WVU Libraries Intranet internet | intranet | extranet library intranet | extranet ideals plans ...

WVU Libraries IntranetWVU Libraries Intranet

internet | intranet | extranet library intranet | extranet ideals plans issues

InternetInternet

access: public users: everyone information: broad range

IntranetIntranet

access: private users: members of specific group/s information: proprietary

ExtranetExtranet

access: semi-private users: closely related groups information: shared in trusted circles

Internet | Intranet | Extranet

Internet | Intranet | Extranet

internet intranet extranet

accesspublic private semi-private

userseveryone library group/s WVU students, staff,

& faculty

informationbroad proprietary shared with WVU

community

Library Intranet IdealsLibrary Intranet Ideals

increases connectivity and centralization reliable source for library information facilitates communication within libraries

creates community & collaborative culture increases employee satisfaction

increases productivity and improves service

Library Intranet IdealsLibrary Intranet Ideals

shared electronic filing cabinet knowledge base

troubleshooting FAQs

less time spent searching for documents

Library Extranet IdealsLibrary Extranet Ideals

disseminate information gifts press releases

receive feedback bibliographer contacts book request forms

Plans: ContentPlans: Content

committees structure members charges minutes works in progress completed work and documentation

Plans: ContentPlans: Content

personnel tutorials training materials (including student-workers) safety Library Staff Council Business Office forms and instructions

Plans: ContentPlans: Content

technical services policies and procedures manuals schedules best practices and FAQs

Plans: ContentPlans: Content

departments useful links training

administration Dean’s corner memos and announcements press releases

Access GuidelinesAccess Guidelines

basic guideline:

provide university-wide open access unless there is a specific reason to restrict an information resource

Access GuidelinesAccess Guidelines

consider the danger of premature or casual information sharing

drafts versus revisions minutes out of context budget planning and other sensitive documents

Access GuidelinesAccess Guidelines

individual with responsibility for the content will determine the level of access

author has primary authority, unless a broader policy supercedes it

Access GuidelinesAccess Guidelines

authority in descending order: Dean of Libraries Department Head Chair of committee author or owner of resource

Access GuidelinesAccess Guidelines

WVU libraries intranet team is responsible for oversight of intranet content and access and will work to resolve any ambiguity or conflict

Access LevelsAccess Levels

library group-specific all library employees all WVU employees and students

Access Levels: ExamplesAccess Levels: Examples

library group specific committee drafts or works in progress unapproved minutes

Access Levels: ExamplesAccess Levels: Examples

all library employees committee structure, membership, charges,

and approved minutes Business Office forms and instructions

Access Levels: ExamplesAccess Levels: Examples

all WVU employees and students (extranet) library faculty criteria for appointment useful inks for departments (OCLC, PALINET) website and intranet guidelines gifts bibliographers

Access Level Control Methods

Access Level Control Methods

ID and password required for secure areas (group specific)

IP recognition (library employee computers) WVU students, staff, and faculty can access

extranet on the WVU server (one location, multiple access points)

IssuesIssues

training word-processing and FrontPage

intranet team server management content converting and publishing

IssuesIssues

guidelines and standards content file format design

organization, indexing, searching file location

IssuesIssues location: WVU or Libraries server

control we can use directory-specific IP address control

on the both the WVU and the Libraries server the WVU server will allow users to find our

documents when they use “intranet search” they are developing virtual meeting rooms and

other features that we may want to use