004 - Goods Supply Bid Documents (Re-Bid)

8/13/2019 004 - Goods Supply Bid Documents (Re-Bid)

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ISLAMIC REPUBLIC OF AFGHANISTANDA AFGHANISTAN BRESHNA SHERKAT (DABS)

INTERNATIONAL COMPETITIVE BIDDINGFOR

PROCUREMENT OF STANDARD TOOLS AND EMERGENCYEQUIPMENT FOR THE MAINTENANCE OF THE

110/220 kV NORTH EAST POWER SYSTEMS (NEPS)

Contract No. : DABS/004/GOODS/ICB

ADB GRANT No. : 0134-AFG-MFFENERGY SECTOR DEVELOPMENT INVESTMENT PROGRAM (ESDIP)

PROJECT 1

MAY 2013


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ForewordThis document has been based on the Master Bidding Document for Procurement of Goods,prepared by Multilateral Development Banks and International Financial Institutions, andreflects what they consider best practices in regard to Bidding Documents and contracting for the procurement of goods.

This document reflects the structure and the provisions of the Master Bidding Document for the Procurement of Goods, except where specific considerations within the respectivemultilateral development bank or international financial institution have required a change.

This document has been prepared by the Asian Development Bank (ADB) to facilitate aSingle-Stage: One-Envelope bidding procedure. The Single-Stage: One-Envelope biddingprocedure is the main bidding procedure used for most of the procurement financed by the

ADB. In the Single-Stage: One-Envelope bidding procedure, Bidders submit Bids in oneenvelope containing both the Price Proposal and the Technical Proposal. The envelopes areopened in public at the date and time advised in the Bidding Document. The Bids areevaluated and the Contract is awarded to the Bidder whose Bid has been determined to bethe lowest evaluated substantially responsive Bid.

To obtain further information on procurement under ADB assisted projects, contact:

Central Operations Services Office Asian Development Bank0980 Manila, Philippines

Fax: (63-2) 636 2475Email: [email protected]

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Preface

This Bidding Document for Procurement of Goods has been prepared by Da AfghanistanBreshna Sherkat (DABS) and is based on the Standard Bidding Document for theProcurement of Goods (Single Stage, One Envelope) issued by the Asian DevelopmentBank, dated September 2010.

This document reflects the structure and the provisions of the Master ProcurementDocument for the Procurement of Goods, except where specific considerations within the

Asian Development Bank have required a change.

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Table of Contents

VOLUME 1

PART I BIDDING PROCEDURESSection 1 - Instructions to Bidders (ITB).1-1

Section 2 - Bid Data Sheet (BDS) .....2-1

Section 3 - Evaluation and Qualification Criteria (EQC) ....3-1

Section 4 - Bidding Forms (BDF) .4-1

Section 5 - Eligible Countries (ELC).5-1

PART II SCHEDULE OF SUPPLY (SOS)Section 6 Schedule of Supply (SS)..6-1

PART III CONDITIONS OF CONTRACT AND CONTRACTFORMS

Section 7 - General Conditions of Contract (GCC) .....7-1

Section 8 - Special Conditions of Contract (SCC)....8-1

Section 9 - Contract Forms (COF).9-1

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Acronyms

ABC Aerial Bundled Cable

ADB Asian development Bank

AFRM Afghanistan Residence MissionDDU Deliver Duty Unpaid

DDP Delivery Duty Paid

EXW Ex factory, ex works or ex warehouse

FIDIC Federation Internationale des Ingenieurs Conseils (International Federation of Consulting Engineers

FOB Free on Board

GCC General Conditions of Contract

SCC Special Conditions of Contract

ICC International Chamber of Commerce

IEC International Electrotechnical Commission

BS British Standard

ANSI American National Standard Institute

ASTM American Society of Testing Materials

VDE Verband Der Electrotechnik Electronik Informationstechnik e.v

DIN Deutsches Institute fr Normung e.V.

IEEE Institute of Electrical and Electronics Engineers

ASCE American Society of Civil EngineersITB Instruction to Bidders

IFB Invition for Bids

PDS Proposal Data Sheet

RFP Request for Proposal

EQC Evaluation and Qualification criteria

ELC Eligible countries

PDF Proposal Forms

COF Contract Forms

BDS Bid Data Sheet

DS Direct selection

NoC Negotiation of Contract

ISO International Standards Organization

MOSS Minimum Operating Safety standards

MEW Ministry of Energy and Water

DABS Da Afghanistan Breshna Sherkat

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SMEC Snowy Mountains Engineering Corporation

ACSR Aluminium Conductor Steel Reinforcement

OPGW Optical Fiber Ground Wire

PMO Project Management Office

PISU Programme Implementation Support UnitPCU Project Coordination Unit

UN United Nation

UNMACA United Nations Mine Action Center, Afghanistan

UXO Unexploded Ordinance

LARP Land Acquisition and Resettlement Plan

RoW Right of Way

kV Kilo Volt

BOQ Bill of Quantity

Cu.m, m 3 Cubic Meters

l.m, m Linear Meters, Meters

sq.m, m 2 Square Meters

sq.mm, mm 2 Square Millimeter

g/m 2 Gram Per Meters Square

N/mm 2 Newton per Millimeter Square

kg/cm 2 Kilogram Centimeter Square

m/sec Meter per Second

deg Degreekg Kilogram

L.S Lump Sum

No. Number

Ton Metric Ton

Cct-km Circuit Kilometer

N Newton

kN Kilo Newton

FC Foreign Currency

LC Local Currency

PCC Plain Cement Concrete

RCC Reinforced Cement Concrete

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Section I. Instructions to Bidders 1-1

ADB Grant-0134-AFG-DABS/004/GOODS/ICB Procurement of Goods Single-Stage: One-Envelope

Section 1- Instructions to Bidders

Table of Clauses

A. General ......................................................................................................................3

1. Scope of Bid ................................................................................................................3

2. Source of Funds ..........................................................................................................3

3. Corrupt Practices ........................................................................................................3

4. Eligible Bidders ............................................................................................................4

5. Eligible Goods and Related Services ......................................................................6

B. Contents of Bidding Document ..........................................................................7

6. Sections of the Bidding Document ..........................................................................7

7. Clarification of Bidding Document ............................................................................7

8. Amendment of Bidding Document ...........................................................................7

C. Preparation of Bids ................................................................................................8

9. Cost of Bidding ............................................................................................................810. Language of Bid ..........................................................................................................8

11. Documents Comprising the Bid ................................................................................8

12. Bid Submission Sheet and Price Schedules ..........................................................9

13. Alternative Bids ...........................................................................................................9

14. Bid Prices and Discounts ...........................................................................................9

15. Currencies of Bid ......................................................................................................11

16. Documents Establishing the Eligibility of the Bidder ...........................................11

17. Documents Establishing the Eligibility of the Goods and Related Services ....1118. Documents Establishing the Conformity of the Goods and Related Services to

the Bidding Document ..............................................................................................11

19. Documents Establishing the Qualifications of the Bidder ...................................12

20. Period of Validity of Bids ..........................................................................................12

21. Bid Security ................................................................................................................13


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22. Format and Signing of Bid .......................................................................................14

D. Submission and Opening of Bids .................................................................... 14

23. Sealing and Marking of Bids ....................................................................................14

24. Deadline for Submission of Bids .............................................................................15

25. Late Bids .....................................................................................................................15

26. Withdrawal, Substitution, and Modification of Bids .............................................15

27. Bid Opening ................................................................................................................16

E. Evaluation and Comparison of Bids ............................................................... 17

28. Confidentiality .............................................................................................................17

29. Clarification of Bids ...................................................................................................17

30. Deviations, Reservations, and Omissions .............................................................17

31. Determination of Responsiveness .............................................................................17

32. Nonmaterial Nonconformi-ties .................................................................................18

33. Correction of Arithmetical Errors .............................................................................18

34. Conversion to Single Currency ...............................................................................19

35. Margin of Preference ................................................................................................19

36. Evaluation of Bids .....................................................................................................19

37. Comparison of Bids ...................................................................................................2038. Post-qualification of the Bidder ...............................................................................20

39. Purchaser s Right to Accept Any Bid, and to Reject Any or All Bids ................20

F. Award of Contract ................................................................................................ 20

40. Award Criteria ............................................................................................................20

41. Purchaser s Right to Vary Quantities at Time of Award ......................................21

42. Notification of Award .................................................................................................21

43. Signing of Contract ...................................................................................................2144. Performance Security ...............................................................................................21


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A. General

1. Scope of Bid 1.1 The Purchaser indicated in the BDS issues this BiddingDocument for the supply of Goods and Related Servicesincidental thereto as specified in Section VI, Schedule of Supply. The name, identification, and number of lots of theInternational Competitive Bidding (ICB) are provided in theBDS .

