004 SAP SD Trading Goods ConfigGuide Doc004 v1.0

IDES 6.17 E66 IS-M ERP & MiniSAP of Molgaard February 2015 English

Sales and Distribution Configuration Guide for Sales and Distribution Basic,

Company Organization Structure Material Master (Trading Goods) Purchase Order Vendor Customer Sales Order Outbound Delivery Picking Post Goods Issue Billing

Material Management Configuration Guide Receipt Trading Goods

Mike Page 2 of 319

Document History Document: SAP MM WM Configuration Guide for Receipt of Trading Goods File: 004_SAP_SD_Trading Goods_ConfigGuide_doc004_v1.0.docx

Version Date Author Purpose & Remarks

1.0 25.02.2015 Mike Start.

Contact Email: [email protected]


Mike Page 3 of 319

Content

1 Overview ............................................................................................................................. 7 2 Configuration Guide ........................................................................................................... 9

2.1 Outline ...................................................................................................................... 9 2.2 Login ....................................................................................................................... 12 2.3 Basic Concepts ...................................................................................................... 18

2.3.1 Organization Structure ....................................................................................... 18 2.3.2 Financial and Controlling ................................................................................... 19

2.4 Set up Organization Structure - Basic .................................................................... 20 2.4.1 Define Company ................................................................................................ 20 2.4.2 Define Company Code....................................................................................... 20 2.4.3 Assign Company Code to Company .................................................................. 22

2.5 Set up Financial Accounting and Controlling Data - Basic .................................... 23 2.5.1 Define Fiscal Year Variant ................................................................................. 23 2.5.2 Assign Fiscal Year Variant to Company Code .................................................. 24 2.5.3 Define Posting Period Variant ............................................................................ 25 2.5.4 Define Open and Close Posting Periods ........................................................... 25 2.5.5 Assign Posting Period Variant to Company Code ............................................. 26 2.5.6 Define Chart of Accounts ................................................................................... 27 2.5.7 Assign Company Code to Chart of Accounts .................................................... 28 2.5.8 Define Credit Control Area ................................................................................. 29 2.5.9 Define Controlling Area ...................................................................................... 31 2.5.10 Assign Company Code to Controlling Area ....................................................... 32 2.5.11 Define Profit Center Group ................................................................................ 35 2.5.12 Assign Profit Center Group to Controlling Area ................................................. 37 2.5.13 Define Profit Center ........................................................................................... 38 2.5.14 Define Cost Center Group ................................................................................. 41 2.5.15 Define Field Status Variant ................................................................................ 42 2.5.16 Update Field Status Variant .............................................................................. 48 2.5.17 Assign Company Code to Field Status Variant ................................................. 52

2.6 Set up Financial Accounting General Ledger ..................................................... 53 2.6.1 Summary of G/L Accounts ................................................................................. 53 2.6.2 Define Account Group........................................................................................ 54 2.6.3 Define Retained Earning Account ...................................................................... 55 2.6.4 Define Retained Earning G/L Account ............................................................... 57 2.6.5 Define Cash G/L Account .................................................................................. 59 2.6.6 Define Accounts Receivable G/L Account ......................................................... 63


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2.6.7 Define Merchandise Inventory G/L Account ...................................................... 66 2.6.8 Define Accounts Payable G/L Account .............................................................. 69 2.6.9 Define Capital Stock G/L Account ..................................................................... 72 2.6.10 Define Dividend G/L Account ............................................................................. 75 2.6.11 Define Income Summary G/L Account .............................................................. 78 2.6.12 Define Sales G/L Account .................................................................................. 81 2.6.13 Define Cost of Merchandise Sold G/L Account ................................................. 84 2.6.14 Define GR/IR Clearing Account ......................................................................... 87 2.6.15 Assign Accounts to Transaction BSX ................................................................ 90 2.6.16 Assign Accounts to Transaction WRX ............................................................... 92 2.6.17 Assign Accounts to Transaction PRD ................................................................ 93 2.6.18 Assign Accounts to Transaction GBB ................................................................ 94

2.7 Set up Plant and Storage Locations ...................................................................... 95 2.7.1 Define Plant ....................................................................................................... 95 2.7.2 Check Factory Calendar .................................................................................... 97 2.7.3 Update Plant Factory Calendar to Z1 ................................................................ 99 2.7.4 Assign Plant to Company Code ....................................................................... 100 2.7.5 Define Storage Locations ................................................................................ 101

