All committee updates feb2011

Committee Updates

CNR Eskisehir February 2011

AGENDACommittee Updates| CNR Eskisehir

Agenda

ICENECFICOComComIT

CNR Eskisehir|committees@esn.org3

ICE³Committee Updates| CNR Eskisehir

What’s going on?

New nameNew structure working areas

New communication wayNew position papers consultations

New members

ICE3 updates | Alicia Macanás, Chair of ICE3 alicia.macanas@gmail.com

Brand new name

IEC sounds too lame

ICE cube sounds more attractive • Conclusion?

International Committee of Education

Structure

Chairing Team:• Chair: Alicia Macanás• Vice Chair Position Papers : Rasmus Aberg• Vice Chair Competence Development: Barbora

Pecivova (temporary)

Plus some task’s head coordinators

Over 20 members• Objective: get everybody involved avoid

“observers”• Representatives of the Liaison Offices (CoE and

YFJ) source of information

7 ICE3 updates | Alicia Macanás, Chair of ICE3 alicia.macanas@gmail.com

Main updatesRenaming:• Change the name of the committee: ICE3

International Committee of Education Erasmus Exchange Education

• Change the name of Policy Papers to Position Papers.

Communication:• ICE3 guide for newbies/starters (competence

development)

• Forum (webmaster)

• Newsletter (chair)

New consultations for Position Papers

8 ICE3 updates | Alicia Macanás, Chair of ICE3 alicia.macanas@gmail.com

Working areas updatesNew task division and ‘head’ coordinators:• Guidelines/Competence Development *Barbora• ESN Library *Barbora• Liaison Office *Lea *Madara *Carla• Webmaster *Roberto• Press Officer *Alicia• PRIME *Justyna• Survey *Emanuel• Eduk8 *Eva/Jurgita?• EYV 2011 *Eva/Santa?

4 new members and growing

9 ICE3 updates | Alicia Macanás, Chair of ICE3 alicia.macanas@gmail.com

Working areasPosition Papers• Contribution to EU public consultations

Research projects• PRIME

• on the road until April!• Survey

• currently analyzing the results

Competence Development • Guide for ICE newcomers• ESN library• Education of ESN members

10 ICE3 updates | Alicia Macanás, Chair of ICE3 alicia.macanas@gmail.com

Challenges

Effective communication *how we work

• Forum instead of Google group (still moving to it)

• Dropbox (until we get a repository)

• Newsletter (first one next week)• Update the website regularly

• Skype calls• Physical meetings + Small sessions

Make the task division workTraining of all the membersRecognition of the work of the committee

11 ICE3 updates | Alicia Macanás, Chair of ICE3 alicia.macanas@gmail.com

NECCommittee Updates| CNR Eskisehir

NECSince December slowing down• AAT, SG, Guidelines, SitS, RP

evaluation, ESN Eduk8, SocialErasmus

Clear lack of Human Resources• Potentially 5-6 new members

Only one V-chair applicationRestructuration as the fields are numerous and highly strategicLooking forward to CoMeet: 10 members joining

14

Update of FiCoFinance Committee

CNR Eskişehir, February 2011

Members

Chair: ErdenizVice-Chair Fundraising: EmanuelPartner Team:• Ausra, Bruno, Leo, Lydia, Marivi

Marketing Team:• Elodie, Magda, Gytaute

Audit Team:• Areti, Dimi, Kadi.

Update of FiCo| Finance Committee, finance@esn.org16

Partner Team

Research and approach strategyList of kind of companyList of companyPartner booklet doneIn contact with 3 companies already Want to have a contact person in each NB

Update of FiCo| Finance Committee, finance@esn.org17

Marketing Team

Are working on ESN card projectObjectives:• Design changes• Production management• Price • Rules• Development

A questionnaire is ready for NB/NR

Update of FiCo| Finance Committee, finance@esn.org18

Audit Team

Audit in Brussels from 1st-3rd February• Control of the expenditures• Help to close the budget

Control the budget of 2011

Audit during AGM

Update of FiCo| Finance Committee, finance@esn.org19

Contact

Want more info or give idea, please contact:

Chair: finance@esn.orgVice Chair: fundraiser@esn.orgAuditors: auditors@esn.org

Update of FiCo| Finance Committee, finance@esn.org20

Communication Committee

CNR Eskisehir

Our biggest news…The design of our structure !