1.2 Throughout this Bidding Document :

(a) the term in writing means communicated in written formwith proof of receipt;

(b) if the context so requires, singular means plural and viceversa; and

(c) day means calendar day.

2. Source of Funds

2.1 The Borrower or Recipient (hereinafter called Borrower)indicated in the BDS has applied for or received financing(hereinafter called funds) from the Asian Development Bank(hereinafter called the ADB) toward the cost of the projectnamed in the BDS . The Borrower intends to apply a portion of the funds to eligible payments under the contract for which thisBidding Document is issued.

2.2 Payments by the ADB will be made only at the request of the

Borrower and upon approval by the ADB in accordance withthe terms and conditions of the financing agreement betweenthe Borrower and the ADB (hereinafter called the Loan

Agreement), and will be subject in all respects to the terms andconditions of that Loan Agreement. No party other than theBorrower shall derive any rights from the Loan Agreement or have any claim to the funds.

3. CorruptPractices

3.1 ADB s Anticorruption Policy requires borrowers (includingbeneficiaries of ADB-financed activity), as well as bidders,suppliers, and contractors under ADB-financed contracts,observe the highest standard of ethics during the procurement

and execution of such contracts. In pursuance of this policy, the ADB:

(a) defines, for the purposes of this provision, the terms setforth below as follows:

(i) corrupt practice means the offering, giving,receiving, or soliciting, directly or indirectly, anythingof value to influence improperly the actions of another


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party;(ii) fraudulent practice means any act or omission,

including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party toobtain a financial or other benefit or to avoid anobligation;

(iii) coercive practice means impairing or harming, or threatening to impair or harm, directly or indirectly,any party or the property of the party to influenceimproperly the actions of a party;

(iv) collusive practice means an arrangement betweentwo or more parties designed to achieve an improper purpose, including influencing improperly the actionsof another party;

(b) will reject a proposal for award if it determines that thebidder recommended for award has, directly or through an

agent, engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract; and

(c) will cancel the portion of the financing allocated to acontract if it determines at any time that representatives of the borrower or of a beneficiary of ADB-financing engagedin corrupt, fraudulent, collusive, or coercive practicesduring the procurement or the execution of that contract,without the borrower having taken timely and appropriateaction satisfactory to ADB to remedy the situation; and

(d) will sanction a firm or an individual, at any time, inaccordance with ADB s Anticorruption Policy and IntegrityPrinciples and Guidelines (both as amended from time totime), including declaring ineligible, either indefinitely or for a stated period of time, to participate in ADB-financed or

ADB-administered activities or to benefit from an ADB-financed or ADB-administered contract, financially or otherwise, if it at any time determines that the firm or individual has, directly or through an agent, engaged incorrupt, fraudulent, collusive, or coercive or other prohibited practices.

3.2 Furthermore, Bidders shall be aware of the provision stated inSub-Clause 3.2 and Sub-Clause 35.1 (c) of the GeneralConditions of Contract.

4. EligibleBidders

4.1 A Bidder may be a natural person, private entity, government-owned entity (subject to ITB 4.5) or any combination of themwith a formal intent to enter into an agreement or under anexisting agreement in the form of a Joint Venture (JV). In thecase of a JV:

(a) all parties to the JV shall be jointly and severally liable;


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and

(b) a JV shall nominate a Representative who shall have theauthority to conduct all businesses for and on behalf of any and all the parties of the JV during the biddingprocess and, in the event the JV is awarded the Contract,during contract execution.

4.2 A Bidder, and all parties constituting the Bidder, shall have thenationality of an eligible country, in accordance with Section V,Eligible Countries. A Bidder shall be deemed to have thenationality of a country if the Bidder is a citizen or is constituted,or incorporated, and operates in conformity with the provisionsof the laws of that country. This criterion shall also apply to thedetermination of the nationality of proposed subcontractors or suppliers for any part of the Contract including related services.

4.3 ADB considers a conflict of interest to be a situation in which a

party has interests that could improperly influence that party sperformance of official duties or responsibilities, contractualobligations, or compliance with applicable laws and regulations,and that such conflict of interest may contribute to or constitutea prohibited practice under ADBs Anticorruption Policy. Inpursuance of ADBs Anticorruption Policy s requirement thatBorrowers (including beneficiaries of ADB-financed activity), aswell as bidders, suppliers, and contractors under ADB-financedcontracts, observe the highest standard of ethics. ADB will takeappropriate actions, which include not financing of the contract,if it determines that a conflict of interest has flawed the integrityof any procurement process. Consequently all Bidders found to

have a conflict of interest shall be disqualified. A Bidder maybe considered to be in a conflict of interest with one or moreparties in this bidding process if, including but not limited to:

(a) have controlling shareholders in common; or

(b) receive or have received any direct or indirect subsidyfrom any of them; or

(c) have the same legal representative for purposes of thisBid; or

(d) have a relationship with each other, directly or through

common third parties, that puts them in a position to haveaccess to information about or influence on the Bid of another Bidder, or influence the decisions of thePurchaser regarding this bidding process; or

(e) a Bidder participates in more than one bid in this biddingprocess. Participation by a Bidder in more than one Bidwill result in the disqualification of all Bids in which it isinvolved. However, this does not limit the inclusion of the


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same subcontractor, not otherwise participating as aBidder, in more than one bid; or

(f) a Bidder or any of its affiliates participated as aconsultant in the preparation of the design or technicalspecifications of the goods and services that are the

subject of the bid.4.4 A firm shall not be eligible to participate in any procurement

activities under an ADB-financed or ADB-supported projectwhile under sanction by ADB pursuant to its AnticorruptionPolicy (see ITB 3), whether such sanction was directly imposedby ADB, or imposed by ADB pursuant to the Agreement for Mutual Enforcement of Debarment Decisions. A bid from asanctioned or cross-debarred firm will be rejected.

4.5 Government-owned enterprises in the Purchaser s countryshall be eligible only if they can establish that they (i) arelegally and financially autonomous, (ii) operate under the

principles of commercial law, and (iii) are not dependentagencies of the Purchaser.

4.6 Bidders shall provide such evidence of their continued eligibilitysatisfactory to the Purchaser, as the Purchaser shallreasonably request.

4.7 Firms shall be excluded if by an act of compliance with adecision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower scountry prohibits any import of goods or contracting of works or services from that country or any payments to persons or entities in that country.

5. EligibleGoods andRelatedServices

5.1 All goods and related services to be supplied under theContract and financed by the ADB, shall have as their countryof origin an eligible country of the ADB (see Section V, EligibleCountries).

5.2 For purposes of this Clause, the term goods includescommodities, raw material, machinery, equipment, andindustrial plants; and related services includes services suchas insurance, transportation, installation, commissioning,training, and initial maintenance.

5.3 The term country of origin means the country where thegoods have been mined, grown, cultivated, produced,manufactured, or processed; or through manufacture,processing, or assembly, another commercially recognizedarticle results that differs substantially in its basiccharacteristics from its imported components.

5.4 The nationality of the firm that produces, assembles,distributes, or sells the goods shall not determine their origin.


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B. Contents of Bidding Document

6. Sections of the BiddingDocument

6.1 The Bidding Document consist of Parts 1, 2, and 3, whichinclude all the Sections indicated below, and should be read inconjunction with any Addenda issued in accordance with ITB 8.

PART 1 Bidding Procedures Section I. Instructions to Bidders (ITB) Section II. Bid Data Sheet (BDS) Section III. Evaluation and Qualification Criteria Section IV. Bidding Forms Section V. Eligible Countries

PART 2 Supply Requirements Section VI. Schedule of Supply

PART 3 Conditions of Contract and Contract Forms Section VII. General Conditions of Contract (GCC) Section VIII. Special Conditions of Contract (SCC) Section IX. Contract Forms

6.2 The Invitation for Bids issued by the Purchaser is not part of theBidding Document.

6.3 The Purchaser is not responsible for the completeness of theBidding Document and its addenda, if they were not obtaineddirectly from the Purchaser.

6.4 The Bidder is expected to examine all instructions, forms,terms, and specifications in the Bidding Document. Failure to

furnish all information or documentation required by the BiddingDocument, may result in the rejection of the Bid.

7. Clarificationof BiddingDocument

7.1 A prospective Bidder requiring any clarification of the BiddingDocument shall contact the Purchaser in writing at thePurchaser s address indicated in the BDS . The Purchaser willrespond in writing to any request for clarification, provided thatsuch request is received no later than twenty-one (21) daysprior to the deadline for submission of Bids. The Purchaser shall forward copies of its response to all Bidders who haveacquired the Bidding Document directly from it, including adescription of the inquiry but without identifying its source.Should the Purchaser deem it necessary to amend the BiddingDocument as a result of a clarification, it shall do so followingthe procedure under ITB 8 and 24.2.