2.8 Set up Material Management - Basic ................................................................... 102 2.8.1 Maintain Company Code for Material Management ........................................ 102 2.8.2 Define Purchasing Organization ...................................................................... 104 2.8.3 Assign Purchasing Organization to Company Code ....................................... 104 2.8.4 Assign Purchasing Organization to Plant ........................................................ 105 2.8.5 Define Purchasing Group ................................................................................ 106 2.8.6 Define T169P Entry for Company Code .......................................................... 107 2.8.7 Define V_159L Entry for Plant ......................................................................... 108 2.8.8 Define FBN1 for Accounting Document Number Range ................................. 110

2.9 Set up Sales and Distribution Organization Structure - Basic ............................. 113 2.9.1 Define Sales Organization ............................................................................... 113 2.9.2 Assign Sales Organization to Company Code ................................................ 115 2.9.3 Define Distribution Channel ............................................................................. 116 2.9.4 Define Distribution Channel ............................................................................. 117 2.9.5 Assign Distribution Channel to Sales Organization ......................................... 118 2.9.6 Define Division ................................................................................................. 119 2.9.7 Assign Division to Sales Organization ............................................................. 119 2.9.8 Define Sales Area ............................................................................................ 120 2.9.9 Define Sales Office .......................................................................................... 123 2.9.10 Assign Sales Office to Sales Area ................................................................... 124 2.9.11 Define Sales Group .......................................................................................... 126


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2.9.12 Assign Sales Group to Sales Office ................................................................. 127 2.10 Set up Sales and Distribution Organization Structure - Plant .............................. 130

2.10.1 Assign Sales Organization and Distribution Channel to Plant ........................ 130 2.10.2 Define Shipping Point ...................................................................................... 131 2.10.3 Assign Shipping Point to Plant ......................................................................... 136 2.10.4 Define Loading Point........................................................................................ 139 2.10.5 Define Transportation Planning Point .............................................................. 140 2.10.6 Define Shipping Point Determination Logic ..................................................... 142 2.10.7 Consistency Check for Sales and Distribution ................................................. 143

2.11 Set up Vendor Master Data.................................................................................. 146 2.11.1 Update Accounts Payable G/L Account as Reconciliation Account for Customers ...................................................................................................................... 146 2.11.2 Define Vendor Account Group ......................................................................... 150 2.11.3 Define Number Range for Vendor Account Group .......................................... 151 2.11.4 Assign Number Range to Vendor Account Group ........................................... 152 2.11.5 Define Purchasing Vendor ............................................................................... 153 2.11.6 Set Account Determination for Valuation Area ................................................ 156 2.11.7 Maintain Material Type Attributes .................................................................... 157 2.11.8 Assign Item Category to Account .................................................................... 161 2.11.9 Set Purchasing Item Confirmation Key ............................................................ 162 2.11.10 Update Purchasing Vendor ......................................................................... 167

2.12 Set up Customer Master Data.............................................................................. 170 2.12.1 Define Customer Account Group ..................................................................... 170 2.12.2 Define Number Range for Customer Account Group ...................................... 171 2.12.3 Assign Number Range to Customer Account Group ....................................... 173 2.12.4 Update Accounts Receivable G/L Account as Reconciliation Account for Customers ...................................................................................................................... 174 2.12.5 Define Customer .............................................................................................. 177 2.12.6 Define Customer Partners ............................................................................... 186 2.12.7 Update Customer ............................................................................................. 192

2.13 Set up Pricing Data .............................................................................................. 196 2.13.1 Overview .......................................................................................................... 196 2.13.2 Define Pricing Procedure Determination ......................................................... 196

2.14 Set up Material Master ......................................................................................... 201 2.14.1 Create Material Master .................................................................................... 201 2.14.2 Define Material Master / Plan Storage Locations Relationship ....................... 219 2.14.3 Maintain Material Type Attributes .................................................................... 222

2.15 Receipt PO with one line ................................................................................... 227 2.15.1 Create Purchase Order .................................................................................... 227 2.15.2 Receipt by Purchase Order ............................................................................. 230


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2.16 Receipt PO with two lines ................................................................................. 235 2.16.1 Create Purchase Order .................................................................................... 235 2.16.2 Receipt by Purchase Order ............................................................................. 237

