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Welcome
Establishing an Enterprise View for a PMO
Speaker Name
Job Title
Company / Org Name
# T C 1 8
Marseta DillProgram Control Manager
Federal Aviation Administration
Flights operated
worldwide
4 billion
4 billion 36.8 million Passengers traveled on
commercial airlines
1.5 trillionDollars in U.S. economic activity
In 2017
Our Portfolio
Phase 1: Establishing Our Base
o Established connection to multiple systems
o Established permissions for access both organization-wide & limited access
o Replaced existing reports
Business Plan Dashboard
Features
Risks
Status History
Program Alignment
Program Metrics
Public Law 104-264, passed into law as part of the Federal Aviation Reauthorization Act of 1996,establishes variance thresholds and reporting requirements for F&E funded acquisition programs.
Investment Decisions
Phase 2: What’s in Your Toolkit?
Data
Program and Contractor Performance Data
Reports
Standard Program Reports for Project Teams
Information
Information for Portfolio Managers and Executives
Working-level Products
o Status Updates
o Functional Check Ins
o Schedules Reviews
o Invoices
Monthly Reviews
o Program Management
Reviews
o Business Manager Reports
o Risk Reviews
Tools to enables better visibility into projects to support decision-makers, promotes
information sharing across programs, and infuses best practices into our reporting.
Quarterly Reviews
o Portfolio Management
Reviews
o Program Assessments
Our Workforce
Collaborate with Program Offices to promote best practices and tools
to support program & portfolio management
Provide Guidance, Templates, & Procedures to
Promote Best Practices
Provide Consistent, Automated Reporting and
Enhanced Analyses
Utilize a Corporate Environment for PMO Working Schedules
Establish a Scheduling & Implementation COP
o Leverage work going on within the program offices
o Formalize scheduling practices, guidance, and template
o Establish a model that can be leveraged across programs
o Explore opportunities to communicate program status differently than we do today
Program X Schedule
Program Y Schedule
Program Z Schedule
Program X Dashboard
Program Y Dashboard
Program Z Dashboard
Onboarding Programs
Step 1: Ensure processes
in place for collecting
inputs & updating
schedule
Step 2: Setup Tableau
Site w/ Base Dashboards
Step 3: Test Integration
between P6 & Tableau
Step 4: Identify Program
Specific Dashboards &
Reports
Future: Program Management Focus
**Custom Views**
Based on the Audience
Program Manager
Reports
Stakeholder (Air Traffic,
Technical Operations,
Training)
Reports & Datasets
Business Manager
Reports
Corporate
Reports
feeds
Corporate Work Plan
Thank you!
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