8. Amendmentof BiddingDocument

8.1 At any time prior to the deadline for submission of the Bids, thePurchaser may amend the Bidding Document by issuingaddenda.

8.2 Any addendum issued shall be part of the Bidding Documentand shall be communicated in writing to all who have obtained


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the Bidding Document directly from the Purchaser.

8.3 To give prospective Bidders reasonable time in which to takean addendum into account in preparing their Bids, thePurchaser may, at its discretion, extend the deadline for thesubmission of the Bids, pursuant to ITB 24.2

C. Preparation of Bids

9. Cost of Bidding

9.1 The Bidder shall bear all costs associated with the preparationand submission of its Bid, and the Purchaser shall not beresponsible or liable for those costs, regardless of the conduct or outcome of the bidding process.

10. Language of Bid

10.1 The Bid, as well as all correspondence and documents relatingto the Bid exchanged by the Bidder and the Purchaser, shall bewritten in the language specified in the BDS . Supportingdocuments and printed literature that are part of the Bid may bein another language provided they are accompanied by anaccurate translation of the relevant passages in the languagespecified in the BDS , in which case, for purposes of interpretation of the Bid, such translation shall govern.

11. DocumentsComprisingthe Bid

11.1 The Bid shall comprise the following:

(a) Bid Submission Sheet and the applicable PriceSchedules, in accordance with ITB Clauses 12, 14, and15;

(b) Bid Security or Bid-Securing Declaration, in accordancewith ITB 21, if required;

(c) alternative bids, if permissible, in accordance with ITB13;

(d) written confirmation authorizing the signatory of the Bidto commit the Bidder, in accordance with ITB 22;

(e) documentary evidence in accordance with ITB 16establishing the Bidder s eligibility to bid;

(f) documentary evidence in accordance with ITB 17, thatthe Goods and Related Services to be supplied by theBidder are of eligible origin;

(g) documentary evidence in accordance with ITB Clauses18 and 31, that the Goods and Related Services conformto the Bidding Document;

(h) documentary evidence in accordance with ITB 19establishing the Bidder s qualifications to perform thecontract if its Bid is accepted; and

(i) any other document required in the BDS .


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12. BidSubmissionSheet andPriceSchedules

12.1 The Bidder shall submit the Bid Submission Sheet using theform furnished in Section IV, Bidding Forms. This form must becompleted without any alterations to its format, and nosubstitutes shall be accepted. All blank spaces shall be filled inwith the information requested.

12.2 The Bidder shall submit the Price Schedules for Goods andRelated Services, according to their origin as appropriate, usingthe forms furnished in Section IV, Bidding Forms.

13. AlternativeBids

13.1 Unless otherwise indicated in the BDS , alternative bids shallnot be considered.

14. Bid PricesandDiscounts

14.1 The prices and discounts quoted by the Bidder in the BidSubmission Sheet and in the Price Schedules shall conform tothe requirements specified below.

14.2 All items in the Schedule of Supply must be listed and pricedseparately in the Price Schedules. If a Price Schedule showsitems listed but not priced, their prices shall be assumed to beincluded in the prices of other items. Items not listed in thePrice Schedule shall be assumed not to be included in the Bid,and provided that the Bid is substantially responsive, thecorresponding adjustment shall be applied in accordance withITB 32.3

14.3 The price to be quoted in the Bid Submission Sheet shall bethe total price of the Bid excluding any discounts offered.

14.4 The Bidder shall quote any unconditional discounts and the

methodology for their application in the Bid Submission Sheet.

14.5 The terms EXW, CIF, CIP, and other similar terms shall begoverned by the rules prescribed in the current edition of Incoterms, published by The International Chamber of Commerce, at the date of the Invitation for Bids or as specifiedin the BDS .

14.6 Prices shall be quoted as specified in each Price Scheduleincluded in Section IV, Bidding Forms. The disaggregation of price components is required solely for the purpose of facilitating the comparison of Bids by the Purchaser. This shall

not in any way limit the Purchaser s right to contract on any of the terms offered:

(a) For Goods offered from within the Purchaser s country :

(i) the price of the goods quoted EXW (ex-works, ex-factory, ex warehouse, ex showroom, or off-the-shelf, as applicable), including all customs dutiesand sales and other taxes already paid or payable


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on the components and raw material used in themanufacture or assembly of goods quoted exworks or ex-factory, or on the previously importedgoods of foreign origin quoted ex warehouse, exshowroom, or off-the-shelf;

(ii) Sales tax and all other taxes applicable in thePurchaser s country and payable on the Goods if the Contract is awarded to the Bidder; and

(iii) The total price for the item.

(b) For Goods offered from outside the Purchaser s country :

(i) The price of the goods quoted CIF (named port of destination), or CIP (border point), or CIP (namedplace of destination), in the Purchaser s country, asspecified in the BDS ;

(ii) The price of the goods quoted FOB port of shipment (or FCA, as the case may be), if specifiedin the BDS ;

(iii) The total price for the item.

(c) For Related Services whenever such Related Servicesare specified in the Schedule of Requirements:

(i) the local currency cost component of each itemcomprising the Related Services; and

(ii) the foreign currency cost component of each itemcomprising the Related Services,

inclusive of all custom duties, sales and other similar taxes applicable in the Purchaser s country, payable onthe Related Services, if the Contract is awarded to theBidder

14.7 Prices quoted by the Bidder shall be fixed during the Bidder sperformance of the Contract and not subject to variation on anyaccount, unless otherwise specified in the BDS . A Bidsubmitted with an adjustable price quotation shall be treated asnonresponsive and shall be rejected, pursuant to ITB 31.However, if in accordance with the BDS , prices quoted by theBidder shall be subject to adjustment during the performance of the Contract, a Bid submitted with a fixed price quotation shallnot be rejected, but the price adjustment shall be treated aszero.

14.8 If so indicated pursuant to ITB 1.1, Bids are being invited for individual contracts (lots) or for any combination of contracts(packages). Unless otherwise indicated in the BDS , pricesquoted shall correspond to 100% of the items specified for


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each lot and to 100% of the quantities specified for each itemof a lot. Bidders wishing to offer any price reduction for theaward of more than one Contract shall specify the applicableprice reductions in accordance with ITB 14.4, provided the bidsfor all lots are submitted and opened at the same time.

15. Currencies of Bid

15.1 Bid prices shall be quoted in the following currencies:

(a) Bidders may express their bid price in any fullyconvertible currency. If a Bidder wishes to be paid in acombination of amounts in different currencies, it mayquote its price accordingly but shall use no more thanthree currencies in addition to the currency of thePurchaser s country.

(b) If some of the expenditures for the Related Services areto be incurred in the borrowing country, such

expenditures should be expressed in the Bid and will bepayable in the Purchaser s currency.

16. DocumentsEstablishingthe Eligibilityof the Bidder

16.1 To establish their eligibility in accordance with ITB 4, Biddersshall:

(a) complete the eligibility declarations in the BidSubmission Sheet, included in Section IV, BiddingForms; and

(b) if the Bidder is an existing or intended JV in accordancewith ITB 4.1, submit a copy of the JV Agreement, or aletter of intent to enter into such an Agreement. The

respective document shall be signed by all legallyauthorized signatories of all the parties to the existing or intended JV, as appropriate.

17. DocumentsEstablishingthe Eligibilityof the Goodsand RelatedServices

17.1 To establish the eligibility of the Goods and Related Services,in accordance with ITB 5, Bidders shall complete the country of origin declarations in the Price Schedule Forms, included inSection IV, Bidding Forms.

18. Documents

EstablishingtheConformity of the Goodsand RelatedServices tothe BiddingDocument

18.1 To establish the conformity of the Goods and Related Services

to the Bidding Document, the Bidder shall furnish as part of itsBid the documentary evidence that the Goods and RelatedServices conform to the requirements specified in Section VI,Supply Requirements.

18.2 The documentary evidence may be in the form of literature,drawings or data, and shall consist of a detailed item-by-itemdescription of the essential technical and performancecharacteristics of the Goods and Related Services,


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21. Bid Security 21.1 Unless otherwise specified in the BDS , the Bidder shall furnishas part of its bid, in original form, either a Bid SecuringDeclaration or a Bid Security as specified in the BDS . In thecase of a Bid Security, the amount shall be as specified in theBDS .

21.2 If a Bid-Securing Declaration is specified pursuant to ITB 21.1the Bidder shall use the form included in Section IV, BiddingForms.