2.17 Set up Sales and Distribution ............................................................................... 244 2.17.1 Define Sales Document Type .......................................................................... 244

2.18 Set up Sales and Distribution Other Configurations ......................................... 244 2.18.1 Configure Field Status ..................................................................................... 244 2.18.2 Define FBN1 for Accounting Document Number Range 49 ............................ 260 2.18.3 Define Item Category Assignment ................................................................... 263 2.18.4 Maintain Copy Control for Billing Document .................................................... 264

2.19 Sales Case 1 ..................................................................................................... 267 2.19.1 Create Sales Order .......................................................................................... 267

2.20 Sales Case 2 ..................................................................................................... 286 2.20.1 Create Sales Order .......................................................................................... 287 2.20.2 Create Outbound Delivery against the Sales Order ........................................ 297 2.20.3 Picking based on Outbound Delivery created for Sales Order ........................ 304 2.20.4 Post Goods Issue (PGI) based on Outbound Delivery created for Sales Order 309 2.20.5 Billing................................................................................................................ 315

Material Management Lean Warehouse Management (124): Configuration Guide

PEA IT SOLUTIONS Page 7 of 319

1 Overview SAP core ERP solutions include three areas,

Logistics

Finance

Human Resource

Logistics includes a few modules, Material Management (MM), Sales and Distribution (SD), Production Planning (PP), Warehouse Management (WM), etc.

This configuration guide will focus on MM and WM. It will show how to configure WM and receive some trading goods to warehouse storage bins.

This configuration guide is a pure configuration guide and I will not explain the relevant SAP concepts (Company, Company Code, Plant, Storage Type, Purchase Order, Movement Type , Warehouse, Storage Types, Storage sections, Storage bins, etc etc), you can refer to Internet or any SAP books for an overview of SAP or any particular modules. If you have no basic knowledge of SAP, this configuration guide is useless to you.

ERP System Data

This configuration guide is based on a free ERP system provided by Consolut (www.consolut.com),



Consolut ERP System Access Steps

https://www.consolut.com/en/s/sap-ides-access.html

You can request a user account, and get free support from their forum too. They provide both web access and SAPGUI access, I strong recommend you use the SAPGUI, it is much more responsive and less error-prone. To run SAPGUI, you must download the SAP GUI client software and install on your local PC. In addition, you must configure a new connection (in my case, I added a new connection Consolut SAP E62) based on the configuration data provided by Consolut.

Acknowledgement

I forever appreciate the generous help from Consolut for providing me the free SAP IDES (Internet Demonstration and Evaluation System) ERP 6.0. Volker and his team work tirelessly to make sure all the Consolut IDES users community have a free SAP system to practice.



2 Configuration Guide

2.1 Outline The configuration guide will be shown based on their configuration sequence in the subsequent sections.

There are two places where you can access SAP configuration screens,

SAP menu

IMG (Implementation Guide) menu Section 2.2 will show you how to specify SAP menu and IMG menu.

Alternatively, each SAP screen can be accessed via a SAP Transaction Code (TCODE). Please note you must go back to SAP menu in order to execute any SAP TCODE, in other words, you cannot execute TCODE when you are in IMG menu. To execute a SAP TCODE, make sure you are in SAP menu,

(after login)



(switch to SAP menu)

Then type the TCODE in the top input box and either press Enter or click the correct sign in front of the input box,



Each configuration screen, I will provide the follow two access options,the first option is to access from either SAP menu or IMG menu (SAP for SAP menu or IMG for IMG menu); the second option is via the SAP transaction code (TCODE), For some screens, I do not provide TCODE, you can find out from SAP documents, for certain screens, the only access option is via TCODE (its SAP path might exist, but I do not know when I compile this configuration guide), in this case, please make sure you are in SAP menu and execute the TCODE to access the screen. Example, the following shows how to access the screen for define a new company code, it is accessed from IMG menu (indicated by IMG) and alternatively, user can execute the transaction code (TCODE) OX02 to access it.

