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For Camping/Retreat Ministry
Leadership Teams
Rev. N. Thomas Johnson-Medland, CSJ, OSL +
Pocono Plateau Camp + Retreat Center
Contact [email protected]
Tom Johnson-Medland
304 Pocono Plateau Road
Cresco, PA 18326
www.poconoplateau.org
http://sites.google.com/a/poconoplateau.org/food-services/nourishment-for-camping-leadership
Project Management Styles
PMI / PMBOK Guide
Harvard Business School
DK Management Series
Project Management for Dummies
Everything Guide to PM
Project vs. Operations
Operations are ongoing functions within the organization.
Projects are time-limited functions within the organization; although, these projects may be 10 years long.
Sun Tzu – The Art of War
“Therefore, to forecast the outcome of a war the attributes of the antagonistic sides should be analyzed.”
Never limit yourself because what you want is not within your current ability.
Sun Tzu – The Art of War
“In directing such an enormous army, a speedy victory is the main object.”
Execution of plans must occur as planning is being done…blend all of the processes of your organization.
Sun Tzu – The Art of War
“Thus, while we have heard of stupid haste in war, we have not yet seen a clever operation that was prolonged.”
It is hard to sustain effectiveness and skill long into the battle. All things tend to diminish over time.
Sun Tzu – The Art of War
The Art of War for Managers
by, Gerald Michaelson
Adams Media Corporation
www.adamsmedia.com
There are ALWAYS only 3 Things
A GOAL
A PILE of work
A BUNCH of people
What It’s ALL ABOUT
Make Good Stuff Happen
Quantification
Don’t quantify what doesn’t need to be quantified
It’s too easy to avoid the tough stuff and to get caught up in the secondary things
Charts
Graphs
Bells
Whistles
Confusing Process with Goals
Unnecessary processes and methods tend to snowball, dragging teams down into the tar pit of difficult projects.
Team
The TEAM is the focus.
Team
The TEAM is the PROJECT.
Leaders
Your leaders and managers are hired to AMPLIFY the value of EVERYONE around them.
Leaders
Your leaders and managers should contribute something different in nature from just adding another staff member.
Tom Peters
“Pursuing the Perfect Project Manager” (an article).
http://www.tompeters.com/col_entries.php?note=005297&year=1991
Scott Berkun
The Art of Project Management
(a book).
www.scottberkun.com
Project Managers
The absence of a project manager creates dysfunction.
”Affinity Diagrams”
Generate ideas, specs, people, and tasks – post it notes for each one.
Post ideas.
Group ideas into affinities / like types or groups.
Refine ideas.
Prioritize ideas.
KJ Diagrams
Named after anthropologist Kawkita Jiro.
A wall (or project board)
A team
A pad of sticky-notes
Project Life Cycle
MANAGING EXPECTATIONS
MANAGING CHANGE
Concept Development Execution Finish
MANAGING RISKS
PLANNING PHASE WORKING PHASE
History of Project Management
Pyramids had to have had some sort of Project Management.
1917 - Henry Gantt develops the “Gantt Chart” Method Milestone markers
Sequencing
Duration
Gantt Chart
<Project
Name>
Alternate Gantt
Start Date:4/11 4/
18
4/
25
5/
1
<Project Manager>
TASKS RE
SO
UR
CE
PLA
NN
ED
STA
RT
DA
TE
PLA
NN
ED
FINI
SH
DAT
E
STA
TUS
ACT
UAL
FINI
SH
DAT
E
NO
TES
Work Days 4/11 4/1
8
4/2
5
5/1
WBS Element 1 04/1
1/05
04/2
9/05
18
Propose project Na
me
04/1
1/05
04/1
2/05
Committee
consideration/ap
proval
Na
me
04/1
2/05
04/2
0/05
8
Material
Preparation
Na
me
04/2
0/05
04/2
5/05
5
Prepare
Invitations &
Flyers
Na
me
04/2
5/05
04/2
8/05
4
Send/post
invitations &
flyers
Na
me
04/2
9/05
04/2
9/05
1
History of Project Management
1958 - US Dept. of Defense develops Program Evaluation and Review Technique (P.E.R.T.) to counteract SPUTNIK and COLD WAR (for the Polaris Submarine Missiles)
1958 – DuPont Corporation develops the Critical Path Method (C.P.M.)