21.3 If a bid security is specified pursuant to ITB 21.1, the bidsecurity shall be a demand guarantee in any of the followingforms at the Bidder s option:

(a) a bank guarantee;

(b) an irrevocable letter of credit; or

(c) a cashier s or certified check;

all from a reputable bank from an eligible country. In case of abank guarantee, the Bid Security shall be submitted using theBid Security Form included in Section IV, Bidding Forms, or another form acceptable to the Purchaser. The form mustinclude the complete name of the Bidder. The Bid Securityshall be valid for twenty-eight days (28) beyond the end of thevalidity period of the bid. This shall also apply if the period for bid validity is extended.

21.4 If a Bid Security is required in accordance with ITB 21.2, anyBid not accompanied by a substantially compliant Bid Securityin accordance with ITB 21.3, shall be rejected by the Purchaser

as non-responsive.

21.5 If a Bid Security is specified pursuant to ITB 21.1, the BidSecurity of unsuccessful Bidders shall be returned as promptlyas possible upon the successful Bidder furnishing of the signedContract Agreement and the Performance Security pursuant toITB 43 and ITB 44.

21.6 If a Bid Security is specified pursuant to ITB 21.1, the BidSecurity of the successful Bidder shall be returned as promptlyas possible once the successful Bidder has signed the Contract

Agreement and furnished the required Performance Security.

21.7 The Bid Security may be forfeited or the Bid-SecuringDeclaration executed:

(a) if a Bidder withdraws its Bid during the period of bidvalidity specified by the Bidder on the Bid SubmissionSheet, except as provided in ITB 20.2; or

(b) if the successful Bidder fails to:


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(i) sign the Contract in accordance with ITB 43;

(ii) furnish a Performance Security in accordance withITB 44; or.

(iii) accept the arithmetical correction in accordance with

ITB 33.21.8 The Bid Security or the Bid-Securing Declaration of a JV must

be in the name of the JV that submits the bid. If the JV has notbeen legally constituted at the time of bidding, the Bid Securityor the Bid-Securing Declaration shall be in the names of allfuture partners as named in the letter of intent mentioned in ITB16.1.

22. Format andSigning of Bid

22.1 The Bidder shall prepare one original of the documentscomprising the Bid as described in ITB 11 and clearly mark itORIGINAL. In addition, the Bidder shall submit copies of theBid, in the number specified in the BDS and clearly mark themCOPY. In the event of any discrepancy between the originaland the copies, the original shall prevail.

22.2 The original and all copies of the Bid shall be typed or written inindelible ink and shall be signed by a person duly authorized tosign on behalf of the Bidder. This authorization shall consist of a written confirmation as specified in the BDS and shall beattached to the Bid.

22.3 Any amendments such as interlineation, erasures, or overwriting shall be valid only if they are signed or initialed bythe person signing the Bid.

D. Submission and Opening of Bids

23. Sealing andMarking of Bids

23.1 Bidders may always submit their bids by mail or by hand. Whenso specified in the BDS , Bidders have the option of submittingtheir bids electronically. Bidders submitting bids electronicallyshall follow the electronic bid submission procedures specifiedin the BDS .

23.2 Bidders submitting bids by mail or by hand shall enclose theoriginal and each copy of the Bid, including alternative bids, if permitted in accordance with ITB 13, in separate sealedenvelopes, duly marking the envelopes as ORIGINAL,ALTERNATIVE and COPY. These envelopes containingthe original and the copies shall then be enclosed in one singleenvelope. The rest of the procedure shall be in accordance withITB 23.3 and 23.4.

23.3 The inner and outer envelopes shall:


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(a) bear the name and address of the Bidder;

(b) be addressed to the Purchaser in accordance with ITB24.1;

(c) bear the specific identification of this bidding processpursuant to ITB 1.1 and any additional identificationmarks as specified in the BDS ; and

(d) bear a warning not to open before the time and date for bid opening, in accordance with ITB 27.1.

23.4 If all envelopes are not sealed and marked as required, thePurchaser will assume no responsibility for the misplacementor premature opening of the bid.

24. Deadline for Submissionof Bids

24.1 Bids must be received by the Purchaser at the address and nolater than the date and time indicated in the BDS .

24.2 The Purchaser may, at its discretion, extend the deadline for the submission of Bids by amending the Bidding Document inaccordance with ITB 8, in which case all rights and obligationsof the Purchaser and Bidders previously subject to the deadlineshall thereafter be subject to the deadline as extended.

25. Late Bids 25.1 The Purchaser shall not consider any Bid that arrives after thedeadline for submission of Bids, in accordance with ITB 24.

Any Bid received by the Purchaser after the deadline for submission of Bids shall be declared late, rejected, andreturned unopened to the Bidder.

26. Withdrawal,Substitution,andModificationof Bids

26.1 A Bidder may withdraw, substitute, or modify its Bid after it hasbeen submitted by sending a written Notice, duly signed by anauthorized representative, and shall include a copy of theauthorization in accordance with ITB 22.2 (except thatWithdrawal Notices do not require copies). The correspondingsubstitution or modification of the Bid must accompany therespective written Notice. All Notices must be:

(a) submitted in accordance with ITB Clauses 22 and 23(except that Withdrawal Notices do not require copies),and in addition, the respective envelopes shall be clearlymarked Withdrawal, Substitution, Modification; and

(b) received by the Purchaser prior to the deadlineprescribed for submission of bids, in accordance withITB 24.

26.2 Bids requested to be withdrawn in accordance with ITB 26.1shall be returned unopened to the Bidders.


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26.3 No Bid shall be withdrawn, substituted, or modified in theinterval between the deadline for submission of bids and theexpiration of the period of bid validity specified by the Bidder onthe Bid Submission Sheet or any extension thereof.

27. Bid Opening 27.1 The Purchaser shall conduct the bid opening in public at the

address, date and time specified in the BDS . Any specificelectronic bid opening procedures required if electronic biddingis permitted in accordance with ITB 23.1, shall be as specifiedin the BDS .

27.2 First, envelopes marked WITHDRAWAL shall be opened,read out, and recorded, and the envelope containing thecorresponding Bid shall not be opened, but returned to theBidder. If the withdrawal notice is not accompanied by a copyof the valid authorization pursuant to ITB 22.2, the withdrawalshall not be permitted and the corresponding Bid will beopened. Next, envelopes marked SUBSTITUTION shall beopened, read out, recorded, and exchanged for thecorresponding Bid being substituted, and the substituted Bidshall not be opened, but returned to the Bidder. No Bid shall besubstituted unless the corresponding Substitution Noticecontains a valid authorization to request the substitution and isread out and recorded at bid opening. Envelopes markedMODIFICATION shall be opened, read out, and recorded withthe corresponding Bid. No Bid shall be modified unless thecorresponding Modification Notice contains a validauthorization to request the modification and is read out andrecorded at bid opening. Only envelopes that are opened, readout, and recorded at bid opening shall be considered further.

27.3 All other envelopes shall be opened one at a time, and thefollowing read out and recorded: the name of the Bidder andwhether there is a modification; the Bid Prices (per lot if applicable), any discounts and alternative offers; the presenceof a Bid Security, if required; and any other details as thePurchaser may consider appropriate. Only discounts andalternative offers read out and recorded at bid opening shall beconsidered for evaluation. No Bid shall be rejected at bidopening except for late bids, in accordance with ITB 25.1.

27.4 The Purchaser shall prepare a record of the bid opening thatshall include, as a minimum: the name of the Bidder and

whether there is a withdrawal, substitution, or modification; theBid Price, per lot if applicable, any discounts and alternativeoffers if they were permitted; and the presence or absence of aBid Security or Bid-Securing Declaration, if one was required.The Bidders representatives who are present shall berequested to sign the record. The omission of a Bidder ssignature on the record shall not invalidate the contents andeffect of the record. A copy of the record shall be distributed toall Bidders who submitted bids in time, and posted on line if


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electronic bidding was permitted. The Bidders representativeswho are present shall also be requested to sign the attendancesheet.

E. Evaluation and Comparison of Bids

28. Confidentiality 28.1 Information relating to the examination, evaluation,comparison, and postqualification of Bids, andrecommendation of contract award, shall not be disclosed toBidders or any other persons not officially concerned with suchprocess until publication of the Contract award; thereafter,information will be disclosed in accordance with ITB 42.3.

28.2 Any attempt by a Bidder to influence the Purchaser in theexamination, evaluation, comparison, and postqualification of the Bids or Contract award decisions may result in the rejectionof its Bid.

28.3 Notwithstanding ITB 28.2, from the time of bid opening to thetime of Contract award, if any Bidder wishes to contact thePurchaser on any matter related to the bidding process, itshould do so in writing.