IMG

TCODE OX02



2.2 Login Steps 1. Start the SAP Logon

2. Key in Client, User, Password, Language, Enter



3. To access SAP menu



(in my subsequent sections, whenever SAP menu is mentioned, you got to come to here)

4. To access IMG menu

Method 1 (via SAP menu)



Method 2 (via TCODE SPRO)



2.3 Basic Concepts 2.3.1 Organization Structure The following is a simple diagram to show the relationship of Plants (in Inventory Management) and Warehouses/Storage Types (in Warehouse Management). I suggest that you read some online SAP IM/WM material, or simply pick any SAP IM/WM book to get a good understand of the organization structure in SAP IM/WM. Of course, never forget the basic Organization structure in MM which is a basic for IM/WM, they include Company, Company Code, etc etc.



2.3.2 Financial and Controlling You have to read some non-SAP Financial and Managerial Accounting to have a basic understanding of Assets, Liabilities, Equities, Ledger, Chart of Accounts, etc etc. Then get some SAP material (online, books) related to SAP Financial and Controlling. Even though we are dealing with MM/WM, you have to have at least a basic understanding to configure a most basic SAP FI/CO data so that our MM/WM can be a workable system!



2.4 Set up Organization Structure - Basic 2.4.1 DefineCompany

IMG

2.4.2 Define Company Code IMG



2.4.3 Assign Company Code to Company IMG



2.5 Set up Financial Accounting and Controlling Data - Basic

2.5.1 DefineFiscal Year Variant IMG



Save

2.5.2 Assign Fiscal Year Variant to Company Code IMG



2.5.3 Define Posting Period Variant IMG

2.5.4 Define Open and Close Posting Periods IMG



2.5.5 Assign Posting Period Variant to Company Code IMG



2.5.6 Define Chart of Accounts IMG



2.5.7 Assign Company Code to Chart of Accounts IMG



2.5.8 Define Credit Control Area IMG



Back

Key in Description, Save



2.5.9 Define Controlling Area IMG

*the reason why I define Chart of Accounts (CoA) before define Controlling Area, the controlling area has a field Chart of Accounts derived from Company Code/CoA relationship*



2.5.10 Assign Company Code toControlling Area IMG

(select PS1, click Assignment of company code(s)



(select PS1, click Activate components/control indicators)



2.5.11 Define Profit Center Group IMG



Enter



not over yet, click Lower Level

2.5.12 AssignProfit Center Groupto Controlling Area IMG



2.5.13 Define Profit Center IMG



Enter



Ignore it, keep on pressing Enter



Continue

Keep on pressing Enter, until it exits and the profit center will be saved!

2.5.14 Define Cost Center Group SAP

Enter



2.5.15 Define Field Status Variant IMG

Click New button



Select 888, click Field status groups to create field status groups for the newly created field status variant 888

You can specify Field status groups, and click Save, that is it. However, there are 42 SAP standard field status groups and it takes quite an effort to manually typing them. So I am going to COPY an existing SAP Field status variant, when I copy it, I also copy all its 42 standard Field status groups.



Select the existing Field status variant 001, and click the Copy as button

Enter the new field status code FSVD and its description, then Enter

Copy all



After copy completed, you will be shown this message, it means all the SAP standard 42 field status variant groups has been copied from the 001 field status variant to my new field status group FSP!

Click Save button again to make sure new record is saved. Then,

Select newly copied Field status variant FSVD, and click Field status groups



Yes, it has 42 field status groups copied from an existing SAP field status group 001. Actually, you can modify any of them by double clicking its record.



After double click field status group G001, you can click any of its subgroup to edit it!

*black color means some fields in this subgroup are NOT supressed; blue black means all its fields are supressed, i.e. not shown, i.e. not relevant to parent group G001)



This dialog is shown after I click Materials management subgroup in previous dialog, you see all its fields are supressed (that is why its color is black in previous dialog!), you can check its fields status and click Save button to save it. I did not change anything, just leave them as what they are when copied from SAP existing Field status group 001.

OK, I had created a new Field status variant FSP

2.5.16 UpdateField Status Variant IMG



Double click G011 Clearing Account

Double click Additional account assignments



Update all the Req. Entry to Opt Entry



Save



Save again (make sure it was saved)

The reason I had to updated this Field status group is that later on our clearing account 60000 is assigned this G011 field status group, when we do Post Goods Receipt for the Inbound Delivery, it will give error if we do not change all the mandatory/required fields of this G011 field status group to optional (or supressed)!

