Presentation Pm For Camp + Retreat Ministries

For Camping/Retreat Ministry

Leadership Teams

Rev. N. Thomas Johnson-Medland, CSJ, OSL +

Pocono Plateau Camp + Retreat Center

Contact Informationtom@poconoplateau.org

Tom Johnson-Medland

304 Pocono Plateau Road

Cresco, PA 18326

www.poconoplateau.org

http://sites.google.com/a/poconoplateau.org/food-services/nourishment-for-camping-leadership

Project Management Styles

PMI / PMBOK Guide

Harvard Business School

DK Management Series

Project Management for Dummies

Everything Guide to PM

Project vs. Operations

Operations are ongoing functions within the organization.

Projects are time-limited functions within the organization; although, these projects may be 10 years long.

Sun Tzu – The Art of War

“Therefore, to forecast the outcome of a war the attributes of the antagonistic sides should be analyzed.”

Never limit yourself because what you want is not within your current ability.

Sun Tzu – The Art of War

“In directing such an enormous army, a speedy victory is the main object.”

Execution of plans must occur as planning is being done…blend all of the processes of your organization.

Sun Tzu – The Art of War

“Thus, while we have heard of stupid haste in war, we have not yet seen a clever operation that was prolonged.”

It is hard to sustain effectiveness and skill long into the battle. All things tend to diminish over time.

Sun Tzu – The Art of War

The Art of War for Managers

by, Gerald Michaelson

Adams Media Corporation

www.adamsmedia.com

There are ALWAYS only 3 Things

A GOAL

A PILE of work

A BUNCH of people

What It’s ALL ABOUT

Make Good Stuff Happen

Quantification

Don’t quantify what doesn’t need to be quantified

It’s too easy to avoid the tough stuff and to get caught up in the secondary things

Charts

Graphs

Bells

Whistles

Confusing Process with Goals

Unnecessary processes and methods tend to snowball, dragging teams down into the tar pit of difficult projects.

Team

The TEAM is the focus.

Team

The TEAM is the PROJECT.

Leaders

Your leaders and managers are hired to AMPLIFY the value of EVERYONE around them.

Leaders

Your leaders and managers should contribute something different in nature from just adding another staff member.

Tom Peters

“Pursuing the Perfect Project Manager” (an article).

http://www.tompeters.com/col_entries.php?note=005297&year=1991

Scott Berkun

The Art of Project Management

(a book).

www.scottberkun.com

Project Managers

The absence of a project manager creates dysfunction.

”Affinity Diagrams”

Generate ideas, specs, people, and tasks – post it notes for each one.

Post ideas.

Group ideas into affinities / like types or groups.

Refine ideas.

Prioritize ideas.

KJ Diagrams

Named after anthropologist Kawkita Jiro.

A wall (or project board)

A team

A pad of sticky-notes

Project Life Cycle

MANAGING EXPECTATIONS

MANAGING CHANGE

Concept Development Execution Finish

MANAGING RISKS

PLANNING PHASE WORKING PHASE

History of Project Management

Pyramids had to have had some sort of Project Management.

1917 - Henry Gantt develops the “Gantt Chart” Method Milestone markers

Sequencing

Duration

Gantt Chart

<Project

Name>

Alternate Gantt

Start Date:4/11 4/

18

4/

25

5/

1

<Project Manager>

TASKS RE

SO

UR

CE

PLA

NN

ED

STA

RT

DA

TE

PLA

NN

ED

FINI

SH

DAT

E

STA

TUS

ACT

UAL

FINI

SH

DAT

E

NO

TES

Work Days 4/11 4/1

8

4/2

5

5/1

WBS Element 1 04/1

1/05

04/2

9/05

18

Propose project Na

me

04/1

1/05

04/1

2/05

Committee

consideration/ap

proval

Na

me

04/1

2/05

04/2

0/05

8

Material

Preparation

Na

me

04/2

0/05

04/2

5/05

5

Prepare

Invitations &

Flyers

Na

me

04/2

5/05

04/2

8/05

4

Send/post

invitations &

flyers

Na

me

04/2

9/05

04/2

9/05

1

History of Project Management

1958 - US Dept. of Defense develops Program Evaluation and Review Technique (P.E.R.T.) to counteract SPUTNIK and COLD WAR (for the Polaris Submarine Missiles)

1958 – DuPont Corporation develops the Critical Path Method (C.P.M.)