Board Responsible:External

Chair Vice Chair for Internal Communication

Vice Chair for External Communication

Press RelationsTeam

Presentations

Publications

External Webtools

Internal Communication

Tools

ESN Webpage

YoutubeChannel

Erasmus forIn/Outgoing

ESN

History Book

Brochure

Leaflet

InternalWebtools

Collaborationw/ Other

Committees

CorporateIdentityTeam

Newsletter

eXpressMagazine

ComComFB Page

ComComWebpage

Other SocialMedia

Officer forSocial Erasmus

Officer forGalaxy

Officer forPolicy Papers

Updates

PublicationsMedia teamYoutube ChannelVideo(s)Corporate Identity TeamCollaboration with other CommitteesProject to comeNext Chairs

24

PublicationseXpress Magazine• 10th issue is ready: “Time Travels”

Brochure and Leaflet• First draft -> work to be continued• Anneli Saarela and Lucie Delsalle w/ Tania&Marco

Presentations• PPT In/Outgoings: Irene with Tania and Marco• NEW ! PPT Why join ESN/be in ESN

History Book : still in designing phase (Ismet)

25

Media team

Quite sleepyPRIME project – press release to come soon • Will hopefully reactivate the group

Project to write a media strategy• Marco, Tania and Elise (Media team

coordinator)

26

Youtube Channel

Responsible : Jiri MatousekTo begin soon : call to the sectionsVideos of sections to be on this channelChosen to give a „good“ image of ESNAny video you have or can think of :• Send it to Jiri• Tell Jiri about them (he‘ll chase sections

)

27

Video(s)

Responsible : Ruben Alonso / Jiri MatousekVideo by Ruben to be presented at the AGM on Erasmus in generalJiri filmed during Insight Week-end: result to be discussedPlan to develop videos about ESN

28

Corporate Identity Team

CI Team• Main Coordinator will be elected soon• CI Officers for each region. • When the team grows, 1 Officer per

country

Corporate Identity Booklet has been designed by Marco • It‘s super nice !

29

Collaboration with other Committees

For IT Committee : Aino for GalaxyFor NEC Committee : Policy Papers (new)For NEC Committee : Social Erasmus (Irena)• active but stopped by int.

coordinators…

For Education Committee ?30

Projects to come

VideosCommunication material on „Why to join ESN“Newsletter for ComCom members onlyCoMeet Madrid• New members will be there• Anneli Saarela as well ;-)

31

Next chairs

3 Chairs, 2 Candidates :• Anneli Saarela – Vice-Chair for External

C.• Eylül Cavac – Vice-Chair for Internal C.

No vote organised by the Main Chair so we don‘t know if the members of the Committee support them • :-(

Any candidate for the Chair position ?32

ITCommittee Updates| CNR Eskisehir

Human Resources

Meetings (Christmas in Bxl, Galaxy migration this weekend in Utrecht, 6th meeting in May?)

Hendrik Schraa as interim chair

Many new members => CHAOS?

IT Committee updates| Rania Chantzopoulou, WPA wpa@esn.org34

Restructuring the committee

Rough ideas for the moment on how to proceedFinalization during CoMeet

Feel free to suggest ideas!

IT Committee updates| Rania Chantzopoulou, WPA wpa@esn.org35

Restructuring the committee

Main idea: • Section oriented Vice-Chair• Satellite• Technical support• Helpcenter

• Network oriented Vice-Chair• Galaxy• Esn.org• Events, Commitees pages• International project websites• Server + backups

IT Committee updates| Rania Chantzopoulou, WPA wpa@esn.org36

TIME FOR QUESTIONSCommittee Updates| CNR Eskisehir

THANKS FOR YOUR

ATTENTION