2.5.17 Assign Company Code to Field Status Variant IMG



2.6 Set up Financial Accounting General Ledger 2.6.1 Summary of G/L Accounts

A typical Chart of Accounts of a trading company



I am not going setup all the acccounts, instead, I am going to setup a few important accounts in each category,

Assets: Cash; Accounts Receivable; Merchandise Inventory

Liabilities: Accounts Payable

Equity: Capital Stock/Retained Earnings/Dividends/Income Summary

Revenues: Sales

Costs and Expenses: Cost of Merchandise Sold

A special account: GR/IR Clearing Account

2.6.2 Define Account Group IMG



ASST - asset

LIAB - liability

EQUT - equity SALS - sales

COST cost and expenses

MISC - miscellaneous

2.6.3 Define Retained Earning Account IMG



*key in 30000 as account number becoz the account number length for chart of accounts CAD is 5; and Retained Earning Account belong to Equity category, in previous section, Equity account group (EQUT account number range is 30000 to 39999*

Ignore it, keep on pressing Enter, after press a few times, when click Save button again, the following message is shown, means saved already!



2.6.4 Define Retained Earning G/L Account SAP

Key in G/L Account 30000; Company Code PS1; and click the Create button (the samll square button)



Fill in Type/Description tab as above.

Control Data tab.

Click selection button to select a suitable Field status group,



Select G001

2.6.5 Define Cash G/L Account SAP



Tick Only balances in local crcy



Control Data tab.



2.6.6 Define Accounts Receivable G/L Account SAP



G/L Account 10001; Company Code PS1; click Create



2.6.7 Define Merchandise Inventory G/L Account SAP



2.6.8 Define Accounts Payable G/L Account SAP



2.6.9 Define Capital Stock G/L Account SAP



2.6.10 Define Dividend G/L Account SAP



2.6.11 Define Income Summary G/L Account SAP



2.6.12 Define Sales G/L Account SAP



2.6.13 Define Cost of Merchandise Sold G/L Account SAP



2.6.14 Define GR/IR Clearing Account SAP




Fill in Type/Description tab as above.



Control Data tab.



2.6.15 Assign Accounts to Transaction BSX SAP



Double click Inventory posting BSX

Key in 10002 (Inventory account), Save



2.6.16 Assign Accounts to Transaction WRX SAP

Double click GR/IR clearing account WRX



2.6.17 Assign Accounts to Transaction PRD SAP

Double



2.6.18 Assign Accounts to Transaction GBB SAP



2.7 Set up Plant and Storage Locations 2.7.1 Define Plant

IMG



2.7.2 Check Factory Calendar SAP



No right to add, update, ONLY can View

I wanted to use SG, but cannot since its Factory calendar only up to 2010, now is 2015, so I have to use an existing one Z1 which up to 2098!



2.7.3 Update PlantFactory Calendar to Z1 IMG

Double click PD1



Factory calendar select Z1, Save

2.7.4 Assign Plant to Company Code IMG



2.7.5 Define Storage Locations IMG



2.8 Set up Material Management - Basic 2.8.1 Maintain Company Code forMaterial Management

IMG



*this is what is shown after Save*

* the Pe column value depends on which months you configure this, if currrent month is January 2015, you fill in 2015 (yearand Pe as 1; if current month is February 2015, you fill in 2015 (year) and Pe as 2; *