29. Clarificationof Bids

29.1 To assist in the examination, evaluation, comparison and post-qualification of the Bids, the Purchaser may, at its discretion,ask any Bidder for a clarification of its Bid. Any clarificationsubmitted by a Bidder with regard to its Bid and that is not inresponse to a request by the Purchaser shall not beconsidered. The Purchaser s request for clarification and theresponse shall be in writing. No change in the prices or substance of the Bid shall be sought, offered, or permitted,except to confirm the correction of arithmetic errors discoveredby the Purchaser in the evaluation of the Bids, in accordancewith ITB 33.

30. Deviations,Reservations,andOmissions

30.1 During the evaluation of bids, the following definitions apply:

(a) Deviation is a departure from the requirementsspecified in the Bidding Document;

(b) Reservation is the setting of limiting conditions or withholding from complete acceptance of therequirements specified in the Bidding Document; and

(c) Omission is the failure to submit part or all of theinformation or documentation required in the BiddingDocument.

31. Determinationof Responsiveness

31.1 The Purchaser s determination of the responsiveness of a Bidis to be based on the contents of the Bid itself, as defined inITB11.


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31.2 A substantially responsive bid is one that meets therequirements of the Bidding Document without materialdeviation, reservation, or omission. A material deviation,reservation, or omission is one that,

(a) if accepted, would:

(i) affect in any substantial way the scope, quality, or performance of the Goods and Related Servicesspecified in Section VI, Schedule of Supply; or

(ii) limits in any substantial way, inconsistent with theBidding Document, the Purchaser s rights or theBidder s obligations under the proposed Contract;or

(b) if rectified, would unfairly affect the competitive positionof other Bidders presenting substantially responsive bids.

31.3 The Purchaser shall examine the technical aspects of the bid inparticular, to confirm that all requirements of Section VI,Schedule of Supply have been met without any materialdeviation or reservation.

32. NonmaterialNonconformi-ties

32.1 Provided that a Bid is substantially responsive, the Purchaser may waive any nonconformities in the bid that do not constitutea material deviation, reservation or omission.

32.2 Provided that a Bid is substantially responsive, the Purchaser may request that the Bidder submit the necessary informationor documentation, within a reasonable period of time, to rectifynonmaterial nonconformities or omissions in the Bid related todocumentation requirements. Requesting information or documentation on such nonconformities shall not be related toany aspect of the price of the Bid. Failure of the Bidder tocomply with the request may result in the rejection of its Bid.

32.3 Provided that a Bid is substantially responsive, the Purchaser shall rectify nonmaterial nonconformities or omissions. To thiseffect, the Bid Price shall be adjusted, for comparison purposesonly, to reflect the price of the missing or non-conforming itemor component. The adjustment shall be made using the methodindicated in Section III, Evaluation and Qualification Criteria.

33. Correction of ArithmeticalErrors

33.1 Provided that the Bid is substantially responsive, the Purchaser

shall correct arithmetical errors on the following basis:

(a) if there is a discrepancy between the unit price and thetotal price that is obtained by multiplying the unit priceand quantity, the unit price shall prevail and the totalprice shall be corrected, unless in the opinion of thePurchaser there is an obvious misplacement of thedecimal point in the unit price, in which case the totalprice as quoted shall govern and the unit price shall be


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corrected;

(b) if there is an error in a total corresponding to the additionor subtraction of subtotals, the subtotals shall prevail andthe total shall be corrected; and

(c) if there is a discrepancy between words and figures, theamount in words shall prevail, unless the amountexpressed in words is related to an arithmetic error, inwhich case the amount in figures shall prevail subject to(a) and (b) above.

33.2 If the Bidder that submitted the lowest evaluated Bid does notaccept the correction of errors, its Bid shall be rejected, and itsbid security shall be forfeited, or its bid securing declarationshall be executed.

34. Conversion toSingleCurrency

34.1 For evaluation and comparison purposes, the currency(ies) of

the bid shall be converted into a single currency as specified inthe BDS .

35. Margin of Preference

35.1 Unless otherwise specified in the BDS , no margin of preferenceshall apply.

36. Evaluation of Bids

36.1 The Purchaser shall evaluate each Bid that has beendetermined, up to this stage of the evaluation, to besubstantially responsive.

36.2 To evaluate a Bid, the Purchaser shall only use all the criteriaand methodologies defined in this Clause and in Section III,

Evaluation and Qualification Criteria. No other criteria or methodology shall be permitted.

36.3 To evaluate a Bid, the Purchaser shall consider the following:

(a) the bid price as quoted in accordance with ITB 14;

(b) price adjustment for correction of arithmetic errors inaccordance with ITB 33.1;

(c) price adjustment due to discounts offered in accordancewith ITB 14.4; and

(d) price adjustment due to application of the evaluationcriteria specified in Section III, Evaluation andQualification Criteria. These criteria may include factorsrelated to the characteristics, performance, and termsand conditions of purchase of the Goods and RelatedServices which shall be expressed to the extentpracticable in monetary terms to facilitate comparison of bids unless otherwise specified in Section III.


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36.4 The Purchaser s evaluation of a bid will exclude and not takeinto account:

(a) in the case of Goods offered from within the Purchaser scountry, all sales tax and all other taxes, applicable inthe Purchaser s country and payable on the Goods if the

Contract is awarded to the Bidder;(b) in the case of Goods offered from outside the

Purchaser s country, all customs duties, sales tax, andother taxes, applicable in the Purchaser s country andpayable on the Goods if the Contract is awarded to theBidder; and

(c) any allowance for price adjustment during the period of performance of the Contract, if provided in the Bid.

37. Comparisonof Bids

37.1 The Purchaser shall compare all substantially responsive bidsto determine the lowest-evaluated bid, in accordance with ITB

36.38. Post-

qualificationof the Bidder

38.1 The Purchaser shall determine to its satisfaction whether theBidder that is selected as having submitted the lowestevaluated and substantially responsive Bid is qualified toperform the Contract satisfactorily.

38.2 The determination shall be based upon an examination of thedocumentary evidence of the Bidder s qualifications submittedby the Bidder, pursuant to ITB 19.

38.3 An affirmative determination shall be a prerequisite for award of the Contract to the Bidder. A negative determination shall

result in disqualification of the Bid, in which event thePurchaser shall proceed to the next lowest evaluated bid tomake a similar determination of that Bidder s capabilities toperform satisfactorily.

39. PurchasersRight toAccept AnyBid, and toReject Any or All Bids

39.1 The Purchaser reserves the right to accept or reject any Bid,and to annul the bidding process and reject all Bids at any timeprior to Contract award, without thereby incurring any liability tothe Bidders.

F. Award of Contract40. Award Criteria 40.1 The Purchaser shall award the Contract to the Bidder whose

offer has been determined to be the lowest evaluated Bid andis substantially responsive to the Bidding Document, providedfurther that the Bidder is determined to be qualified to performthe Contract satisfactorily.


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41. PurchasersRight to VaryQuantities atTime of Award

41.1 At the time the Contract is awarded, the Purchaser reservesthe right to increase or decrease the quantity of Goods andRelated Services originally specified in Section VI, Schedule of Supply, provided this does not exceed the percentagesindicated in the BDS , and without any change in the unit pricesor other terms and conditions of the Bid and the BiddingDocument.

42. Notification of Award

42.1 Prior to the expiration of the period of bid validity, thePurchaser shall notify the successful Bidder, in writing, that itsBid has been accepted.

42.2 Until a formal Contract is prepared and executed, thenotification of award shall constitute a binding Contract.

42.3 The Purchaser will publish in an English language newspaper or well-known freely accessible website the results identifying

the bid and lot numbers and the following information: (i) nameof each Bidder who submitted a Bid; (ii) bid prices as read outat bid opening; (iii) name and evaluated prices of each Bid thatwas evaluated; (iv) name of bidders whose bids were rejectedand the reasons for their rejection; and (v) name of the winningBidder, and the price it offered, as well as the duration andsummary scope of the contract awarded. After publication of the award, unsuccessful bidders may request in writing to thePurchaser for a debriefing seeking explanations on the groundson which their bids were not selected. The Purchaser shallpromptly respond in writing to any unsuccessful Bidder who,after Publication of contract award, requests a debriefing.

43. Signing of Contract

43.1 Promptly after notification, the Purchaser shall send to thesuccessful Bidder the Contract Agreement and the SpecialConditions of Contract.

43.2 Within twenty-eight (28) days of receipt of the Contract Agreement, the successful Bidder shall sign, date, and return itto the Purchaser.

