Presidents Assembly Monthly Webinar December 15, 2011

Presidents Assembly

Monthly Webinar

December 15, 2011

During the Webinar – Just Ask!

Please use this question area to communicate with us throughout the webinar. Have a question…type it!!

Raise Your Hand

There will be designated times to speak your questions.

You can click on the “Raise Your Hand” button. When we are ready for your question, we will unmute you and call on you.

Presidents Assembly Leadership

Lola KakesGreater Tucson Chapter

Chair-Elect

presidentsassembly@nawbo.org

Rachael BenderSouthwest Florida Chapter

Chair

2011-2012 Presidents Assembly Steering

Committee

Sandy SpadaroNAWBO South Jersey

PASC Northeast & Mid-Atlantic Region

Deb SheaNAWBO Silicon Valley

PASC Western Region

Carolynne MatherNAWBO Lakeland

Metro

PASC Southern Region

Steering Committee Roles & Responsibilities

Presidents Assembly Steering Committee is responsible for: •Serving as “voice of the chapters” on the National Board and facilitating communications between National and the chapters

•Facilitating chapter collaboration/information sharing via webinars

•Creating a community of chapter leaders

•Helping chapter leaders with strategic planning, problem resolution, etc.

Webinar Schedule

Mark Your Calendar NOW!Webinars will be held on the third Thursday of every month

at noon Eastern time.

Upcoming Webinars:• January– Conducting Effective Meetings• February – Attracting and Engaging Younger Members• March – Diane Tomb – Public Policy• April – Finding Corporate Partners• May – Member Retention• June – Strategic Planning• July – Building a Good Team

Suggest a webinar topic by emailing presidentsassembly@nawbo.org

PA Facebook Page

Use to share news and information; exchange best practices; ask for help; etc.

All chapter leaders are welcome to join.

Please do not use to market your business.

News from National

Rachael BenderPASC Chair

Sample chapter documents from a variety of chapters to help you better manage your chapter.

A few documents you will find: Policies & Procedure Manuals Chapter Business Plan Chapter Membership Survey Strategic Alliance MOU Nominating Committee Board Questionnaire

Submit your chapter’s documents to presidentsassembly@nawbo.org

CHAPTER RESOURCE CENTER: Best Practice LibraryNEW! Chapter Documents

10,000 Small Businesses Program

Program provides free educational programs at local colleges as well as access to capital for small business owners.

NAWBO is looking to partner with Goldman Sachs. •Eligible businesses include:

– annual revenues between $150,000 and $4 million– in operation for at least two years– at least 4 full-time employees– operations in economically disadvantaged areas

•Looking to expand to new cities. Currently in Chicago, Houston, Long Beach, Los Angeles, New Orleans and New York.

•Contact Jen Earle at jearle@nawbo.org if your chapter

has a good number of eligible members who would be interested in participating.

MEMBERSHIP APPLICATIONS

• Please send in your applications in a timely fashion.

• If you delay sending in applications renewal dates are when the national office receives the application not when you receive the application. This could mean you receive renewal income later!

• Improve cash flow by sending applications quickly!!

SPRING MEMBERSHIP DRIVE

• Annual membership drive runs March 1 – April 31

• Membership packets will be mailed to chapters at the beginning of January

• If you are planning on having a local discount on new member dues contact memberservices@nawbo.org by Feb. 15

• If there is any support material you need for your membership drive, please contact chapterservices@nawbo.org

LEADERSHIP SUMMIT IN ATLANTAGOALS

To help build stronger chapters through leadership training

To share best practices amongst peers to support each other’s growth and success

FORMAT

One full day of group training, breakout sessions & best practice roundtables

Networking & social dinner evening before

COSTS

Summit Registration: $50 (estimate)

Hotel: $100/night

Transportation from Airport: $5 on MARTA

Airfare: $100-300 on Delta or Southwest

•Estimates on costs– Airfare - $60-$300 (depending on starting location) Southwest deals due to expansion & Delta is major Hub– $99 for Hotel – $5 MARTA transportation from Airport– $50 Registration (estimate)

How many people would your Chapter likely afford to send for this event?

• ___  None• ___  One (e.g., Incoming President)•   ___  Two - Three (e.g., Executive

Committee Members)• ___  Four or More (e.g., newly nominated

Board, old and new)

What workshop topics would YOU have found most beneficial when YOUR term began? Please choose your

TOP TWO.