2.8.2 DefinePurchasing Organization IMG

2.8.3 Assign Purchasing Organizationto Company Code IMG



2.8.4 Assign Purchasing Organization to Plant IMG



2.8.5 Define Purchasing Group IMG



2.8.6 Define T169P Entry for Company Code SAP



2.8.7 Define V_159L Entry for Plant SAP



2.8.8 Define FBN1 for Accounting Document Number Range SAP



2.9 Set up Sales and Distribution Organization Structure - Basic

2.9.1 DefineSales Organization IMG



2.9.2 AssignSales Organization to Company Code IMG



2.9.3 Define Distribution Channel IMG



2.9.4 Define Distribution Channel IMG



2.9.5 Assign Distribution Channel to Sales Organization IMG



2.9.6 Define Division IMG

2.9.7 Assign Division to Sales Organization IMG



2.9.8 Define Sales Area IMG



2.9.9 Define Sales Office IMG



2.9.10 Assign Sales Office to Sales Area IMG



2.9.11 Define Sales Group IMG



2.9.12 Assign Sales Group to Sales Office IMG



2.10 Set up Sales and Distribution Organization Structure - Plant

2.10.1 AssignSales Organization and Distribution Channel to Plant

IMG



2.10.2 Define Shipping Point IMG



2.10.3 Assign Shipping Point to Plant IMG

Double click plant code PD1



`

Select SPS1

Save



2.10.4 Define Loading Point IMG



2.10.5 Define Transportation Planning Point IMG



CoCd: PS1



2.10.6 Define Shipping Point Determination Logic SAP



2.10.7 Consistency Check for Sales and Distribution IMG



*I AM ACTUALLY HERE*



2.11 Set up Vendor Master Data 2.11.1 Update Accounts Payable G/L Account as Reconciliation Account for Customers

SAP

G/L Account 20000; Company Code PS1; click Change



Select the Recon.account for acct type; deselect Only balance in local crcy



Deselect Post automatically only



2.11.2 DefineVendor Account Group IMG



2.11.3 DefineNumber Range forVendor Account Group IMG



So, we defined a number range called PE, whose range is 000 00 50 000 to 000 00 59 999

(remember Save the new number range you define when exit from this dialog)

BUT, for whatever reason, I could not SAVE it because errors caused by other existing number range, so I decided to use an existing number range PZ since it has a lot of numbers left!

2.11.4 Assign Number Range to Vendor Account Group IMG



2.11.5 DefinePurchasing Vendor SAP



Enter



Hurray! a new purchasing vendor 7 000 000 016 has been created!



2.11.6 SetAccount Determination for Valuation Area IMG



2.11.7 Maintain Material Type Attributes IMG

Select HAWA, click Quantity/value updating

Click Position

(ignore the above warning when click Position, click it another time to force it through)



Tick both Qty updat.. and Value Upd.., Save

I MADE A MISTAKE, I THOUGHT THAT MY TWO MATERIAL MASTERS,

PEA1-10-100

PEA1-10-200

MATERIAL TYPE ARE HAWA since I created them as Trading Goods, however, when I checked their database table MARA, I found that their MATERIAL TYPE is NOT HAWA, instead

BAWA, this is what I found out,



Here you go, the column MTART means Material Type, their values are BAWA, not HAWA, so I define for BAWA material type attribute again,



Select BAWA record, click Quantity/value updating

Click Position, got the bottom warning message, ignore, continue click Position



Tick both Qtu updati.. and Value Upd, Save

2.11.8 Assign Item Category to Account IMG



2.11.9 Set Purchasing Item Confirmation Key IMG



Select ZPEA, click Confirmation sequence

I faced strange error (I cannot use 1 as Sequence number, I changed to other nubmers 2, 3, 4also did



not work, I gave up create a new confirmation control key ZPEA, instead, I copied from an existing one IWMS (looks like this one was created for WMS receipt)

Select IWMS, Copy As

Enter



Now, check its copied confirmation sequence

You will find this copied confirmation contro key PE1 actually uses sequence 1 (wired that I could not use 1 for that new confirmation control key ZPEA, forget ZPEA, my confirmation control key is ZPE1

I updated its description to Inbound Delivery PEA to distinguish it from the IWMS description.



2.11.10 Update Purchasing Vendor SAP

Enter



2.12 Set up Customer Master Data 2.12.1 Define Customer Account Group

IMG



2.12.2 Define Number Range for Customer Account Group IMG



So, we defined a number range called Ps, whose range is 000 00 50 000 to 000 00 59 999

(remember Save the new number range you define when exit from this dialog)

BUT, for whatever reason, I could not SAVE it because errors caused by other existing number range, so I decided to use an existing number range 03 since it has a lot of numbers left!



2.12.3 Assign Number Range to Customer Account Group IMG



2.12.4 Update Accounts Receivable G/L Account as Reconciliation Account for Customers

SAP

G/L Account 10001; Company Code PS1; click Change



Select the Recon.account for acct type; deselect Only balance in local crcy



Deselect Post automatically only



2.12.5 Define Customer SAP



Received the Fill in all required entry fields error, fill in 10001 (Account Receivable) G/L account as its Recon. Acct, Save



Hurray! a new customer 1 000 000 041 has been created!