PERT Chart

Event/Date

Event/Date

Event/DateEvent/DateEvent/Date

Event/Date

Event/Date

Event/Date

Event/Date

This is the Project’s Critical Path

History of Project Management

Work Breakdown Structure (W.B.S. –

taking all of the work on a project and

breaking it down into individual bundles

of work) added to P.E.R.T. methodology.

Private enterprise develops PM into

varied methodologies.

Work Breakdown ChartsWork Breakdown Chart - Initial

Risk

Mngmt

Alice

Project

Manager

- Nick

Scope

Meeting

Bob

Stake-

holders

Joanne

Charter

Alex Quality

Jenny

HR

Joseph

HR

Joseph Stake-

holders

Joanne

HR

Joseph

One Methodology

Project Management

“PMI Style”

5 Project Processes

Initiation

Planning

Execution

Monitoring/Controlling

Closing

9 Management/Knowledge Areas

Integration Management

Scope Management

Time Management

Cost Management

Quality Management

9 Management Areas

Human Resource Management

Communication Management

Risk Management

Procurement Management

Integration

The processes required to ensure that the various elements of the project are properly coordinated.

Exploring a format for a project plan helps to accomplish this vital task.

Integration

Project Manager Integrates whole project and is involved in integrating each step along the way.

www.hyperthot.com

Scope

Does the project include all of the work required and only the work required?

Sometimes managing scope means getting things done and/ or saying “NO”.

Scope

Scope creep and scope change alter all elements of the project.

www.projectperfect.com

Time

Will we complete this project on schedule?

Will it be finished when we’d like it to be – if not, what is a realistic time frame?

Time

www.mindtools.com

Cost

Will the project be within the approved budget?

If not, what will the costs be at completion?

Cost

www.businessfinancemag.com

Quality

Does the project satisfy the needs for which it was undertaken?

Is it fit for use?

Will it work?

Does it meet the expectations as well as the specifications?

Quality

www.managementhelp.org/quality

Human Resource

Does the project make the most effective use of all the people involved in the project?

Projects get work done through people.

Human Resource

www.managementhelp.org

Communications

Is there timely and appropriate:

Generation?

Collection?

Dissemination?

Storage?

Ultimate disposition of project information?

Communications

Communication is #1 management area for time spent by the PM.

www.thecma.com

Risk

How do we appropriately identify, analyze, quantify and respond to risk on this project?

Projects are done for a gain or an opportunity, with each there is always some risk.

Risk

Risk management at NASA is crystal.

“Continuous Risk Management at NASA” (article – Google)

www.rmahq.org

Procurement

How should we acquire goods and services from outside the performing organization?

How do we manage contracts, contractors and suppliers?

Procurement

//vpf-web.harvard.edu/ofs/procurement/

The 5 Processes – A Deeper Look

Let’s look and see what “Knowledge and Management Areas” appear in each of the five “Process Stages” of PM.

Let’s look and see what tools are available to help us through each of the “Process Stages” of PM.

PMI Project Placemat

Harvard Business School

PM Workbooks

www.globalknowledge.com

Microsoft “Project Standard”

IS&T Toolkit-MS Excel Workbook

http://web.mit.edu/ist/pmm/

Project Management Applications for Camping Leadership Teams

Interior Ventures

Software development/review

Camp and Retreat Specialty Programs

Yearly Activities

Summer Camp

Strategic/Business Plan Development

Grants and/or Academic Collaborations

There are ALWAYS only 3 Things

A GOAL

A PILE of work

A BUNCH of people

What It’s ALL ABOUT

Make Good Stuff Happen