• Strategic Planning• Bylaws• Board Structure• Policies & Procedures• Commitment

SECOND POLL• Board Communication• Fiduciary Responsibilities of Board Members• Interacting with National NAWBO• Chapter Best Practices Roundtables• Succession Planning – Identifying Future Leaders

Outside-the-Box Revenue Generating Ideas for Your

Chapter

Poll Question

• Does your chapter have a designated committee or task force responsible for fundraising?

DIFFERENT IDEAS FOR FUND RAISING

Awards EventsSpecial MixersProgressive DinnersAuctions – Live & SilentWebsite AdvertisingNewsletter AdvertisingAffinity Programs or Affiliate ProgramsProduct Sales

Rosemary BeckTimeTrac Systems of AZ

Greater Tucson Chapter – Secretaryrbeck@timetrakaz.com

HOLIDAY AUCTION – WINTER WONDERLAND

• Largest fundraiser for the chapter – generates about $10,000 - $20,000 each year.• Start planning early in the year – just ended this Tuesday!

• Online Pre-registration: Members $35, Non-Members $35

• Pay-at-Door prices: Members & Non-members $50 (Space available only)

• Everything possible done on-line

• Holiday Auction Donation Opportunities 

• Holiday Auction Sponsor

• Raffle, Silent and Live Auction items available

• Raffle tickets are $5 each or five for $20

WINTER WONDERLAND MATERIALS

• Job Descriptions • Time Lines• Budgets• Silent Auction Donation Forms• Sponsorship Forms• Software used is AuctionMaestro Pro by MaestroSoft. • Their website is http://www.maestrosoft.com/

Software

• AuctionMaestro Pro - This is the software we use to manage many components of the auction process. Some things that are handled by the software:

– list of people/companies that attend, sponsor and/or donate to the auction– inventory (donated items) tracking– forms (letters, certificates, bid sheets, receipts, program booklet)– financial tracking and reporting

TUCSON SILENT AUCTION JOB DESCRIPTION SAMPLE

• Wanted: 2-3 tech comfortable people to learn the software and use the software to create/track/manage various types of information.

• Sponsorships - work with to secure sponsors for this event.•  Acquisitions/Procurement - Collect cool stuff!! Manage the

solicitation and collection of auction items; communicate with potential and actual donors (letters and thank yous)

•  Inventory/Storage - Keep track of the cool stuff!! Manage auction items as they arrive; work with software team to track donations; help move items to storage area (if available); prepare items for silent auction team to display

•  Audience Development - Recruit those bidders!! Work with the Marketing Activity Group to prepare materials and communications about the event at NAWBO functions: mixers, breakfasts, luncheons, etc. Prepare and manage eblasts, Vista articles, etc. announcing the Holiday Auction details.

• Silent Auction - Facilitate organization of donations into specific auctions; organize set up crew and manage display of items; prepare item identifiers for auction day

• Live Auction - Assist in determining items for live auction; secure auctioneer; write script for auctioneer; facilitate actual live auction

• Budget and Accounting - Keep track of the money!! • Decorations/Center Pieces - Be creative!! Help augment the

holiday decorations at our venue to make the setting special.• Facilities/Food/Bar - Work with our chosen venue to develop a

menu, set up the bar, determine other items as needed (table cloth/napkin colors, available set up times, etc.)

• Registration/Check Out - Plan and organize the registration and check out processes and manage them the day of the event.

EACH ONE REACH ONE MEGAMIXER - BUFFALO NIAGRA

Dottie AustinCareer Partners International

Buffalo Niagra Chapter Presidentdaustin@cpibn.com

During the “progressive” dinner, attendees change tables after each of three courses, networking with a new group of women each time.•Introductions & questions allow you to speak with 8 women at each table• Targeted all professional women, not just

NAWBO• One $1000 event sponsor• 162 people attended (anticipate double

next year)• Had a speaker, but will not have one in

2012 • Resulted in membership interest, the

ability to explain what NAWBO is and event dollars

POLL QUESTION

Do you use any of the following as fundraisers? Choose ALL that Apply

• Annual awards events• Mixers, wine tastings or other special

events• Silent or live auctions• Product sales or affinity programs• Website or newsletter advertising