2.12.6 Define Customer Partners IMG

Double click

New Entries



Select ZDPD, click Partner Functions in Procedure

New Entries



Double click



Ignore warning, keep on press Enter, until it is saved.



2.12.7 Update Customer SAP

Click Sales Area Data



For the PF column, you can click its selection box to get the list of Partner Functions defined for the account group of our customer 1 000 000 014,



2.13 Set up Pricing Data 2.13.1 Overview Set up Pricing determination for Sales and Distribution involves a few steps and it is relatively complicated, so I chose the short-cut, copy from an existing one (please make sure you copy a less complex one, otherwise, when you registers sales order, you might not be able to go through). In future, I will try to configure a new Pricing procedure determination logic.

2.13.2 Define Pricing Procedure Determination IMG

Copy As

Enter



Later, after I tried to create sales order, I was facing a few issue because of this pricing logic, so I came back and updated it as above (change PriPr. to ZXYZ00, clear field CTyp), Save



2.14 Set up Material Master 2.14.1 Create Material Master

SAP

Click Org.Levels



Plant PD1, Stor.Location blank; click Select Views(s)



Click Org.Levels



Follow the same steps create another material master PS1-TT-200



2.14.2 Define Material Master / Plan Storage Locations Relationship

SAP



Fill in Material, Plant.., Enter



Enter



2.14.3 Maintain Material Type Attributes IMG

Before maintain material types, you must know what are the material types of the material masters defined.



Their material type is SPTG

Let us now define its attributes,



Select SPTG, click Quantity/value updating

Double click Position, ignore the warning message, just keep on clicking it



Tick both Qty upadi, Value Upd.., Save



2.15 Receipt PO with one line 2.15.1 Create Purchase Order

SAP

Enter

Purch.Org.,Purch.Group,Company Code,Enter



Key material, qty, etc, Enter

Save



New PO 45 000 178 88 was successfully created!



2.15.2 Receipt by Purchase Order SAP

Enter

I was doing the posting on 2 March 2015, but when I posted, it gave error say Posting only possible in periods 2015/02 and 2015/01 in company code PS1, instead of resolved this, i purposely updated their Document Date/Posting Date to 2 February 2015



Post



Yeah! I had done it, the material document 5 000 020 382 was generated!

Let us check our MM inventory,



And check the material document,



Click Accounting Document

Affected G/L accounts: Merchandise Inventory G/L Account and GR/IR Clearing G/ account.



2.16 Receipt PO with two lines 2.16.1 Create Purchase Order

SAP

Enter

Purch.Org.,Purch.Group,Company Code,Enter



Key material, qty, etc, Enter

Save



New PO 45 000 178 96 was successfully created!

2.16.2 Receipt by Purchase Order SAP



Enter

I was doing the posting on 2 March 2015, but when I posted, it gave error say Posting only possible in periods 2015/02 and 2015/01 in company code PS1, instead of resolved this, i purposely updated their Document Date/Posting Date to 2 February 2015



Post



Yeah! I had done it, the material document 5 000 020 385 was generated!

Let us check our MM inventory,



And check the material document,



Click Accounting Document

Affected G/L accounts: Merchandise Inventory G/L Account and GR/IR Clearing G/ account.



2.17 Set up Sales and Distribution 2.17.1 Define Sales Document Type

SAP

2.18 Set up Sales and Distribution Other Configurations

Step1. Create sales order Step2. Create a delivery Step3. Create a billing document

2.18.1 Configure Field Status SAP



Doube click Field selection (Enjoy)



Then maintain account,



Note Field Status Group is G011

IMG



Double click G011 Clearing Account



Double click General Data



Update all the Req. Entry to Opt Entry, Save

Double click G011 again

Click Additional account assignments



Update all fields to be Opt.Entry, Save




Click Payment transactions



Update all fields to Opt.Entry, Save




Click Assset Accounting

Update all to Opt.Entry, Back (not save this time)

Click Taxes



Update all to Opt.Entry, Back

Click Foreign payments

Update all to Opt.entry, back

Click Consolidation



Update all to Opt.entry, Back

Click Real..

Update all to Opt.entry, back

Click Financial



Update all to Opt.entry. Save



2.18.2 Define FBN1 for Accounting Document Number Range 49

SAP

Click Insert Line + button



2.18.3 Define Item Category Assignment SAP



2.18.4 Maintain Copy Control for Billing Document IMG



OR our sales order type (normal order)

Select the OR record, click Item



Click Display->Change button

Why I specify Item Category as TAN? Refer to following ItCa field in our sales order registered.



