Copies of the constitution are available from the Executive. If you require any assistance during the year please do not hesitate to contact any member of the Student Executive:

President Paul Dau [email protected]

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Secretary Temukisa Vaeluaga [email protected]

Treasurer Ross Pearce [email protected]

CTM Board Rep Bruce Watson [email protected]

UCCA Fee: $20.00pa payable by 1 March 2013 to be forwarded to the UCCA Treasurer.

In addition to the UCCA, membership of the UFT Theological Students’ Association (TSA) is open to all students of the UFT and free of charge. Any queries relating to the UFT TSA should be directed to Claire Dawe.

People studying at the UFT come from many denominations and provide a great opportunity to learn from other cultures and denominations. There may also be opportunity for involvement in social activities organised by other constituent Theological Colleges.

A UFT Student Card will be issued early first semester (you will need a recent passport size photo of yourself). This will enable you to:

� belong to the Dalton McCaughey Library; � obtain discounted entry to some picture theatres; � discount at some retail stationery and bookshops, and computer

software; � concession entry to AFL home and away games excluding

Geelong games.Don’t hesitate to show your student card at tourist attractions.

Membership of both the UCCA and UFT TSA is voluntary, however all Uniting Church students are encouraged to participate in these associations in order to gain the maximum benefit from their time in college.

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Dalton Mccaughey Library (DML)The DML is located at the University Oval end of the CTM. It has one of the most extensive collections of religious and theological books in the Southern Hemisphere. The staff of the DML conduct orientation sessions at the beginning of the academic year and are most willing to advise on library resources and services.

Office hours:

Monday 8.45 am - 7.30 pm Tuesday 8.45 am - 6.30 pm Wednesday 8.45 am - 7.30 pm Thursday 8.45 am - 6.30 pm Friday 8.45 am - 5.00 pm Saturday/Sunday Closed

Contact: 9340 8888 [email protected] www.dml.vic.edu.au

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United Faculty Of Theology (UFT)The UFT comprises three partner Colleges: Jesuit Theological College (JTC), Trinity College Theological School of the Anglican Church (TCTS) and (Uniting Church Theological College (UCTC). These three partners are committed to ecumenical cooperation in offering theological education and ministerial formation. This means that most of the teaching in the UCTC in the Synod of Victoria & Tasmania is provided through the structures of the UFT and details of the subjects offered are to be found in the UFT handbook.

The UFT office is located in offices fronting onto the car park of the CTM building. Lectures are held in lecture and seminar rooms in the CTM, TCTS and the JTC campuses.

Enquiries about UFT classes, fees, enrolments, timetable, assignments and examinations should be directed to the UFT office.

Office hours: Monday – Thursday: 9.00 am - 5.00 pm (closed 1 pm - 1.45 pm) Friday: Closed

Contact: 9340 8890 [email protected] www.uft.edu.au

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The MCD University of DivintyThe MCD University of Divinity is located at 21 Highbury Grove, Kew 3101. The UCTC, through its association with the UFT, is affiliated to the MCD which is authorised to issue degrees and diplomas in Divinity, by Act of Victorian Parliament in 1910.

In 2012 what has been known as the Melbourne College of Divinity (MCD) became the MCD University of Divinity.

Office hours: Monday - Friday 9.00 am – 4.30 pm

Contact: 9853 3177 [email protected], www.mcd.edu.au

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Rev Randall Prior Bsc, BD, TheolMPrincipal Professor of Ministry Studies & Missiology Uniting Church Theological College

Randall’s teaching areas are Ministry Studies (with a particular responsibility for pastoral theology) and Mission. He is committed to the integration of the disciplines of theological studies and the practice of ministry, enabling people to become theologians in ministry. His research interests are in Gospel and Culture with a focus on the South Pacific and the Western World.

As Principal, he oversees the life of the College, administers the Faculty, and represents the College in the wider church.

Dr Katharine Massam BA, PhD, DipEdProfessor of Church History

Katharine’s teaching includes Introductory survey subject in church history and upper level subjects in history of faith and belief in post–industrial society, particularly in relation to Australia and the history of Christian spirituality.