INDIANAPOLIS CELEBRATING WOMEN ANNUAL AWARDS LUNCHEON

• Started in 2004 has grown from 300 attendees to over 1,000

• Four revenue streams: – Exhibit Hall Tables

• 50 tables sold @ $300-400

– Event sponsors – Over $30k in 2011– Program Ads– Table & individual seat sales

• 2011 Speaker Jackie Joyner-Kersee• Receives good media coverage from event• Local and state politicians attend 

SUIT YOURSELF/SUCCESS STRATEGIES FOR BUSINESS & PROFESSIONAL WOMEN

Karen HigginsA & E Communications

Philadelphia Chapter Presidentkhiggins@aandecomm.com

• Awards dinner program with a twist• Author, Debra Snyder “A Murder of Equals”

attended with no speaker fee with the arrangement that she could sell her books

• Tickets included dinner, program & signed book $35 member/$45 non-member

• Additional Revenue Streams:• VIP Reception

Included dinner with author & NAWBO meeting for $89

• SlideshowSlide of yourself, company logo and tagline for $29. 20+ sales

• Event sponsorship of $950 (Citibank)• $4500 in revenue and banked $2700 profit

OTHER EVENT FUNDRAISERS

• Uncorked Wine Event– Wine tasting & networking event -- NAWBO Inland Northwest

• Fashion, Stars & Cars– Fashion show, film industry & car show event -- NAWBO

Greater Detroit

• Fashionista– Fashion show event that can be held in conjunction with

upscale department stores

• Girl’s Night Out Shopping!– Shopping event at upscale store where a

percentage of sales goes to NAWBO

RECOGNITION EVENTS

• Woman Business Owner of the Year• Member of the Year• Corporate Women of Achievement• New Venture Award• Diversity Supplier of the Year• Team up with other groups or charities

like the local division for Girls Going Places

• Banner advertising priced according to location not by impression or click-through on homepage, events page, member directory, etc.

• In order to use this method you should be tracking your traffic with Google Analytics or a similar program.

• Chapters who currently accept stand-alone advertising: Chicago, Indianapolis, Orange County

WEBSITE & EMAIL OPPORTUNITIES

CALENDAR OF EVENTS

• Cannot conflict with NAWBO Chapter event

• Members Only 

NAWBO Members Only: Add an event on the calendar that you would like NAWBO members to know about.

Must not conflict with an existing NAWBO event. Event can link to another website. Maximum of 30 words.

Rate (per event)

$100

(Chicago Chapter Pricing)

• NAWBO members only• Maximum of 125 words• Must include picture• Spotlight is up for 1 month

MEMBER PARTNER SPOTLIGHT

• NAWBO Corporate Partner members only• Maximum 125 words• Includes Link• Picture or logo

CORPORATE SPOTLIGHT

OTHER WEBSITE OPPORTUNITIES

• Infomercial Video up for 1 year - $350.00• Podcast Library - $250.00 • Newsletter Sponsorship - $300.00

CEO ROUNDTABLES

• Small groups (8-12 members) facilitated by professional

• Monthly meetings• Annual fee charged to participants to cover cost

of facilitator and also allows for chapter profit

TURN-KEY FUND RAISERS

• “Girls Just want to have Fun(D)S”– Buy out the house at local community theater

and sell the tickets at $10-$15 more than regular,

– Sponsor a family bowling Saturday – negotiate with bowling alley and sell tickets

– Golf Tourney with a twist- make it a miniature golf tourney

Questions?

Thank you for participating in

NAWBO Presidents Assembly Webinar!

•We look forward to talking to you next month. The webinar will be on January 19th at noon Eastern.

•To share this information with your chapter’s leadership, visit Chapter Resource Center on the National Website for the Powerpoint slides

•To Watch the entire Webinar visit our Facebook Fanpage

CONTACT NAWBO

Member Services:  memberservices@nawbo.org

Chapter Services:  chapterservices@nawbo.org

Presidents Assembly:  presidentsassembly@nawbo.org

News/Article Submissions: publications@nawbo.org

Website/Technical Support:  techsupport@nawbo.org

Your Feedback is Welcome!

Please send feedback to presidentsassembly@nawbo.org