2.19 Sales Case 1 Step1. Create sales order Step2. Create a delivery Step3. Create a billing document

*I did not really note down all the steps of this Case 1, I encountered a lot of errors and I had to go back and forth to do some configurations, nevertheless, I keep this case as the first case for reference*

2.19.1 Create Sales Order SAP



Key in Sold-To Party,Ship-To Party, Enter

Key in Material, Order Quantity, Plnt, Enter



Error

Key in Amount, Enter

Error again

Save



Received this error



Click Complete Data (at least we know which data are missing), it will handle Incoterms by default



Key in COD, Enter



Enter

After come back, Select Terms of Payment, click Complete Data



Enter



Back



Select Gross weight, click Complete Data



Enter



Back



Select Pricing, Complete Data

Do not key in anything, Click Update



Double click B Carry out new pricing

Back



Pricing still got error, edit it again

Enter

Enter

Failed here.



Check inventory,



Yes, 5 pieces are gone!



Click Documents Flow



Double click Goods issue:..

2.20 Sales Case 2 Step1. Create sales order Step2. Create a delivery Step 3. Pick Confirmation Step 4. Post Issue Step3. Create a billing document



2.20.1 Create Sales Order SAP

Sold-To Party, Ship-To Party, Enter



Material, Order Quantity, Plnt, Enter

Ignore error, Save



These are errors in the current Sales Order, click one by one to fix them, click Intercoms

Enter



Back

Click Terms..



Enter

Back

Click Gross weight



Enter

Back

Click Pricing



Enter

Back

Click Gross weight

Enter



Back

Click Pricing

Enter



Back

Save



Hurray! Sales Oder 128 23 was successfully created.

Let us check the currrent PS1-TT-100 and PS1-TT-200 inventory after the sales order is created.



As you can see, the Sales order does not affect the stock, PS1-TT-100 has 95 pieces (5 pieces was picked by the Case 1 Sales order) at storage location 1000, and 1 piece at storage location 2000; PS1-TT-200 has 500 pieces at storage location 3000.

2.20.2 Create Outbound Delivery against the Sales Order SAP



Enter



Back

Go back to edit this sales order,



Update the First date for both item lines to current date (today is 4 Mar 2015)



Come back again to create Outboud Delivery for the updated Sales Order 128 23.



Just click Save



Wow, the Outbound Delivery 800 155 23 has been successfully created for our Sales Order 128 23!



2.20.3 Picking based on Outbound Delivery created for Sales Order

SAP

Specify picking stock batches, both PS1-TT-100 and PS1-TT-200 are batch managed, you can check their existing inventory for their batches, or click the selection button in their Batch field to search for available batches.

Specify Picked Qty.



Save



Picking is done.



Let us check the inventory now,

Looks like still no change.

Let me check inventory with another dialog,



Looks like also no change!

2.20.4 Post Goods Issue (PGI) based on Outbound Delivery created for Sales Order

SAP



Key in Outbound Delivery, Enter

I have to key in a past date for Actual GI date (my posting periods insisted must be in Jan or Feb 2015, even though now is Mar 2015, I will look into this in future case, but for the moment, I just use a past date to pass this Posting.

Post Goods Issue



Back after receive this error

I forgot to specify the Storage Location, key in them.

Post Goods Issue (try my luck again)



Hurray, it is finally done!



Let us check their inventory now,

You see, their stock are reduced by 10 each!

You can even check all the documents related to our original Sales Order,



Key in Order, click Display document flow button.



You see, we have a Standard Order 128 23 which is being processed (??, maybe got billing/invoice). It also says there is corresponding Delivery Order 800 155 23 created, which is completed; It also says that the system created a Picking request 20150304 which is completed to; finally there is a GD goods issue document 49 000 087 63 created, who is completed too.

2.20.5 Billing SAP



Billing Type, Billing Date, Document (Sales Order) Why I select Billing Type as BEV Invoice? Refer to section 2.18.4



Our billing document900 367 59 got error when decide account, never mind, just take a look at the Billing Document content,



Enter



Click Accounting

Too bad, the account cannot be determined (maybe I should created a sub-ledger for customer?)