Katharine’s research focuses on the intersection of culture and belief, and her most recent publications relate to women missionaries in Australia. She also publishes in the history of spirituality, including Catholic spirituality in Australia and North America, and has a particular interest in the Benedictine tradition.

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Rev Dr Geoff ThompsonProfessor of Systematic Theology

Geoff teaches in the area of Sytematic Theology, and in particular in units of Christology, Groundwork in Theology, Triune God, Ministry & Sacraments.

Geoff enjoys helping theological students catch a glimpse of the wisdom, vision and possibilities of a theologically-formed faith.

Geoff’s current research is focused on a theological account of the relationship between Jesus’ death and resurrection as a basis for what might loosely be termed a Discipleship Christology.

Rev Dr Monica MelanchthonBA, BD, MTh, PhDProfessor of Old Testament

Monica is an ordained Minister in the Lutheran Church and comes from northern India where she was teacher of Old Testament Studies at Gurukul Lutheran College.

She has had a keen involvement in the development of Biblical Studies in the Asian context and in particular through the lens of the Indian poor. She brings Dalit, Asian and feminist perspectives to her work.

Monica’s research interests are currently in inter-textual studies and the engagement between Old Testament Studies and issues of gender, caste/race, class, sexuality, and religious diversity.

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Rev Dr Sean Winter BA (Hons), DPhil (Oxon)Professor of New Testament

Prior to joining the UCTC Faculty, Sean taught New Testament in Manchester, England and before that was minister of a Baptist Church. His current areas of teaching focus on the Pauline letters and New Testament Ethics. He also teaches homiletics within the Friday Programme.

Sean’s research is concentrated on exploring the interaction between theology and rhetoric in Paul, notably in Philippians and 2 Corinthians and on the theological dimensions of biblical interpretation.

Rev Dr Christine SorensenBSc, B.D., MA(ITE), PhDFormation Coordinator

Christine’s role includes working with candidates to help each of them make the most of the training process as a formative event. At the same time she works developing systems that support a creative and individualised formation process. Christine also oversees the Orientation to Ministry Programme for ministers in the first three years of their first placement.

Christine’s research interests are in the field of formation and adult development, and she is also interested in missional church and ways of being church in our contemporary context.

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Rev Sue Withers

BTheol Dip TCo-Ordinator of Field Education

Sue’s role as Co-ordinator of Field Education is to work with candidates to ensure they have a wide and informed experience of ministry within the church as part of their formation for ministry.

Prior to joining the UCTC Faculty Sue has worked in various capacities within the UCA-Presbytery Minister Pastoral Care within the Yarra Yarra Presbytery, Moderator and many years in School Chaplaincy within Uniting Church and State schools.

Sue is interested in pursuing further learning in the field of the relationship between Psychology and Theology and how this relates to ministry practice.

Rev Sharon HollisBA BD Grad Dip Wk. Training & Dev.Continuing Education Co-ordinator

Sharon’s role as Continuing Education Coordinator involves her in encouraging ministers to plan for and undertake life long learning for ministry, working with Presbyteries to support continuing education for ministry, organizing several courses, conferences and learning events throughout the year

Sharon’s interests are in the areas of adult learning theory and practice and ministry practice and she continues formal academic studies in education.

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Commitment to candidates and StudentsThe College is committed to the preparation of Uniting Church candidates for leadership of the church. In doing so it is:

� a worshipping community seeking to be open to the guidance of the Holy Spirit and to centre its life in the good news of the Gospel of Jesus Christ;

� a learning community where all stand under the discipline of the living Word, informed by scholarly tradition;

� a serving community, exploring effective ways of being involved in Christ’s ministry to and for the world;As part of the Uniting Church in Australia, UCTC holds the following foundational commitments:

� our place in the Catholic, Reformed and Evangelical traditions; � our ecumenical cooperation; � and our commitment to express the faith within the Australian

context;In keeping with these commitments, the College gives high priority to professional competence, personal maturity and academic excellence. These form the basis of our formation programme and processes.

