Create emails using mail merge

This presentation assumes that your Microsoft Word is linked to Microsoft Outlook and has been configured to send email messages.

You also need to create and save a list of recipients in Microsoft Excel with the headings Firstname, Lastname and Email address before you start.

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Click on Mailings

Click on ‘Step by Step…’

Click on ‘Start Mail Merge’

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Click on ‘E-mail…’

Click on ‘Next…’

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Select recipients

Make sure you have previously saved your

recipients in an Excel file with Firstname, Lastname

and email address

Browse for your list on your computer

Click on your list and then choose

‘Open’

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A box comes up. Choose ‘OK’.

Write your letter

Click ‘Add greeting’

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Make your choices about

layout

Check the greeting line is there and correct spelling and

grammar.

Preview letters and see if all are

there

Choose ‘Complete the

merge’

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Look at the names and see if

they are okay

Finish the merge and press ‘Send’

Add the subject line and press

‘OK’

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Check your Outbox in Outlook to make sure they

have gone, and sit back and relax!