44. PerformanceSecurity

44.1 Within twenty-eight (28) days of the receipt of notification of award from the Purchaser, the successful Bidder shall furnishthe Performance Security in accordance with the GCC, usingfor that purpose the Performance Security Form included inSection IX, Contract Forms, or another form acceptable to thePurchaser.

44.2 Failure of the successful Bidder to submit the above-mentionedPerformance Security or sign the Contract Agreement shallconstitute sufficient grounds for the annulment of the awardand forfeiture of the Bid Security or execution of the Bid-


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Securing Declaration. In that event the Purchaser may awardthe Contract to the next lowest evaluated Bidder whose offer issubstantially responsive and is determined by the Purchaser tobe qualified to perform the Contract satisfactorily.


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Section 2- Bid Data Sheet 2-1

ADB Grant-0134-afg-DABS/004/GOODS/ICB Procurement of Goods Single-Stage: One-Envelope

Section 2- Bid Data Sheet

This Section includes provisions that are specific to each procurement and that supplementSection 1, Instructions to Bidders. Whenever there is a conflict, the provisions herein shallprevail over those in Section 1.

A. Introduction

ITB 1.1 The Purchaser is: Da Afghanistan Breshna Sherkat (DABS) / AfghanistanPower Corporation

ITB 1.1 The name of the ICB is: Procurement of Goods-Procurement of StandardTools and Emergency Equipment for the Maintenance of the 110/220 kV

North East Power System (NEPS)

The identification number of the ICB is: DABS/004/GOODS/ICB

The number and identification of lots comprising this ICB is: 3

ITB 2.1 The Borrower is: Islamic Republic of Afghanistan

ITB 2.1 The name of the Project is: ADB Grant 0134-AFG : MFF Energy Sector Development Investment Program (ESDIP) Project 1

Engineer The Engineer is: Project Management Office (PMO)

Da Afghanistan Breshna Sherkat (DABS)

Kabul, Afghanistan


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B. Bidding Document

ITB 7.1 For clarification purposes only, the Purchaser s address is:

Attention: Dr. Waheeduallah Popalzai , Director, PMODa Afghanistan Breshna Sherkat (DABS)

Street Address: Chaman Houzouri

Floor/Room number: Commercial Building, 2 nd Floor, PMO Office

City: Kabul

ZIP Code: N/A

Country: Afghanistan

Telephone: +93 (0) 700279767Facsimile number: N/AElectronic mail address: [email protected]

Or

Attention: Mr. Abdullah Sajid, Head of Engineering, PMO

Telephone: +93 (0) 778816889

Electronic mail address: abdullah.sajid @pmo.dabs.af

C. Preparation of Bids

ITB 10.1 The language of the Bid is: English

ITB 11.1 (i) The Bidder shall submit the following additional documents with its Bid:

(a) Manufacturer s or authorized dealer s/distributor s Authorization Certificates for goods offered

(b) Catalogue / brochure of goods offered, with Manufacturer sdetailed specification sheets

ITB 12.1 The Incoterm for quoting plant manufactured within the Employer scountry is: Ex-Works plus transportation, insurance and delivery to theproject site (Kabul, Pul-e-Charkhi DABS Warehouse).

ITB 13.1 Alternative Bids shall not be permitted.


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ITB 14.5 The Incoterms edition is: 2010

ITB 14.6 (b) (i) For Goods offered from outside the Purchaser s country, the Bidder shallquote prices using the following Incoterms: CIP

For information on taxes in Afghanistan, the Bidder is advised to refer tothe web site of the Ministry of Finance : www.mof.gov.af/tax

ITB 14.6 (b) (ii) In addition to the above, the Bidder shall quote prices for Goods offeredfrom outside the Purchaser s country using the following Incoterms: CIP

ITB 14.7 The prices quoted by the Bidder shall be fixed.

ITB 14.8 Prices quoted for each lot shall correspond at least to 100 % of the itemsspecified for each lot.

Prices quoted for each item of a lot shall correspond at least to 100 % of the quantities specified for this item of a lot.

ITB 15.1 (a) The prices shall be quoted either in the currency of the bidders homecountry, in United States Dollars or any fully convertible currency, up to amaximum of three foreign currencies.

ITB 19.2 The Bidder shall be required to include with its bid, the Manufacturer s or authorized dealer s / distributor s Authorization.

ITB 19.3 The Bidder shall be required to include with its bid, evidence that it will berepresented by an Agent in the Purchaser s Country. The Manufacturer s

Authorization is preferred over that of the dealership certificate for mainitems under lot 2 & lot 3.

ITB 20.1 The bid validity period shall be two hundred and eight (208) days.

ITB 21.1 a bid security shall be required the amount of the bid security shall be asbellow in US dollars or equivalent in freely convertible currency:

Lot 1: USD 190,000

Lot 2: USD 6,000

Lot 3: USD 70,000

ITB 22.1 In addition to the original of the Bid, the number of copies is 3 (three).

ITB 22.2 The written confirmation of Authorization to sign on behalf of the Bidder shall consist of Power of Attorney, An organizational document, boardresolution or its equivalent, or original power of attorney specifying therepresentative s authority to sign the bid on behalf of the Bidder. If theBidder is an intended or an existing joint venture, the power of attorney


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should be signed by all partners and specify the authority of the namedrepresentative of the joint venture to sign in behalf of the intended or existing joint venture. If the joint venture has not yet been formed, alsoinclude evidence from all proposed joint venture partners of their intent toenter into a joint venture in the event of a contract award. Deviation fromthis requirement will be a ground for rejection of the bid.


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D. Submission and Opening of BidsITB 23.1 Bidders shall not have the option of submitting their bids electronically.

ITB 23.3 (c) The additional identification marks are:

1. Due date and time of bid submission

2. Ref. No.: DABS/004/GOODS/ICB-Procurement of Goods-Procurement of Standard Tools and Equipment for the Maintenance of the Afghanistan North East Power Systems (NEPS)

ITB 24.1 For bid submission purposes only, the Purchaser s address is : Attention: Dr. Waheeduallah Popalzai ,, Director, PMO

Da Afghanistan Breshna Sherkat (DABS)

Street Address: Chaman Huzurri

Floor/Room number: DABS Headquarter, Commercial Building, 2 nd Floor,PMO Office

City: Kabul

ZIP Code: N/A


ITB 24.1 The deadline for bid submission is:

Date: Sunday, 07 July 2013

Time: 1400 hours (Afghanistan Time)

ITB 27.1 The bid opening shall take place at:

Address: Da Afghanistan Breshna Sherkat (DABS), Chaman Huzurri

Floor/Room number: DABS Headquarter, Commercial Building, 2 nd Floor,PMO Office

City : Kabul


Date: Sunday, 07 July 2013

Time: 1400 hours (Afghanistan Time)

ITB 27.1 If electronic bid submission is permitted in accordance with ITB 23.1, thespecific bid opening procedures shall be: Not Applicable


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E. Evaluation and Comparison of Bids

ITB 34.1 Bid prices quoted in different currencies shall be converted into: USDollars for Evaluation and Comparison

The source of the selling exchange rate shall be: Da Afghanistan Bank.Web Site: www.centralbank.gov.af

The date for the selling exchange rate shall be: 30 days prior to bidclosing date.

ITB 35.1 A margin of preference will not be applied.

F. Award of Contract

ITB 41.1 The maximum percentage by which quantities may be increased is: 15%

The maximum percentage by which quantities may be decreased is: 15%


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Section 3- Evaluation and Qualification Criteria 3-1


Section 3- Evaluation and QualificationCriteria

Table of Content

1. Evaluation Criteria....3.2

1.1 Scope3.2

1.2 Multiple Contracts3.2

1.3 Technical Criteria3.2

1.4 Economic Criteria3.2

1.5 Margin of Preference..3.3

2. Qualification Criteria....3.4

2.1 Size of Operation........3.4

2.2 Contractual Experience .....3.4

2.3 Technical Experience.....3.4

2.4 Production Capacity.......3.5

2.5 Financial Position.....3.5

2.6 Cash Flow Capacity........3.5

2.7 Litigation History .....3.5


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Section 3- Evaluation & Qualification Criteria 3-2


Section 3 - Evaluation and QualificationCriteria

1. Evaluation Criteria

1.1 Scope

Local Handling and Inland Transportation

Costs for inland transportation, insurance, and other incidental costs for delivery of the goods from the EXW premises, or port of entry, or border pointto Project Site as defined in Section 6, Schedule of Supply, shall be quoted in

the PRICE SCHEDULE FOR RELATED SERVICES TO BE OFFEREDFROM OUTSIDE AND WITHIN THE PURCHASER S COUNTRY provided inSection 4, Bidding Forms. These costs will be taken into account during bidevaluation. If a Bidder fails to include such costs in its Bid, then these costswill be estimated by the Purchaser on the basis of published tariffs by the railor road transport agencies, insurance companies, or other appropriatesources, and added to EXW or CIF or CIP or DDP price.