The UCTC seeks to produce graduates with a thorough knowledge of the contemporary world, the Christian heritage and the practice of ministry. That means creation of a curriculum and community which develops competence in Biblical exegesis and hermeneutics as the foundation for discipleship and ministry, sharpens capacity for critical and constructive reflection, strengthens personal convictions and deepens respect for others, as well as integrating theory and practice

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by honest exchange of convictions and mutual learning. Introduction to ministry, discipleship and study are all directed to the cultivation of the ability to learn by reflection on experience and listening to others. Such self-assessment is basic to lifelong learning.

APPENDIX 1 - Communication with students in relation to Formation Issues

Guidelines in Communication with Students in relation to Formation Issues

The following guidelines outline the process by which matters of concern about a Candidate’s Formation are raised and addressed. These guidelines apply when a particular matter requires more attention than is provided by the ordinary processes of formation which are part of the life of all candidates. These are the usual processes; occasionally extraordinary situations will need to be dealt with on a case-by-case basis.

First Conversation(s)

In the event of a matter of concern being identified (e.g. through a Faculty meeting, a meeting of the Formation committee, or a Field Education Supervisor) the initial means of communicating this concern to the Candidate would be through the next available meeting of the Candidate and their Faculty Adviser. This should take place within fourteen days of the meeting at which the matter of concern was first raised. During this ‘first conversation’…

It would be assumed that:

� any particular Formation concerns would be part of the discussions between the candidate and the Faculty Adviser

� the Faculty Adviser would make clear that these are concerns of the relevant body, not simply observations of the Adviser

� such concerns would be named as clearly as possible, recognising that this is sometimes difficult

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� particular matters of concern would be documented in notes kept by the Faculty Adviser and the description of these matters would normally be understood and agreed by the candidate. If the candidate has an alternative view about the matters of concern, this too would be documented and filed in consultation with the candidate

� there would be steps taken to enable the candidate to address the matters of concern (for example, a reshaping or addition of a formation goal for the Candidate).

Second Conversation(s)

If the concerns persisted and were of a significant nature (determined by the Faculty Adviser with other Faculty members, or with the Formation Committee) the next means of communicating the concern would be a meeting involving the Faculty Adviser and either the Principal or Chair of the Formation Committee.

(Note: The concerns may persist if the candidate is unable to address the issues identified, is unwilling to address them, is unclear about what the precise issues are, or disagrees that they are genuine issues)

Prior to such a meeting the candidate would be informed of the purpose of the meeting, in writing if that seems preferable.

The purpose of this meeting would be to identify and discuss the concerns, to indicate the seriousness of them, and to explore ways of addressing them and monitoring any development.

It would be assumed that a written record of this meeting would be kept and the record would be agreed by those present. The record would name clearly the particular matters of concern, the agreed pathways to resolving the concerns (including a suggested timeline for review), and the means by which the concern being dealt with would be assessed (eg a report from a supervisor, certificate from a counsellor). Final discernment of a candidate’s progress belongs to the Faculty on recommendation from the Formation Committee.

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If the Presbytery Candidates’ Committee has not already been notified about the concerns with the candidate, then communication with the Presbytery would take place at this stage.

Third Conversation(s)

If the concerns discussed at the ‘second level conversations’ persisted, the Formation Committee or Faculty may resolve to discuss the future candidature of the person (e.g. unsatisfactory progress, deferral of exit process, reconsideration of candidature). Before such a conversation takes place, if possible, the candidate is to be notified.

If such a serious decision is made by Faculty (i.e. unsatisfactory progress, deferral of exit process, or reconsideration of candidature), then communication of the decision to the candidate would involve:

� informing the candidate in person (and in writing if suitable) of a meeting to be held, and the nature of the meeting

� inviting the candidate to have a support person at the meeting; the support person would be of their choosing (and agreed by the Director)

� at least two of the Faculty (normally the Principal with one or more of the Chair of Formation Committee, the Formation Coordinator or Faculty Adviser) meeting with the candidate and their support person to discuss the decision and accompanying implications and consequences

� keeping a clear written record of the meeting (the record to be agreed by those in attendance)

� notifying the PresbyteryAdditional Notes

i) Any note-keeping in relation to a candidate is to be made available for the candidate if requested.