PERT Chart
Event/Date
Event/Date
Event/DateEvent/DateEvent/Date
Event/Date
Event/Date
Event/Date
Event/Date
This is the Project’s Critical Path
History of Project Management
Work Breakdown Structure (W.B.S. –
taking all of the work on a project and
breaking it down into individual bundles
of work) added to P.E.R.T. methodology.
Private enterprise develops PM into
varied methodologies.
Work Breakdown ChartsWork Breakdown Chart - Initial
Risk
Mngmt
Alice
Project
Manager
- Nick
Scope
Meeting
Bob
Stake-
holders
Joanne
Charter
Alex Quality
Jenny
HR
Joseph
HR
Joseph Stake-
holders
Joanne
HR
Joseph
One Methodology
Project Management
“PMI Style”
5 Project Processes
Initiation
Planning
Execution
Monitoring/Controlling
Closing
9 Management/Knowledge Areas
Integration Management
Scope Management
Time Management
Cost Management
Quality Management
9 Management Areas
Human Resource Management
Communication Management
Risk Management
Procurement Management
Integration
The processes required to ensure that the various elements of the project are properly coordinated.
Exploring a format for a project plan helps to accomplish this vital task.
Integration
Project Manager Integrates whole project and is involved in integrating each step along the way.
www.hyperthot.com
Scope
Does the project include all of the work required and only the work required?
Sometimes managing scope means getting things done and/ or saying “NO”.
Scope
Scope creep and scope change alter all elements of the project.
www.projectperfect.com
Time
Will we complete this project on schedule?
Will it be finished when we’d like it to be – if not, what is a realistic time frame?
Time
www.mindtools.com
Cost
Will the project be within the approved budget?
If not, what will the costs be at completion?
Cost
www.businessfinancemag.com
Quality
Does the project satisfy the needs for which it was undertaken?
Is it fit for use?
Will it work?
Does it meet the expectations as well as the specifications?
Quality
www.managementhelp.org/quality
Human Resource
Does the project make the most effective use of all the people involved in the project?
Projects get work done through people.
Human Resource
www.managementhelp.org
Communications
Is there timely and appropriate:
Generation?
Collection?
Dissemination?
Storage?
Ultimate disposition of project information?
Communications
Communication is #1 management area for time spent by the PM.
www.thecma.com
Risk
How do we appropriately identify, analyze, quantify and respond to risk on this project?
Projects are done for a gain or an opportunity, with each there is always some risk.
Risk
Risk management at NASA is crystal.
“Continuous Risk Management at NASA” (article – Google)
www.rmahq.org
Procurement
How should we acquire goods and services from outside the performing organization?
How do we manage contracts, contractors and suppliers?
Procurement
//vpf-web.harvard.edu/ofs/procurement/
The 5 Processes – A Deeper Look
Let’s look and see what “Knowledge and Management Areas” appear in each of the five “Process Stages” of PM.
Let’s look and see what tools are available to help us through each of the “Process Stages” of PM.
PMI Project Placemat
Harvard Business School
PM Workbooks
www.globalknowledge.com
Microsoft “Project Standard”
IS&T Toolkit-MS Excel Workbook
http://web.mit.edu/ist/pmm/
Project Management Applications for Camping Leadership Teams
Interior Ventures
Software development/review
Camp and Retreat Specialty Programs
Yearly Activities
Summer Camp
Strategic/Business Plan Development
Grants and/or Academic Collaborations
There are ALWAYS only 3 Things
A GOAL
A PILE of work
A BUNCH of people
What It’s ALL ABOUT
Make Good Stuff Happen