Minor Omissions and Missing Items

Pursuant to Sub-Clause 31.3 of the Instructions to Bidders, the cost of allquantifiable nonmaterial nonconformities or omissions from the contractual

and commercial conditions shall be evaluated. The Purchaser will make itsown assessment of the cost of any nonmaterial nonconformities andomissions for the purpose of ensuring fair comparison of Bids.

1.2 Multiple Contracts: NOT APPLICABLE

1.3 Technical Criteria

The cost of all quantifiable deviations or deficiencies from the technicalrequirements as specified in Section VI, Schedule of Supply shall beevaluated. The Purchaser will make its own assessment of the cost of these

deviations or deficiencies for the purpose of ensuring fair comparison of Bids.1.4 Economic Criteria: Lowest Price

1.4.1 Adjustment for Deviations from the Terms of Payment

Deviations from the Terms of Payment as specified in Special Conditions of Contract, Sub-Clause 16.1, are not permitted.

1.4.2 Adjustment for Deviations in the Delivery and Completion Schedule


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Section 3- Evaluation and Qualification Criteria 3-3


Deviations from the Delivery and Completion Schedule specified in SectionVI, Schedule of Supply, are not permitted.

1.4.3 Operating and Maintenance Costs

The Bidder should guarantee the operating and maintenance (O&M) duringwarranty period of one (1) year from the date of completion of delivery andacceptance by the Purchaser and these costs to be included in the unit priceof plant.

1.4.4 Spare Parts

The list of items and quantities likely to be required during the initial periodthree (3) years of operation in indicated in Section VI, Schedule of Supply.The total cost of these items at the unit prices quoted in each Bid shall beadded to the Bid Price.

1.4.5 Performance and productivity of the Goods: Not Applicable.

1.5 Margin of Preference: Not Applicable.


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Section 3- Evaluation & Qualification Criteria 3-4


2. Qualification Criteria

For the procurement of ordinary, readily available, off-the-shelf items, a thoroughchecking of the qualification of the bidders may not be necessary, apart from

ensuring that the technical specifications are met, and that the equipment or machinery has been sufficiently tested in practical terms.

If there is a need to ensure that the lowest-evaluated Bidder has the necessaryqualifications to successfully fulfill its obligations under the contract, as the case maybe for the procurement of expensive and technically complex items of plant,equipment and machinery for which a separate prequalification exercise was notconsidered feasible, the Purchaser may specify appropriate qualification criteria inthis section.

Depending on the nature of the procurement, taking money and time at risk intoaccount, Bidders qualifications regarding critical aspects of their financial, technical,

production, procurement, shipping, installation and other capabilities necessary toperform the contract may need to be examined. It will be necessary to seek onlyinformation essential to determine the Bidder s capabilities to execute the contractsatisfactorily. All these criteria shall be evaluated on a pass/fail basis only. Minimumacceptable levels with regard to Bidders experience in supplying goods and relatedservices with comparable technical parameters, its manufacturing and installationcapacity, its financial capability and other factors must be defined.

The following criteria may be used individually or in combination to establish one or several critical qualifications of the Bidder:

2.1Size of Operation

Average annual turnover, defined as the total payments received by the Bidder for contracts completed or under execution over the last 3 years, should be equal to atleast US$14 million for Lot 1, US$0.45 million for Lot 2 and US$5 million for Lot 3. If the bidder wishes to bid for more than one Lot, the average anual turnover shall besum of the Lots.

The annual turnover of a JV shall be calculated by summing up the partnersindividual turnovers.

2.2 Contractual Experience

At least 1 contracts successfully completed by the Bidder as main supplier within thelast 5 years. The value, nature, and complexity of these contracts should becomparable to this contract.

2.3 Technical Experience

Goods offered under each lot have been in production for at least 3 years and aminimum of 25 units of similar goods have been sold and have been in operation


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Section 4 Bidding Forms 4-1

Section 4 - Bidding Forms


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Section 4 - Bidding Forms

Table of Forms

Bid Submission Sheet.........................................................................................................3

Price Schedule for Goods to be offered from Outside and within the Purchase rsCountry ...............................................................................................................................5

Form of Bid Security .........................................................................................................6

Manufacturers Authorization .........................................................................................7


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Bid Submission Sheet

Date:ICB No.:Invitation for Bid No.:Alternative No.:

To:_______________________________________________________________________

We, the undersigned, declare that:

(a) We have examined and have no reservations to the Bidding Document, includingAddenda No.: ;

(b) We offer to supply in conformity with the Bidding Document and in accordance withthe delivery schedule specified in the Schedule of Supply, the following Goods andRelated Services:

;

(c) The total price of our Bid, excluding any discounts offered in item (d) below is:;

(d) The discounts offered and the methodology for their application are:

;

(e) Our Bid shall be valid for a period of ninety (90) days from the date fixed for the bidsubmission deadline in accordance with the Bidding Document, and it shall remainbinding upon us and may be accepted at any time before the expiration of that period;

(f) If our Bid is accepted, we commit to obtain a Performance Security in the amount of _______percent of the Contract Price for the due performance of the Contract;

(g) Our firm, including any subcontractors or suppliers for any part of the Contract, havenationalities from the following eligible countries_____________________________;

(h) We are not participating, as Bidders, in more than one Bid in this bidding process,other than alternative offers in accordance with the Bidding Document;

(i) Our firm, its affiliates or subsidiaries, including any subcontractors or suppliers forany part of the Contract, has not been declared ineligible by the ADB;


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Section 4 - Bidding Forms 4-4

(j) The following commissions, gratuities, or fees have been paid or are to be paid withrespect to the bidding process or execution of the Contract:

Name of Recipient Address Reason Amount

(If none has been paid or is to be paid, indicate none.)

(k) We understand that this Bid, together with your written acceptance thereof included inyour notification of award, shall constitute a binding contract between us, until aformal Contract is prepared and executed.

(l) We understand that you are not bound to accept the lowest evaluated bid or any otherbid that you may receive.

(m)We agree to permit ADB or its representative to inspect our accounts and records andother documents relating to the bid submission and to have them audited by auditorsappointed by the Bank.

Name

In the capacity of

Signed

Duly authorized to sign the Bid for and on behalf of

Date


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Manufacturers Authorization

Date:

ICB No.:

Invitation for Bid No.:

Alternative No.:

To:

WHEREAS___________________________________________________ who areofficial manufacturers of ____________________________________________________ having factories at_______________________________________________________________ do herebyauthorize ____________________________________________________ to submit a Bidin relation to the Invitation for Bids indicated above, the purpose of which is to providethe following Goods, manufactured by us ______________________________ and tosubsequently negotiate and sign the Contract.

We hereby extend our full guarantee and warranty in accordance with Clause 28 of theGeneral Conditions of Contract, with respect to the Goods offered by the above firm inreply to this Invitation for Bids.

NameIn the capacity of:

Signed

Duly authorized to sign the Authorization for and on behalf of

Date


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S e c t i o n 4 : P r i c e S c h e d u l e

PRICE SCHEDULE NO. 1PROCUREMENT OF PLANT & M ANDATORY SPARE PARTS SUPPLIED FROM ABROAD

CIPSales and

Other TaxesCIP

Sales andOther Taxes

1 2 3 4 5 6 7 8 9=(4x7) 10=(4x8) 11=(9+10)

1 Lineman's Hand Tools

1.1 Linemans Hand Tools Sets 12

2 Electrician 's Tools2.1 Electricians Tools Sets 122.2 Tool Bag Sets 24

3 Lifting Gear

3.1 Hoist Nos. 303.2 5 ton Ratchet with 10 meter Chain Sets 103.3 3 ton Tirfor with 150 meter cable Sets 103.4 5 ton Tirfor with 150 meter cable Sets 15

4 We lding Equ ipme nt

4.1 Arc Welder/Generator Sets 7

4.2 Gas Welding Cutting Apparatus Sets 7

4.3 Welding Accessories Sets 7

4.4 Welding Safety Gear Nos. 21

5 Compressor, Pneumatic Tools and Accessories

5.1 Air Compressor Sets 17

5.2 Pneumatic Tools Sets 17

5.3 Pneumatic Equipment Accessories Sets 17

5.4 Safty Equipment Nos. 51

Sub Total of Item No.1 to 5:

Note: All Cost will be part of the contract financed by ADB

Seal: Name of Bidder:

Signature of Bidder:

Total PriceUnit PriceCurrency

LOT - 1 : TRANSMISSION LINE TOOLS AND EQUIPMENT

Item No. Description Unit QuantityCountryof Origin

Total Priceper Item

Procurement of Plant Single-Stage:Two-En ADB Grant-0134-AFG-DABS/004/ICB


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PRICE SCHEDULE NO. 1

PROCUREMENT OF PLANT & M ANDATORY SPARE PARTS SUPPLIED FROM ABROAD

CIPSales and

Other TaxesCIP


1 2 3 4 5 6 7 8 9=(4x7) 10=(4x8) 11=(9+10)

6 Diesel Powered Generator and Portable Lighting Tower

6.1 Diesel Powered Generator and Portable Lighting Tower Sets 7

7 Chain Saw

7.1 Chain Saw Sets 10

7.2 Spare Bar Nos. 2

7.3 Spare Chain meter 10

7.4 Electric Chain Sharpner Set 1

7.5 Hand Sharpening Tools Set 1

7.6 Safety Gear Sets 3

7.7 Cutting Aids Sets 2

8 Ladder

8.1 Aluminum hook ladder Sets 10

8.2 F iber Glass Extension Ladder for Hotline Service Sets 25

Sub Total of Item No.6 to 8:




Currency

LOT - 1 : TRANSMISSION LINE TOOLS AND EQUIPMENT (Continued)


Unit Price Total PriceTotal Price

per Item



49/143




CIPSales and

Other TaxesCIP


1 2 3 4 5 6 7 8 9=(4x7) 10=(4x8) 11=(9+10)

9 Special Tools and Accessories

9.1 Thermal Scanner/Imager and Software for Scanner Sets 2

9.2 Grounding Set for Transmission Lines

9.2.1 L ink stic ks (Op era ti on ro ds, fibe r gl ass ro ds, insul ated ro ds) Se ts 5

9.2.2 High Amp Clamp (Hot Stick Mounted Clamp) Nos. 60

9.2.3 Grounding Rod (Screw Ground Rod) Nos. 20

9.2.4 Midpoint Saddle (Rated at 550 kV) Nos. 20

9.2.5 Hammer (25 Pound Hammer) Nos. 5

9.2.6 Tower stringer (Tower Clamp Type with Insulated Stick Attachment) Nos. 30

9.2.7 Grounding Clamps (Cold end/hot end Grounding Clamps) Nos. 60

9.2.8 Po rtabl e Lin e Ea rth wi th Rubb er Insu lated Copp er Cab le Meter 3 00




Currency

LOT - 1: SPECIAL TOOLS AND ACCESSORIES



per Item



50/143


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CIPSales and

Other TaxesCIP


1 2 3 4 5 6 7 8 9=(4x7) 10=(4x8) 11=(9+10)

9.3.24Hydraulic operated portable crimping tools with two sets of dies for conductor of nominal cross-section 300 mm 2 and 400 mm 2

Set 5

9.3.25 Safety helmet with chintrap and accessories Set 25

9.3.26 Meggar (10,000 V) suitable for outdoor line testing purpose Set 5

9.3.27 Earth resitivity tester Nos. 25

9.3.2 8 D oubl e sheav e p ull ey blo ck 5 T ca paci ty wi th al l acce ssorie s Set 50

9.3.29 Four sheave pulley block 5T capacity with all accessories Set 50

9.3.30 Stand Nos. 10

9.3.31Sagging winch 10T capacity (petrol/hydraulic operated) with allaccessories.

Nos. 15

9.4 Test Equipment for Transmission Lines Nos. 5

9.4.1Conductor Height Meter (Meter to Measure Cable Sag, CableHeight, Distance, and Overhead Clearance of Conductors)

Nos. 5

9.4.2 High Voltage Tester Nos. 59.4.3 Multimeter Nos. 5

9.4.4 Ph asi ng Test Set (40k V - 2 40 kV Di gi tal Phasi ng Tester ki t) Nos. 5

9.4.5 Phase Rotation Meter Nos. 109.4.6 Binoculars Nos. 5




Currency

PROCUREMENT OF PLANT & MANDATORY SPARE PARTS SUPPLIED FROM

LOT - 1: SPECIAL TOOLS AND ACCESSORIES (Continued)



per Item



52/143




LOT - 1: SPECIAL TOOLS AND ACCESSORIES (Continued)

CIPSales and

Other TaxesCIP


1 2 3 4 5 6 7 8 9=(4x7) 10=(4x8) 11=(9+10)

9.5 Tools and Equipment for OPGW

9.5.1

Hydraulic Bull Wheel Puller Max Pull 40 kN, Max line Speed 5K,Water Cooled 4- Cylinder Diesel Engine Fixed on Trailer

(HYDRAULIC PULLER Max pull:40 KN Continuous Pull: 35kN MaxSpeed: 5km/h or Equivalant)

Set 1

9.5.2Hydraulic Tensioner for Single Conductor (Max tension: 40 KNcontinuous tension: 35KN; Max speed: 5km/h Max Pullback speed:2km /h or equivalent)

Set 1

9.5.3OPGW Running Board Rated Load 20-kN, Anti-twisting TorqueForce (32 -N.m)

Nos. 2

9 .5 .4 O PGW Auto Clamps (SK G-1.6 2010 3 Spe ci al fo r OPGW /A CSR) N os . 4

9.5.5 2 Way Pulleys (Dia660x100mm) Nos. 4

9.5.6Snatch Block One Way Puller of size 1 to 6 ton Capacity, Workingload 50 kN & Outside diameter 660 100mm Nos. 4

9.5.7OPGW Pulling Grip (Working load 50kN) & Applicable Wire Rope 11-15 mm)

Nos. 4

9.5.8Earth Wire Grip (SKD rated load 40 kN , Max gap 32 mm Weight400 kg Applicable Conductor LGJ 300-400)

Nos. 4

9.5.9Pilot Wire Grip (SKG -70 N working load 70kN, Wire Rope 16-18mmweight 8.5 kg)

Nos. 4

9.5.10OPGW Mesh Grip (Design Strength 2000, Rated load: 10 KkN,

length: 2 meters; appl icable cable dia: 10-25 mm)Nos. 8

Note: All Cost will be part of the contract financed by ADBSeal: Name of Bidder:


CurrencyItem No. Unit QuantityCountryof Origin

DescriptionUnit Price Total Price

Total Priceper Item



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PRICE SCHEDULE NO. 1PROCUREMENT OF PLANT & M ANDATORY SPARE PARTS SUPPLIED FROM ABROADLOT - 1: SPECIAL TOOLS AND ACCESSORIES (Continued)

CIPSales and

Other TaxesCIP


1 2 3 4 5 6 7 8 9=(4x7) 10=(4x8) 11=(9+10)

9.5.11 O PGW Mesh Grip Do ubl e So cket (Desi gn Stren gth 30 00 kg) Nos. 8

9.5.12D- Shackle of Size Cap 1-4 (Galvanized Alloy Steel Forged Anchor Shackle)

Nos. 16

9.5.13 Rotary Joint (Special for 24 Fiber OPGW ) Nos. 6

9.5.14Socket Joints for Pilot Wire (Model SLU5 & Dimension of Connector (43-98 mm))

Nos. 20

9.5.15Pilot Wire Steel Braided Wire Rope (13mm) UTS 10500 DaN (Ratedload (10Kn) Length 2 m, Applicable cable 10~25mm)

Nos. 9

9.5.16Self Loading Reel Stand (Max reel capacity: 7 ton, Reel Weight 2500kg mm Diameter 1500 mm)

Sets 2

9.5.17OPGW Stringing Blocks (Strength 3000kg) (4728-1US - SpecialUrethane or Nylon Double Lining 714mm)

Nos. 30

9.5.18 Hydraulic Conductor Cutter (Cutting range: Steel Bar: dia 16mm, Telcable or AL/CU cable dia 40mm ACSR dia 38mm)

Nos. 2

9.5.19Running Grounds (Grounding Assembly Clause 12.3 of ASTM F855-97 or per clause 6.6 of IEC61230)

Nos. 2

9.5.20 Safety Belt (ASTM F 1492 Snell N-94 Size : free) Nos. 15

9.5.21Fiber Optic Splicing Machine (IFS -9 ARC FUSION SPLICER or Equivalent)

Nos. 1

9.5.22 Fiber Optics Cleaver (VF-77 High Precision Cleaver or Equivalent) Nos. 2

9.5.23 Fiber Optics OTDR (Compact Optica l Tes t Pla tform (MTS-6000)) Nos . 1




CurrencyItem No. UnitDescriptionUnit Price Total Price

Total Priceper Item

QuantityCountryof Origin


8/13/2019 004 - Goods Supply Bid Documents