11th INIS/ETDE Joint TechnicalCommittee Meeting

Agenda Item 3.2

Update of common manuals – responsibilities and timeframe

Debbie Cutler, ETDE OA

6-8 November 2007

Vienna, Austria

11th JTC IAEA/INIS

Agenda Item 3.2

Item 3 already mentioned the 3 common manuals shared by INIS and ETDE

Guide to Bibliographic Description is also shared, but it preceded the joint series

This agenda item addresses the current status of these manuals and asks for discussion about next steps.

First to be discussed is the joint thesaurus

International Atomic Energy Agency

3.2 3.2

Update of common manualsUpdate of common manuals ThesaurusThesaurus

Alexander Nevyjel

11th INIS/ETDE Joint Technical Committee Meeting6-8 November 2007, Vienna, Austria

International Atomic Energy Agency

ETDE/INIS Joint Thesaurus ETDE/INIS Joint Thesaurus

2007 2006 2005 2004 2003Descriptors / forbidden terms updated 398 140 959 355 2022

added 375 74 94 207 903

changed 20 49 851 144 1078 deleted 3 17 14 4 41Word blocks updated 392 114 193 322 1185

Relations added 1660 320 479 859 3962 Relations deleted 23 333 176 13 561Total transactions 2081 493 1614 1227 6245

International Atomic Energy Agency

Thesaurus TranslationsThesaurus Translations

• Translation lists received from

• France

• Germany

• Spain

• New Russian Translation received

• New release of multilingual Dictionaryplanned early 2008

International Atomic Energy Agency

Thesaurus PublicationsThesaurus Publications

• Printed

• Joint INIS/ETDE Thesaurus (Rev. 2) April 2007

• Electronic (PDF)

• Monolingual versions of the thesaurus including the full thesaurus hierarchy (web site)

• Multi-lingual dictionaries without thesaurus hierarchy (web site)

• Interactive multilingual thesaurus with navigation capabilities including the full thesaurus hierarchy in HTML (web site and CD-ROM)

• Available from Member’s Areahttp://www.iaea.org/inisnkm/marea/restricted/refseries/etde_refserie.htm

11th JTC IAEA/INIS

Agenda Item 3.2 (cont.)

Are there comments from members on the thesaurus that won’t be covered under agenda item 3.3?

11th JTC IAEA/INIS

Agenda Item 3.2 (cont.)

ETDE/INIS subject categories and Scope Descriptions

Official version printed in 2002 as part of joint series

Need for updating is less than for the thesaurus

But, newer technologies/vocabulary do evolve and it could be time for an update

Review could be accomplished by a small subgroup of members with the ETDE OA and INIS Secretariat

11th JTC IAEA/INIS

Agenda Item 3.2 (cont.)

Do members recommend that a review of the subject descriptions is needed at this time?

11th JTC IAEA/INIS

Agenda Item 3.2 (cont.)

ETDE/INIS Manual for Subject Analysis

Published informally in 1996 and revised later to include new category schema and additional examples

Formal printing in 2002 as part of joint series

Fundamental rules change little; but, could be time to see if an update is needed and/or new examples

Might also consider adding advice on using results from the CAI tool

11th JTC IAEA/INIS

Agenda Item 3.2 (cont.)

Could also perhaps be accomplished with a small subgroup along with the ETDE OA and INIS Secretariat staff

Do members recommend that the Manual for Subject Analysis be updated? If so, what are the focus areas?

International Atomic Energy Agency

3.2 3.2 Update of Common Manuals: Update of Common Manuals:

IAEA-INIS-1IAEA-INIS-1 & &

IAEA-INIS-2IAEA-INIS-2

Seyda Rieder & Debbie Cutler

11th INIS/ETDE Joint Technical Committee Meeting6-8 November 2007, Vienna, Austria

International Atomic Energy Agency11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2) 13

IAEA-INIS-1 IAEA-INIS-1 Guide to Bibliographic DescriptionGuide to Bibliographic Description

Last common official printed version:

• IAEA-INIS-1(Rev.8) - Sep 1992 (INIS/ETDE) After 1992, separate guides by INIS and ETDE

Electronic (PDF)• IAEA-INIS-1(Rev.8), Amend.1 – Dec 1999 (INIS)

• IAEA-INIS-1(Rev.8), Amend.2 – Mar 2007 (INIS)

including: Simplified Guidelines for Corporate Entries Common INIS/ETDE Subject Categories Redefined Literary Indicator E; length of Abstract, etc. Extended examples (eg. multiple authors, affiliations, e-

mails, URLs, DOIs, ...)

International Atomic Energy Agency11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2) 14

IAEA-INIS-2 IAEA-INIS-2 Samples for Bibliographic DescriptionSamples for Bibliographic Description

Last official printed version:• IAEA-INIS-2(Rev.7) - Sep 1996 (INIS)

Electronic (PDF)

• IAEA-INIS-2(Rev.7), Amend.1 – Jan 2000 (INIS)

including samples for:

simplified entry of Corporate Authors common INIS/ETDE subject categories redefined Literary Indicator E; length of Abstract, etc.

Both publications available at INIS Member’s Area:http://www.iaea.org/inisnkm/marea/restricted/refseries/referenceserie.htm

International Atomic Energy Agency11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2) 15

Updating of ManualsUpdating of Manuals

Updated formal version: needed by INIS & ETDE

Decision so far wait new input tool

XML format implementation

Subgroup agreed: simplifications/adjustments to many fields

accommodate data received from external sources

deal more effectively with electronic full text

describe newer ‘documents’, eg. websites

International Atomic Energy Agency11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2) 16

Updating of ManualsUpdating of Manuals

Facts: reduced operating budgets at INIS & ETDE OA reduced staff resources to ‘fixing’ of records

implementation of some simpler rules: useful

resources required for changes in the computer checks development of a new Guide

International Atomic Energy Agency11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2) 17

DiscussionDiscussion

Proceed with updating existing Guide?

Re-develop a new ‘Guide to Bibliographic Description’ incl. new Samples ? (ie. combine IAEA-INIS-1 & IAEA-INIS-2)

Part of ‘Joint Reference Series’?