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ii) If a candidate disagrees with the discernment of the Formation Committee or Faculty, the candidate will raise this matter in the discussions.

iii) If a requirement by Faculty is deemed by the candidate to be beyond reasonable expectation for formation, and it is perceived by the candidate that this claim is not being heard, the candidate may consult the Executive Director of the CTM who will review the matter and advise the candidate and the Faculty accordingly.

iv) Appeal

If the procedures above have not provided an adequate resolution for a candidate, in relation to a particular matter, then the candidate has a right to a formal appeal; the appeal is to be put in writing and submitted to the Executive Director of the CTM. A copy of this appeal is to be given to the Faculty. The Executive Director of the CTM may seek to resolve the matter by mediation; otherwise the Executive Director will appoint an independent group of three people to act as an appeal committee. The appeal committee will receive and process the appeal, and after hearing all relevant information, will make a determination on the appeal, normally within 14 days. This determination will be final and will be communicated in writing to the Faculty and to the candidate.

APPENDIX 2 - Theological College Privacy PolicyThe Uniting Church in Australia Synod of Victoria (UCA) acknowledges and respects the privacy of all individuals. We support and endorse the National Privacy Principles contained in the Privacy Amendment (Private Sector) Act 2000 and will comply with these principles whenever personal information as defined by the Act is collected by us.

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The Theological College is part of the UCA and has responsibility for:

� engaging in, encouraging and (where appropriate) directing study, teaching and research in the theological and allied disciplines;

� is responsible to the Assembly MEC for: meeting prescriptions on theological education and for the standard and quality of the education for the Ministries of the Church; for planning and carrying out academic and education functions for both candidates and students, and for determining courses of study and exercising academic oversight;

� the operation of the Theological College and for ministerial education within the Synod;

� spiritual and pastoral welfare of candidates in conjunction with the CTM Board and Presbyteries and reports annually to Presbyteries on progress of candidates under their care.The Theological College conducts its activities and functions in

accordance with the National Privacy Principles as follows:

Collection and use of personal information Personal information is collected and used by the Theological College for the purpose of:

� Keeping records of staff, students and prospective students of the Theological College;

� Determining courses of study and levels of financial assistance for candidates;

� Communicating with staff and students of Theological College, prospective students, CTM Board, MEC, Selection Committee and UCA presbyteries.

Disclosure of personal information Personal information will only be disclosed to those conducting the business of the Theological College, and office bearers of the relevant presbytery. Your personal information will not be given to a third party without your consent.

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Your access Should you wish to access our records of your personal information you may do so upon written request to the Principal.

Accuracy, up to date We will record your information accurately and update our records on receipt of your written advice.

Destruction of personal information We conduct a review of our records in January each year and remove any personal information that is no longer required.

Protection of personal information: We protect your personal information from:

� improper use; � unauthorised access; � alteration; � accidental destruction or loss

by restricting access to our files and database to staff responsible for conducting the business of the Theological College.

Contact details We ensure that we provide the name of our organisation and our contact details whenever we collect personal information.

Enquiries: Uniting Church Theological College, Centre for Theology and Ministry, 29 College Cres, Parkville 3052.

Tel: 9340 8830

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UCTC Uniting Church Theological College

CTM Centre for Theology & Ministry

MEC Ministerial Education Commission (Assembly)

UCCA Uniting Church Candidates Association

FC Formation Committee

FE Field Education

CPE Clinical Pastoral Education

UFT United Faculty of Theology

UFT TSA United Faculty of Theology Theological Students’ Association

MCDU MCD University of Divinity

DML Dalton McCaughey Library

MoW Minister of the Word

MoD Minister of Deacon

PoD Period of Discernment

EFA Educational Financial Assistance

TCTS Trinity College Theological School

JTC Jesuit Theological College

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